VACANCY ANNOUNCEMENT
Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. Its vision is to be self-
sustaining humanitarian organisation facilitating well-being, health and resilience of communities in
Kenya.
KRCS is looking for a qualified person to fill the following position:
Position Title: County Admin and Procurement Assistant
Reporting to: A d m i n i s t r a t i v e l y t o C ou n t y Coordinator and Technically to Regional Supply
chain Officer
Job Location: Embu County Office
Overall Purpose
The County Admin and Procurement Assistant will be responsible for effective management of the reception
area and branch common areas, planning of events, volunteer/ membership management (with knowledge
on VMMS), handling incoming calls and visitors, recognition and coordination building repairs and
coordinating office communications. The officer will prepare documentation for branch events, managing
mail distribution, and providing clerical support such as scheduling meetings, volunteer management,
taking minutes of assigned meetings, and preparing correspondence, record keeping, both physical and
digital, assisting with procurement processes, inventory management, and supporting various
administrative tasks at the branch Reporting to the County Coordinator.
Duties and Responsibilities
Proper record keeping of physical and online administration department documentation and
generating required MCE reports.
Assist in the process of developing purchase requisitions within the branch and undertaking the
necessary procurement processes according to set policies and procedures.
Assist in ensuring timely delivery of office supplies, inventory, and issuance of supplies to staff
and volunteers.
Manage the reception area including responding to enquiries, receiving visitors, volunteers and
members in a professional way.
Receive and direct all incoming calls at the reception while taking messages where necessary and
relaying them to the appropriate staff according to office procedures.
Prepare invitations, programs and other relevant documentation for branch events and
coordinating distribution of office parcels and mail ensuring proper sorting of both incoming and
outgoing deliveries within stipulated timelines.
Assist in follow up calls/emails to staff or any third parties to the office.
Provide administrative and clerical support, including coordinating meetings and appointment
requests for staff/faculty, boardroom bookings, preparation of correspondence, memoranda,
notices to students, taking minutes and distributing to relevant staff etc
Follow up on raised purchase requisitions on behalf of the branch and generate weekly reports on
the Procurement status.
Assist with duties linked to Human Resources, Repairs C Maintenance, Finance, Legal and any
other administrative tasks.
Issue and manage office purchased stock and maintaining updated records of inventory.
Ensure cleanliness is maintained at the branch area by the assigned department.
Sharing of branch updates, policies and regulations to volunteers and members.
Any other duties as may be assigned by management.
Minimum Qualifications
Diploma in HR/ Business Administration or any related field with a procurement
background.
2 years’ experience as an assistant in administration or procurement.
Volunteerism experience within Kenya Red Cross Society.
Very knowledgeable in the organisation’s policies and the VMM System.
Knowledge of Navision will be an added advantage.
A deep understanding and commitment to the organisation’s policies and procedures.
Preferred Attributes
a) Ability to communicate effectively, both orally and in writing
b) Ability to gather data, compile information, and prepare reports
c) Organizing, coordinating and interpersonal skills
d) Excellent written and spoken English and Kiswahili
e) Very keen to details
f) Able to complete tasks strictly within the timelines provided
g) Has the ability to work well under pressure and in a fast-paced environment
h) Flexible
i) Cooperative
j) Respectful
k) Strong interpersonal and communication skills and the ability to work effectively with a wide range
of stakeholders in a diverse community
l) Must have attention to detail and have the ability to multi-task
APPLICATION PROCEDURE
Interested candidates who meet the above qualifications should strictly send their applications to our
email address centraladmin@[Link] to reach us not later than 10th July 2025.
Applications should have a copy of the certificates, cover letter, curriculum vitae, names and contacts of
three referees.
Job disclaimer and notification:
Kenya Red Cross Society is an equal opportunity employer and does not charge/ accept any amount or
security deposit from job seekers during the selection process or while inviting candidates for an interview.
Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people
and vulnerable adults and expects all staff and volunteers to share this commitment.
