DIGITAL PRODUCTIVITY &

COMPUTER SKILLS ASSIGNMENT

Instructions:
- This is a practical assignment divided into 4 main sections: Canva, Microsoft
Outlook, and Computer Basics, AI + Office Suite.
- Each section contains 5 detailed, hands-on questions.
- Complete each task and provide your answer in the space provided below each
question.
- Use screenshots, copied text, or written explanations where applicable.
- Submit this document with your answers filled in. Do not remove the questions.

SECTION 1: CANVA (Creative Design Skills)

1. Create a Professional Resume Design using Canva.

Example: Use any resume template and fill in your name, education, skills, and
contact information.
Answer: VIKAS KUMAR
vikahchauhan860654@[Link] | +91 7830651546

Education
Diploma in Civil Engineering
IIMT University

Skills
● AutoCAD
● Civil Engineering Basics
● Project Planning
● Microsoft Office

2. Design a Flyer for an Imaginary Event

Example: Example: 'Science Fair 2025 - Join us on May 30th, 10 AM at College

Auditorium.'
Answer: Tech Innovators Expo 2025
Discover the Future of Technology!
Date: July 15th, 2025
Time: 9:00 AM – 5:00 PM
Location: Downtown Convention Center, Hall A
Highlights:
● Keynote Speakers from Leading Tech Companies
● Hands-on Workshops & Demos
● Startup Pitch Competition
● Networking Opportunities & Refreshments
Free Entry! Register now at: [Link]

3. Create a Social Media Post to Advertise a Product

Example: Example: 'BerryBlast Smoothie - Taste Summer in Every Sip!'

Answer:
Here’s an example social media post to advertise a product:

Product: GlowSkin Vitamin C Serum

Caption (Instagram/Facebook/LinkedIn):
Glow Naturally with GlowSkin!
Brighten, hydrate, and protect your skin with our new Vitamin C Serum – packed
with antioxidants and nature’s best ingredients.
Lightweight. Clean. Radiant results.
Shop now and get 20% off your first order!
[Link]
#GlowWithConfidence #VitaminCSerum #SkincareRoutine #GlowSkin

4. Make a 5-slide Presentation on a Topic of Your Choice

Example: Topic: 'Benefits of Reading Books'

Answer: Presentation Topic: Benefits of Reading Books

Slide 1: Title Slide

Title: Benefits of Reading Books
Subtitle: Unlock Knowledge, Imagination, and Inner Peace
Your Name | Date

Slide 2: Mental Stimulation & Brain Health

● Reading keeps your brain active and engaged.
● Reduces the risk of cognitive decline with age.
● Improves focus and concentration.
“Reading is to the mind what exercise is to the body.” – Joseph Addison

Slide 3: Vocabulary Expansion & Communication

● Increases your vocabulary naturally.
● Enhances writing and speaking skills.
● Helps express ideas clearly and effectively.
Ideal for students, professionals, and public speakers.

Slide 4: Stress Reduction & Better Sleep

● Reading fiction or inspiring stories reduces stress.
● Acts as a natural sleep aid when used as part of a bedtime routine.
● Encourages mindfulness and calmness.
“A good book before bed can be better than a sleeping pill.”

Slide 5: Knowledge & Personal Growth

● Books offer insights, life lessons, and new perspectives.
● Self-help and nonfiction titles support personal development.
● Reading fosters empathy and emotional intelligence.

5. List 3 Advantages and 2 Disadvantages of Using Canva

Example: Mention based on your experience from previous tasks.

Answer: 3 Advantages of Using Canva
1. User-Friendly Interface
 o Drag-and-drop functionality makes it easy for beginners to design
professional-looking visuals without graphic design experience.
2. Wide Range of Templates
o Thousands of ready-made templates for resumes, flyers,
presentations, and social media posts save time and effort.
3. Cloud-Based and Collaborative
o Accessible from any device with an internet connection and supports
real-time collaboration and sharing.

2 Disadvantages of Using Canva

1. Limited Design Flexibility (Free Plan)
o Some features, templates, and assets (like premium icons, fonts, or
animations) are restricted to Canva Pro users.
2. Not Ideal for Advanced Design Needs
o Lacks the full customization and precision tools available in
professional software like Adobe Illustrator or Photoshop.

SECTION 2: MICROSOFT OUTLOOK (Communication & Organization)

6. Compose a Professional Email Requesting a Meeting with a Teacher

Example: Subject: Request for Guidance Session - Project Proposal

Answer: Subject: Request for Guidance Session – Project Proposal

Dear Professor Williams,

I hope this message finds you well. I am writing to kindly request a meeting at
your convenience to discuss my project proposal for the upcoming term. I would
appreciate the opportunity to receive your guidance and feedback before
submitting the final outline.
I am available on Tuesday and Thursday afternoons, but I am happy to adjust to
a time that suits your schedule.
Thank you very much for your time and support. I look forward to your response.
Warm regards,
Samantha Lee
BSc Computer Science – Year 2
[Link]@[Link]
7. Schedule a Calendar Meeting and Add a Description

Example: 'Project Planning Session with team - May 31st, 3 PM.'

Answer: Calendar Event
Title: Project Planning Session with Team
Date: May 31st, 2025
Time: 3:00 PM – 4:00 PM
Location: Meeting Room B / Zoom (if online)

Description:
This meeting will cover the initial planning and task distribution for the upcoming
group project.
Agenda:
● Define project objectives
● Assign team roles and responsibilities
● Set deadlines and milestones
● Identify potential challenges
Please come prepared with your proposed ideas and availability for the
project timeline.
A shared document will be provided during the session for real-time
collaboration.

8. Set an Out-of-Office Autoreply

Example: Example: 'I will be away from June 1 to June 7. For urgent matters,
contact my colleague.'
Answer: Here’s an example of a professional Out-of-Office Autoreply message:

Out-of-Office Autoreply
Subject: Out of Office – [Your Name]
Message:
Hello,
Thank you for your message. I am currently out of the office from June 1 to June 7
and will not be checking emails during this time.
If your matter is urgent, please contact [Colleague’s Name] at
[[Link]@[Link]]. I will respond to your message as soon as possible
upon my return.
Thank you for your understanding.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Information]

9. Create Folders and Categorize Emails

Example: Folders like 'Work', 'Personal', 'Assignments'.

Answer: Here’s how you can create folders and categorize emails effectively to stay
organized:

Suggested Email Folder Structure

1. Work
o Subfolders:
● Projects
● Clients
● Meeting Notes
● Reports
2. Personal
o Subfolders:
● Family
● Shopping & Receipts
● Subscriptions
3. Assignments
o Subfolders:
● School/College
● Submitted
● Pending
4. Important
o For urgent or flagged messages requiring follow-up.
 5. Events & Invitations
o Store RSVP emails, event links, and details.
6. Archives
o Move older emails here that you want to keep but don’t need to see
daily.

Tips for Categorization:

● Use email filters/rules to automatically move incoming emails to the correct
folder.
● Color-label or star-mark high-priority messages.
● Review and clean folders weekly to avoid clutter.

10. List 3 Productivity Features in Outlook You Found Useful

Example: Example: Email scheduling, Focused Inbox, Calendar reminders.

Answer: Here are 3 productivity features in Microsoft Outlook that are especially useful:

1. Email Scheduling
● Description: Allows you to compose an email and schedule it to be sent at
a later time.
● Benefit: Perfect for sending emails across different time zones or planning
ahead.

2. Focused Inbox
● Description: Automatically separates important emails from less important
ones (like newsletters or promotions).
● Benefit: Helps you focus on

SECTION 3: COMPUTER BASICS (Hands-on Fundamentals)

11. Check Your Device’s System Information
Example: Find and screenshot RAM, processor, and OS version.
Answer: For Windows:
1. Press Windows Key + Pause/Break
o This opens the System window with basic info.
2. Or, go to Settings > System > About
o Look for Device specifications:
● Processor (e.g., Intel Core i7-9750H)
● Installed RAM (e.g., 16.0 GB)
● System Type (64-bit OS)
o Look for Windows specifications for the OS version (e.g., Windows 10
Pro,

12. Create Folders to Organize Your Files

Example: Example: Folders named 'Work', 'Photos', and 'Assignments'.

Answer: Here’s a simple and effective way to create folders to organize your files on
your computer or cloud storage:

Suggested Folder Structure

1. Work
o Subfolders:
● Reports
● Presentations
● Client Files
● Meeting Notes
2. Photos
o Subfolders:
● Family
● Travel
● Events
● Edited
3. Assignments
o Subfolders:
 ● School
● College
● Submitted
● In Progress
4. Personal
o Subfolders:
● Finance
● Health
● Hobbies
5. Projects
o Subfolders:
● Project A
● Project B
● Research

Tips for Organizing Files:

● Use clear, descriptive folder names for easy navigation.
● Create subfolders to avoid clutter and group similar files.
● Periodically review and archive or delete unnecessary files.
● Consider using cloud storage like Google Drive, OneDrive, or Dropbox for
backup and access from anywhere.

13. Describe the Process to Install or Uninstall Software

Example: Mention the steps using Control Panel or Settings.

Answer: Here’s a clear description of how to install and uninstall software on
Windows, plus notes for macOS:

How to Install Software on Windows

1. Download the Installer
o Go to the official website or trusted source and download the .exe
or .msi installer file.
2. Run the Installer
 o Double-click the downloaded file to start the installation process.
3. Follow the Installation Wizard
o Accept license agreements, choose the installation folder (default is
usually fine), and select additional options if prompted.
4. Finish Installation
o Click Finish or Close when the process is done. The program is now
installed and ready to use.

How to Uninstall Software on Windows

1. Open Settings
o Click Start > Settings (gear icon) > Apps > Apps & Features.
2. Find the Program
o Scroll or search for the software you want to uninstall.
3. Uninstall
o Click on the program name, then click Uninstall.
o Follow the prompts to complete removal.

macOS Software Installation & Uninstallation

● Install:
o Download the .dmg or .pkg file.
o Open it and drag the application icon to the Applications folder.
● Uninstall:
o Go to the Applications folder.
o Drag the app you want to remove to the Trash.
o Empty the Trash to fully remove the software.

14. Use Task Manager to Check Running Programs

Example: Open Task Manager and note the number of background processes.
Answer: Steps to Open Task Manager and Check Running Programs
1. Open Task Manager:
o Press Ctrl + Shift + Esc simultaneously,
OR
 o Right-click the taskbar and select Task Manager,
OR
o Press Ctrl + Alt + Delete and choose Task Manager.
2. View Running Applications:
o By default, the Processes tab shows all currently running apps and
background processes.
o Under Apps, you’ll see programs with windows open (e.g., browsers,
editors).
3. Check Background Processes:
o Scroll down to the Background processes section.
o This shows system services and other apps running silently.
4. Note the Number of Background Processes:
o At the bottom of the window, you can see the total count of Processes
running (including apps and background).
5. Additional Info:
o You can check CPU, Memory, Disk, and Network usage by each
process to see what’s consuming system resources.

15. List of 3 Ways You Protect Your Computer from Security Threats

Example: Example: Using antivirus software, regular updates, avoiding

suspicious links.
Answer: 1. Use Reliable Antivirus and Anti-Malware Software
● Install and regularly update antivirus programs to detect and remove
viruses, malware, and spyware.

2. Keep Your System and Software Updated

● Regularly install updates and patches for your operating system and
applications to fix security vulnerabilities.

3. Avoid Clicking on Suspicious Links and Attachments

● Be cautious with emails, messages, or websites from unknown sources
to prevent phishing attacks and malware infections
16. Use Microsoft Word Editor to Improve a Paragraph

Answer: Go to Review > Editor to check grammar and style.

Accept suggestions to improve the paragraph

17. In Excel, Use the 'Analyze Data' or 'Ideas' Feature on a Small Table

● Answer: Select data > Home > Analyze Data (or Ideas).
● View automatic insights and insert charts or summaries.

18. Creating a Report in Microsoft Word on a Technology Topic

Answer: Use Title Page, Headings, add images, and a Table of Contents.
Write intro, body, conclusion sections.

19. Use the Dictation Feature in Word to Write a Short Note

● Answer: Click Home > Dictate (mic icon).

● Speak clearly; Word types your words.

20. List and Explain 3 Smart Features in Microsoft Word or Excel

Answer: Editor (Word): Grammar & style check.

Analyze Data (Excel): Automatic data insights.
Smart Lookup: Quick web search from text.

SECTION 4: AI + Microsoft Office

21. Use Grammarly or Quillbot to Improve a Paragraph

Write a short paragraph (3–4 sentences) and use Grammarly or Quillbot to

improve it.
Example: 'Technology help student study better.' 'Technology helps students’
study more effectively.'
Answer: Original:
Technology help student study better.
Improved:
Technology helps students study more effectively.
22. Use LibreOffice Calc / Excel to Analyze a Small Dataset

Create a table of 5 items with names and prices. Use basic formulas like SUM or
AVERAGE to analyze it.
Answer:
Price
Item ($)
Appl
e 1.50

Bana
na 0.80

Oran
ge 1.20

Milk 2.00
Brea
d 1.75

23. Create a Report Using Google Docs or LibreOffice Writer

Write a short, formatted report on a topic like 'The Benefits of Online Learning'.
Use headings and bullet points.
Answer: Title: Benefits of Online Learning
Headings:
● Flexibility
● Accessibility
● Cost-effectiveness
Bullet Points:
● Learn anytime, anywhere
● Access to diverse courses
● Saves travel and accommodation costs

24. Use Google Docs Voice Typing to Write Note

Use the Voice Typing feature in Google Docs to dictate a two-sentence note.
Paste the result.
Answer: Example dictated note:
“Online learning offers great flexibility. It allows students to balance studies and
work efficiently.”

25. List 3 Useful AI or Automation Tools You Can Use for Free

Example: Grammarly, Google Docs Voice Typing, Notion AI. Explain how each
helps productivity.
1. Answer: Grammarly: Improves writing by checking grammar and style.
2. Google Docs Voice Typing: Converts speech to text for faster writing.
3. Notion AI: Assists with note-taking, content generation, and organization.