2.
Creation of Full AWB
Step1: Click on the AWB hyperlink in the booking screen
Or click on “Full AWB” and query the AWB if prior reservation is secured
Or Click on “Full AWB” then Click ADD and enter the AWB number
Step2: Enter the issue date and issuing agent
Step3: Enter shipper, consignee and/or notify if not entered in the booking
Screen using the following steps
If the participant (SHPR, CNEE, NTFY) is a walk in or temporary
o Click on “T”
o Enter all the necessary information and click ok
If the participant is a frequent customer
o Click on the Shpr or Cnee or Ntfy hyperlink
o Assign a code and enter all the necessary information and click ok
Once a code is assigned to a specific participant/customer it is easy to query and
insert the detail in the AWB whenever you have a shipment from that specific
customer. This can be done using the following step.
§ Click on the up arrow button of SHPR/CNEE/NTFY
§ Enter a field to search
§ Select the participant and double click on it or click Retrieve
Step4: Enter SHC code, dimension, charge code and the following if applicable
• Price class is used when there is SP rate to a specific commodity for a
Specific sector. In such case select the correct three letter code of the
commodity from the up-arrow button so that system will apply the
correct special rate where there is SP rate given to a particular shipment
and sector
• If the commodity is a surcharge or rebate, enter the appropriate code from
the up-arrow button of the IATA class
• If the SCR is to be applied, enter the SCR number in commodity box of the
rating partition
• Enter the value for carriage in the carriage box if shipper declares (system
will automatically calculates the valuation charge)
• Incase there is SP rate given to a specific SHPR/CNEE/AGNT enter the
appropriate SHPR/CNEE/AGNT code in the appropriate box so that
system will pick the SP rate automatically
• If there is tax to be collected at origin, enter the amount in the Tax
Agent/carr box manually
Step5: Enter pieces, weight and press tab tab so that system will take the correct
rate already loaded on the system
Step6: Click on Due Agent Due Carrier box and check if all OC are entered
(By default system will give you some of the basic OC. For charges which
are based on the nature of the commodity, please enter the appropriate
OC code so that system will automatically insert the amount.
Step7: Click ok (System will display the price screen where you can get
both the Published and Sell price)
Step8: Click ok to complete the FWB.
Note: As much as possible, please avoid the usage of the mouse. Instead press
“TAB TAB TAB…” from your keyboard to complete the Full AWB.
2.1 Creation of Full AWB incase of Mixed rating (IATA rate) E.g. GCR & SCR
Same as creation of Full AWB mentioned in section 2 above except the following:
• In the rating partition of the AWB, insert the word BULK in the “uld type
box” found at the end for the first commodity
• Enter the SCR code(e.g. 0007) on the commod box for the second
commodity and press tab tab tab
• Click ok
• System will display the price screen with a rate of the first commodity
• Click ok
• Click ADD (system will automatically display the rate of the second
commodity)
• Click ok
2.2 Creation of Full AWB incase of Mixed rating (SP rate) E.g. LLP & TXG
Same as creation of Full AWB mentioned in section 2 above except the following:
• Enter LLP in the Price class box
• In the rating partition of the AWB, insert the word BULK in the “uld type
box” found at the end for the first commodity
• Enter the second commodity in the second line
• Click ok
• System will display the price screen with a rate of the first commodity
• Click ok
• Click ADD and enter TXG in the Price class box (system will automatically
display the rate of the second commodity)
• Click ok
Note: The above should be done in the Carrier Module
2.3 Creation of MAWB and HAWB
Step1: First create the MAWB using steps mentioned in section 2 above. The only
difference is you should select Master from the drop down arrow of the
Master AWB
Step2: Click ADD
Step3: Enter HWB as a prefix and HAWB number in the next box and press tab
(System will automatically insert the MAWB, issue date, agent, origin,
destination and currency. Incase the agent and issue date is different,
please update the correct detail)
Step4: Enter the charge code, piece, weight, volume and nature of goods
Step5: Click ok
(Repeat Step2- Step9 mentioned above to add more HAWB)
Note: Rate/kg, weight charge and other charges are not mandatory fields to
complete the HAWB.
2.2 To Print an AWB
Step1: Query the AWB
Step2: Click on Prints
Step3: Select AWB Prints
Step4: Click ok; if you want the freight amount displayed on the AWB
Or type Y and click ok; if you want to print the AWB as “As Agreed”
2.2 To issue CCA
Step1: Query the Full AWB
Step2: Right click on CCA
Step3: Select Operation CCA (Non-Accounting)
Step4: Select the correct code from the up-arrow button in the Reason Code and
enter a free text in the remark box if needed
3
1
Step5: Click ok
Step6: Make the necessary amendment in the AWB and click on ok
Step7: Click ok for the Pop up
2.3 To change CCA reason code
Step1: Query the AWB
Step2: Right click on CCA
Step3: Select Change CCA reason code
Step4: Enter the correct reason code, any free text if needed and click ok
2 3
1
4 5
Step5: Click Edit and make the necessary amendment in the AWB
Step6: Click ok
2.4 To change the other charge data while creating CCA
If CCA is created due to the reason that the gross weight of the shipment
changed, make sure to change the other charge as well. This can be done using
the following steps.
Step1: Steps starting from 1 to 5 mentioned in section 2.2 above will be used
Step2: Change the gross weight data (as well as the chargeable weight if
applicable)
1-5(sec2.2)
3
4 1-5(sec2.2)
5
Step3: Click on Due Agent Due carrier tab
Step4: Click Recalc all and close the box (so that system will automatically adjust
the amount based on the
amended weight)
Step5: Click ok to complete the data
2.5 To Print CCA
Step1: Query the AWB
Step2: Click on “Prints”
Step3: Select “CCA Print”
Step4: Enter Y or N in the “E-mail to agent” box as required and click ok
Note: You can also send it by e-mail as an attachment to the recipient
2.9 To void a CCA
Step1: Query the AWB
Step2: Right click on CCA
Step3: Click on Change CCA reason code
Step4: Enter VOD in the Reason code
Step5: Enter remark in the remark box
Step6: Click ok
Step7: Click edit and amend back the AWB record
Step8: Click ok
2.10 Creation of Mail record
For the time being, use the following step to create a mail record till CHAMP
updates the screen per our requirement
Mail record will be created using the Carrier Module
1St Phase
Step1: Click on Main then Mail AWB
Step2: Click ADD
Step3: Enter the mail serial number
Step4: Enter PT in the Issue box
Step5: Enter Issue date, Agent number, AWB piece, weight, Destination
Step6: On the carrier box Change PT to ET and enter the forwarding Flight and
Flight date and press tab tab tab (Status will be NN)
Step7: Change NN to KK manually and press tab tab tab
Step8: Select Air from Mail Type down-arrow button
Step8: Click ok –Price screen will be displayed –click ok again
Step9: Click ok
2nd Phase
Click Exit Screen and do the following
Step10: Click on Flight Export
Step11: Click on Query
Step12: Enter Flight date and Flight number
Step13: Click ok or press enter from the keyboard
Step14: Click on Load Advice
Step15: Select the Mail record(s)
Step16: Right Click on it and click ADD or select the mail record and double click
on it one by one to change the status to FBL
Step17: Click on commit/print
3rd Phase
Go to the Handling module and do the following
Step18: Click on Export cargo acceptance
Step19: Click on Query
Step20: Enter Mail number
Step21: Click on Edit
Step22: Enter SHPR,CNEE, arrival date, arrival time, location, tick the Doc check
box etc in the appropriate box
Step23: Enter the mail service type and mail type like CML, EMS, LC etc on
Manifest Remark box
Step24: Click ok
Checking other relevant date from the data base
§ To query IATA rate / Sell Price / Adhoc Price
Step1: Click on “Pricing”
Step2: Select IATA Tariff / Sell price / Adhoc Price
Step3: Click query and enter fields to query
Step4: Click ok
§ To query Surcharge/Rebates percentage
Step1: Click on “Pricing”
Step2: Select IATA Tariff
Step3: Click on “IATA Class Rules”
Step4: Click on “Query”
Step5: Enter IATA area origin and destination or three letter code of
Origin/destination in the Query origin and destination box
Step6: Click ok
§ To display description of SCR code
Step1: Click on “Pricing”
Step2: Select IATA Tariff
Step3: Click query and enter fields to query
Step4: Click on Commodity # hyperlink
§ To query other charges
Step1: Click on Master Data
Step2: Click on Other/Local charges
Step3: Click on Query
Step4: Type the OC code
Step5: Click Ok or press enter from your keyboard
Note: You can get description of the OC code by clicking of the OC code
hyperlink
§ To query Valuation and CC fee percentage
Step1: Click on “Master Data”
Step2: Click on “Others” and then select CC Fee / Valuation
Step3: Click on Query
Step4: Enter a field in the available box to query
Step5: Click ok
Valuation
CC FEE
Note: Exceptions mentioned in the IATA rule book are not
taken into consideration and must refer the rule book for the
details.
§ To query currency exchange rate
Step1: Click on “Master Data”
Step2: Select currency exchange rate
Step3: Click on query
Step4: Enter from and to currency code
Step5: Click Ok or press enter from your keyboard
§ To check Airline Prefix/ carrier code
Step1: Click on Master Data
Step2: Click on Carrier
Step3: Click on Query
Step4: Type the two letter carrier code or the prefix in the appropriate box
Step5: Click Ok or press enter from your keyboard
§ Encoding and Decoding of Airports
Step1: Click on Booking or Full AWB
Step2: Click on Origin or Dest
Step3: Click on query
Step4: Enter the 3letter code or Full name of the airport
Step5: Click Ok or press enter from your keyboard
§ Encoding and Decoding of SHC (Special Handling Code)
Step1: Click on Booking
Step2: Click on SHC hyperlink
Step3: Click on Query
Step4: Type the SHC code or SHC name
Step5: Click Ok or press enter from your keyboard
§ Encoding and Decoding of currency
Step1: Click on Booking or Full AWB
Step2: Click on Currency
Step3: Click on Query
Step4: Type the currency code or currency name
Step5: Click Ok or press enter from your keyboard
§ To check airports found in a country
Step1: Click on Booking or Full AWB
Step2: Click on Origin or Dest
Step3: Click on Query
Step4: Type two letter code of the country
Step5: Click Ok or press enter from your keyboard
§ To Check frequency of a flight
Step1: Click on Master Data
Step2: Select Flight Schedule
Step3: Click on Query and enter the carrier and flight number
Step4: Click ok or press enter from your keyboard
Note: You will get the details at Day of week box
§ To check Aircraft registration
Step1: Steps mentioned in 3.10 above will apply
Step2: Select Flight
