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APPENDIX E

CONTRACTOR RESOURCES

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GUIDELINES FOR TENDERERS

(This part will be excluded from the CONTRACT)

1. All information and documents as required under this Appendix-E are mandatory for
Technical Evaluation by QatarEnergy. Tenderer shall attach any additional information as
necessary and required by the “Instructions To Tenderer (ITT)” for consideration.
QatarEnergy will evaluate Tenderer’s technical, administrative and financial capability to
execute the CONTRACT based on these annexures.

2. Tenderers shall strictly follow the format of all Annexures under this Appendix E, and in no
circumstances, Tenderers are allowed to modify any part of these Annexures. In case any
item is not applicable, please mention “Not Applicable” with reasons. The submissions with
statements such as “to be advised later”, “to be submitted on award”, etc. may be rejected.

3. These Annexures ( or selected ones by QatarEnergy) shall form part of the CONTRACT
pursuant to Article 1.6 of General Conditions of Contract (GCOC) at the sole discretion of
QatarEnergy.

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INDEX

Part A- GENERAL REQUIREMENTS: CONTRACTOR’s PROFILE

Annexure 1 General Information

Annexure 2 Company Organization Chart

Annexure 3 HSE Management

Annexure 4 Legal Registration and Compliance Certificates

Annexure 5 List of Clients and Experiences

Annexure 6 Financial Information (relating to CONTRACTOR &

CONTRACTOR’s Parent Company)

Annexure 7 Format for List of Exceptions/Deviations proposed by

CONTRACTOR

Annexure 8 Compliance Statement

Part B - SPECIFIC REQUIREMENTS: CONTRACTOR’s TECHNICAL CAPABILITY

Annexure 9 Proposed CONTRACTOR PERSONNEL

Annexure 10 Proposed Project Organisation

Annexure 11 Facilities, Plant and Equipment

Annexure 12 Proposed SUBCONTRACTORS (Contractors and Suppliers)

Annexure 13 QA/QC Procedures

Annexure 14 Utilization of National Products and Products of National Origin

Annexure 15 Consortium / Joint Venture (as applicable)

Annexure 16 HSE Specific Project

Annexure 17 CONTRACTOR’s Details of Resources

Annexure 18 Technical Submittals

Annexure 19 KYS Questionnaire (Mandatory-Applicable for REFINERY only)

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Part A – GENERAL REQUIREMENTS: CONTRACTOR’s PROFILE

Annexure 1 - General Information

Listed below are brief company particulars:

QatarEnergy reserves the right to visit CONTRACTOR’s business premises to verify any of the information
provided in order to ascertain its capability to carry out the WORK.

1.1 Name and address of CONTRACTOR to appear on any Contract:

Telephone number:
Fax number:
Country of registration:
In Qatar:
In any other Country (Specify):
Date of registration: Date of Expiry:
In case of Qatar Registration:
Commercial Registration No.:* SAP ID No.:*
Type of Legal Entity:
(Limited Liability Company / General Partnership / Limited Partnership with shares /
Unincorporated Joint Venture / Joint Stock Company / Single-person Company / Holding
Company)

1.2 Authorized contact person for Enquiries:* (Authorisation shall be supported by an

appropriate written authorization)

Name:
Title:
Telephone Number:
Fax Number:
Address:

1.3 Address of Registered Office:* (if different from 1.1) (to be supported by copies of valid ID
cards)

Telephone Number:
Fax Number:

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1.4 Name & Address of Sponsor in Qatar (if any):*

Contact:
Telephone number:
Fax number:
1.5 Directors Name & Title:

1.6 Name & Address of Immediate Holding Company (or Companies) & percentage
ownership:*

Identify where registered:

1.7 Name & Address of Ultimate Holding Company (or Companies) & percentage ownership:*

Identify where registered:

1.8 Associated/Affiliated/Subsidiary Companies:

(Provide Names and details of type of business)

Identify where each company is registered:

1.9 Attach copies of CONTRACTOR and Corporate (Holding Company/ies) organigrams:*

Identify where each company is registered:

1.10 Provide Certified copy of the “Power of Attorney of personnel authorized to sign Bid
/Contracts (whenever applicable).
1.11
If a Foreign CONTRACTOR carrying out business through a local Branch in Qatar,
confirm that the contracting party shall be Foreign Company together with its Branch in
Qatar. Please provide copy of Branch Commercial Registration.

* Any changes during the tendering / CONTRACT execution phase must be immediately notified to
QatarEnergy for confirmation/acceptance.

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Annexure 2 - Proposed Company Organisation Chart

2.1 Include a copy of organization chart which clearly shows the Company structure with respect to
Subsidiaries and Joint Venture Partners, if applicable. The Organogram should indicate the positions
such as Company Directors, Managers, Partners, etc.
2.2 Additionally, Tenderer shall provide ownership details of its company in the following sample format,
showing its ultimate shareholder percentages and their operating locations up to 4 levels if required.

Ultimate shareholders of M/s…………………

Levels

ABC COMPANY W.L.L

(CR……)
0

(Qatar / Non Qatari)

DEF COMPANY W.L.L GHI COMPANY W.L.L

(CR……) (CR……)
1

Find Attached file: (Qatar ..…% holding) (Non Qatar….% holding)

company organisation chart

Mr. …….
(Qatar……. % holding)
JKL COMPANY W.L.L
(CR……)
(Qatar……. % holding)
MNO COMPANY W.L.L
(CR……)
(Non Qatar….% holding)
2

Mr………… Mr. …….

(Qatar……. % holding) (Qatar……. % holding)
3

2.2.1 LEVEL 0
a) Bidding Entity shall provide the relevant information pertaining to:
i) Country of establishment (Domicile) of the Bidding Entity.
ii) Qatari Commercial Registration/ Commercial License Number, as applicable for the
Bidding Entity – If not currently available, a letter from Ministry of Economy and
Commerce shall be attached showing that the application process of such document
is on-going.
iii) Percentage of Split of share/ ownership of the Bidding Entity.

b) The above information shall tally with the information presented in the Articles of
Association (Annexure – 4 item 4.2.3) and the Information provided in the Commercial
Registration / Commercial License and the Vendor ID of the Bidding Entity that collect the
Tender document.

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c) It is imperative that Tenderer provides copy of Article of Association of the Bidding Entity
in the Technical Proposal.

d) If the ownership of the Bidding Entity is indicated based on item 3 above (percentage of
split shares), and also as referred in the Articles of Association, then, such information
shall be provided in Level 1.
Should any of the owner of the Bidding Entity at this level is individual; Split of share shall
be provided and ID of the individual shall be presented.

2.2.2 LEVEL 1 to LEVEL 3

a) In this level, Tenderer shall provide the following information pertaining to their owner/
shareholders indicated in item 2.2.1 above (Level 0):
i) Country of establishment (Domicile) of the Owners/ shareholders.
ii) Qatari Commercial Registration/ Commercial License Number, as applicable for the
Bidding Entity – If not currently available, a letter from Ministry of Economy and
Commerce shall be attached showing that the application process of such document
is on going.
If not applicable, registration of the company in the country of establishment shall be
provided.
iii) Percentage of Split of share/ ownership of shareholders.
b) The above information shall tally with the information presented in the owner’s Articless
of Association (and the Information provided in the Commercial Registration / Commercial
License and the Vendor ID – if applicable).
c) Should ownership of Bidding Entity is shared between companies, the above information
shall be attached along with the Technical Proposal, presenting the Articles of Association
and other information of the owner’s / shareholders’ companies.
d) Should any of the owners of the Bidding Entity at this level is individual; Split of share
shall be provided and ID of the individual shall be presented.
e) Should the owners of the Bidding Entity at this level is still showing percentage of split of
share / ownership of the owners by company, (as indicated in the owner’s company
Articles of Association); the split and country of establishment of the owners (company)
shall be provided and information shall also be presented in the next Level.
The above information shall only be provided up to level 3.

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Annexure 3 - HSE Management

3.1 HSE Management in CONTRACT shall be in conformance with QatarEnergy HSE Regulations
policies as set forth in the “Corporate Standard for Managing HSE in Contracts # CORP-HSE-
STD-080” dated 3rd March 2024, as may be amended from time to time.

3.2 Include the following:

3.2.1 A Preliminary HSE Management Plan for the CONTRACT,
3.2.2 Past HSE performances & safety statistics / records for the last five (5) years,
3.2.3 Proposed HSE resources to be utilized during the execution of CONTRACT, including CV’s
of HSE CONTRACTOR PERSONNEL.

3.3 CONTRACTOR shall submit HSE Plan as per guidelines provided in Scope of Work for
Technical evaluation by QatarEnergy Safety Department. This shall describe
arrangements for the safe management of WORK and measures taken for environment
and health control.

The plan shall include the following, but not be limited to:
3.3.1 Hazard identification and risk assessment
3.3.2 CONTRACT HSE plan
3.3.3 HSE Requirement for CONTRACTORs’ key personnel
3.3.4 HSE Training
3.3.5 Applicable HSE Standards, Procedures, Laws And Regulations
3.3.6 Pre-Execution Requirements
3.3.7 Transportation Safety
3.3.8 HSE Performance Monitoring And Reporting
3.3.9 HSE Meetings
3.3.10 HSE Incidents Reporting And Investigation
3.3.11 Emergency Procedures and Response
3.3.12 De-Mobilization and Close-Out
3.3.13 CONTRACTOR’s Overall HSE Performance Report

3.4 Has your Company ever been found in violation with health, safety, environmental or labor
regulation? [Yes / No]

If YES provide summary with details in chronological order.

3.5 The HSE Plan shall cover the different CONTRACT phases from mobilization through de-
mobilization and WORKSITE restoration, and clearly indicate the specific procedures and
standards to be followed during each phase of the CONTRACT.

3.6 CONTRACTOR shall provide as part of the HSE Plan a written description of the policies,
programs, standards, and procedures that make up its HSE Management System (HSE MS).
CONTRACTOR shall also provide following requisite information:
a) Set HSE objectives and targets for the CONTRACT with the overall aim to ensure no
harm to people, assets, and the environment,
b) Describe how it will manage the specific hazards/activities anticipated during the
execution of the CONTRACT;
c) Describe how compliance with QatarEnergy’s requirements will be measured and
achieved
d) Existing environment and risk assessment
e) Identification of possible restrictions in the existing environment.
f) Safety arrangements for the WORK.
i. Method of commuication
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ii. Safety induction programmes for CONTRACTOR and SUBCONTRACTOR

PERSONNEL.
iii. Safety meetings
iv. Safety reports
v. Safety audits and Safety inspection
vi. Emergency Procedures.
vii. Welfare facilities

3.7 CONTRACTOR shall also comply with the requirements of Attachment 6 to Appendix-A
Specific Statement of HSE Requirements.

3.8 Please find below Format for CONTRACTOR HSE Evaluation as per Appendix 1 [six (6) pages]
of this Annexure 3. Please submit response to all questionnaire along with details/supporting
documents in this Appendix 1 of Annexure 3 under Appendix E along with submission of
technical bids.

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APPENDIX 1 : TEMPLATE FOR CONTRACTOR HSE EVALUATION

 The questionnaire should be completed by contractor line management.
Questionnaire for Contractor HSE Evaluation :

Questionnaire items Respon

ses
Section 1: Leadership and Commitment
(i)Commitment to HSE a) Are senior managers personally involved in HSE
through leadership management?
YES
b) Is there evidence of commitment at all levels of YES
the organisation?
c) Is there a positive culture towards HSE matters? YES
Section 2: Policy and Strategic Objectives
(i) HSE policy documents a) Does your company have an HSE policy document?
If the answer is YES please attach a copy.
YES
b) Who has overall and final responsibility for HSE in
your organisation?
HSE Manager
c) Who is the most senior person in the organisation
responsible for this policy being carried out at the
premises and on site where his employees are HSE Manager
working?
Provide name, title and experience.
(ii) Availability of policy a) Itemise the methods by which you have drawn your
statements to policy statement to the attention of all your Find Attached File
employees employees?
b) What are your arrangements for advising employees Find Attached File
of changes in the policy?
Section 3: Organisation, Responsibilities, Resources, Standards, and Documentation
(i) Organisation - a) How is management involved in HSE activities,
commitment and objective setting and monitoring?
Find Attached File
communication b) How is your company structured to manage and
communicate HSE effectively?
Find Attached File
c) What provision does your company make for HSE
communication meetings?
Find Attached File
(ii) Competence and Have the managers and supervisors at all levels who will
Training of managers/ plan, monitor , oversee and carry out the work received
supervisors/senior site formal HSE training in their responsibilities with respect
YES
staff/ HSE advisers to conducting work to HSE requirements?
(iii)Competence and a) What arrangements does your company have to
General HSE training ensure new employees have knowledge of basic Find Attached File
industrial HSE, and to keep this knowledge up to
date?
b) What arrangements does your company have to
ensure new employees also have knowledge of your
Find Attached File
HSE policies and practices?

c) What arrangements does your company have to

ensure new employees have been instructed and
have received information on any specific hazards
arising out of the nature of the activities? What training
Find Attached File
do you provide to ensure that all employees are aware
of company requirements?

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d) What arrangements does your company have to

ensure existing staff HSE knowledge is up to
date? Find Attached File
(If training is provided in-house please give
details of content.)

(iv) Specialised training a) Have you identified areas of your company's

operations where specialised training is required
Find Attached File
to deal with potential dangers? (If YES please
itemise and provide details of training given.)

b) If the specialised work involves radioactive,

asbestos removal, chemical or other
occupational health hazards, how are the
Find Attached File
hazards identified, assessed and controlled?
(v) HSE qualified staff - Does your company employ any staff who
additional training possess HSE qualifications that aim to provide YES
training in more than the basic requirements?
(vi) Assessment of a) How do you assess:
suitability of HSE competence Find Attached File
subcontractors/ other HSE record of the subcontractors and
companies companies with whom you place contracts?
b) Where do you spell out the standards you
require to be met? Find Attached File
How do you ensure these are met and verified?

Section 4: Hazards and Effects Management

(i) Hazards and effects What techniques are used within your company for
assessment the identification, assessment, control and Find Attached File
recovery of hazards and effects?
(ii) Exposure of the Do you have in place any systems to monitor the
workforce exposure of your workforce to chemical or physical YES
agents?
(iii) Handling of chemicals How is your workforce advised on the properties of Find Attached File
chemicals encountered in the course of their work?
(iv) Personal protective What arrangements does your company have for
equipment provision and upkeep of protective clothing, both Find Attached File
standard issue, and that required for specialised
activities?
(v) Waste management Does your company have in place systems for
identification, classification and management of YES
waste?
(vi) Drugs and Alcohol Do you have a drugs and alcohol policy in your
organisation? If so, does it include pre-employment YES
and random testing?
Section 5: Planning, Standards and Procedures
(i) HSE or operations a) Do you have a company HSE manual (or
manuals Operations Manual with relevant sections on
HSE) which describes in detail your company YES
approved HSE working practices relating to your
work activities? Find Attached File
If the answer is YES please attach a copy of
supporting documentation.

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b) How do you ensure that the working practices

and procedures used by your employees on-site
are consistently in accordance with your HSE Find Attached File
policy objectives and arrangements?

(ii)Equipment control and How do you ensure that plant and equipment used
maintenance within your premises, on-site, or at other locations
by your employees are correctly registered, Find Attached File
controlled and maintained in a safe working
condition?
(iii)Standards a) Where do you spell out the standards you require
to be met?
Find Attached File
b) How do you ensure these are met and verified?
Find Attached File
(iv)Road Safety What arrangements does your company have for
Management combating road and vehicle incidents?
Find Attached File
Section 6: Implementation and Monitoring

(i) Management and a) What arrangements does your company have for Find Attached File
performance monitoring supervision and monitoring of performance?
of work activities
b) What type of performance criteria are used in Find Attached File
your company; give examples
c) What arrangements does your company have for
passing on any results and findings of this
supervision and monitoring to your: Find Attached File
- base management
- site employees?
(ii) HSE performance Has your company received any award for HSE
YES
achievement awards performance achievement

(iii) Statutory notifiable Has your company suffered any statutory notifiable
incidents /dangerous incidents in the last five years (safety, occupational
occurrences health and environmental)?
YES
(Answers with details including dates, most frequent
types, causes and follow-up preventive measures
taken.)
Questionnaire items Responses
(iv) Improvement Has your company suffered any improvement
requirement and requirement or prohibition notices by the relevant
prohibition notices national body, regulatory body for HSE or other
enforcing authority or been prosecuted under any YES
HSE legislation in the last five years?
(If your answer is YES please give details.
(v) HSE performance a) Have you maintained records of your incidents
records and HSE performance for the last five years?
(If YES, please give following details for each
year, number of Non Lost Time Injuries, number Find Attached File
of Lost Time Injuries, number and type of injuries,
total hours worked by workforce for each
corresponding year, Frequency Rates, your
company definition of a Lost Time incident).
b) How is health performance recorded? Find Attached File
c) How is environmental performance recorded? Find Attached File

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d) How often is HSE performance reviewed? By Find Attached File

whom?
(vi) Incident investigation a) Who conducts incident investigations Find Attached File
and reporting
b) How are the findings following an investigation,
or a relevant incident occurring elsewhere, Find Attached File
communicated to your employees?
c) Are near misses reported? Find Attached File
Section 7: Audit and Review
(i) Auditing a) Do you have a written policy on HSE auditing and
how does this policy specify the standards for YES
auditing (including unsafe act auditing)?
b) Do your company HSE Plans include schedules
for auditing and what range of auditing is YES
covered?
c) How is the effectiveness of auditing verified and
how does management report and follow up Find Attached File
audits?
Section 8: HSE Management
(i) Memberships of Does your company hold membership of any
Associations industry, trade or HSE organisation?
YES
(ii) Additional features of Does your company have any other HSE features
your HSE management or arrangements not described elsewhere in your YES
response to the questionnaire?

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Annexure 4 - CONTRACTOR Legal Registration

Pursuant to IT.16 and the applicable Laws, including but not limited to, Law No. 13/2000 (“Foreign
Investment Law”), Law No. 11/2015 (“Commercial Companies Law”), Law No. 19/2005 (“Engineering
Law”), and Law No. 25/2005 (Commercial Registration”) which may have been amended from time to
time, CONTRACTOR must comply and provide the following requirements including but not limited to:
4.1. CONTRACTOR having Qatar Commercial Registration (CR)
Qatar CR is a mandatory requirement to do business in Qatar (refer Clause IT16 of ITT). In this
regard, please confirm the following:
4.1.1 Qatar CR certificate shall be submitted in English issued by Ministry of Business and Trade
/ Qatar Financial Center Authority / Qatar Science & Technology Park Authority / any other
competent authorities along with its original in Arabic.
__
Confirm that English submitted: [YES /NO]
__
Confirm that Arabic submitted: [YES/NO]
4.1.2 Ensure that CONTRACTOR’s company name and address as registered with QatarEnergy
under SAP corresponds exactly with the company name and address as mentioned in the
CR certificate & Municipal License, respectively, issued by the State of Qatar. In case of
any discrepancy between the two names and addresses, CONTRACTOR is required to
amend the name and address registered with QatarEnergy, by submitting revised
QatarEnergy vendor registration form, to match exactly with that mentioned in its CR
certificate. CR includes PO Box only and does not include complete address of the
company.
Confirm that name in SAP and CR are same: [YES/NO]
__
4.2 CONTRACTOR not having Qatar CR or having only Project Specific CR (Foreign
Company with Local Branch)
Qatar CR is a mandatory requirement to do business in Qatar (refer Clause IT16 of ITT).
Please confirm the following:
4.2.1 Confirmation on unconditional compliance to Clause IT16 of ITT.
Confirmed: [YES/NO]
__
4.2.2 Confirmation that it shall obtain the required Project Specific CR in exactly the same name
in which the Bid is submitted in case it is the selected CONTRACTOR. Also, Performance
Bond (PB) and insurance as per tender requirements shall also be submitted in the same
name.
Confirmed: [YES/NO]
__
4.2.3 Confirmation that its company name as registered with QatarEnergy under SAP
corresponds exactly same with the company name as mentioned in the Project Specific
CR certificate issued by the State of Qatar. The Project Specific CRs to have the name
exactly same as that of the Foreign Company as per Article of Association or
Memorandum.
Confirmed: [YES/NO]
__
In case of any discrepancy between the two names, CONTRACTOR is required to amend the
name registered with QatarEnergy, by submitting revised QatarEnergy vendor registration form,
to match exactly with that mentioned in its project specific CR certificate.
Note: If a project specific CR is provided, then the Contracting Party shall be the Foreign Company
4.3. Following are required to be submitted:
4.3.1 Notary certified translated proof in the English language, together with a notary certified
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copy of the Certificate of Incorporation together with its ‘Memorandum of Association;

indicating at least its registered name, status and purpose of business from its country of
origin.
OR
If no Memorandum of Association/Certificate of Incorporation exists, or its registered
name, status and purpose of business are not indicated therein, then Notary certified
translated proof in the English language together with a notary certified copy of its ‘Articles
of Association/Certificate of Incorporation’ indicating at least its registered name, status
and purpose of business from its country of origin
Confirm that submitted: [YES/NO]
__
4.3.2 Notary certified translated proof in the English language, together with a notary certified
copy of the original of its Company/Commercial Registration Certificate, Certificate of
Incorporation etc., as applicable from its country of origin (for Foreign Companies)
Confirm that submitted: [YES/NO]
__
4.3.3 Power of Attorney (POA) stipulating the authorizations for local Branch leader to carry out,
from time to time as deemed necessary, any and all legal actions relating to the process
of tender until the signing of CONTRACT as required in IT 16.7. POA template is attached
in ITT – Part 1 (L).
Confirm that submitted: [YES/NO]
__
4.3.4 Notary certified translated proof in English language together with a notary certified
copy of the original of its ‘Qatari Municipal Licence”, indicating its address in Qatar.
Confirm that submitted: [YES/NO]
__
4.4. Compliance with Regulations of the Practice of Engineering Profession In Qatar [as
applicable]
Confirmation that CONTRACTOR and the proposed SUBCONTRACTORs to be used for this
CONTRACT shall fully comply with the Engineering Law which regulating the Practice of
Engineering Profession in Qatar in accordance with Clause IT.16 of Instructions to Tenderer.
Confirmed: [YES/NO]
__
4.5 In case Tender Document is collected by local agent of the CONTRACTOR and it submits the
Bid on behalf of its Principal, CONTRACTOR confirms that notary certified agency agreement
and information on its registration with Qatar Authorities are submitted with its Bid.
Confirmed: [YES/NO]
__

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Annexure 5 – List of Clients and Experiences

5.1 List of customers for whom it has carried out or still carrying out similar WORK to this CONTRACT
in the last five (5) years, with contact name and address, completion date and value as an
attachment with the following format as minimum.

Proje Locati Client Project Period Period Type of CONTRACT Value Comments
ct on with Descripti From To Contrac OR’s role of (define any
Nam Contact on t Contrac joint
e Person t operation)
name
and
Phone
No.
Please Find Attached file
Note : 1. Type of Contract :- state if EPIC, EPCC, etc
2. CONTRACTOR’s role:- State if all work under Contract is performed by it or through a
Joint Venture (JV) or as subcontractor to another Contractor undertaking the work

5.2 Details of current workload or on-going contracts as an attachment in the following format as
minimum.
Proje Locati Client Project Period Period Type of Contractor Value Comments
ct on with Descripti From To Contrac role of (define any
Nam Contact on t Contrac joint
e Person t operation)
name
and
Phone
No.
Please Find Attached file
Note : 1. Type of Contract: - state if EPIC, EPCC, etc
2. CONTRACTOR’s role : – State if all work under Contract is being performed by it through
a Joint Venture (JV) or as subcontractor to another Contractor undertaking the work.
5.3 List of pending litigations’ matters below, if any as an attachment in the following format as
minimum.

No. Name of Project Name of CONTRACTOR’s Status

Client and Parties Involved
Please Find Attached file

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Annexure 6 - Financial Information (relating to CONTRACTOR & its Parent Company)

6.1 CONTRACTOR Parent/Holding

Company

Fixed Assets
6.2 CONTRACTOR Parent/Holding
Company

Net Assets

6.3 CONTRACTOR Parent/Holding

Company

Net Income

6.4 Name and address of CONTRACTOR’s main bankers:

6.5 Name and address of external financial auditors:

6.6 Tender Bond and Performance Bond shall be issued by local bank operating in Qatar
[Yes / No]

6.7 Please attach hard copy of the audited Financial Statements for the last (3) three years,
2022, 2023 & 2024 prepared in accordance with the International Accounting Standards
including the Balance Sheet, Statement of Income, Statement of Cash Flow, Statement of
Changes in Equity and Notes to Financial Statement. The accounts should be applicable
to the actual CONTRACTOR forming any joint venture or similar.

6.8 Credit Rating from any credible and authorized authority (please attach a copy)

6.9 Has your Company ever declared a bankruptcy, or in the process of winding up, or has it
had a receiving order or administration order made against it? [Yes / No]

6.10 Has your Company paid all applicable taxes? [Yes / No]

6.11 Applicants operating in Qatar shall comply with QatarEnergy requirements and shall ensure
that they are ready, able and willing to procure such insurances from the locally established
insurance companies or QatarEnergy’s own insurance company.
a. What policy limits for Third Party General Liability Insurance cover do you have?

b. What policy limits for Comprehensive All Risks Insurance cover do you have?

6.12 Please attach a copy of Tax Card, if available

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Annexure 7 – Format for List of Exceptions/Deviations proposed by CONTRACTOR

Tenderer shall submit a Bid in compliance with the Tender Document. Failure to submit a compliant
Bid to all terms and conditions or failure to comply fully with the Tender Document in any way may
result in the Bid being rejected by QatarEnergy.

Notwithstanding the above, should Tenderer submit this List of Exceptions or Deviations, it shall be
considered as an Alternate Bid. (As a minimum, base Bid should be submitted in full compliance to
the Tender Document to enable QatarEnergy to review the Alternate Bid).

Any deviation taken to the requirements of the Tender if not specified herein but stated elsewhere in
its Tender Submission, shall be declared null and void and treated as a non-compliance to the Tender.

Tender QatarEnergy tender Deviation proposed Whether deviations

Reference requirement by the Tenderer with have time and cost
(Clause/ justifications or implications (only
Appendix/ reasons indicate - Yes/No)
Page No)

* Tenderer shall submit a complete native file of the entire set of exceptions, deviations or clarifications
submitted herein in a CD file together with Appendix E

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Annexure 8 - Compliance Statement

Tenderer confirms that it has fully complied with the Instructions to Tender and has submitted a Bid in
full compliance with the Tender Documents by signing and submitting the Tenderer’s Declaration of
Compliance below:

TENDERER’S DECLARATION

1. We have completed the Appendixes using the best, latest, and most accurate information
available, truthfully, at the time of the reply and it is agreed that all responses can be
substantiated if requested to do so. It is agreed that the responses provided to Tender
Document constitute qualification criteria and any inaccuracy in the information supplied may
subsequently be used as grounds for disqualification from the tendering process or cancellation
of any contract awarded.

2. In accordance with the details requested in IT 15, the undersigned confirm compliance to the
ITT, Form of Agreement, GCOC, Appendix A, Appendix, B, Appendix C, Appendix D, Appendix
E, Appendix F, Appendix G & Appendix H except for the issues specifically listed in our
proposal as per the Annexure 7 We also confirm that we have not included any other deviations
elsewhere either in technical proposal or commercial proposal and such deviations, if included,
shall be deemed null and void.

3. We also understand, accept and unequivocally agree that in case, the Tender is acceptable to
QatarEnergy and CONTRACT is awarded to Tenderer, the CONTRACT shall consist of the
Form of Agreement, GCOC and duly completed Appendices of QatarEnergy Tender Document
subject only to any deviations/exceptions that are addressed and accepted by QatarEnergy
through Tender Bulletins and Tender Clarifications.

4. The undersigned acknowledges that the QatarEnergy is not bound to accept any Bid received
or give any reason or explanation for rejection of the Bid. Tenderer submit its Bid at its sole
costs and shall not seek to recover any expenses related to or arising from this Bid.

SIGNED BY:

NAME:

FOR AND ON BEHALF OF:

POSITION:

DATE:

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Part B - SPECIFIC REQUIREMENTS: CONTRACTOR’s TECHNICAL REQUIREMENTS

Annexure 9 - CONTRACTOR PERSONNEL

9.1 CONTRACTOR REPRESENTATIVE

None of CONTRACTOR PERSONNEL listed here shall be removed or relocated from the
positions indicated or replaced without the prior written approval of QatarEnergy.
CONTRACTOR PERSONNEL removed shall be immediately replaced with new CONTRACTOR
PERSONNEL who, in the sole opinion of QatarEnergy are of, at least, an equivalent standard
as the CONTRACTOR PERSONNEL removed. CV's shall be provided for all nominated
CONTRACTOR PERSONNEL. CV's shall identify the age, qualifications, present position/length
of tenure and previous experience of each nominee.

CONTRACTOR to provide valid required Education certificates, third party certificates etc. of
CONTRACTOR PERSONNEL prior to mobilization of CONTRACT. Contractor to verify their
personnel educational qualifications, work experience and certifications before mobilization.

Minimum qualification and experience of CONTRACTOR PERSONNEL shall be as specified

under:

A. Contractor Representative shall be (Manager level minimum)

Educational : BSc./B.E/B. Tech. degree in Engineering(preferably

Qualification Instrumentation)
Experience : Shall be a graduate Engineer who is in permanent pay roll of
CONTRACTOR, for at least last three (3) years, with a
minimum of fifteen (15) years relevant experience.

B. Contractor Representative nominated deputy(ies)

The below nominated deputy(ies) is/are authorised to act on behalf of CONTRACTOR
REPRESENTATIVE on the following matters under the CONTRACT:
(a) …………………….
(b) …………………….
(c) …………………….

Educational : BSc./B.E/B. Tech. degree in Instrumentation Engineering

Qualification
Experience : Shall be a graduate Engineer who is in permanent pay roll of
CONTRACTOR, for at least last three (3) years, with a
minimum of ten (10) years of experience relevant to the
Scope of Work (SOW). The incumbent must be qualified and
certified to a QatarEnergy recognized and approved
agency/institute in accordance with established written
requirements, defining at least education, experience,
training and knowledge of applicable codes and language(s)
etc., and qualified to carry out the work in accordance with
QatarEnergy Standard ‘QP-STD-Q-004 Corporate standard
for quality requirements for projects’.

C. Contractor HSE Representative

Educational : BSc./B.E/B. Tech degree in Engineering
Qualification
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Experience : HSE Officer: Shall be as referred to in QatarEnergy’s

HSEGL-QP-11-01, Section 4.73: The incumbent shall be
knowledgeable in relevant HSE techniques and contractual
health, safety and environment. The incumbent must have
the ability to communicate efficiently in English. The
incumbent must have a minimum of five (5) years previous
similar HSE experience in Oil and Gas sector. The incumbent
shall have at least one of the following:
- National examination board of occupational health
certificate or diploma.
- Member of IOSH.
- Diploma in occupational safety and health from international
institute of risk and safety.
- In possession of RSP (Registered Safety Professional).
Firewatch: The incumbent shall obtain fire watch certification,
by completing fire watch training at QatarEnergy-approved
training facility.

D. Contractor QA/QC Representative

Educational : BSc./B.E/B.Tech. degree in Engineering
Qualification
Experience : Minimum ten (10) years’ experience with five (5) years’
experience in oil & gas projects.

E. Planning Engineer
Educational : BSc./B.E/B.Tech. degree in Engineering
Qualification
Experience : Minimum ten (10) years post graduate experience with five
(5) years’ experience in project planning/ scheduling in oil &
gas projects with excellent knowledge in Primavera (P6) and
other project planning/ scheduling software.
F. QC Inspectors
Educational : BSc./B.E/B.Tech. degree in Engineering
Qualification
Experience : Minimum of ten (10) years similar experience in oil & gas
and similar projects as per the Tender Scope of Work.

G. Procurement Engineer/ Expeditor

Educational : BSc. or higher degree
Qualification
Experience : Minimum of ten (10) years similar experience in oil & gas
and similar projects as per the Tender Scope of Work.

H. PROJECT ENGINEER
Educational : BSc./B.E/B.Tech. degree in Instrumentation Engineering
Qualification
Experience : Minimum ten (10) years’ experience in oil & gas projects.

I. SITE ENGINEER/SUPERVISOR
Educational : Diploma in Instrumentation/ Electrical or BSc. degree in
Qualification Electrical/ Instrumentation/ Engineering
Experience : Minimum 10 years’ experience in oil and gas with similar
works. Incumbent shall be having experience and
knowledge of all building and construction disciplines

Specific mention shall be made in this Annexure of CONTRACTOR personnel who shall be

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responsible for safety and quality related matters. CONTRACTOR’s Safety Officer’s CV shall be
submitted prior to SITE mobilization for QatarEnergy review, interview and acceptance. For the
WORK, which are in the confined area, the Safety Watch is required for which separate CVs are
to be submitted for QatarEnergy review and Approval.

CV of SITE Engineer/s shall be submitted with the bid to QatarEnergy for review and
acceptance.

CONTRACTOR shall supply an organogram of personnel involved with CONTRACTOR.

CONTRACTOR shall take note that since the WORK is located within QatarEnergy-existing
facility, the personnel experience in Oil and Gas industries and processing plant is a prerequisite
for acceptance.

It is mandatory that all key personnel have experience for projects of similar magnitude and
complexity.

CONTRACTOR PERSONNEL must be under the sponsorship and permanent employment of

CONTRACTOR and/or its SUBCONTRACTOR(s) and shall be available locally for mobilization
at short notice period.

QatarEnergy may at any time perform interview to any of the Key CONTRACTOR’s
PERSONNEL to ensure capability of the incumbent based on their credentials.

CONTRACTOR shall retain only the pre-approved personnel proposed prior to the CONTRACT
for use after the CONTRACT award.

For any selection of CONTRACTOR PERSONNEL during course of the CONTRACT, in order to
avoid delay in performance of the WORK, CONTRACTOR shall allow adequate time for
QatarEnergy to review and approval process of the proposed CONTRACTOR PERSONNEL
during course of the CONTRACT. Any time and costs incurred for the purposes of selection of
any CONTRACTOR PERSONNEL shall be the sole responsibility of CONTRACTOR.

If QatarEnergy concludes during course of the CONTRACT that any of the CONTRACTOR
PERSONNEL do not have the relevant experience and/ or do not perform the WORK to
QatarEnergy satisfaction; CONTRACTOR shall provide QatarEnergy with replacement of the
same that has adequate experience in carrying out the WORK.

CONTRACTOR shall provide QatarEnergy with adequate time to perform review, interview/ trade
tests and perform any selection process to the proposed CONTRACTOR PERSONNEL for
QatarEnergy review and approval. All costs incurred by CONTRACTOR due to selection process
will be the sole cost of CONTRACTOR and without having any time impact to QatarEnergy.
Adequate time shall be provided for handover of work between the personnels, and this shall
incur no cost to QatarEnergy.

CONTRACTOR shall at all times observe the geopolitical condition internationally and, in the
region, while sourcing the CONTRACTOR PERSONNEL sourced for this CONTRACT, and
consider such costs in the CONTRACT PRICE.
In order to avoid disruptions to CONTRACTOR’s performance of the CONTRACT at any time.

Provision of CONTRACTOR PERSONNEL, and any selection process thereof, to carry out this
study shall not incur cost and schedule impact to QatarEnergy.
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9.2 Key CONTRACTOR PERSONNEL

All key CONTRACTOR PERSONNEL must have the prior approval of QatarEnergy before being
engaged in the WORK. CONTRACTOR must provide the names and CVs for all the key
personnel as summarised in the following table. The CVs shall be in the format provided herein
below:

JOB TITLE PROPOSED CV PROPOSED CV

NAMES (YES/NO) ALTERNATES (YES/NO)
Project Manager
HSE Representative
QA/QC
Representative
Sr. Planning Find Attached File
Engineer
Procurement
Engineer/
Expeditor
Sr. Project Engineer
Site
Engineer/Supervisor

9.4 CONTRACTOR confirms compliance with all regulations/registration requirements of Ministry of

Labor and that there is no restriction imposed on CONTRACTOR by any Qatari Government Authority
in securing manpower and other resources to perform the WORK.

CONFIRMED: [Yes / No].

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TABLE 1- CURRICULUM VITAÈ PHOTO

Find Attached File JOB TITLE:

No: .....
Name: Current Job Position
Date of Birth: Fluent Languages:
Nationality: Currently available in Qatar : Yes/No

EDUCATIONAL QUALIFICATION:

Sl.No Qualification and Institution Duration Degree/Diploma Month/Year of

obtained completion

PREVIOUS WORK EXPERIENCES:

Sl.No Position(s) Held Job Description with from to

Responsibilities

PROFESSIONAL TRAINING ANS DERTIFICATION:

Sl. Courses Certificates/ Duration/ Month/Year Copy of

No Attended Licenses Validity Certificate/License
obtained Attached to this Appendix-
E (Yes/No)

LAST/CURRENT ASSIGNMENTS:

Sl Location Country/Company Job Duration Month/Year

Position

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Annexure 10 - Proposed Project Organisation Chart

CONTRACTOR provides the proposed organisation chart for this CONTRACT (including key
personnel proposed by CONTRACTOR and SUBCONTRACTOR , where applicable, and the person
responsible for QA/QC and safety matters, etc.) and indicate the line of reporting to QatarEnergy
personnel. Inspection activities and expediting efforts shall be segregated from each other with
separate CONTRACTOR PERSONNEL. CV’s of all the personnel identified under this Annexure shall
be submitted referring to Annexure 9.
Any SUBCONTRACTOR/ Vendor/ OEM personnel organization and reporting lines shall be shown.
The organization chart shall comprise of two charts with one reflecting site project organization and
the other shall be back-office project organization chart. Reporting line of site team to back-office
project management team shall be clearly shown in the chart.All Personnels considered in Annexure
9(contractor personnel shall be included in the Annexure 10(project Organization chart)

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Annexure 11 - Facilities, Plant And Equipment

The details of CONTRACTOR’s facilities and equipment resources at its design office, design facilities,
expediting and procurement agencies, fabrication yard (location and facilities) etc. are required to be
tabulated below .
The details of CONTRACTOR’s facilities and equipment resources proposed to be deployed for the
WORK are required to be tabulated below. The list shall include the details of the main items of plant,
machineries, Rigs, and equipment including any special tools, which CONTRACTOR proposes to use
for the CONTRACT.
This list is the minimum that CONTRACTOR will be required to provide on WORKSITE. The details
of ownership of the tool or equipment i.e. whether it is owned or will be purchased or hired shall be
highlighted.

Description Capacity and Manufacturer No. of Valid Test Ownership/

present and year of Units Certificate Owned/
whereabouts manufacture Attached Hired
[YES / NO]

Find Attached File

___________________________________________________________________

The provision of this information shall not relieve CONTRACTOR from providing such information as
QatarEnergy may require in accordance with the General Conditions of Contract of the special
equipment and tools CONTRACTOR proposes to supply or use, neither shall it in any way relieve
CONTRACTOR of any of its obligations to carry out, and, complete the WORK in accordance with the
CONTRACT.
___________________________________________________________________

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Annexure 12 - SUBCONTRACTORS (Contractors and Suppliers)

CONTRACTOR shall furnish below the names and addresses of the following as per [table annexure
12 as minimum]:
I. All Engineering SUBCONTRACTORs from whom it proposes to obtain WORK.
II. All SUBCONTRACTORs from whom it proposes to obtain WORK.

Description Name and Brief Scope SUBCONTRACTOR’s Letter Of

Address of WORK REPRESENTATIVE Commitment
Attached

Engineering
__
[YES/NO]
SUBCONTRACTOR
SUBCONTRACTOR
__
[YES/NO]

Notes:

1. CONTRACTOR is not permitted to change any SUBCONTRACTOR named in this Annexure

without first obtaining QatarEnergy written approval unless QatarEnergy seeks a clarification
and request to change the same.

2. CONTRACTOR shall also submit letter of commitment from each of the proposed Engineering
SUBCONTRACTOR, SUBCONTRACTOR, in original on the letterhead signed by the
authorised signatory.

3. SUBCONTRACTORs are also required to submit details under each schedule of this Appendix
E along with details of relevant experience and shall be bound separately for each
SUBCONTRACTOR

4. Acceptance of the list as a whole will not imply approval of any of the SUBCONTRACTORs
mentioned above. Full technical submissions will be required regarding all work and services
proposed to be subcontracted along with details of relevant experience as stipulated in the
General Conditions of Contract and the Specifications.

5. Full technical submissions are required for all WORK rendered under the CONTRACT as
required by the General Conditions of Contract and the Specifications.

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Annexure 13 - QA/QC Procedures

CONTRACTOR Quality Assurance and Control System dedicated for this CONTRACT shall conform
to QatarEnergy Quality System Requirements CORP-QAL-STD-004 Rev.1, a copy of the same can
be provided on request.

This document will be reviewed by QatarEnergy and any comments made shall be incorporated by
CONTRACTOR. Accepted document to be issued three (3) weeks after the EFFECTIVE DATE.

The quality system shall be formalized in a Quality Manual which documents general policies,
procedures and practices of the organization covering all quality related elements, addressing as a
minimum requirement of QatarEnergy document CORP-QAL-STD-004 Rev.1.

CONTRACTOR shall submit a quality control procedure that covers WORK which shall be in
accordance to QatarEnergy specifications as per Appendix A.

QatarEnergy reserves the right to conduct a quality audit at any stage during the WORK.

CONTRACTOR shall indicate how they are to cascade down QatarEnergy’s requirements to ensure
compliance by their SUBCONTRACTOR/ Vendor/ OEM on all deliverables and other works carried
out by SUBCONTRACTOR/ Vendor/ OEM

Please Find Attached File

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Annexure 14 - Utilization Of National Products And Products Of National Origin (as

required by Law No. 6 Year 1987)

CONTRACTOR submits the following details, as a minimum, regarding utilisation of National Products
and Products of National Origin:

Material/Equipment Source Quantity Intended to be used

National Products and
Products of National Origin

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Annexure 15 – Consortium / Joint Venture (as applicable)

Where a Bid is submitted by a consortium or joint venture that is not a duly registered separate legal entity,
CONTRACTOR shall confirm the following:

15.1 Confirms that Consortium/JV Agreement has been submitted Confirmed:

clearly identifying the Roles & Responsibilities of the members [YES/NO]
__
15.2 Confirms that the name of the leader of the consortium or joint
venture has been specified; __
Confirmed:
[YES/NO]

Confirms that the parties to the consortium or joint venture has Confirmed:
15.3
irrevocably accepted jointly and severally responsibility for [YES/NO] __
discharging all obligations under the CONTRACT;

Confirms that the parties’ respective roles and responsibilities of Confirmed:

15.4
each member have been legally undertaken amongst the [YES/NO] __
consortium/joint venture through a duly signed power of attorney
authorizing the leader to sign and/or submit the Bid on behalf of the
consortium or joint venture;

15.5
Tender Document. [YES/NO]
__
Confirms that all parties under consortium/joint venture sign the Confirmed:

15.6 Confirms that all parties under consortium/joint venture agree to Confirmed:
appoint a consortium leader to act for and on behalf of [YES/NO] __
consortium/joint venture in receiving payment as per his record in
QatarEnergy’s vendor registration details.

Confirms that all parties under consortium/joint venture are Confirmed:

15.7
responsible in fulfilling and complying all obligations under the [YES/NO]__
CONTRACT;

Confirms that no modification of the Consortium Agreement is Confirmed:

15.8
made without prior written consent of QatarEnergy; [YES/NO]
__
15.9 Provide the % stake of each Consortium /JV Member M/s. ABC- …. %
&
M/s. DEF- …. %.

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Annexure 16 - HSE Specific Project (as applicable)

Bidder to submit the details in accordance with Appendix-A, Attachment No. 6.0 (Specific Statement
of HSE Requirements) and as mentioned in Appendix A clause 17.

Please Find Attached File

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Annexure 17 – CONTRACTOR’s Details of Resources

Tenderer is requested to submit the details of resources such as Facilities, Manpower, Equipment,
Materials etc. (as mentioned in Annexure-11 above) as available locally within the State of Qatar for
the subject tender Scope of Work. If 100 % of the resources are not available within the State of Qatar,
bidder is requested to indicate the percentage of resources available locally and the percentage of
resources proposed to be deployed from other Countries (include name of the country including origin
country and percentage of deployment from each country).
The information as above shall be furnished as per format appended hereunder and shall confirm to
provide accordingly, if considered for award.

Please Find Attached File

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Annexure 18 – CONTRACTOR’s Technical Submittals

CONTRACTOR shall submit the full technical documents/details for the Scope of WORK in this
Annexure along with the technical bid to QatarEnergy for evaluation.
The technical details shall also include, but not limited to following:

1. Full details of all materials (BOQ) along with material specification, which Tenderer propose to
utilize in the WORK, names of Manufacturers or Suppliers. All materials and equipment shall
comply with requirements specified in Appendix A as applicable. CONTRACTOR shall timely,
at his own cost, submit samples of materials and test results to QatarEnergy, as applicable.

2. CONTRACTOR shall provide all Technical information for SAP coding/ Cataloguing of all spare
parts (commissioning/ start up spare parts, and initial spare parts) as required by QatarEnergy
Formats/Templates of spare parts, which shall be provided to the CONTRACTOR by
QatarEnergy after the review/ acceptance of the SPIR, which has to be filled with mandatory
data extracted from drawings and data sheets. Each line item shall be described in the format,
attaching relevant documents. The final acceptance of the filled formats shall be obtained from
QatarEnergy.

3. Detailed work procedure (method statement) shall be provided in line with the provisions of
Appendix H, Annexure 2. This method statement shall be showing in detail of how
CONTRACTOR intends to carry out the WORK. CONTRACTOR shall provide full details of
any Subcontractor that he intends to use, the location of each part of the activity, the
preparatory and materials that he intends to use.

4. CONTRACTOR shall list all the materials, commissioning spares and

components/consumables that they intend to supply for the performance of the CONTRACT.

5. CONTRACTOR shall provide detailed list of spare parts for commissioning and one-year
operations thereafter.

6. CONTRACT EXECUTION PROGRAMME:

This information shall be prepared and submitted by CONTRACTOR in line with the provisions in
Appendix H, Annexure 1.

Please Find Attached File

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Annexure 19 KYS Questionnaire

Tenderer shall submit attached KYS (Know Your Supplier) Questionnaire for QatarEnergy
evaluation. Refer Attachment 1 to Appendix-E Template.

Please Find Attached File

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