STORES/MCF/ RBL

TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 03251402
Closing Date/Time 11/07/2025 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing
date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 03251402 Tender Type Limited - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference
No Not Applicable
Required Date Time
Tendering Section 03
Inspection Agency CONSIGNEE Publishing Date / Time 04/07/2025 10:41
Item Category General Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 11/07/2025 14:30
Validity of Offer ( Days) 60 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title COMMODE SHROUD FOR ICF COACHES.

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 30631208 Goods (Y) Stock --- Yes CONSIGNEE INR
Description :COMMODE SHROUD FOR ICF COACHES as per Drg.No. AE63202 ALT.b, Colour Stain Sati
n Blue to ISC-177 Packing Instruction -Packing Instructions: PI012. [ Warranty Period: 78 Months aft
er the date of delivery ] ]
Consignee Furnishing Depot, MCFRBL Uttar Pradesh 191.00 Set

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 1 Days of issue of Contract, NOTE: DP is
Completion : Within 90 Days thereafter tentative and
MCF/RBL reserves
the right to give DP
based upon actual
requirements while
finalization of Case.

Payment Terms

S.No Description
Payment Terms

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

1 95% payment against inspection certificate issued by the nominated inspection agency as specified in
the contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt,
inspection and acceptance of the goods by the consignee. In case of despatch by rail, unqualified
Railway Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch by other
means such as road transport, receipted challan signed by the gazetted officer at consignee's end will
be taken as proof of delivery.
2 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof),
within the original delivery period stipulated in the contract, or last unconditionally extended delivery
period shall be to Railways' account. Only such variation shall be admissible which takes place after
the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his
quoted rate. No claim on account of statutory variation shall be admissible on account of
misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 Purchaser reserves the right to increase the ordered quantities of each description of stores shown in
the contract up to 30 percent at the same price, terms and conditions anytime during the currency of
the contract i.e., any time within the stipulated or extended delivery period, such that the contractor
has reasonable time/notice for executing such increase. The purchaser shall be entitled to exercise
plus 30 percent option in one or more than one installment as long as the total variation in quantity
does not exceed the limit of 30 percent of ordered quantity. The increase in quantity (upto 30%) with
respect to the tender quantity can be done even at the time of ordering and the tenderer shall be
bound to accept the quantity so ordered on the basis of his original offer.

Standard Governing Conditions

S.No Description
1 The tender/contract shall be governed by latest version (along with all correction slips) of IRS
Conditions of Contract, all other terms and conditions incorporated in the Tender Document, terms and
conditions incorporated in the documents uploaded with the Tender Document and Bid Document Ver.
26 along with Correction slip (if any). In case of any contradiction in the terms and conditions, the
order of precedence shall be the Tender Document, followed by the Special Conditions of Tender (if
any) uploaded with Tender Document, followed by the related Specification/Drawing mentioned
in/attached with Tender Document, followed by the Bid Document Ver. 26 along with Correction slip (if
any), followed by latest version (along with all correction slips) of IRS Conditions of Contract. The Bid
Document Ver.26 along with Correction slip (if any) and IRS Conditions of Contract can be accessed by
clicking the link VIEW IREPS DOCUMENTS on IREPS website.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 NA. Normal Applicable to No No Allowed
all bidders (Optional)

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Before Submitting the Bid, bidders are Normal Applicable to No No Not Allowed
advised, in their interest, to kindly go all bidders
through the CHECKLIST (that can be
accessed by clicking VIEW IREPS
DOCUMENT tab).

Commercial-Compliance

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 The tendered item(s) fall(s) within the Normal Applicable to Yes Yes Allowed
ambit of clause 3(a) of Public all bidders (Optional)
Procurement (Preference to Make in
India) Order, No.: P- 45021/2/2017-
PP(BE-II) dated:16.09.2020 issued by
DPIIT, Ministry of Commerce and
Industry. This implies that there is
sufficient local capacity and
competition in supply of the tendered
item(s) of required quality, and
therefore public procurement of the
item is restricted to Class-I local
suppliers only (having local content
equal to or more than 50% as defined
under the Para 2 of the above order)
and the vendor(s), who do not qualify
to be class I local supplier(s), is/are
not allowed to bid in this tender and
their offer shall not be considered for
any ordering. In case any vendor, who
does not qualify to be class-I local
supplier for the tendered item, but
participates in the tender, it does so
at its own risk and cost and Railways
shall not be liable for any loss or
damage caused to the vendor
2 HSN Code must be mentioned during Normal Applicable to Yes Yes Allowed
quoting of tender. all bidders (Mandatory)
3 Firm should mention place of Normal Applicable to Yes Yes Allowed
inspection. In case of procurement all bidders (Mandatory)
from approved sources, place of
inspection mentioned in vendor
directory available on UVAM shall be
followed.
4 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported
items, and 100 for fully indigenous
items. The definition and calculation
of local content shall be in accordance
with the Make in India policy as
incorporated in the tender conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Drawings/ Specifications if any can be Normal Applicable to No No Not Allowed
downloaded from all bidders
Www.mcf.indianrailways.gov.in

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Warranty :- Clause 20.0 of Section -II Normal Applicable to Yes Yes Not Allowed
of Bid Document Ver. 26 along with all bidders
CS regarding warranty shall be
applicable.
2 Packing Instructions: PI012 Wrapped Normal Applicable to Yes Yes Not Allowed
with Corrugated paper sheet Note:- all bidders
While inspecting the stores,
inspecting agency is to ensure the
compliance of the packing instruction.

Special Conditions

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 It will be presumed that the firms who Normal Applicable to No No Not Allowed
have submitted the e-bid have gone all bidders
through and accepted all the terms
and conditions of tender, until and
unless firms specify the deviations
from those conditions and so
indicated specifically, under the
headings - "Technical Deviation
Statement" and "Commercial
Deviation Statements". And if space
available is not adequate, tenderers
can upload a Statement of Deviations
and a reference of uploaded deviation
statement shall be given in "Technical
or Commercial Deviation Statement".
If there is any contradiction between
any techno commercial terms and
conditions quoted in e-offer and
documents attached along with the e-
offer, the terms & conditions quoted
in e-offer will prevail over that of
quoted in attached documents.
Tenderers in their own interest are
advised not to quote any techno
commercial terms & conditions in
attached documents.
2 Purchaser reserves the right to Normal Applicable to No No Not Allowed
change the inspection agency or to all bidders
accept the material based on WTC at
post contract stage, in case of
extreme emergencies/urgencies.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Passing the benefits of ITC: I hereby Normal Applicable to No No Not Allowed
confirm following: "We hereby declare all bidders
that in quoting the above price, we
have taken into account the full effect
of Input Tax Credit (ITC) available
under GST. We, further agree to pass
on any financial gain/benefit as may
become available in future under GST
scheme, in respect of all the inputs
used in the manufacturing and/or
supply of the final goods and service on
the date of supply by way of reduction
in price and advise the purchaser
accordingly. We also undertake that we
are aware of the provisions of section
171 of the CGST Act and consequences
thereof if we fail to comply with the
same."
2 The bidder confirms that rates and Normal Applicable to No No Not Allowed
other financial terms quoted in all bidders
relevant fields of financial bid will only
be ruling terms for acceptance, and
any financial term quoted anywhere
else would be ignored by the purchaser
for purpose of evaluation of offer to
determine the inter-se ranking of the
offer, unless otherwise specified in the
tender document.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

3 Restrictions under Rule 144(xi) of Normal Applicable to No No Not Allowed

GFRs-2017: all bidders
a)I have read the clause 15.0 of
Section-I of Bid Document Ver. 26
regarding Restrictions under Rule
144(xi) of GFRs-2017 on procurement
from a bidder of a country which
shares a land border with India.
b)I certify that this bidder is not from
such a country or, if from such a
country has been registered with the
Competent Authority.
c)I hereby certify that this bidder fulfills
all requirements in this regard and is
eligible to be considered. [Wherever
applicable, evidence of valid
registration by the competent authority
shall be attached].
Note: If the tenderer is not agreeable
to above declarations, they have to
categorically mention about the
disagreement in Techno Commercial
Deviation.
4 I/We declare that I/We are not a part of Normal Applicable to No No Not Allowed
cartel with other vendors and have all bidders
offered competitive rates in the
tenders. In the event of my/our offer
suspected to be of collusive bidding
and cartel formation, I/We understand
that purchaser reserves the right to
summarily reject the offer and to ban
my/our firm from dealing with Railway.
In the event of my/our offer confirming
to any aspect of the definition of Cartel
as per The Competition Act 2002 (12 of
2003), I/We understand that the
purchaser reserves the right to refer
the matter to the Competition
Commission of India (CCI), which is a
statutory body constituted under this
Act, for providing necessary relief to
the purchaser who represent Central
Government Organization serving the
public. In addition, I/We are aware of
the Chapter VI of the Act, which deals
with penalties. I/We understand that
this will be in addition to other rights
and remedies available to the Railway
Administration under the Contract and
the Law of the land.
5 I/We also confirm that if any Normal Applicable to No No Not Allowed
information and document submitted is all bidders
found to be
false/fake/forged/manipulated/incorrect
at any time, purchaser may cancel
my/our Bid and action as deemed fit
may be taken against me/us, including
termination of the contract, forfeiture
of Earnest Money, Security Deposit and
banning/delisting suspension of our
firm and all partners of the firm.
6 With reference to para 2500 of IRS Normal Applicable to No No Not Allowed
conditions of contract, I/We declare all bidders
that I/We do not have conflict of
interest with other vendors and certify
that the integrity of bidding process is
not affected in any way.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

7 I/We have gone through the all clauses Normal Applicable to No No Not Allowed
of this tender document and other all bidders
documents uploaded with the tender
document including special condition
of tenders, technical specification etc.
I/we are fully aware of all the clauses of
the above said documents and
undertake to abide by submitting this
offer.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents
as under:

S.No. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .
I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to
3 the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders,
execution of contract or payment, the master copy available with the railway Administration shall be final and binding
upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and
4
attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the
5
offer and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are
6
fully responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department
7 of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/
member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during
process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in
8
the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents
understand that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after
9 the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may
also lead to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border
with India and certify that I am/We are not from such a country or, if from such a country, have been registered with
10
the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be
considered (evidence of valid registration by the competent authority is enclosed)

7. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

No Document Attached

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 03251402 Closing Date/Time: 11/07/2025 14:30

AMM/Shell ( SATINDER KUMAR )

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