Annexure 2: Documents to be carried for Joining Formalities
On the day of joining, we request you to carry the following documents for completing the
joining formalities:
1. Duly signed copy of Appointment Order
2. Indemnity-cum-surety bond duly filled & signed in all sheets by trainee & surety as
indicated.
Note: A blank Indemnity-Cum-Surety bond is enclosed (annexure 3) along with your
appointment letter. You are requested to fill in all the details and get it franked with a
stamp for Rs.200/- from a bank. Thereafter, the said Indemnity-Cum-Surety bond is to be
executed /signed by the trainee and surety.
3. Two (2) passport sized recent colour photographs
4. Photocopy of valid Passport
5. Photocopy of Driving License/ Ration Card
6. Proof of Date of Birth (Birth Certificate or SSC Certificate indicating date of birth – one
attested photocopy)
7. Permanent Account Number (PAN): In case you have not obtained the PAN and PAN
Card yet, you are requested to apply for the same immediately and carry the PAN Card
and photocopy of PAN card at the time of joining.
8. Aadhaar Card: In case you have not obtained the Aadhaar Card yet, you are requested
to apply for the same immediately and carry the Aadhar Card and Photocopy of Aadhar
Card at the time of joining.
9. One (1) attested copy of each of the following
(a) Std. X Mark sheet
(b) Std. XII Mark sheet
(c) Birth certificate
(d) Mark sheets of all years of Diploma, Graduation and Post Graduation along
with originals for verification.
(e) All Diploma, Graduation and Post Graduation Certificates along with originals
for verification.
To b e f r an k ed w ith th e st amp fo r R s. 2 0 0/ -
(Tr ai ne e & S ur et y t o ex e cut e / si gn t he I n dem nit y – Cu m – S ur ety bo nd)
Annexure 3: Indemnity-Cum-Surety Bond
THIS INDEMNITY CUM SURETY BOND is executed on this ___________________ day of
(Date of Joining)
___________Two thousand and ____________ by Mr _________________________________,
(Month) (Name of Trainee)
Son/Daughter of Mr.___________________________________, an Indian Inhabitant, residing at
_____________________________________________________________________________
and having permanent address at __________________________________________________
(hereinafter referred to as “The Trainee”) who has been selected as a Trainee
(designated as Engineer Trainee) by ECOFIRST SERVICES LIMITED (A Subsidiary of Tata
Consulting Engineers Ltd), a company duly incorporated under the Companies Act, 1956
and having its Registered Office at Elphinstone Building 10 Veer Nariman Road Fort Mumbai
400001 and having its Corporate Office at Unit No. NB 1502 & SB 1501, 15th floor, Empire
Tower, Opp Reliable Tech Park, Cloud City Campus, Airoli, Navi Mumbai - 400708 (
hereinafter referred to as “ECOFIRST”) and Mr. ___________________________________
(Name of Surety)
Son/Daughter of Mr.____________________________________________________, residing at
___________________________________________________________________________
(hereinafter referred to as “The Surety”) for the trainee/ employee in favour of ECOFIRST.
WHEREAS the training is of duration of twelve (12) months and is liable to be extended by a further
duration based on the performance of the Trainee during the Training, of which ECOFIRST shall
be the sole judge.
WHEREAS the above mentioned training involves considerable expenditure – direct and indirect,
financial and unliquidated – related to faculty, computer time, support facilities, stipend/salary of
the Trainee while under training.
Initials by:
Trainee ______________________
Surety ______________________
WHEREAS this training substantially improves the Trainee’s professional standing and it has been imparted
by ECOFIRST at considerable expenditure as an investment, ECOFIRST expects a commitment (elaborated
below) from the Trainee (or referred to as employee after completion of the training) to recover its expenditure
or seek a penalty for non-fulfillment of the same.
WHEREAS the expenditure involved in training the Trainee / employee is several times in excess of the
penalty demanded from him/her.
IT IS NOW HEREBY AGREED AS UNDER:
1. In consideration of the training to be imparted to the Trainee, the Trainee undertakes to
serve ECOFIRST (or any of its associated or affiliated companies to which he/she may be
transferred) for a minimum period of three (3) years from the date of joining as a Trainee or
two (2) years from the date of absorption, whichever is later, and The Trainee / employee
agrees not to take employment with any other person, firm or company during such period.
The Trainee is giving this undertaking in view of the considerable expenditure to be incurred
by ECOFIRST on him/her.
2. By way of guarantee for due performance of all terms and conditions contained in this
Indemnity cum Surety Bond, the Trainee provides herein below the name of his/her
parents / legal guardian who has consented by signing herein below to stand as Surety on
his/ her behalf to ensure compliance of the aforesaid covenant. In the event of failure/
neglect to fulfill any of the terms of this undertaking of which ECOFIRST shall be the sole
judge, the Trainee and/or the Surety shall be liable jointly and severally to pay ECOFIRST
Rs. 50,000/-(Rupees Fifty Thousand only) as liquidated damages / compensation.
Name of Relationship Address Occupation
Surety with Trainee
3. In the event of any dispute or disagreement over the interpretation of any of the terms
hereinabove contained or any claim of liability of any part including the Surety the same
shall be referred to a person to be nominated by ECOFIRST whose decision shall be final
and binding upon the parties hereto. Such references shall be deemed to be a submission
to arbitration under The Arbitration and Conciliation Act, 1996 or of any modification or re-
enactment thereof. The venue of arbitration shall be Mumbai. Subject hereto the Court in
Mumbai shall have exclusive jurisdiction to the exclusion of all other Courts.
4. During the period of training if the Trainee leaves/resigns, the Trainee and / or the Surety
will have to pay liquidated damages / compensation amounting to Rs.50, 000/-(Rupees
Fifty Thousand only) and give one calendar months’ written notice. After absorption as an
employee of ECOFIRST at the end of the training period, if he/she leaves/resigns, the
employee / or the Surety will have to pay liquidated damages amounting to Rs. 50,000/-
(Rupees Fifty Thousand only) and give one calendar months’ written notice during
probation period and one calendar months’ written notice thereafter. ECOFIRST would be
entitled to terminate for any reason whatsoever, the services of the Trainee during the
training period with one calendar month’s notice, or after the Trainee is absorbed as an
employee of ECOFIRST, on completion of the training period with one calendar month’s
written notice during probation period and one calendar months’ written notice thereafter,
without invoking any claim for liquidated damages. The provisions stated herein for breach
Initials by:
Trainee ______________________
Surety ______________________
by the Trainee of the provisions of this agreement shall be without prejudice to other
remedies available to ECOFIRST.
ADDRESS FOR THE PURPOSE OF SERVICE:
All communications between the Trainee / ECOFIRST / Surety shall be deemed to have effectively
served if addressed to the following address:
ECOFIRST SERVICES LIMITED at:
Unit No. NB 1502 & SB 1501, 15th floor,
Empire Tower, Opp Reliable Tech Park,
Cloud City Campus, Airoli,
Navi Mumbai - 400708.
Trainee / Employee (Dr. / Mr. / Mrs.) _______________________________________
at) _______________________________________
________________________________________
________________________________________
Surety (Dr. / Mr. / Mrs.) _________________________________________
at) _________________________________________
_________________________________________
_________________________________________
Any change in the above addresses of any of the concerned parties i.e. ECOFIRST, Trainee /
Employee or Surety, shall be intimated to the other parties by the party whose address has
changed within a period of seven days of such change.
If no such change has been intimated or received, the addresses mentioned above shall be
deemed to be the addresses of the concerned parties.
Having clearly understood the terms and conditions stated hereinabove and in witness thereof the
parties do hereby affix their signature on the date mentioned above.
Signed and delivered by Surety )
)
)
Signed and delivered by Trainee )
)
)
Accepted for and behalf )
of ECOFIRST SERVICES LIMITED )
by their Constituted Attorney. )
Initials by:
Trainee ______________________
Surety ______________________
Annexure 4: Format for Surety Verification
This is to certify that I, _________________________________ am standing surety for Mr. / Ms
(Name of Surety)
______________________who has joined as Trainee of ECOFIRST SERVICES LIMITED
(Name of Trainee)
(A Subsidiary of Tata Consulting Engineers Ltd)
with effect from ______________________ and is my. ________________________________
(Date of Joining) (Relationship)
Mr./ Ms. ____________________________has joined ECOFIRST SERVICES LIMITED
(Name of Trainee)
(A Subsidiary of Tata Consulting Engineers Ltd) on _________________and executed an
(Date of Joining)
agreement on, ________________ which is further
(Date of Joining)
countersigned by me in my capacity as Surety.
In the event that Mr. / Ms__________________ does not fulfill the terms of the Indemnity-cum-
(Name of Trainee)
Surety bond, I will be liable to pay the liquidated damages of Rs.50,000/- on the basis of
communication that will be received from ECOFIRST SERVICES LIMITED (A Subsidiary of Tata
Consulting Engineers Ltd).
My permanent address is as follows:
Name : ___________________________________
Address : ___________________________________
___________________________________
___________________________________
Tel No with STD Code: ____________________________
________________________
(Signature of Surety)
SIGNATURE VERIFICATION BY BANKERS OF SURETY
This is to confirm that I have verified the signature of Mr. /Ms. __________________________
(Name of Surety)
and it matches / does not match with the signature of the subject surety as per our records.
(pls tick as applicable)
Office Seal: Signature:
Date: Name:
Bank and Branch: Designation:
