6/29/25, 6:30 AM Inspector General of Registration - Tamil Nadu

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Registration of Documents -

Encumbrance Certificate (EC)

Rate of Stamp Duty and Registration Fees

Preparation Of Documents

Presentation Of Documents

Requirements for a Registration

Field Inspection

Certified Copies

Will

Special Category

Market Value - Guidelines

Fraudulent Registration - Remedies

Building their own house is a dream of human beings. Before deciding to purchase a
property, ascertain the transactions and ownership effected in respect of the property
proposed to be purchased by getting the Encumbrance Certificate as a first step.

EC
Encumbrance Certificate (EC) for the period from 1-1-1975 to till date can be

downloaded as free from http://tnreginet.gov.in which comprises all the transaction

pertaining to the given survey number. It is given for the informative purpose.

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For the period from 1-1-1975 to till date, application shall be submitted by online

and the required payment also to be made by online (The system itself will show

the required fees). The applied EC will be delivered to the user login with QR

code and the digital signature of the Registering Officer within three working

days excluding the date of application.

If the selected village falls on different Sub Registrar offices for the different

period, separate EC has to be applied for the different period.

APPLYING FOR EC
Home > Menu to apply for EC : b<>E-Services > Encumbrance Certificate >

Search and Apply EC

For getting EC before 1-1-1975(Manual period) manual application has to be

given in the jurisdictional Sub Registrar office(SRO). The required fee can be paid

either by net banking or using debit / credit card or through the PoS machine

available in SRO. This application will be processed and signed EC will be

delivered within 4 days. Applications are available at free of cost at Sub Registrar

office or same can also download the required form from website (Home > More >

Portal Utility Services > Public Utility Forms).

Give maximum possible particulars of the property in the application to get EC

without omission of entries.

EC filter is created using the parameters such as Sub Registrar office, period,

village, survey, sub-division number, plot number/flat number provided by public.

Providing wrong or insufficient details will lead to delivering of wrong EC. Any

application for refund of fee paid to the wrong EC will not be entertained. For

example, if public provided plot number 4 instead of 5 then the entries relevant to

the plot number 4 only will be delivered.

FEES

E.C. Application Fee Re.1/-

Search Fee for the I year Rs.30/-

Search fee for every additional Rs. 10/-

year

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Additional Fees For the Rs.200/-

Computerised Period ie from 1987

MEMO DOCUMENTS
In the case of two properties of different jurisdiction registered in one office. A

memo will be sent from the document registered office to the other office where

the other property is situated for the period before 12.2.2018. From 12.2.2018, the

document details will be reflected in both offices.

CLOSED OFFICE EC
Some of the Sub Registrar offices were closed due to less number of

Registrations and ECs can be applied to those offices also after 1.1.75 through

our portal by selecting the closed SRO name. For the period before 1.1.75, EC

application can be given to the SRO where the closed office is merged.

PROVISION TO SEE DATA AVAILABILITY PERIOD

Under Home > E-Services > Encumbrance Certificate > View EC, there will be

provision to view the data availability period of each villages in an SRO.

INDEX CORRECTION PETITION (ICP)

If any errors found in the details of the EC such as Survey Number, Name,

Boundary, etc., a written petition has to be given manually to the respective Sub

Registrar(SR) along with copy of the original document and EC. After due

verification, SR will make the necessary corrections in entry. After corrections

made by SR, then DR will approve the corrections. Once the corrections are

approved, it will reflect in EC.

The following changes can’t be done by SR. Hence the ICP request will be

forwarded to O/o.IGR and necessary corrections will be carried out.

Name deletion

Property deletion

Change in Nature of document

Addition/ Removal of Previous Document

Change in Date of Registration, Execution and Presentation

RATE OF STAMP DUTY AND REGISTRATION FEE

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Categories of Document Stamp Duty Registration Fee

1 Conveyance (Sale) 7% on the market value 2% on the market value

of the property of property.

2 Gift 7% on the market value 2% on the market value

of the Property of the property.

3 Exchange 7% on the market value 2% on the market value

of the greater value. of greater value
property.

4 Simple Mortagage 1% (on the loan amount) 1% on loan amount

subject to a maximum of subject to a maximum of
Rs 50,000/- Rs.15,000/-

5 Mortgage with 4% on loan amount 1% subject to the

possession maximum of
Rs.2,00,000/-

6 Agreement to Sale Rs.200 1% on the money

advanced(1% on total
consideration if
possession is given)

1 % on the cost of the 3 % on the cost of the

7.Agreement relating to
construction of building proposed construction or proposed construction or

the value of construction the value of construction

or the consideration or the consideration

specified in the specified in the

agreement whichever is agreement whichever is

higher higher

8 Cancellation Rs.1000 Rs.500

9 Partition

i) Partition among family 1% on the market value 1% subject to a

members of the property subject to maximum of Rs.10000/-
a maximum of for each share.

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Rs.40000/- for each

share

ii) Partition among Non 4% on the market value 1% on the market value
family members of the property for of the property for
separated shares separated shares

10 Power of Attorney

i) General Power of 1% on the market value 1% on the market value

Attorney to SELL the of the property of the property.
immovable property (when
power is given to non
family member)

ii) General Power of Rs. 1000 Rs.2,000

Attorney to SELL the
immovable property
(Power is given to family
member)

iii) General Power of Rs. 1000 Rs.500

Attorney to SELL the
movable property & for
other purposes

iv) General Power of 5% on the total market 1% on the market value

Attorney given for value of the property of the property
consideration

11 .Settlement

i)In favour of family 1% On the market value 1% on the market value

members of the property subject to of the property subject to
a maximum of ₹ 40000/- a maximum of
Rs.10000/-

ii) Other Cases 7% on the market value 2% on the Market Value

of the property

12. Partnership deed

i) where the capital doest Rs. 50 1% on the Capital

not exceed Rs.500 invested

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ii) Other Cases Rs. 1000 1% on the capital

invested

13.Memoradum of Deposit 0.5% on loan amount 1% on loan amount

of Title Deeds subject to a maximum of
subject to a maximum of Rs 8000/-
₹ 40000/-

14 Release

i) Release among family 1% on the market value 1% on the market value

members (co - parcenars) of the property subject to of the property subject to
a maximum of ₹ 40000/- a maximum of ₹ 10000/-

ii) Release among non 7% on the market value 1% on the market value
family members (co - of the property of the property
owner & benami release)

15 Lease

Lease below 30 years 1 % on the total 1% subject to a

amount of rent, maximum of Rs.40000/-
premium, fine etc

Lease upto 99 years 4 % on the total amount 1% subject to a

of rent, premium, fine maximum of Rs.40000/-
etc

Lease above 99 years or 7 % on the total amount 1% subject to a

perpetual Leave of rent, fine, premium of maximum of Rs.40000/-
advance, if any, payable.

16. Declaration of Trust (if Rs. 1000 1% on the Amount

property is there, it would
be considered as sale)

STAMP DUTY AND REGISTRATION FEES CAN BE PAID IN THE

FOLLOWING MODE:
Modes of paying stamp duty

Conventional Stamp paper

ePayment

eStamp(within Corporation areas only)

PoS upto 1000 @ SRO

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DD upto Rs.5000

Modes of paying stamp duty:

ePayment

PoS upto 1000 @ SRO

DD upto Rs.5000

A sample calculation for the normal charges to be paid for a Sale deed is given

below: :

Market value of the property Rs.10,00,000/-

Stamp Duty 7% Rs.70,000/-

Registration Fees 4% Rs.40,000/-

Rs.100/- (Video Recording

DVD Fees of Registration will be

provided)

Computer Fees Rs.100/-

Rs.20/per sub division (If

Subdivision Fees a portion of the land is

purchased)

STAMPS
The list of Stamp Vendors licensed to vend stamps are given in the website Home

> More > Search > Stamp Vendor

They are licensed to sell stamps at the face value

If any extra demand is made, action can be taken to cancel his license

Stamp papers are also sold by Sub Registrars, Treasuries, and Assistant

Superintendent of Stamps, Chennai

Stamp duty may also be paid by online without any limit or by D.D. with a limit of

Rs.5,000/-. The payment by online method has option to pay the Stamp Duty by

way of RTGS / NEFT. In the portal in online payment screen the user has to

choose RTGS / NEFT option. A challan will be generated and using this they can

inform their bank to transfer the amount. Once, the amount transferred, user can

generate acknowledgement from Registration Department website

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For registering documents in Chennai zone and other corporation areas e-

stamping may also be used.

PREPARATION OF DOCUMENTS

DRAFTING OF DEEDS BY

Executants of the document: Citizen can use the facility of document

creation in the website of Registration Department or the model deeds

available on the registration website.

Advocates.

Licensed Document Writers.

Chartered Accountants having Document Writing License

On all the above cases, the following details have to be printed on the last

page of the document

Drafted By

Name

Enrollment/ License No:

Passport size scanned Photo of the person drafted the document

Signature

Document Writing Fees:

Fees for drafting / copying various kinds of deeds by the licensed writers is

prescribed by the Government.

Fees (In
S.no Description
Rs)

For documents through which property

1 is conveyed (viz., Conveyance,

Exchange, Settlement and Gift)

When the value specified in document

1 i) 50 /-
does not exceed Rs.10,000/-

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When the value exceeds Rs.10,000/-

1 ii) 100 /-
but does not exceed Rs.50,000/-.

When the value exceeds Rs.50,000/-

1 iii) 150 /-
but does not exceed Rs.1,00,000/-.

When the value exceeds Rs.1,00,000/-

1 iv) 200 /-
but does not exceed Rs.2,00,000/-.

When the value exceeds Rs.2,00,000/-

1 v) 300 /-
but does not exceed Rs.5,00,000/-.

When such value exceeds

1 vi) 400 /-
Rs.5,00,000/-

For Deposit of Title deed, Lease deed,

2 Mortgage deed, Partnership deed, 100 /-

Release deed, Trust deed

For deeds of Acknowledgement,

Receipt, Award, Cancellation, Divorce,

3 50 /-
Power of Attorney, Promissory note,

Agreement

4 Partition Deed

Partition Deed - When the document

4. i) 200 /-
involves not more than two schedules

Partition Deed - When the document

4 ii) involves more than two schedules, fee 100 /-

for each schedule

4 iii) Partition Deed - Maximum Fee 500 /-

5 For buildings (measuring and 100 /-

preparing statement under sub rule

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(1-A) of rule of TN Stamp (Prevention

for Undervaluation of Instruments)

Rules, 1968 - for each (1-A) statement

Parties can demand proper receipt for all the fees paid. It will be scanned as

Reference document after completion of Registration.

ENTRY OF ABSTRACT
If the document is not created using the utility provided in the portal, the key

details such as executant, claimant, property details have to be entered in

the Portal.

BOOKING OF TOKENS
Once the payment is made, citizen has to book the appointment with the

Jurisdictional Sub Registrar, the token availability can be viewed in the below

path in website:

Home > More > View Token Availability

PRESENTATION OF DOCUMENTS

When to be presented for registration ?

Within four months from the date of execution.

• The District Registrar may condone delay of another four months with fine

No time limit for Wills executed.

FINE FOR DELAY IN PRESENTATION

Sl.No Delay Fine

1 Upto 1 week 25 % of the registration fee

2 Upto 1 month 75 % of the registration fee

3 Upto 4 month 100 % of the registration fee

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This is in addition to the required registration fees

WHERE TO BE PRESENTED FOR REGISTRATION ?

Documents relating to immovable properties situated in Tamil Nadu shall be

registered in Tamil Nadu only at the Sub-Registrar’s office under its

jurisdiction, the property situates.

Documents granting Power of attorney relating to immovable property can

be presented for registration either at the Sub - Registrar’s office under its

jurisdiction, the property situates or at the Sub-Registrar’s office within

whose jurisdiction the Principal ordinarily resides.

If more than one property is there in a document, then it can be registered

either one of the Sub- Registrar office under its jurisdiction, the properties is

situate.d

Registration done out-side the state except Power of attorney with respect to

the properties lying within Tamil Nadu is null and void.

If you don’t know the jurisdiction of registration offices please ascertain it

from the website by entering the street name or village name at Know Your

Jurisdiction menu.

REQUIREMENTS
Duly executed document. With respect to sale deed claimant of the sale

document also to sign in the sale deed and also appear before the

registering officer for registration of the sale deed.

In the case of deeds of sale, settlement, gift, exchange, partition, release

and certificate of sale relating to immovable properties and if the property

belongs to Natham land, then Patta Transfer application with court fee label

of Rs.7/- duly filled and signed.

If the value of property exceeds Rs.10/- lakhs, PAN/Form 60 shall be

provided

Acknowledgement for online payment of required registration fees, computer

fees, sub-division fees etc. If the balance or required amount is below

Rs.1,000/- and the party is willing to pay via PoS machine kept in Sub

Registrar office, then charges can be made through either debit or credit

card.

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Patta issued by the Revenue authority in case the property belongs to

Natham land.

Original ID card for executant, witnesses and claimant (for sale deed). The

Photocopy(Xerox) of all the above ID card has to be attached with the

original document. Only Aadhaar card, PAN card, Voter ID card, Driving

Licence, Passport and Ration card will be accepted as ID proof.

For the deeds of sale, settlement, exchange, gift, partition, release and

certificate of sale and the property is layout, then layout drawing. If it is first

plot document and not a resale, the copy of approval or regularisation order

issued by either CMDA or DTCP.

Original previous registration deed. If it is not found, then non-traceable

certificate issued by the Police Department and advertisement given in the

daily in this regard.

If owner of the property is no more, then death and legal-heir certificate

RETURN OF DOCUMENTS :

The registered documents will be returned to the authorised person by affixing the
thump impression on the same day along with snapshot of the recorded video
DVD in a pouch.

EXCEPTIONS:

If building is available then inspection for arriving at the market value of the

property is to be carried out. If the building is approved and the copy of

approval is given, inspection will not be carried out.

Properties less than 10 cents in rural area and less than 20 cents in urban

area are presented as Agricultural lands, then inspection will be carried out

for checking whether it is house site or agricultural land.

Non-payment(under value) of required duty or fee.

Want of clarification on the nature of documents from District Registrar

concerned.

Verification of Power of Attorney as whether it is cancelled or in force if the

Power of Attorney registered before 13-2-2018.

If market value guidelines is having agricultural value and fixation of house

site rate is warranted.

Verification of genuine of Patta details in case of the property belongs to

Natham land.

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FIELD INSPECTION
Land Inspection

When ?

Value not available in the guideline register for that survey number.

Conversion of agricultural land into house site.

Sale of agricultural lands below 20 cents in case of urban areas and 10

cents in case of rural areas.

House site suspected and the document bears agricultural value. Sub

Registrar will fix the value after inspection.

BUILDING INSPECTION
When ?

When building approval not provided.

When value of the building as stated by the parties exceeds Rs.50,000/-(in

case of village).

When value of the building as stated by the parties exceeds Rs.2,00,000/-(in

case of Town panchayat, Municipality, Corporation).

The sub Registrars will inspect the building and asses the value. If any

difference in value is found out, the differential duty and a compounding fees

will be collected. if not prepared for compounding, criminal prosecution will

be initiated against the registrants.

Suppressions of building in the property in order to evade payment of Stamp

Duty may invite criminal proceeding.

CERTIFIED COPIES:

Anybody can apply for, pay the required fee and get certified copy of

documents registered like Sale, Exchange, Mortgage etc.

Copy of Will registered can be obtained only by the testator. After his

demise, anybody can get copy.

Copy of Power of Attorney document registered in Book 4 ie., registered

before 1-12-2012 can be given only to the parties to the document or

intended Purchaser.

From the date of computerisation of particular Sub Registrar office to till date,

application shall be submitted by online and the required payment also to be

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made by online (The system itself will show the required fees). The applied

CC will be delivered to the user login with the QR code and digital signature

of the Registering Officer within three working days excluding the application

date.

Menu to apply CC:

Home > E-Services > Encumbrance Certificate > Search and Apply CC

For getting CC before the date of computerisation of particular Sub Registrar

office, manual application has to be given in the jurisdictional Sub Registrar

office. The required fee can be paid either by online or using debit / credit

card through the PoS machine kept in SR office. This application will be

processed and signed CC will be delivered within 3 working days excluding

the application date. Applications are available free of cost at Sub Registrar

office. You can also download the required form at Home > More > Portal

Utility Services > Public Utility Forms

Give correct document number, year of registration and Sub Registrar office

to get correct CC.

FEES:

Application fees Rs.1/-

Rs. 10/-
Search Fee for 1st year

For every addl. year Rs. 5/-

Computer Fees Rs.200/-

Copying Fees for copies made

by Scanning Machine for the Rs.10

copy of Each Page

Stamp Duty Rs.20

WILL
REGISTRATION OF WILL

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Wills can be registered in any registration office. No time limit for presentation to
register the Will. No stamps required. Fees 1% of the value up to a maximum of
Rs.500/-.

DEPOSIT OF WILLS:
Wills can be kept in a sealed cover and deposited with the District Registrar for
safe custody. Person authorised may after the decease of the testator apply for
opening the will with the copy of death certificate and get it registered.

SPECIAL CATEGORIES

REGISTRATION AT PRIVATE RESIDENCE:

WHEN?
· On apply through online
· Before or after office hours
FOR WHOM?
· Sick people .
· Persons in the jail
· Persons exempted from appearance in public place, Court etc.,
· Ladies exempted from appearance in public place by convention
Fees: Rs. 200/- plus T.A. and fixed fee are as under:

Maximum (Per
Officer Minimum Rs. Fixed Fee Rs.
KM) Rs.

District
3.00 1.00 25.00
Registrar

Sub-Registrar 2.00 0.60 15.00

If conveyance provided by the party, no TA is levied.

HOLIDAY REGISTRATION:
WHEN?
On application in special urgency.
Fees: Rs. 200/-

COMPULSORY REGISTRATION:
WHEN?
Executant refuses to appear for admission of execution of document
PROCEDURE:
Enquiry will be conducted and if the executant admits the execution, then the
registering officer will register the document otherwise, the registration will be
refused
APPEAL:

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Against this refusal order, an appeal may be preferred within 30days to the District
Registrar, who will pass final orders

MARKET VALUE GUIDELINES

Ascertain the value of the property from this site through Guideline value

page. Guideline values are displayed in the website http://tnreginet.gov.in.

If documents of Sale, Exchange, Gift, Release of Benami Right and

Settlement bears the guideline value or more, then the document will be

returned immediately.

If the document value is lesser than the guideline value, then it will be

referred to concerned District Revenue Officer (Stamps) or Special Deputy

Collector (Stamps). They will inspect the site and fix the value to the

property.

It is advised, not to under value the document. If it is referred to District

Revenue Officer (Stamps) or Special Deputy Collector (Stamps) there is a

possibility to fix the value greater than the guideline value.

Guideline values can be increased by the District Level Sub Committee

headed by concerned District Collector.

It can be reduced by the State Level Valuation Committee headed by

Inspector General of Registration with the recommendation of Sub

Committee.

If any anomaly is found in the guideline value, a representation for

rectification it can be given either to the District Registrar or Deputy Inspector

General of Registration concerned.

REMEDIES AVAILABLE IF DOCUMENT GOT REGISTERED

FRAUDULENTLY
Once, the document got registered it can be cancelled only by a competent

Civil Court.

If the citizen affected because of forged registration of document by the

Registering officer without following the circulars then citizen can send

petition to the concerned District Registrar.

District Registrar will enquire both the parties as per the circular of Inspector

General of Registration No. 41530/U1/2017 dated 8-11-2017 and pass a

detailed order.

The abstract of the order also will be entered in Encumbrance Certificate.

Based on the order the rightful person can be allowed to do further

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registration.

An appeal can be filed with concerned Deputy Inspector General of

Registration against the order of District Registrar.

Orders will be issued in cases like impersonation, selling the same property

to two persons, delivering false copies of translations, Power agent without

authorisation to transfer the property etc., Civil dispute in the property will not

be entertained by this Department.

Marriage Registration +

Birth and Death Registration +

Chits +

Societies Registration +

Partnership Firms +

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Reference

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6/29/25, 6:30 AM Inspector General of Registration - Tamil Nadu

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"Bribe giving and receiving is an offence. Complaints about demand for bribe may be made in person or over phone to the directorate
of Vigilance and Anti-corruption,
No.293, M.K.N.Road, Alandur, Chennai-16 or to the local Vigilance Office. Website: www.dvac.tn.gov.in"
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