HR Policies & Procedures Manual

RECRUITMENT

2.1 Policy Guidelines:

2.1.1 General Conditions for Recruitment

Any person employed by The company should meet the following general criteria:
 Having the educational qualification and practical experience needed for the job as
specified by The company approved job descriptions.
 Passing successfully at least two stages interviews and any other tests and evaluations
determined by The company.
 To undergo successfully the medical check up as specified by The company.

2.1.2 Employment Documents for National Staff

Selected Candidate should provide the following documents to be kept in his employee's file:
a) Completed application form.
b) Birth Certificate.
c) Scientific qualification and recommendation letters.
d) 2 copies of the I.D. card.
e) Labor office registration receipt
f) Form No. 6 (Social Insurance) from the last employer.
g) Military Status Certificate or General Service Certificate for those exempted from the
military service.
h) Marital Status and address.
i) 6 personal photos (size 4 × 6)
j) Finger Prints.
k) An applicant shall complete the application form in her/ his handwriting at the HR
Department. Application forms cannot be taken outside this department.

 The employee shall not get any of these documents back until the end of his services, and
The company has the right to keep the originals of these documents.
 The employee may ask to get a certain original of any document for personal valid reason,
and should sign for that and return it back when it is no longer needed.

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2.1.3 Employment Documents for Foreign Staff (Expatriates):

Expatriate staff whether hired locally or from abroad should posses the following documents:

a. A valid Passport.
b. A C.V. authenticated by concerned Embassy.
c. A recent Certificate obtained from Ministry of Health and Population with results of the
HIV test (AIDS).
d. All foreign staff whether local hires or from abroad should be holding a work permit in the
name of The company to satisfy the requirements of the labor law No. 12/2003, in the
meantime the number of foreign staff should not exceed 10% of the total number of Egyptian
staff, unless otherwise an exemption is obtained from Ministry of Manpower and Immigration.

2.1.4 Employment According to False Information:

 If it is proved to The company while checking the references and scientific qualification at
any time that the recruitment of any candidate has been made as a result of impersonation,
submission of false information or forged documents, the employment contract of that
person will be automatically cancelled without prior notice, indemnity or compensation.
This not withstanding The company other rights.

2.1.5 Employment Contract

 Recruitment of employee is finalized in accordance with employment contract signed in three
originals, one copy is handed over to the employee, the second copy will be kept in his personal
file and the third copy shall be submitted to the concerned social insurance office. The contract
outlines the employee's position, salary & benefits and any other necessary statements.
 Concerning the foreign employees, they are not subject to social insurance in Egypt
whether local hires or from abroad.
 The validity of the contract of employment starts from the first working day.
 As for expatriate staff they should be holding either a Recital Of International Employment
Conditions or an employment contract.

2.1.6 Probation Period

 The duration of the probation period shall be 3 months in compliance with labor No.
12/2003, and shall start from the commencement of the employment contract.
 The company has the right to terminate the employment contract at any time during the
probation period –without any notice or indemnity- if the employee’s performance does
not meet the job requirements.

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2.1.7 Assigning the Employee to Different Jobs:

 The company shall not assign the employee to a job which substantially differs from the job
mentioned in his contract of employment, except in cases of necessity as determined by the
nature of work and on temporary basis, but The company may assign the employee to a job
which does not differ substantially from the job mentioned in his contract of employment.

2.1.8 Employees Records

The company shall keep a file for every employee whether Egyptian or Foreigner, this file
includes all the data of the employee.
a) All the employment documents provided by the employee.
b) The employee full name, nationality, date of birth, address, marital
status and six photos.
c) The date of commencement of service, the job title, basic salary,
allowances and any changes made to these items
d) The employee performance review before the elapse of the probation
period, because the Company has the right to terminate the employee’s contract during the
probation period without any notice or compensation if his performance does not meet job
requirements.
e) The annual performance appraisal, promotions and increments.
f) The employee performance review in case of change of supervision,
if there is any.
g) Leave authorization
h) The results of checking the references and scientific qualification (if
any).
i) The disciplinary penalties and awards.
j) The medical check-up report on the start of service of the employee
and occupational, accidents diseases and work causalities if there are any, and sick
leave taken during the month and up to date.

2.1.9 Relatives Policy

 The company will not hire staff that is related to each other from the first degree relatives
(Married couples, Brother and Sister, Parents) and second degree relatives (Cousins, In-laws).
This is to avoid conflict of interest and separate private life relationships from professional life.
 In case of intermarriage after employment, the company will provide another job opening
for either the bride or the groom.
 N.B. The Chief Executive Officer only has the privilege to overtake such policy.
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2.2 Recruitment Procedures

S.N Person(s) in Charge Description

1 Directors & Department Once a year, every manager should develop for his Department
Managers the annual manpower plan and budget for the next year, using
the Manpower Forecast Form (HR - 01) and submits the form
to the Directors for approval.
2 Directors Reviews, amends, approves and consolidates all the forms
from different Departments and submit them to the HR
Department
3 HR Department Collects the manpower forecasts of each department, reviews
checks, consolidates and submits to the Human Resources
Director to get it approved by the CEO (Chief Executive
Officer).
4 Department Managers Advise HR Department in writing the necessary job profile
about the required personnel for the department using the form
(HR - 02).
The Human Resources Requisition form (HR - 02) will be
signed by the concerned Department Manager, the Human
Resources Director and the CEO
5 HR Department The recruitment will go through either one or more of the
following phases:
Phase I: Internal Recruitment:
Available vacant position will be posted.
Phase II: External Recruitment:
The HR Department prepares the employment advertising log
(HR - 03).
(Newspapers, Universities, Employment agencies, Concerned
Labor Office), employment fares ….. etc.

6 HR Department  Receives all candidates.

 An application form for employment (HR - 04) should
be completed by every candidate.

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S.N Person(s) in Charge Description

7 Human Resources Interviews all selected applicants to evaluate their qualifications,

Director experience, capabilities, personality and interests.
(First Interview) A candidate assessment form (HR - 05) should be completed
by every interviewer for each candidate.

8 Interviewers Interview the short listed candidates, select the most suitable
(Department managers & candidate, write their reports and recommendations and submit
Department heads… etc.) them to the concerned Director.
(Second Interview)

9 Director  Collect the Interview Reports results and recommendations

 Make the final recommendation report on selected
candidates.

10 CEO (Chief Operations Makes the final recruitment decision.

Officer)
11 HR Department  Contacts the selected candidate.
 Checks references with the applicant’s previous employers
to obtain general information concerning the applicants
past performance, reliability and technical skills.
 Completes the medical check-up form (HR - 06) and sends
it to the concerned physician.

12 New Recruit Completes all required Employment documents and submits

them to the HR Department.

13 Concerned physician Makes the necessary medical check-up for the candidate’s fitness
for the job and medical forms shall be sent to the HR Manager
for continuing the employment procedures.

14 Reviews the medical check up and other employment documents.

Completes the individual Employment contract (HR - 07) for
limited or unlimited period of time. The newly hired employee
HR Department signs the contract.
15 Inserts all employment documents, prepares the employee file
with all documents (HR - 08), and submits to the concerned
department Head.

16 CEO (Chief Operations Signs the employee’s employment contract delegates this
Officer) authority to sign employment contracts in accordance with the
Financial and Administration Authorities.

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S.N Person(s) in Charge Description

17 HR Department Completes the following :

 Employment Notice (HR - 09)
 Acknowledgement Note (HR - 10)
 Marital Status & Address Note (HR- 11)

Sends the new comers to their departments to meet their direct

supervisors and makes the necessary orientation program for
the new comers.

18 Concerned Department Completes and approves the acknowledgement note and

directs the new employee to his job.
Manager/ Section Head

19 HR Department Sends to the finance department, the following documents :

 Copy of the individual employment contract (HR - 07)
Huma
 Employment Notice (HR - 09)
Huma  Acknowledgement note (HR - 10)

For the salary calculation and addition to the payroll.

20 Sends an approved notification to the medical insurance

company and the concerned social insurance office including:
 Copy of the individual employment contract
 Copy of the employee ID

21 Notify the Administration Department for office location.

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 HR Policies & Procedures Manual

Recruitment Procedures

Start

Directors & Dept. Managers

Submit
Manpower Forecast

Directors

Consolidate & submit

to HR Department

HR Dept.

Collects, Checks
& Consolidates

Not Approved
Submitting
to the CEO
End
Approved

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 HR Policies & Procedures Manual

Dept. managers

Personnel requisition

HR Departement

External Recruitment
Internal Recruitment
Preparing
advertising log

Receiving the
applications &
screening

7
Human Resources Director

Interviewing the
applicants & ranking (1st Interview)
the candidates

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 HR Policies & Procedures Manual

Dept Managers / Section

Heads… etc.

Write
recommendations 2nd Interview

Director

Final
recommendations

CEO (Chief Executive Officer)

10

Approve

Not Approved Recruiting

Decision
HR Department

Other candidates
in the short list

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 HR Policies & Procedures Manual

HR Department

11

Contacting selected
candidates/
reference check/
complete medical
check up requisition

New Recruit

12

Completing
employment documents

Concerned Physician

13

Not Approved Medical

Approved

fitness
investigation
HR Department

Select
the second applicant

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 HR Policies & Procedures Manual

HR Department

14

Receiving & reviewing

all employment
documents

15

Signing employment
contract by the newly
hired employee

CEO (Chief Executive Officer)

16

Signing the contract

HR Department

17

Employment Notice
Acknowledgement Notice
Marital Status

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 HR Policies & Procedures Manual

Concerned Department Head/

Dept. Manager

18

Assigning the job

to new
recruit and orientation

HR Department

19 20 21
Medical care

Employment Employment
Administration
Department

Contract copy notice notice

Acknowledgement
notice
Salaries

Social
Finance
insurance

Take
Addition necessary
to payroll procedure

End End End

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 ‫‪MANPOWER FORECAST‬‬
‫توقعات حجم القوى العاملة‬
‫‪Department‬‬
‫‪For The Year‬‬ ‫عن‬
‫إدارة‬
‫العام‬
‫‪No. of Employees‬‬
‫العدد‬ ‫‪AVERAGE‬‬
‫‪GRADE‬‬ ‫‪TOTAL‬‬
‫‪JOB TITLE‬‬ ‫‪Next‬‬ ‫‪SALARY‬‬
‫‪This‬‬ ‫)‪(+‬‬ ‫)‪(-‬‬ ‫‪SALARIES‬‬
‫الدرج‬ ‫‪Year‬‬
‫مسمى الوظيفة‬ ‫‪Year‬‬ ‫متوسط‬ ‫الرواتب‬
‫ة‬ ‫الزيا‬ ‫النق‬ ‫العام‬
‫هذا‬ ‫الراتب‬ ‫اإلجمالية‬
‫دة‬ ‫ص‬ ‫المقب‬
‫العام‬
‫ل‬

‫‪TOTAL‬‬
‫اإلجمالي‬
‫‪Remarks‬‬
‫مالحظات‬ ‫‪Director‬‬ ‫رئيس القطاع‬
‫)‪(HR - 01‬‬

‫‪16‬‬
17
 HUMAN RESOURCES REQUISITION
‫طلب موظفين‬
‫مسمى الوظيفة المطلوب شغلها‬ ‫اإلدارة‬ ‫رقم‬
Job to be Filled (Title) .Dept Code

If ‫إذا كانت استبدال‬

:Replacement
Name of ‫الموظف المطلوب استبداله‬
Employee Being Replaced
Reason for Replacement ‫سبب‬
‫االستبدال‬

Date of Employment / Date of Replacement‫توقيت االستبدال‬ / ‫توقيت التعيين‬

Job :‫مواصفات الوظيفة‬

:Specification
:‫رقم بطاقة وصف الوظيفة‬
:.Job Description Sheet No
Education Requirements‫المطلوب‬ ‫التعليم‬

Experience Requirements ‫الخبرات المطلوبة‬

Skills Requirements ‫المهارات‬

‫المطلوبة‬

Recommended ‫المرتب األساسي المقترح‬ ‫الدرجة المقترحة‬

Basic Salary Recomm. Grade

‫االسم‬ ‫التوقيع‬ ‫التاريخ‬

Name Signature Date
Dept. ‫مدير اإلدارة‬
Manager
Human Resources‫البشرية‬ ‫الموارد‬
CEO (Chief ExecutiveOfficer) Approval )‫اعتماد (العضو المنتدب‬

For HR Use ‫الستخدام الموارد‬ For MIS Use ‫الستخدام نظم‬

‫البشرية‬ ‫المعلومات‬
Requisition No. ‫رقم‬ Job Code ‫رقم‬
(HR - 02)

‫الطلب‬ ‫الوظيفة‬
Date Received ‫تاريخ‬ Job Title ‫مسمى‬
‫استالمه‬ ‫الوظيفة‬
Effective Date ‫تاريخ‬ Grade ‫الدرجة‬
‫التنفيذ‬

18
Position Filled By: :‫اسم من تم تعيينه‬

19
 ‫‪EMPLOYMENT ADVERTISING LOG‬‬
‫بطاقة إعالن توظيف‬
‫‪AD Requested By‬‬ ‫طالب‬ ‫‪Dept.‬‬ ‫‪Date:‬‬
‫اإلعالن‬ ‫اإلدارة‬ ‫‪:‬التاريخ‬

‫‪Positions‬‬ ‫الوظائف‬
‫المسميا‬ ‫الرقم‬ ‫‪Number of‬‬ ‫عدد‬
‫ت‬ ‫‪Code‬‬ ‫المطلوب‬ ‫المتقدمين‬ ‫المرشحين‬ ‫المعيني‬
‫‪Titles‬‬ ‫ين‬ ‫‪Applicants‬‬ ‫‪Referrals‬‬ ‫ن‬
‫‪Needed‬‬ ‫‪Hires‬‬

‫‪Newspaper‬‬
‫الصحيفة‬
‫‪AD Agent‬‬ ‫وكالة‬
‫اإلعالن‬
‫‪Name‬‬
‫االسم‬
‫‪AD Instructions‬‬ ‫تعليمات‬
‫اإلعالن‬
‫‪Size‬‬
‫مقاس‬
‫‪Dates‬‬ ‫تواريخ‬
‫النشر‬

‫‪Special Instructions‬‬ ‫تعليمات‬

‫خاصة‬

‫‪Cost & Payment‬‬ ‫التكلفة والسداد‬ ‫‪Target Group‬‬

‫‪Total Cost of AD‬‬ ‫التكلفة الكلية‬ ‫المجموعة‬
‫لإلعالن‬
‫‪Date Invoice Received‬‬ ‫تاريخ استالم‬
‫المطالبة‬
‫‪Invoice No.‬‬ ‫مطالبة رقم‬
‫‪Date Paid‬‬ ‫تاريخ السداد‬

‫‪20‬‬
‫مالحظات‪:‬‬ ‫‪Human‬‬ ‫الموارد البشرية‬
‫‪:Notes‬‬ ‫‪Resources‬‬

‫‪21‬‬
 APPLICATION FOR EMPLOYMENT
) ‫( طلب توظيف‬
Photo

‫األجر الشهري‬
‫اعتبارًا من‬ ‫الوظيفة المطلوبة‬
Expected Starting Date Position Applied For ‫المتوقع‬
Expected Monthly Salary

Name: :‫االسم‬
Sex: Male Female ‫أنثى‬ ‫ ذكر‬:‫الجنس‬
Date of Birth: :‫تاريخ الميالد‬
Place of Birth: :‫مكان الميالد‬
Nationality: :‫الجنسية‬
Identity Card No.: :‫البطاقة الشخصية أو العائلية‬
Status of Military Service: :‫الموقف التجنيدي‬

Single Widower Divorced Separated Married

Marital Status: ‫الوضع‬
‫أعزب‬ ‫أرمل‬ ‫مطلق‬ ‫منفصل‬ ‫متزوج‬
:‫االجتماعي‬

No. of Children: :‫عدد األوالد‬

Present Address: :‫العنوان الحالي‬

Telephone No.: :‫رقم التليفون‬

Mobile No.: :‫رقم المحمول‬
In Case of Emergency Contact: :‫في حالة الطوارئ أتصل بـ‬
Address: :‫العنوان‬
(HR - 04)

Telephone: :‫التليفون‬
Mobile No.: :‫المحمول‬

22
 EDUCATION ‫المؤهالت العلمية‬
Qualification
Name and Address of School, Faculty or
To Certificate Major Course of
Institute, University From
‫إل‬ ‫الشهادة‬ Study
/ ‫ الكلية‬/ ‫ المعهد‬/ ‫اسم المدرسة‬ ‫من‬
‫ى‬ ‫الحاصل‬ ‫التخصص‬
‫الجامعة‬
‫عليها‬

Are you now studying ‫ هل تدرس اآلن‬If so, Educational Level? ‫ما هو‬
‫مستوى الدراسة ؟‬

Where? ‫أين‬ When finished? ‫مت‬

‫ى تنتهي‬

What is the Job You Are most qualified to do? ‫ألي عمل أنت‬
‫مؤهل؟‬

Do you have a Valid Driving license? ‫هل تمتلك رخصة قيادة‬

‫سارية المفعول؟‬

Do you own a car? ‫هل تملك‬

‫سيارة‬

FOREIGN LANGUAGES QUALIFICATIONS

‫اللغات األجنبية التي تجيدها‬
Which languages do Reading Writing Speaking ‫تحدثا‬
you know ‫قراءة‬ ‫كتابة‬

23
 ‫اللغـة‬

Excellent
‫ممتاز‬

Good
‫جيد‬

Fair
‫متوسط‬

24
Excellent
‫ممتاز‬

Good
‫جيد‬

Fair
‫متوسط‬

Excellent
‫ممتاز‬

Good
‫جيد‬

Fair
‫متوسط‬
 GENERAL INFORMATION ‫معلومات عامة‬
Are you Employed Now? Yes No ‫ال‬ ‫نعم‬ ‫هل أنت تعمل اآلن؟‬
Present ‫اسم ومكان جهة العمل التي تعمل بها‬
Name and Location of Employer:
Previous :‫ سابقًا‬/‫حاليًا‬

Your position:
‫الوظيفة‬:

Current Monthly Salary: ‫األجر الشهري‬

:

Have you any chronic diseases ‫هل لديك أمراض‬

‫مزمنة ؟‬

Have you under went a surgery ‫هل أجريت عمليات‬

‫جراحية؟‬

EMPLOYMENT RECORD
In space below, list the positions you have held, showing last position first, please be accurate ………

Employed Nature of Position Gross Reason of

Name and address of Tel.
From To business duties Salary Leaving
employer No.

‫ أبدأ بعملك الحالي ثم أذكر بترتيب عكسي كل وظيفة أو عمل‬:‫سجل العمل السابق‬
‫ كن دقيقًا‬- ‫مارسته‬

‫نوع‬ ‫رقم‬ ‫إلى‬ ‫من‬

‫سبب ترك‬ ‫المرتب‬ ‫اسم صاحب‬
‫الوظيفة‬ ‫التليفو‬
‫العمل‬ ‫الشهري‬ ‫العمل وعنوانه‬ ‫سنة‬ ‫شهر‬ ‫سنة‬ ‫شهر‬
‫والعمل‬ ‫ن‬

25
26
 :‫أذكر أي معلومات إضافية في هذا الجزء‬
If there is any additional information you wish to mention, please use this space

Training Courses
‫الدورات التدريبية‬
‫مدة الدورة‬
‫اسم الشهادة الممنوحة‬ Duration of the Training ‫مقرر الدورة‬
Course Location of the Course
‫عن الدورة‬
Name of Certificate ‫إلى‬ ‫من‬
To From

Other Details
‫أي بيانات أخرى‬
(HR - 04)

27
 (HR - 05)

28
 (HR - 05)

29
 (HR - 05)

30
 PRE EMPLOYMENT
Medical Check-up Form
‫طلب فحص طبي‬

Date: / / / / :‫التاريخ‬

Mr. ………………………….....…………………. /‫السيد‬

Hospital ………………………….....…………………. ‫مستشفى‬

Name of Candidate ………………………….....…………………. ‫اسم المرشح‬

‫للتعيين‬

Position/ Dept. ………………………….....…………………. ‫ إدارة‬/‫الوظيفة‬

Please charge to Appnetics Account ‫يرجى قيد التكلفة على حساب شركة‬
.‫األهلي للبحوث والنظم‬

Approved ‫يعتمد‬،
Human Resources ‫الموارد البشرية‬
………..…… ............................

Medical Check-up Result ‫نتيجة الفحص الطبي‬

Diagnosis: :‫التشخيص‬

Recommendations: :‫التوصية‬

Medically fit to be hired .‫سليم طبيًا ويصلح للتعيين‬

Medically unfit to be hired .‫غير سليم طبيًا وال يصلح للتعيين‬

Physician Signature: :‫توقيع الطبيب‬

31
(HR - 06)
 ‫‪EMPLOYMENT CONTRACT‬‬ ‫عقد عمل‬

‫أنه في يوم …………………… حرر هــذا‬

‫………‪The Contract is made on ……………..‬‬
‫العقد فيما بين كل من‪:‬‬
‫‪by and between:‬‬

‫(‪ )1‬شـــــركة األهلي للبحـــــوث والنظم‪،‬‬

‫ومقرهــا المعــادي القــاهرة‪ ،‬ويمثلهــا‬
‫‪(1) Appnetics Company located at Maadi,‬‬ ‫في هذا العقد الســيد‪..…………… /‬‬
‫‪Cairo, represented herein by Mr./‬‬ ‫………………………‬
‫………………………‪……………..‬‬
‫(والمشار إليها فيما يلي بصاحب‬
‫)"‪(herein after referred to as "Employer‬‬ ‫العمل)‬
‫)‪(First Party‬‬
‫طرف أول‬
‫‪AND‬‬ ‫و‬
‫………………………………………‪(2) Mr.‬‬
‫(‪ )2‬الســـــــــــــــــــــيد ……………‪..‬‬
‫‪the…………………… national, with ID no.‬‬ ‫………………………‬
‫‪…………………………… residing in‬‬
‫الجنســـية‪ ،‬ويحمـــل بطاقـــة‬ ‫…………‬
‫……………………………………………‬
‫شخصية‪ /‬عائليــة رقم ……… والمقيم في‬
‫)"‪(herein after referred to as "Employee‬‬
‫…………………………‬
‫‪Second Party‬‬
‫………………………‪..‬‬
‫‪The Parties hereby agree as follows:‬‬ ‫………………………‬
‫(والمشار إليه فيما يلي "بالعامل")‬
‫طرف ثاني‬

‫وقد أتفق الطرفان على ما يلي‪:‬‬

‫‪32‬‬
 Article I ‫المادة األولى‬
The Employer engages the Employee in his ‫يعين صـــاحب العمـــل العامـــل في خدمتـــه‬
services as to work as ‫بصـــــــــــــــــــــــــــــــــــــــــــــــــفته‬
a ......................................................................
……………………………………………
This engagement is for a definite period
commencing on / / and ending on / / ‫…… …………………………وهذا التعيين‬
according to the express agreement of both parties. ‫وتنتهي‬ / / ‫لمــدة محــددة تبــدأ من‬
However, it is expressly understood that the Employee
is engaged on probation during the first three months
/ / ‫في‬
(HR - 07)

of this Contract during which the Employer is entitled

to dispense with the services of the Employee at any ‫إال أنــه من المتفــق عليــه صــراحة أن تعــيين‬
time without any prior notice and without any
‫العامل يكون تحت االختبــار خالل مــدة ثالثــة‬
compensation for termination of service.
‫أشهر األولى من هذا العقد ويكــون للطــرف‬
‫األول خالل هذه المدة الحق في إنهاء خدمــة‬
‫العامل في أي وقت دون إنذار سابق وبــدون‬
.‫أي تعويض على إنهاء خدمة العامل‬

33
34
 Article 2 ‫المادة الثانية‬

The Employer engages the Employee in his ‫يعين صــاحب العمــل العامــل في خدمتــه‬
service at a total monthly salary of ………… ‫مقابــــل أجــــر شــــهري شــــامل قــــدره‬
(…………………………………………….) ………………………………
Payable monthly, including the cost of living ………………………………………… (
allowances due to the Employee by reason of the ) ……
nature or place of work or for any other reason
whatsoever. ‫يدفع شــهريًا ويتضــمن إعانــة غالء المعيشــة‬
The remuneration shall be payable in arrears, ‫المقررة قانون ـًا كمــا يتضــمن كافــة البــدالت‬
on the 30th day of each calendar month. ‫المستحقة للعامــل بســبب طبيعــة أو مكــان‬
.‫العمل أو ألي سبب أخر‬
‫ويتم صرف هذا المرتب في نهاية كــل شــهر‬
.‫في اليوم الثالثين من كل شهر ميالدي‬

Article 3 ‫المادة الثالثة‬

The Employee agrees to serve the Employer in ‫يلــتزم العامــل بالعمــل في خدمــة صــاحب‬
accordance with the terms of this Contract and ‫العمــل طبقــًا لشــروط هــذا العقــد وطبقــًا‬
the provisions of the laws and regulations in
force in Egypt. ‫ألحكام القوانين واللــوائح المعمــول بهــا في‬
.‫جمهورية مصر العربية‬

Article 4 ‫المادة الرابعـة‬

The Employee shall be bound by the Employer's ‫يلتزم العامل بالئحة النظام األساسي والئحة‬
internal Regulations. And Disciplinary rules. .‫جزاءات صاحب العمل‬

Article 5 ‫المادة الخامسة‬

The Employee undertakes to obey all lawful ‫يتعهـــد العامـــل بإطاعـــة كافـــة األوامـــر‬
orders given by the Employer or by any other ‫المشــروعة الصــادرة من صــاحب العمــل أو‬
person duly authorized by the Employer. ‫من أي أشــخاص آخــرين مفوضــين من قبــل‬
.‫صاحب العمل‬

Article 6 ‫المادة السادسة‬

The Employee undertakes to keep secret, at all time ‫يتعهــد العامــل بــأن يحافــظ في كــل وقت‬
and in the future, all information, knowledge, or data ‫ومســــتقبًال على ســــرية كافــــة البيانــــات‬
of the Employer which was revealed to him during his
employment with the Employer. He further ‫والمعلومات الخاصــة بصــاحب العمــل والــتي‬
‫ كما يتعهد ويلتزم‬.‫اطلع عليها أثناء خدمته لديه‬
(HR - 07)

undertakes not to disclose, or use directly or indirectly,

information, knowledge, or date, to any person or ‫بأال يبوح بهذه البيانات أو المعلومــات بطريــق‬
entity. Otherwise, he shall be responsible for all
‫مباشر أو غــير مباشــر إلى أي جهــة وإال كــان‬
35
‫‪damages resulting from such disclosure or use.‬‬ ‫مسئوًال عن كافـة الأضـرار الـتي تـترتب على‬
‫إباحته أو استغالله للمعلومات أو البيانات‪.‬‬
‫‪The Employee also undertakes not to bind himself‬‬
‫‪in any outside work, except with the prior consent‬‬ ‫كما يتعهد العامل بأال يباشر أي عمل خارجي‬
‫‪of the Employer.‬‬ ‫بدون الحصول على موافقــة كتابيــة مســبقة‬
‫من صاحب العمل‪.‬‬

‫‪36‬‬
 Article 7 ‫المادة السابعة‬
The Employee undertakes to finish his work and ‫يتعهد العامل بإنهــاء عملــه وبــأن يســلم إلى‬
deliver to the Employer whatever is consigned to ‫الطرف األول كل ما في عهدتــه فــور انتهــاء‬
him immediately upon the termination of his
.‫خدمته ألي سبب من األسباب‬
employment for any reason.

Article 8 ‫المادة الثامنة‬

The Employee declares that he is responsible for ‫يقــر العامــل أنــه مســئول عن صــحة كافــة‬
the accuracy of all statements given by him. He ‫البيانــات الصــادرة منــه ويتعهــد بــأن يخطــر‬
undertakes to notify Employer of any change of
‫الطــرف األول كتابــة بــأي تغيــير فيهــا خالل‬
his address within one week from the day such
change occurs. .‫أسبوع من تاريخ حدوث مثل هذا التغيير‬

Article 9 ‫المادة التاسعة‬

The Employee declares that any notice sent to ‫يقر العامــل أن أي إخطــار يرســل إليــه على‬
him at his address mentioned in this Contract ‫عنوانه المذكور في هذا العقد يعتــبر إخطــار‬
shall be deemed as duly served. He undertakes
‫صحيحًا ويتعهد بإخطار صاحب العمــل كتابــة‬
to notify Employer of any change of his address
within one week from the day such change ‫بأي تعديل في هذا العنوان خالل أســبوع من‬
occurs. .‫تاريخ حدوث مثل هذا التعديل‬

Article 10 ‫المادة العاشرة‬

This contract has been made of three originals; ‫ لكــل طــرف‬،‫حرر هذا العقد من ثالث نســخ‬
one shall be kept by each party and the third for ‫نســخة وتــودع النســخة الثالثــة لــدى مكتب‬
the concerned social insurance office.
.‫التأمينات االجتماعية المختص‬

First Party Second Party ‫الطرف‬ ‫الطرف األول‬

‫الثاني‬
(HR - 07)

……….……. …………….….
…….………… ………………

37
 EMPLOYEE'S FILE INDEX
‫محتويات ملف موظف‬
:‫رقم الموظف‬ :‫االسم‬
.Employee No :Name

Contract ‫تاريخ العقد‬ ‫مدة العقد‬ Type of ‫نوع العقد‬

Date Duration Contract

Education/ Professional Certificates ‫الشهادات الدراسية‬

Copy of ID Card/ Passport ‫ جواز‬/‫ العائلية‬/‫صورة البطاقة الشخصية‬
‫السفر‬
Previous Experience Certificates ‫شهادات الخبرة السابقة‬
Six Personal Photos ‫ صور شخصية‬6
Birth Date Certificate ‫شهادة ميالد‬
Social Insurance Form (No. 6) )6 ‫صورة استمارة التأمينات (استمارة‬
Approved Personnel Requisition ‫صورة نموذج طلب موظفين المعتمد‬
Application Form ‫طلب التوظف‬
Employment Decree ‫قرار التعيين‬
Curriculum Vitae ‫سيرة ذاتية‬
Interview Report ‫تقرير مقابلة شخصية‬
Medical Check-up Report ‫نتيجة الكشف الطبي‬
Release Discharge (Pervious Work) ‫إخالء طرف من العمل السابق‬
Penalties Form ‫صحيفة جزاءات‬
Vacation Form ‫صحيفة أجازات‬
Employment Contract ‫عقد العمل‬
Employment Notice ‫بيان التعيين‬
Register in Labor Office (Receipt) ‫قيد بمكتب العمل‬
Acknowledgement Notice ‫إقرار استالم العمل‬
Finger Prints Certificate ‫صحيفة الحالة الجنائية‬
Copy of Military Status Certificate ‫صورة شهادة الخدمة العسكرية‬
Notes ‫مالحظات‬ Human ‫الموارد البشرية‬
Resources

38
39
 EMPLOYMENT NOTICE
‫بيان تعيين‬
Emp. No.: ‫رقم‬ Nationality: ‫الجنس‬ Name:
‫للموظف‬: ‫ية‬: ‫االسم‬:

Department: Grade: ‫الدرجة‬: Position Title:

‫اإلدارة‬: ‫الوظيفة‬:
Contract Duration: ‫مدة‬ Contract Type: ‫نوع‬
‫العقد‬: ‫العقد‬:
Married ‫متزوج‬
Single ‫غير متزوج‬
Effective Date: ‫تاريخ بدء‬ Expiry Date: ‫تاريخ‬
‫العقد‬: ‫نهاية العقد‬:

:‫الراتب والمزايا‬
Basic Salary ‫الراتب األساسي‬
Allowance ‫بدل‬
Allowance ‫بدل‬
Allowance ‫بدل‬

Accommodation: Transportation:
‫السكن‬: ‫االنتقال‬:

End of Probation Period: ‫تاريخ نهاية فترة‬

‫االختبار‬:

Remarks: ‫مالحظات‬:

:‫صورة إلى‬
:Copy To
Human Resources ‫الموارد البشرية‬
Dept. Manager ‫مدير اإلدارة‬
Finance ‫الحسابات‬
Employee's File ‫ملف الموظف‬

‫التاريخ‬ Human ‫الموارد البشرية‬

Date Resources

40
 ‫‪ACKNOWLEDGEMENT NOTE‬‬
‫إقرار استالم عمل واإلطالع على لوائح الشركة‬

‫‪Name:‬‬ ‫االسم‪:‬‬

‫‪Nationality:‬‬ ‫الجنسية‪:‬‬

‫‪Job title:‬‬ ‫الوظيفة‪ /‬المهنة‪:‬‬

‫‪Id no.‬‬ ‫البطاقة‬

‫الشخصية‪/‬العائلية‪:‬‬

‫‪Date of issue:‬‬ ‫تاريخها‪:‬‬

‫‪Issue of::‬‬ ‫مصدرها‪:‬‬

‫‪I Declare That I Have Started my work In‬‬ ‫أقـــر أنـــا الموقــع أدنـــاه بأنـــي اســتلمت‬
‫‪Appnetics on the day of‬‬ ‫‪/‬‬ ‫‪/‬‬ ‫العمـل بشركـة األهلي للبحوث والنظم في‬
‫الموافق ‪/ /‬‬ ‫يوم‬

‫‪I declare that I am aware of all the Company’s‬‬ ‫ويعتبر ذلك بمثابة إقرار مــني بــإطالعي على‬
‫‪Policies & Procedures including the HR Policy‬‬ ‫الئحة الشركة والئحة الموارد البشرية وكافة‬
‫اللوائح المنظمة لشئون العمل‪.‬‬

‫المقر بما فيه‬

‫‪Name‬‬ ‫االسم ‪…………………………………………… :‬‬
‫‪Signature‬‬ ‫التوقيع‪……………………………………………:‬‬
‫‪Date‬‬ ‫التاريخ‪……………………………………………:‬‬
‫)‪(HR - 10‬‬

‫‪41‬‬
 MARITAL STATUS & THE ADDRESS NOTE

I am the undersign ………………………………………………………………………

Born on / / at …………………….. Governorate ……………..……………
I.D. Number ………………….. Issued at ………………… On / / .
And my Address is : …………………………………………………………………….
…………………………………………………………………………………………...
Employed in the capacity of ……………………………………………………………
On / /
I here by declare that I am not working in the government or public sector or private sector or
anywhere else.
And here by declare that I am Single/Married/Widow/Divorces.
Find here below the names of my depends

S/No Name Date of Birth S/No Name Date of Birth

1 5
2 6
3 7
4 8

And I declare my responsibility of the accuracy of all the information furnished here above,
and if the non-accuracy of these information is proved, the management of Appnetics has the
right to take any legal action towards me.

I here by declare as well, that I shall advise the Human Resources of any change of this
information within one week of this change.

Employee’s Signature Date: / / .

(HR - 11)

42
 ‫‪MARITAL STATUS & ADDRESS STATEMENT‬‬
‫إقرار الحالة االجتماعية والعنوان‬

‫‪/‬‬ ‫‪/‬‬ ‫تاريخ الميالد ‪:‬‬ ‫االسم ‪:‬‬

‫المحافظة‪:‬‬ ‫القسم‪:‬‬ ‫جهة الميالد‪:‬‬
‫‪/‬‬ ‫بتاريخ‬ ‫صادرة من ‪:‬‬ ‫صاحب بطاقة شخصية ‪ /‬عائلية رقم‪:‬‬
‫‪/‬‬
‫والمقيم في العنوان التالي‪:‬‬

‫‪/‬‬ ‫‪/‬‬ ‫بتاريخ ‪:‬‬ ‫والمعين بوظيفة‪:‬‬

‫أقر بأنني ال أعمل بالحكومة أو القطاع العام أو أي جهة عمل أخرى‬

‫وأقر بأنني ‪ :‬أعزب ‪ /‬متزوج ‪ /‬أرمل ‪ /‬مطلق‬

‫بيان الحالة االجتماعية (أذكر أسماء الزوجة واألبناء القصر)‪:‬‬

‫الميالد‬ ‫االسم‬ ‫م‬ ‫الميالد‬ ‫االسم‬ ‫م‬

‫‪5‬‬ ‫‪1‬‬
‫‪6‬‬ ‫‪2‬‬
‫‪7‬‬ ‫‪3‬‬
‫‪8‬‬ ‫‪4‬‬

‫كما أقر بأنني مسئول عن صحة البيانات والمستندات المبينة أعاله وفي حالة ثبوت خالف‬
‫ذلك فلإدارة الشركة اتخاذ كافة اإلجراءات القانونية حيالي‪.‬‬

‫وأتعهد كذلك بإخطار إدارة الموارد البشرية كتابة عن كل تغيير يحدث لهذه البيانات أو‬
‫المستندات وذلك في خالل ثمانية أيام على األكثر من تاريخ وقوع هذا التغيير أو التعديل‪.‬‬

‫توقيع الموظف‬ ‫‪20‬‬ ‫‪/‬‬ ‫‪/‬‬ ‫تحريرًا في‬

‫)‪(HR - 11‬‬

‫‪43‬‬
 Hazem Hassan
Consulting HR Policies & Procedures Manual

QUARTERLY COMPANY TURNOVER REPORT

‫بالشركة‬ ‫تقرير دوران العمالة‬
20 / / ‫ربع السنة المنتهية في‬
Quarter Ending / /20
Dept. Opening
End of Service Closing Total
% % %
Department Code Total New Hires Turnover YTD Last Year
‫رقم‬ ‫العدد بداية‬ ‫نهاية‬ ‫العدد‬
‫اإلدارة‬ ‫تعيينات‬ ‫نسبة‬ ‫حتى‬ ‫العام‬
‫اإلدارة‬ ‫الفترة‬ ‫الخدمة‬ ‫الحالي‬
‫الدوران‬ ‫تاريخه‬ ‫الماضي‬

‫اإلجمالي‬
Total
‫مالحظات‬ Human ‫الموارد البشرية‬
Notes Resources

44