SA-1 1 O17 I 1 12O22-GA(SE)-General Adm inistrative
v19258712023
ffi'
rt$i
GOVERNMENT OF ASSAM
GENERAL ADMINISTRATION (SECTT..ESTT.) DEPARTMENT
DISPUR::: GUWAHATI.6
Block-A, Ground Floor'; fanata Bhawan, sad.assam@ ov.in, gad,assam. gov.in
eCF No.200694/24 Dated Dispu; the 13th Jlunc,2023.
OFFICE MEMORANDUM
Subiect: Transfer policy in respect of officials under the Assam Secretariat
Services and Assam Secretariat Subordinate Services.
Whereas, it has been observed that the General Administration [Sectt
Admn. Br.) Department have issued several circulars, Office Memorandums and Office
Orders, etc. from time to time regarding transfer and posting of officials under Assam
Secretariat Service and Assam Secretariat Subordinate Service;
Whereas, it has become imperative to sum up all such previous Orders and
draw a comprehensive policy; and
Whereas, it has been observed that a large number of employees often
apply for transfer.
Therefore, after careful consideration of all aspects and in supersession to
all previous Office Orders, Office Memorandums and Notifications issued in this regard
by this Department, the Government of Assam in General Administration Department
has decided to adopt a policy transfer of officers/staff under Assam Secretariat Services
and Assam Secretariat Subordinate Services with the following terms and conditions:
A. Eligibility criteria for annual transfer
The tenure of service of an Officer in the rank of Under Secretary or Deputy
Secretary or Joint Secretary or Additional Secretary in a Department shall bc
3 fthree) years from the date of joining in the Department. The Officers shall
be transferred and posted to another department on completion of 3(three)
years.
ii. The tenure of service of a Section Officer (S.0.] or Assistant Section Officer
(A.S.O.) or Junior Administrative Assistant (lr.A.A.) or Senior Grade
Computer Operator (Sr.Gr.CO) or Computer Operator [CO) in a Department
shall be 5 ffive) years from the date of joining in the Department. The
Officials shall be transferred and posted to another department on
completion of 5 (five) years.
B. General terms
(D Any official transferred before or retained beyond the tenures stipulated
therein in case of any administrativc or public exigency or compelling
circumstances, such representations shall be approved by the Hon'ble
Minister-in-charge General Administration Department in case of non-
gazetted officials, and by the Hon'ble Chief Minister in case of Gazetted
officials.
(iD Officer/Staff transferred by order issued from this Department need not
produce any release order and may join in new place of posting
immediately.
Page I I
(iiD All transfer and posting orders shall be made effective within 3 (three) days
of receipt of the orders, except otherwise specified. On expiry of the
stipulated time period, the incumbent is deemed to be Stand Released.
(iv) Disciplinary action shall be initiated against the officials who fail to comply
with the transfer orders.
(v) Consequent upon retirement on superannuation/ relinquishment of Office
by any Officer/ Hon'ble Minister/ any other Office, Commission, etc., any
official attached therein shall report to General Administration Department
immediately.
(vi) Annual transfer of officials who have completed the specified tenure in a
Department shall be done during the months of May-June every year.
(vii) Officer/ Staff of all grades due for superannuation within one year may be
exempted from this annual transfer.
(viii) Year for the purpose of the above guidelines shall be calculated from the
date of ioining in the respective department.
Any modification/ relaxation in implementation of the above clauses in
case of administrative or public exigency or any emergent situation will be at the
discretion of the Competent Authority in General Administration Department.
This Office Memorandum shall come into force with immediate effect.
Sd/- Avinash foshi, IAS
Principal Sccretary to the Govt. of Assam,
General Administration Department.
Memo eCF No.200694/24 -A Dated Dispur, the 13th 1une,2023.
Copy for information and necessary action to:
1. P.P.S. to Hon'ble CM, Assam, Dispur, Ghy-6.
2. S.O. to Chief Secretary, Assam, Dispur, Ghy-6.
3. All P.S. to Hon'ble Ministers/ Ministers of State, Dispur, Ghy-6.
4. P.S. to all Additional Chief Secretaries to the Govt. of Assam, Dispur, Ghy-6.
5. P.S. to all Principal Secretaries/ Commissioner & Secretaries/ Secretaries to the Govt. of
Assam, Dispur, Ghy-6.
6. All Heads of the Committees constituted by the Govt. of Assam.
7. Officials concerned.
8. Political (Cabinet Cell) Deptt, Dispur, Ghy-6 w.r.t. Item No.7 of Cabinet Meeting held on
31 / 05 /2023, File No.ECAB/G AD / 2303 / t.
9. All Departments ofAssam Secretariat.
10. Office copy.
11. Record Officer, G.A. (Sectt.-EstL) Deptt
12. Content Manager, G.A. [Sectt.-Estt.) Deptt.
By order etc.,
c b
Commissioner & Secre tot (] Govt. of Assam,
General Administration DeDartment.
Page l2
