NATIONAL CONVENTION, SEMINAR

AND ELECTION OF OFFICERS OF THE

FLECCAP

Collection of Fess including Judiciary Electronic

Payment Solutions (JEPS), and Disbursement and Use
of the Sheriff’s Trust Fund (UB in Charge)

by DEXTER S. ILAGAN
 Court-Maintained Funds
MeTC, MTCC, MTC
PARTICULARS RTC SDC & SCC
& MCTC
1 JDF (Rule 141) (3472-1010-55)
2 SAJF (Rule 141) (3472-1010-63)
3 FF (OCA Cir. No. 50-95)
4 STF (Sec. 10, Rule 141)
5 MF (Sec. 9, Rule 141) (3472-1010-47)
6 NRF (OCA Cir. No. 235-2017-A) (3472-1000-32)
7 GF (OCA Cir. No. 172-2022) (3402-2844-20)
8 LRF (OCA Cir. No. 01-2023) (1461-0927-36)
9 VCF (Sec. 20, Rule 141) (0012-1190-03)
10 DDBF (OCA Cir. No. 187-2022) (3402-2847-21)
11 LRAF (OCA Cir. No. 187-2022) (3402-2849-42)
12 DENR FUND (OCA Cir. No. 336-2023) (3402- 2850-51 )
13 IACAT FUND (OCA Cir. No. 214-2023-A) RA 11862
(anti-Traff. in Persons Act 2022) (2059-9006-44 )
14 BIR DST FUND (OCA Cir. No. 168-2023-A) (3402-
2829-15 )
15 PAO Trust Fund (OCA Cir. No. 123-2023-A) (3402-2844-20)
15 12 10
 Overview of Rule 141, Rules of Court
nd 1st LEVEL
3rd LEVEL 2 LEVEL
SECTION PARTICULARS COURTS (MeTC,
COURTS COURTS
MTCC, MTC, MCTC,
(SC, CA, SB & CTA) (RTC & SDC)
& SCC)
1 Payment of Fees
2 Fees in Lien
3 Persons Authorize to Collect Legal Fees
4 Fees for Tertiary Courts
5 Fees to be paid by the advancing party
6 Fees of Bar Candidates
nd
7 Fees for 2 Level
st
8 Fees for 1 Level
9 Mediation Fund
10 Sheriff’s Fees
11 Stenographer’s fee
 Overview of Rule 141, Rules of Court
nd 1st LEVEL
3rd LEVEL 2 LEVEL
SECTION PARTICULARS COURTS (MeTC,
COURTS COURTS
MTCC, MTC, MCTC,
(SC, CA, SB & CTA) (RTC & SDC)
& SCC)
12 Notaries -- -- --
13 Other Officers Taking Depositions P100/page P100/page P100/page
14 Witness Fees P200/day P200/day P200/day
15 Fees of Appraisers P300/day P300/day P300/day
16 Fees of Commissioners in Eminent
P300/day P300/day P300/day
Domain Proceedings
17 Fees of Commissioners in the
P300/day P300/day P300/day
Proceedings for Partition of Real Estate
18 Fees and the account thereof
19 Indigent litigants exempt from payment
of legal fees
20 Victim’s Compensation fee CTA
21 Others Fees
22 Government Exempt
 EXEMPT 1. Republic of the Philippines, its agencies and instrumentalities (Sec. 22, A.M. No. 35-2004)
2. The Provincial, City or Municipal Treasurer or assessor concerning Real Property Taxes (Par.
2, Sec. 22, Rule 141 (RA 7160))

FROM 3. Dangerous Drugs Board relative to Petitions for Voluntary Confinement under Article VIII ,
Section 54 of Republic Act 9165 (A.M. No. 10-2-03-0)
4. Indigent Litigants, provided that fees shall be a lien on any judgement favourable, unless

PAYMENT the court otherwise provides (Sec. 22, A.M. No. 35-2004)
5. Indigent Clients of the Public Attorney’s Office (PAO) (OCA Circular No. 121-2007)
6. Clients of the National Committee on Legal Aid (NCLA) (OCA Circular No. 137-2009)

OF LEGAL 7. COMELEC (OCA Circular No. 54-2003)

8. Protection Order – If Indigent or There is an immediate necessity due to imminent danger
or threat of danger to act (Sec. 38, RA 9262 [2004]; AM NO.04-10-11-SC, eff. 15 November
2004)
FEES 9. Trafficked Person when a trafficked person institute a separate civil action for the recovery
of civil damages (Sec. 13, RA 9208 [2003])
[Link] of Child Labor - when a victim of child labor institute a separate civil action for the
recovery of civil damages (RA 7610, as amended by RA 9231 [2003] (Sec. 16-B))
[Link]/s filing a Petition for Writ of Amparo (A.M. No. 07-9-12-SC)
[Link] of Kalikasan (Sec. 4, Rule 7, Rules of Procedure for Environmental Cases, AM No. 09-
6-8-SC)
[Link] of Continuing Mandamus (Sec. 3, Rule 8, Rules of Procedure for Environmental Cases,
AM No. 09-6-8-SC)
[Link] Litigant filing a Writ of Habeas Data (with 15 days to submit proof) (Sec. 5, The
Rule on the Writ of Habeas Data, AM No. 08-1-16-SC)
[Link]-Farmer, agricultural lessee or tiller, settler or amortizing owner-cultivator (PD No.
946, Sec. 16)
[Link] of Torrens Certificate of Title Lost or Destroyed Pursuant to Sec. 23 of
Republic Act No. 26;
17. Fifty (50%) Discount of Special Purpose Vehicle (SPV) on Filing Fees for Foreclosure Cases,
pursuant to OCA Circular No. 126-2009 dated September 15, 2009.
Expanded Jurisdiction – RA 11576

Republic Act No. 11576 took effect on 21 August 2021 in

consonance with OCA Circular No. 115-2021, dated 20 August 2021.
MeTC, MTCC,
Category MTC, MCTC RTC
(Sec. 33, BP129) (Sec. 19, BP129)
1) Civil Actions – Real Property ≤ P400,000 > P400,000
2) Admiralty & Maritime ≤ P2,000,000 > P2,000,000
3) Probate of Wills ≤ P2,000,000 > P2,000,000
4) Other Cases (Collection Suit, etc.) ≤ P2,000,000 > P2,000,000
5) Cadastral Cases (Sec. 34, BP 129) Not mentioned Not Mentioned
Clarifications on Filing Fees (OCA Circular No. 106-2021)
Filing of an Application,
Filing of a Case Rendering of Service
Notice or Request
• Civil Cases • Performance of Marriage Ceremony • Serving summons and copy of complaint;
• Special Proceedings • Extra-Judicial Foreclosure • Serving subpoenas;
• Criminal Cases with civil • Notary Commission • Executing a writ;
liability • Accreditation of Newspapers and • Serving and implementing TRO, Writ of injunction;
• Intellectual Property Rights Periodicals • Services relating to the posting and publication requirements
Cases • Notice of Appeal under Rule 39;
• Commercial or Corporate • Motion for Postponement • Taking inventory of goods levied upon when ordered by the
Cases, etc. • Posting of Bonds court;
• Petition for Bail before the • Filing of bonds or other instruments • Levying on execution on personal or real property;
filing of the Information of indemnity or security in provisional • Issuing a notice of garnishment;
remedies • Certifying court records;
• Filing of all types of bonds in criminal • Searching of archived cases and records;
and civil cases • Personal service of writs, orders or decisions;
• Request for issuance of clearances • Services performed as notary public;
and certifications, • Certifying transcript of notes;
• Reception of evidence, etc. • TSN Fees
• Entries of certificates of sale and final deed of sale, etc.

DOCKET FEES Filing Fees Miscellaneous Fees

• Filing Fees & • JDF & SAJF • JDF & SAJF
• Miscellaneous fees
OTHER FEES: OTHER FEES: NO OTHER FEES
• With LRF • LRF only – OCA Cir. No. 189-2020
• With VCF
• With MF
 JEPS Microsite JEPS Admin Portal

• [Link] • [Link]
• Litigant/End Users • Accountable Officers, Assisting Collecting
Personnel and Authorized Court Personnel
JEPS:
Judiciary Electronic
Payment Solution for the
Courts (JEPS)
Electronic Assessment & payment of legal fees and other collections
of the courts
 SMALL CLAIMS

OCA Circular No. 149-2019

dated 20 August 2019

Subject: Discontinuance of
collections of mediation
fees in small claims cases.
Paragraph 4, Sec. 8, Rule IV:
 OCA Circular No. 79A-2022, April 11, 2022

AMENDMENTS: MF will be added to THE “Duly Registered Businessof

lending etc., and the reduced P2,000 re-filing fee shall not be
applicable. Thus, regular rates shall be collected.
Sec. 9, Rule IV:
 MEDIATION FUND
Section 9, Rule 141, Revised Rules of Court, August 16, 2004:
1) upon filing of a Complaint or an Answer with a mediatable permissive or compulsory
counterclaim or cross claim, complaint in intervention, third-party complaint, forth party
complaint, etc. in civil cases, a Petition, an Opposition, and a Creditors Claim in Special
Proceedings;
2) Upon the filing of a Complaint/Information for offenses covered by the Katarungang
Pambarangay Law, violation of B.P. Blg. 22, estafa and libel cases where damages are sought;
and
3) Upon filing of a Complaint/Information for quasi-offenses under Title 14 of the Revised Penal
Code.
OCA Circular No. 37-2005, dated April 6, 2005, the OCA:
• explained that mediation fee is akin to the UP Legal Research Fee (LRF);
• Pauper litigants are exempt from contributing to the Mediation Fund, provided
that the unpaid contribution shall be considered a lien on any monetary award
in a judgment favorable to the pauper litigant.
• An accused-appellant is also exempt from contributing to the Mediation Fund.
OCA Circular No. 101-2017, A.M. No. 15-06-10-SC, April 25, 2017, MANDATORY COVERAGE FOR MEDIATION IN CRIMINAL CASES :
a) Crimes where payment may prevent criminal prosecution or may extinguish criminal liability, such as violations of:
1. Bouncing Checks Law (B.P. Blg. 22) ;
2. Social Security Law (RA 1161, as amended by RA 8282);
3. Pag-IBIG Fund Law of 2009 (RA 9679);
b) Crimes against property under Title 10 of the RPC where the obligation may be civil in nature, such as:
1. Theft under Art. 308, RPC, cognizable by the 1st Level Courts;
2. Estafa under Art. 315 (1), RPC, except estafa under Art. 315 (2) & (3);
3. Other forms of Swindling under Art. 316, RPC;
4. Swindling a Minor under Art. 317, RPC;
5. Other deceits under Art. 318, RPC; and
6. Malicious Mischief under Art. 327, RPC;
c) Crimes against honor under Title 13, RPC, where the liability may be civil in nature, such as:
1. Libel by means of writings or similar means under Art. 355, RPC;
2. Threatening to publish and offer to present such publication for a compensation under Art. 356, RPC;
3. Prohibited publication of acts referred to in the course of official proceedings under Art. 357, RPC;
4. Grave Slander (Grave Oral Defamation) – of serious and insulting nature under Art. 358, RPC;
5. Simple Slander (Oral Defamation) – not of a serious and insulting nature under Art. 358, par. 2, RPC;
6. Grave Slander by Deed – of a serious nature under Art. 359, par. 1, RPC;
7. Simple Slander by Deed – not of a serious nature under Art. 359, par. 1, RPC;
8. Incriminating innocent person under Art. 363, RPC; and
9. Intriguing against honor under Art. 364, RPC;
d) Libel under the Cybercrime Prevention Act of 2012 (RA 10175);
e) Criminal negligence under Title 14, RPC, where the liability may be civil in nature; and
f) Intellectual property rights cases where the liability may be civil in nature.
 LEGAL FEES for Criminal Cases
pursuant to OCA Circ. No. 54-2018
(Sec. 1, Rule 111, Rules of Court)
PARTICULARS AMOUNT TO BE PAID

Filing Fees (JDF & SAJF) Variable

Subpoena Fee/s (JDF & SAJF) P100/witness
Legal Research Fee Variable
Mediation Fee 500.00 (mediatable only)
Victims Compensation Fee 5.00
Deposit for Sheriff’s Expenses (STF) Yes for BP22 &
Estafa; for Other Criminal Cases: Yes also,
in case of personal service of subpoena
 CRIMINAL CASES
PARTICULARS BP 22 ESTAFA INSTITUTED WITH CIVIL
ACTIONS

Legal Basis? Circ. No. 70-97, as amended

OCA Circular No. 21- Rule 111, Rules of Court;
by OCA Circ. No. 141-2003 &
2003 OCA Circular No. 54-2018
Sec. 21(a), Rule 141, ROC
Issue on the Civil Action? Deemed instituted; No
Deemed instituted
reservation to file such civil With 15 days to
(Section 1, Rule 111, Rules of
action separately shall be manifest
Court)
allowed.
How to collect docket fees IF Notify the Private Notify the Private Notify the Private
NOT YET PAID UPON FILING? Complainant. Complainant. Complainant.
Who will notify the Private OCC-COC (after the
Complainant? OCC-COC (see format of 15-day period &
OCC-COC
notice) notice from branch
concerned
SHALL BE Docketed EVEN No, the case shal be listed as
Docketed Docketed
FEES ARE NOT YET PAID? Undocketed (UDK Book)
 CRIMINAL CASES INSTITUTED
PARTICULARS BP 22 ESTAFA
WITH CIVIL ACTIONS

Shall Be Raffled if fees are

No Yes Yes
not yet paid?
How many grace period? the corresponding
filing fees shall be paid by the
1O days from receipt of 3 days from receipt of
offended party upon the
notice notice
filing thereof in court (Section
1, Rule 111, Rules of Court)
If Docket Fees not paid? OCC-COC shall inform the OCC-COC shall inform the
Archive the case for two
Branch Concerned for the Branch Concerned for the
(2) months
latter’s appropriate action. latter’s appropriate action.
Action to be taken? The EJ shall dismiss the
case for non-payment; the
? ?
records shall be returned
to the Prosecutor’s Office.
 CRIMINAL CASES INSTITUTED
PARTICULARS BP 22 ESTAFA
WITH CIVIL ACTIONS

In case of payment of legal Amount of the check plus

fees, what is the basis of damages of all kinds, and
filing fees? all monetary claims (like All damages, EXCEPT
ALL MONETARY CLAIMS,
interest, surcharges, ACTUAL DAMAGES, and all
including actual damages.
penalties, attorney's fees other monetary claims.
and costs of litigations
claimed).
st
What section of Rule 141 is 1 Level Reg. C. – Sec. 8(a)
Section 21(a) Section 21(a) nd
the basis of Filing Fees? 2 Level Reg. C. - Sec. 7(a)
What fees should be Filing Fees, Subpoena Fees,
Filing Fees, Subpoena Fees, Filing Fees, Subpoena Fees,
collected? LRF, VCF, & MF (if
LRF, VCF, & MF LRF, VCF, & MF
mediatable)
should we collect the Yes, in case of personal Yes, in case of personal service
P1,000.00 additional Yes, pursuant to OCA service of Subpoena, of Subpoena, in line with Par.
deposit (STF)? Circular No. 54-2018 pursuant to OCA Circular 2, Sec. 10, Rule 141, Rules of
No. 54-2018 Court.
 REAL ACTION
(OCA CIR. NO. 256-2022-A)
VS.
INCAPABLE OF PECUNIARY
ESTIMATION (FOR RTC ONLY)
 PARTITION OF PROPERTY
QUESTION:
HOW TO DETERMINE THE JURISDICTION?
ANSWER:
• Base on the Assessed Value of Real
Property Involved (Real Action) – Legal
Basis is Rule 69 of the Rules of Court
• Basis of Filing Fees - Section 7(a) or 8(a)
of Rule 141
A.V. is
≤ P400,000
2,000
Cause of Action: Just a portion of the subject Property (250 sq m. )

Total Lot Area: 1,000 sq m.

Assessed Value: P400,000/1,000sqm = P400sqm

Fair Market Value: P650,000/1,000sqm = P650sqm

BIR Current Zonal Value: P2,000/sq m.

BIR CZV Computation:

Portion of the Subject Property x BIR CZV per Sq m.

(250 sqm x P2,000 = P500,000)

(1,000 sqm x P2,000 = P2,000,000.00)
(click the “Confirm” button if you want to save the assessment)
(need to input within 5 mins.)
(click the “Verify” button to save the assessment)
 JEPS PAYMENT CHANNELS
UB Online, Instapay PCHC Fortune Pay Direct Gcash/
Bills Payment (e-wallet or (similar to (Not the GrabPay
(OTC or Mobile App) Bank Transfer) PESONet) Mobile App) (e-Wallet)
Free of charge P15 + P15 P25 + P? P50 P30 fee/2%
P15 + P25
No limit P50k limit No limit No limit No limit

posting of posting of posting of posting of posting of

payment is real payment is payment is NOT payment is real payment is real
time. real time. real time. time. time.
 JEPS PAYMENT CHANNELS

UB Online, Instapay PCHC Fortune Pay Direct Gcash/

Bills Payment (e-wallet or (similar to (Not the GrabPay
(OTC or Mobile App) Bank Transfer) PESONet) Mobile App)
No limit P50k limit No limit No limit P80k

posting of posting of posting of posting of posting of

payment is real payment is payment is NOT payment is real payment is real
time. real time. real time. time. time.

Free of charge P15 + P15 P25 + P? P50 P30/2%

P15 + P25
Any amount Any amount Any amount Any amount P50 minimum
(if you hate
convenience
fee)
(another payment option
that is free of convenience
fee)
TITLE OF THE PLEADINGS:

"Nullification of an Extra-Judicial
Settlement of Estate, and Deed of
Absolute Sale of a Parcel of Land,
Cancellation of Transfer Certificate of
Title No. 067-2024000034, and Tax
Declaration, Judicial Partition and
Payment for Damages.”
 The
Revised
JEPS Guidelines
 Orientation and Seminar-Workshop
for Newly Appointed Clerks of Court

Part II
Sheriff’s Trust Fund
 3 TYPES OF STF COLLECTIONS

1) PHP 1,000.00 Deposit for Service of Summons,

Subpoena and other Court Processes (SETTE)
2) Deposit for Execution of Writs by the Sheriff (SEEFEW)
3) Deposit from Requesting Court for Service of Court
Processes Outside Territorial Jurisdiction
Q&A
for
STF
 OCA CIRCULAR NO. 162-2020
7 October 2020
(SUBMISSION OF MONTHLY REORTS)

• Only the soft copy of the excel file of financial monthly Reports
shall be sent to these new email accounts:

NEW EMAIL ACCOUNTS

Region 1 [Link]@[Link]
Region 2 [Link]@[Link]
Region 3 [Link]@[Link]
Region 4 [Link]@[Link]
Region 5 [Link]@[Link]
Region 6 [Link]@[Link]
… … so on & so forth
 For Order of Release, OCA CIRCULAR NO. 62-
2025 dated March 12, 2025, superseding OCA
CIRCULAR NO. 236-2018 dated November 16, 2018,
DIRECTS:
•All Judges to include the OR number and
amount of the cash bond FOR ALL THE
FIDUCIARY COLLECTIONS/CUSTODIA LEGIS
that should be returned.
QUERIES & CONCERNS
“Thank you!” [Link]