WELCOME TO
DPS FARIDABAD
E LEARNING
PLATFORM
SHORT WRITING SKILLS
INVITATION WRITING
■ First question of Section B, Q 3 of the question paper
■ Short writing skill
■ 3 marks, 50 words
■ Written inside box
■ Marks break up-
– 1.5 marks: Content
– 1.5marks: Expression
WHAT IS AN INVITATION?
■ Invitation is a written communication to invite people to an event/programme.
■ It should answer the questions-
– Who is inviting?
– Who is being invited?
– For what?
– When, where, at what time?
■ Two types:
– Card Type: to be sent to many people
– Letter Type: to be sent to an individual
■ Formal Letter Type: to be sent to an official or dignitary
■ Informal Letter Type: to be sent to a friend or relative
■ An invitation may also have a reply by the invitee.
GUIDELINES TO WRITING CARD TYPE INVITATION
■ Write the name of the host/person or persons who are extending the invitation on
the top.
■ This is followed by “cordially invites/invite…to…..(name of the event)”.
■ Then mention the date, time and venue (on, at, at) of the event.
■ After this, mention the Chief Guest in case of a school function etc.
■ Left hand corner, at the bottom, write the phone number under RSVP.
■ Right hand corner, at the bottom, write an instruction for the invitee.
POINTS TO REMEMBER
■ Card type invitation is one sentence.
■ Use central alignment.
■ Use formal language.
■ Write in third person and simple present tense.
■ Don’t use personal pronouns.
■ The invitation should have visual appeal
The Principal, Staff and Students
of
ADJ Public School, New Delhi
cordially invite you to the
ANNUAL DAY
on
Saturday, May 23, 2020
at
5.00 p.m.
at
The Amphitheatre
Mr N. M. Mishra, Secretary, HRD Ministry,
has kindly consented to be the Chief Guest
RSVP Kindly be
98******** seated by
4.30 p.m.
M/S GALAXY ENTERPRISES
cordially invites all its patrons to the
INAUGURATION
of
LIBAAS
a house of designer apparels for women
on
Sunday, May 24, 2020
at
10.00 a.m.
at
Shop No. 351, Nehru Place, New Delhi
Avail inaugural discount of 10% on all apparels
RSVP
Galaxy Enterprises
98********
Mrs Surleen and Mr Parvinder Chawla
request the pleasure of your company on the
auspicious occasion of the wedding of their beloved
daughter
ABHILASHA
with
VISHAL
on
Sunday, May 24, 2020
at
8.00 p.m.
at
Tivoli Gardens, Chhatarpur, N. Delhi
RSVP
98********
REPLY TO THE INVITATION (CARD TYPE)
■ Acknowledge the invitation.
■ Express thanks in third person.
■ Mention acceptance/regret.
■ Specify the reason for refusal, in case of regret.
■ Be formal in tone.
■ Put the ‘Reply’ too in a box.
■ Do not exceed 50 words.
SAMPLE REPLY (ACCEPTANCE)
Mrs Preeti and Mr Vinod Ahuja thank Mrs Surveen and Mr Parvinder Chawla for
extending the invitation to the wedding of their daughter, Abhilasha with Vishal.
They shall be delighted to attend the function on Sunday, May 24, 2020, at 8.00
p.m., at Tivoli Gardens, Chhattarpur, New Delhi.
SAMPLE REPLY (EXPRESSING REGRET)
Mrs Preeti and Mr Vinod Ahuja thank Mrs Surveen and Mr Parvinder Chawla for
extending the invitation to the wedding of their daughter, Abhilasha with Vishal.
However, owing to a prior engagement, they shall not be able to attend the
function on Sunday, May 24, 2020, at 8.00 p.m., at Tivoli Gardens, Chhattarpur,
New Delhi. They extend their best wishes to the entire family.
GUIDELINES TO WRITING LETTER TYPE INVITATION
▪ It is written when the invitation is extended to an individual.
▪ It is to be written in the form of a letter
• Formal Letter in case of formal invitation
• Informal Letter in case of friend or relative
▪ Use of first and second persons is permissible.
▪ Formal tone has to be used in formal invitation.
LETTER TYPE INVITATION (FORMAL)
Bluebells Public School
Gurgaon
May 20, 2020
The Deputy Commissioner
Gurgaon
Sir
Subject: Invitation to be the Chief Guest
Our school is organising its Foundation Day on July 10, 2020. You are requested to grace
the occasion as the Chief Guest. Your charismatic presence will inspire the students. The
programme shall begin at 10.00 a.m. and will last for about two hours. Kindly confirm
your availability by May 29, 2020.
Yours sincerely
XYZ
Secretary, Students’ Council
LETTER TYPE INVITATION (FORMAL)
Bluebells Public School
Gurgaon
May 20, 2020
The Principal
Adarsh World School
Gurgaon
Sir
Subject: Invitation to the School Annual Function
Our school is organising its Annual Function on May 29, 2020. You are cordially invited to
grace the occasion as an esteemed guest. Your charismatic presence will go a long way in
inspiring the students. The programme shall begin at 10.00 a.m. and will last for about two
hours. Kindly confirm your availability by May 25, 2020.
Yours sincerely
XYZ
Secretary, Students’ Council
REPLY TO (FORMAL) LETTER TYPE INVITATION (ACCEPTANCE)
The Principal
Adarsh World School
Gurgaon
May 21, 2020
The Principal
Bluebells Public School
Sir
Subject: invitation to the School Annual Function
I am glad to learn that Bluebells Public School will be celebrating its Annual Function. I thank
you and the school fraternity for having extended the invitation to the function. I will definitely
like to attend it. I shall reach the school premises on May 29, 2020 by 9.30 a.m.
Yours sincerely
ABC
(Principal)
REPLY TO (FORMAL) LETTER TYPE INVITATION (REGRET)
The Principal
Adarsh World School
Gurgaon
May 21, 2020
The Principal
Bluebells Public School
Sir
Subject: invitation to the School Annual Function
I am glad to learn that Bluebells Public School will be celebrating its Annual Function. I thank you and the
school fraternity for having extended the invitation to the function. However, owing to a prior engagement,
I shall not be able to attend the same on May 29, 2020 at 10.00 a.m. I convey my best wishes to the staff
and students.
Yours sincerely
ABC
(Principal)
LETTER TYPE INVITATION (INFORMAL)
139, New Friends Colony
New Delhi
May 20, 2020
Dear Rahul
You will be glad to know that my elder brother, Nikhil, has cleared his NEET PG Exam. He
shall soon be joining MAMC, New Delhi. We have arranged a small tea party for family
and close friends, to celebrate his success, on May 24, 2020 at 5.00 p.m. at our
residence. I’ll be glad if you too join the celebrations. Looking forward to meeting you.
Yours truly
Akhil
REPLY TO (INFORMAL) LETTER TYPE INVITATION (ACCEPTANCE)
41, Pocket E
Punjabi Bagh
New Delhi
May 20, 2020
Dear Akhil
I am very glad to learn that your elder brother, Nikhil, has cleared his NEET PG
Exam and that he shall soon be joining MAMC, New Delhi. Please convey my
heartiest congratulations to your family. I thank you for your invitation and shall be
honoured to attend the tea party to celebrate his success, on May 24, 2020 at
5.00 p.m. at your residence.
Yours truly
Akhil
REPLY TO (INFORMAL) LETTER TYPE INVITATION (EXPRESSING REGRET)
41, Pocket E
Punjabi Bagh
New Delhi
May 20, 2020
Dear Akhil
I am very glad to learn that your elder brother, Nikhil, has cleared his NEET PG Exam
and that he shall soon be joining MAMC, New Delhi. Please convey my heartiest
congratulations to your family. I thank you for your invitation. However, owing to a prior
engagement, I shall not be able to attend the tea party to celebrate his success, on May
24, 2020 at 5.00 p.m. at your residence. I’ll surely visit you all some other day.
Yours truly
Akhil
