Department: Department of Public Management, Law & Economics- Riverside
Campus
Programme: Diploma: Public Administration
Module: Work Preparedness for Management Sciences
Code: WPMS101
Lecturer: Dr H.M Mabizela
Due Date: 26 June 2025
PROJECT/PRESENTATION:
You are a student who is about to graduate with a Diploma in Public Administration
(specializing in Public Management and Supply Chain) you are called in for a job
interview. As a result, you must prepare for this interview for the vacant post as advertised
below.
Student name Student number Signature
JOB ADVERT
POST: SENIOR ADMINISTRATIVE OFFICER: FINANCE unit
CLOSING DATE: 5 July 2025
SALARY LEVEL: A basic salary R170 799 to R201 195 per annum (Level 7) In addition, a range
of competitive benefits are offered.
CENTRE: Gauteng: Local Office Large: Johannesburg.
REF NO: HRMC 58/13/5a
REQUIREMENTS:
• A Grade 12 Certificate or an NQF level 4 relevant qualification with experience in an office
and administrative function environment
• A post matric qualification in Administration will serve as an added advantage
• Extensive knowledge of various filing systems and the National Archives Act
• Knowledge of the Public Finance Management Act, Constitution, Public Service Act
• Experience in filing and document management
• Computer literacy
• Customer focused
• Willingness to travel and work extended hours, including week-ends and public holidays are
essential
• A valid driver’s license will be an added advantage.
DUTIES :
The successful candidate will be responsible for amongst others, the following specific tasks:
• Perform general administrative activities in support of the unit. Draft submissions, reports,
submissions, memorandums and minutes for the unit
• Conduct records and document management both manually and electronically
• Arrange and co-ordinate meetings and workshops. Provide logistic support functions (make
accommodation, flight and ground transport arrangements)
• Assist in completing and processing subsistence claims
• Keep track of all incoming work and ensure that all deadlines are met
• Liaise with all stakeholders relevant to the office
• Administer leave arrangements
• Process forms and documents related to claims, payments, invoices and consultant fees
relevant to the office.
ENQUIRIES :
Gauteng: Ms M Kau/Ms GB Modiba/T Monyeki, Tel No; 011 242 9000
ASSESSMENT REQUIREMENTS:
North West: Mr M Sikokope/ Ms M Molete, Tel: (018) 397 9907/08/22
In a group of 10, you are required to divide the work amongst yourselves and prepare for
an interview:
• The group should have 5 panel members or interviewers (Administrator, HR
Representative, Director and Deputy Director and a Member of the Union-NEHAWU)
• The rest of the group members will be interviewees.
• Panel members must prepare 10 interview questions related to the job advert below
and interviewees must prepare for an interview.
• All members will be required to rate/score the overall interview based on their interview
conduct and candidate responses
• Dress code: all members to dress appropriate for a job interview and (Formal, Semi
Formal, Smart Casual)
• Complete the cover page of this project and submit this document prior to the interview
for mark allocation.
(Mark allocation: 50)
RUBRIC:
Rubric:
CRITERA MARKS (TOTAL) MARKS AWARDED
CONTENT:
Introduction:
➢ Clear introduction
Presentation 10
➢ Relevant information in respect to the advert
➢ Preparation of all members 30
➢ Participation of all members
➢ Clarity of information
➢ Thoughtful perspective and creativity
➢ Articulation
Conduct
➢ Professionalism 10
➢ Dress code
➢ Body Language
POSSIBLE INTERVIEW QUESTIONS:
• Tell us about yourself
• Why did you apply for this position and why should we consider hiring you?
• Tell us what do you know about the Department?
• What are your strengths
• What are you weaknesses
• What change are you bringing to the organizations?
• Briefly explain to us various legislative frameworks relating to the post you applied
for, particularly Public Service Act and Public Finance Management Act
• How would you apply Batho Pele Principles in your day-to-day operations
• Provide the administrative functions relating to government administration
• Do you prefer hard work or smart work?
• How would you deal with work overload?
• How do you deal with conflict with a co-worker/colleagues
• Is there anything that you would like to ask the panel member in relation to the
department/advertised post? (BONUS)
Overall interview rating scale:
1: Poor 2: Unsatisfactory 3: Satisfactory 4: Very Satisfactory 5: Outstanding
