1st December 2024
User Guide
Engineering Change
Note (ECN)
Harsha IT
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1. Login Page
1. Click on “Sign In” on using user id and Password
2. Reset your password. You must click on forgot password where you must put Email/Username
then click on OTP you will receive OTP in mail. Once you validate you can reset login password.
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Admin Home Page
Admin Login having Master data entry where we can add new Master data and set User Access
Credentials. Master Data entries are as below.
Country Master
SBU Master
Division
Product Family
Location
Customer
Roles
Stages
Source of Receipt
User Management
ECN Category
PPAP Levels
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User Home Page
In User Login Home page user will get Manu according to your user rights and access given by the admin user.
User can get basic functionality like ECN List View. All Running ENC List and Change Password.
1. Create New ECN
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2. Stage -1 is for Create ECN if Source of Receipt is Customer Portal, then ECN Created by
Engineering and if It’s through Email then Marketing team will create ECN in System.
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3. Stage -2 Engineering Information’s fill and submit it will go for Engineering HOD Approval.
3.1 Stage -2 Engineering HOD Approval
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4. Stage-3 Marketing information related Changes approval for technical & Commercial differences from
customer and Decision on existing RM, WIP, FGs and Other Items. Fill data and Click on Submit will
go for Marketing HOD approval.
4.1 Stage -3 Marketing HOD Approval
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5. Stage-4 Marketing user must enter Zoho Project Name and then click on submit will forward to
next stage.
6. Stage-5 is Engineering information fields where at list one Check box is compulsory for all the 5 field
1.) Information of customer changed to Process (If Secondary change), 2.) RM change to Engg, 3.)
Tool design change to Engg. Through PDM system, 4.) Job order no. need to add (autogenerate
through PDM), 5.) Stage drawing / FPIR change to Engg. Checkbox selected YES then Remarks is
compulsory for Sr. No 1,4,5 and Date selection is compulsory for Sr No. 2,3,4,5 if No then all Remarks
should be disable. After Click on SUBMIT button Approval Flow run based on approval matrix
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6.1 Stage -5 Engineering HOD Approval
7. Stage -6 for Tool Crib information where Default 5 Row display for 1.) Part Name 2.) Drawing No 3.)
Qty. User can add more during Runtime on Add/Delete Row Button. After adding all the
information and On SUBMIT button click event data save and send email based on product family.
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8. Stage -7 Tool Room information User has to select Manufacture tool completion date is compulsory
and Remarks is not mandatory field and Tool Inspection report attachment is mandatory and
remarks is not mandatory. Once document uploaded then SUBMIT. Once Submit click event
Approval Flow run based on approval matrix and mail sent or approval.
8.1 Stage -7 Tool Room HOD Approval
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9. Stage – 8 is for CPPC where CPPC team will plan for sample/Batch quantity preparation as per marketing
requirement and mandatory select date for PR for RM Procurement and Plan for Sample Trial. User
has to price Sample Qty and Batch Qty. After fill data click on SUBMIT Button save data and send
email based on product family and open for next the stage.
10. Stage – 9 for Manufacturing where Actual Trial Start Date and Trial End Date is mandatory
information. FPIR / IPIR (*) document is also mandatory field. Without attachment Submit button is
not enabled. Once data filled then SUBMIT Button save data and send email based on product family
and open for next stage.
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11. Stage -10 for QA where Checkbox for Document is selected if available, BSR Submission Date (*) and
PPAP Document (*) is mandatory for upload. Once check all the data then SUBMIT Button click
event data saved, and Approval Flow run based on approval matrix and send email based on product
family.
11.1 Stage -10 QA HOD will Approval then it will go for next stage or select Rework then again go to
QA for update data and then Submit again.
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12. Stage -11 Is also for QA where PPAP Submission Date (*) is mandatory. PPAP approval and PSW sign
off from customer, till PSW Sign off production will continue as per old revision drawing and
document is also mandatory field for upload. Without attachment user can not Submit. Once all
mandatory requirement filled then click SUBMIT will move to next stage and send email based on
product family.
13. Stage -12 is CPPC where After PSW sign off. Manufacturing & QA will stop the production &
quarantine the existing WIP and FGs, inform the stock as per old revision drawing to marketing.
Applicable stages Total Quantity is mandatory field once data field then SUBMIT will send email
based on product family and open for next stage.
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14. Stage -13 is Marketing where Marketing will take decision on existing WIP and FGs auto populated
as CPPC has submitted so with the help of customer. Marketing will ensure pending orders closed or
not. Quantity/Period permission taken from customer by marketing for supply of part as per old
drawing based on that user must act on Available Material and make data entry for warehouse, transit
stock and define Disposition (tick anyone). Plan Implementation Date and remarks are mandatory field
after filling data click on SUBMIT send email and open for next stage.
15. Stage – 14 is Engineering will provide Production Stag Drawing date and then submit
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16. Stage -15 is for Manufacturing where Actual Change Implementation date and Old Drawing Return
to Engg. are mandatory field. Both data are selected then click on ECN Close button to close ECN.
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Feed
1. Click on All ENC then user can get ENC Transection History along with datetime and user
detail. User can also view Detail ECN using below screen.
2. ECN Document for Download and Print.
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3. ECN Transection user wise History along with Date time.
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Mail Notifications
Notifier Group will get mail notification once ECN Created in System and after all the
Stage running in the ECN.
Approver will get approval mail with Approve, Reject, Rework Buttons & Comment
(Optional) till sage 5 once Tool Crib and Tool Room task complicated only Approve and
Rework option is available for move to next stage
On Approval, Rework and Reject ECN request Owner & Creator will get mail notification.
Any how if mails are falling in Other Folder, you can view in other folder option in mail.
Mail body having below content in each mail.
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App Updates
On New Update in App, you will get pop up row “A new version of this app is coming”
You can see “Refresh” button. Click on it to get new version of app.
