Haryana Government Gazette

EXTRAORDINARY
Published by Authority
© Govt. of Haryana
No. 94-2025/Ext.] CHANDIGARH, FRIDAY, MAY 23, 2025 (JYAISTHA 2, 1947 SAKA)

HARYANA GOVERNMENT
HUMAN RESOURCES DEPARTMENT
Notification
The 23rd May, 2025
No. 15/27/2018-4HR-I.— In exercise of the powers under Articles 162 and 166 of the Constitution of India,
the Governor of Haryana makes the following Model Online Transfer Policy for the Government Employees.
1. Vision
To ensure rational distribution of Government employees of a cadre, in a fair and transparent manner, to
achieve maximum administrative efficiency and to optimize job satisfaction amongst employees in the department.
2. Application
(i) This Policy will be applicable to all employees of respective cadres working on regular basis under any
Department where the sanctioned cadre strength of a post is 50 or above, except All India Services,
Haryana Civil Services (Executive Branch) & Allied Services or where any such cadre has been
excluded from the purview of this policy with the prior concurrence of Human Resource Department.
(ii) The Online Transfer Policy may also be made applicable for a cadre where the strength of sanctioned
posts is less than 50, if the competent authority deems fit.
(iii) All posts of a cadre including Headquarter posts (wherever applicable) will be included in the Transfer
Drive, under this policy.
(iv) On notification, this policy shall be applicable to all the departments initially, within 15 days of
notification, each department shall publish the list of cadres that are covered under this policy along
with the “Prescribed Tenure”, “Minimum tenure” and “Unit” for each cadre as decided by the
competent authority. Thereafter, this list alongwith aforementioned variables may be revised by the
competent authority from time to time, as per administrative requirements, after approval from Human
Resource Department (HRD) only. For each cadre, the detail as mentioned herein, as decided by
competent authority, shall be read as part of this Model Online Transfer Policy for that cadre.
3. Definitions
In this policy, unless there be anything repugnant in the subject or context;
(i) ‘Blocked Posts’ means the posts in a cadre which will not be included in vacant post for transfer in an
online transfer drive;

(1245)
1246 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA)
(ii) ‘Cadre’ means as defined under Haryana Civil Services (General) Rules, 2016. Provided, for the
purpose of transfers under this policy, the posts wherein nature of work is related to teaching/ practical
training, the cadre will be as such defined by the competent authority;
(iii) ‘Competent Authority’ means the Administrative Secretary of the concerned Department;
(iv) ‘Eligible Employee’: means an employee who is eligible to participate in the Transfer Drive as per the
provisions of this policy;
(v) ‘Immediate Family’: means all the members of a family holding common Parivar Pehchan number
issued under the Haryana Parivar Pehchan Act, 2021;
(vi) ‘Minimum Tenure’ means the minimum period of stay at one unit, as decided by the competent
authority, after which an employee can voluntarily participate in the transfer drive. While calculating
the minimum tenure of an employee at one unit on the qualifying date,
a. Duty period in a unit will be included;
b. Period of training/deputation provided posting is made in the same unit where posted before
proceeding on training/deputation;
c. Period of suspension if the headquarter is not changed for suspension period and posted on
reinstatement within the same unit where the posting was before suspension;
d. the period spent by the employee on a temporary transfer at some other unit(s), during the
aforesaid tenure of stay will also be included;
e. the period spent by the employee on Extraordinary Leave/ Child Care leave/ Earned Leave will
not be included;
(vii) “Organization” means an organization as defined under Rule (8) (63) of Haryana Civil Services
(General), Rules, 2016;
(viii) ‘Prescribed Tenure’ means the maximum period of stay of an employee at one given unit, for a period,
as decided by the competent authority. While calculating the prescribed tenure of an employee at one
unit on the qualifying date,
a. Duty period in a unit will be included;
b. Period of training/deputation provided posting is made in the same unit where posted before
proceeding on training/ deputation;
c. Period of suspension if the headquarter is not changed for suspension period and posted on
reinstatement within the same unit where the posting was before suspension;
d. The period spent by the employee on a temporary transfer at some other unit(s), during the
aforesaid tenure of stay will also be included;
e. The period spent by the employee on Extraordinary Leave/ Child Care leave will not be
included.
(ix) ‘Protected Employee’ means and includes:
(a) the employee due for retirement on attaining the age of superannuation within 12 months from
cut-off date for transfer order generation, as published at the time of transfer drive creation of the
cadre; or
(b) the employee undergoing treatment for cancer or undergoing dialysis or having undergone by-
pass heart surgery (during last 2 years) or having undergone organ transplant; or
(c) the employee having more than 70% disability (as defined under RPWD Act 2016); or
(d) the employee who is a widow having youngest child upto 10 years of age;
(x) ‘Qualifying date’ means the date as fixed by the competent authority for the purpose of calculation of
Merit point & calculation of minimum and prescribed tenure;
(xi) ‘State Cadre’ means a cadre, wherein employees belong to a particular parent department but are
posted across various departments and/or organizations, including Section Officers, Accounts Officer,
Auditors, Senior Auditors, Assistant District Attorneys, Deputy District Attorneys, etc.;
(xii) ‘Temporary Transfer’ means and includes a posting by any nomenclature made temporarily within the
department, on administrative or personal grounds or in public interest and includes temporary transfer,
deputation, shifting of Headquarters etc. Further, in case of temporary transfer of state cadre employees
across departments and/or organizations, the period spent on such temporary transfer, shall also fall
within the purview of the definition of temporary transfer;
 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA) 1247
(xiii) ‘Transfer’ for the purpose of this policy means posting/transfer from a unit to another, on or before
completion of prescribed tenure to/in a unit;
(xiv) ‘Vacant Post for transfer’ means posts available after rationalization to employees participating in a
transfer drive and will include post from amongst:
1. a post not occupied by any employee shall be called an actual vacancy;
2. a post presently occupied by an employee for the prescribed tenure or by way of temporary
transfer or by a contractual employee shall be called a deemed vacancy;
3. a post occupied by an employee, who has completed the minimum tenure at a unit and has
exercised her/ his option to participate in the general transfer drive under this policy shall be
called a voluntary vacancy;
4. A post occupied by an employee on initial appointment, promotion, reinstatement after
suspension or repatriation from deputation from another Department/Organization other
authority, after the preceding online transfer drive shall be called a notional vacancy;
(xv) ‘Unit’ means an area(s), such as Office, Tehsil, Sub Division, Block, Circle, District, Zone, Division
etc., as prescribed by the competent authority for the purpose of calculation of prescribed tenure and
minimum tenure for transfer of an employee under this policy.
4. Merit Criteria for allotment of post
Merit for allotment of vacant post to an employee will be based on the total composite score of points earned
by the employee, out of 80 points, as described below :-
(i) Age will be the prime factor for calculation of merit points, as tabulated below:
Sr. Major Factor Maximum Criteria for calculation
No. Points
1. Age (Qualifying date minus Date 60 Age in number of days ÷ 365
of birth) (Maximum four decimal points only)

(ii) Special Factors: A weightage of maximum 20 points can be availed by the employees as indicated
below: -
Sr. Major Factor Sub-Factor Maximum Remarks
No. Points
1 Gender Female 10 10 points will be given to
all female employees
2 Special Category Unmarried employees of 10 All female employees of
Female employees more than 40 years of age, this category will be given
Widow, Divorced, 10 points
Judicially separated
3 Special Category Divorced/ Judicially 10 Eligible employees will be
Male Employees separated/ Widower who given 10 points
have not remarried and
have one or more minor
child/ Children and/or
unmarried daughters
4 Couple Case Applicable to employees 5 The benefit will be
working in any admissible only in case the
Department/ Organization preferred station shall
under any State result in decrease of
Government/ Government distance between the
of India current respective posting
stations of the couple
1248 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA)

Sr. Major Factor Sub-Factor Maximum Remarks

No. Points
5 Spouses of Spouse of serving 10 All employees of this
Military/ Military/Paramilitary category will be given 10
Paramilitary personnel points
personnel
6 Diseases of Self/ Spouse/ unmarried 10 Certificate valid on the
Debilitating son/ daughter qualifying date issued by
Disorders (Refer duly constituted Medical
Annexure-1) Board of AIIMS/ PGI-
Chandigarh/ PGI-Rohtak/
Government Medical
colleges situated in
Haryana or Delhi or
Chandigarh
7. Differently abled or Employee having 100% 10 Employee having 100%
mentally differently abled or differently abled or
challenged child/ Mentally challenged child/ Mentally challenged child/
children children children will be given
maximum 10 points
8 Differently abled All kind of disabilities as 20 For employees having
Persons defined under RPWD Act disabilities, the points will
2016 be given based on the
percentage of disability,
which is as following
Between 40% to <50% -
10 marks
Between 50% to <60 % -
15 marks
Between 60% to 70% - 20
marks
9 Disciplinary An employee who has been (- 10) Negative Marks
Proceedings under awarded major penalty marks
major penalty under HCS (Punishment &
Appeal) Rules, 2016 During the currency of the
punishment

Note
(i) List of Diseases of debilitating disorder has been mentioned in the Annexure-I.
5. Procedure to be adopted
(i) Creation and Initiation of Transfer Drive
a. The entire process is to be carried out through the “department's transfer application/module”
which shall be integrated with HRMS.
b. The detailed schedule of online transfer drive including tentative cut off dates for each of the
steps will be decided with the approval of the competent authority, well in advance, preferably at
least one month before the initiation of online transfer drive.
c. The competent authority will get the online transfer drive created and complete the process of
updation of employee data (fetched from HRMS), within fifteen (15) days of creation of the
drive.
(ii) Employee Data Verification and Authentication
a. The Nodal Officer will publish score and tenure details of all the employees in the cadre.
b. The employees will validate the data or raise objection(s) within seven (7) days of publication.
The employee will submit the same through a One Time Password (OTP) based system. In case,
 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA) 1249
the employee does not validate the data within the stipulated period, then the data as decided by
the Head of Department will be considered to be final for the respective drive.
c. The Nodal Officer will get the objections decided, if any, from the Head of Department and
publish the decision taken within ten (10) days.
d. After the communication of decision, if the employee is still not satisfied with the decision so
taken, may again raise objection within 3 days of receipt of said decision. On re-examination of
the Objection, the decision of the Head of Department will be final.
e. No further representation with respect to score and tenure will be entertained for the respective
drive, after this stage.
f. The Nodal Officer will complete this entire stage within maximum twenty five (25) days.
g. In case it comes to the notice of the competent authority/ Head of Department, during or after the
transfer drive, that some wrong, incorrect or false data has been indicated by the employee,
she/he will be taken out of transfer drive and will be posted anywhere in state by the competent
authority.
h. The Nodal Officer will publish the final score of the employees along with the list of eligible
employees under ‘Deemed’, ‘Voluntary’, ‘and ‘Notional’ categories.
(iii) Voluntary Participation
a. Thereafter, the consent for voluntary participation will be taken from those employees who have
not completed their prescribed tenure but have completed minimum tenure and also from those
employees falling under protected category.
b. After publication of score under, the said employees may be given a period anywhere between
three (3) to seven (7) days to opt for voluntary participation.
c. The authentication by employees in this stage will also be One Time Password (OTP) based.
d. If employee fails to exercise the option at this stage, the said employee will not be considered for
participation in ongoing transfer drive.
(iv) Rationalization Process
a. The department will undertake rationalization to redistribute or ascertain the number of posts in
any unit based on administrative requirements and efficiency. This entire stage will be completed
within fifteen (15) days.
b. Within first seven (7) days the department will undertake the preliminary rationalization
exercise. There may be a possibility that the number of employees posted in any unit are in
excess of the administrative requirement. Such surplus employees will be required to participate
in the ongoing transfer drive. Amongst such surplus employees, the employee with the longest
stay shall have to participate in the transfer drive. In case where more than one employee are
having the same period of stay, then the younger employee shall have to participate in the
transfer drive.
c. Further surplus employees, who belong to the Protected Category shall not be transferred
without their consent subject to the condition that not more than 50% of such excess employees
in that unit belong to the Protected Category.
d. The department will publish tentative details of posts that are to be opened alongwith list of
deemed/notional and a tentative list of voluntary/ surplus employees, in the ongoing transfer
drive.
e. Within next three (3) days, the employees who had earlier given their consent under voluntary
participation will be given an option to withdraw their consent. It will also be One Time
Password (OTP) based. Thereafter, the employee will not be permitted to withdraw her/ his
consent and will have to participate in the ongoing transfer drive.
f. After undertaking the final exercise for identifying blocked posts hereinabove, the department
shall publish the vacant posts available for transfer, for which an employee can apply, along with
list of employees under deemed/ voluntary/ notional/ surplus category.
(v) Choice Filling
a. The choice will be given to all eligible employees for submitting preferences of their unit(s). In
case, no preference is submitted by an employee, she/he will be liable to be posted to/in any unit
under ‘anywhere in the State’.
1250 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA)
b. The said employees may be given a period anywhere between three (3) days to seven (7) days, to
fill in their preferences.
c. The authentication by employees in this stage will also be One Time Password (OTP) based.
(vi) Unit Allocation
a. Merit criteria for allotment of unit will be as per Para 4. The employees under Protected category
will be assigned maximum (80) merit points.
b. In case of tie amongst employees, the following order will be adopted to allocate the opted unit
to such employees:-
 Older in age
 Female
 Name in alphabetic order
c. The Nodal Officer will undertake exercise to check whether, all employees have been allocated
unit(s), within five (5) days.
d. In case of employees who have not been allocated any unit(s) of their preferred choices based on
their merit or who have not filled any choice, before posting them in “Anywhere in the State”,
the employees will be given one last option to fill choice against the remaining available
vacancies at that point of time.
e. During unit allocation, in case of a deadlock i.e. an employee under deemed category is proposed
to be allotted to the same unit from where she/he, then she/ he has to mandatorily participate in
the next transfer drive of the cadre.
(vii) Transfer Order Generation
a. The transfer orders will be generated and issued after the approval from the competent authority.
b. All transfers will be implemented within ten (10) days of their issuance.
c. The Treasury Officers concerned will not draw the salary of the employees who have not
complied with the orders.
(viii) Grievance Redressal
a. Within 15 days of issuance of orders, an employee aggrieved with the transfer process can
represent to the competent authority through intraharyana.nic.in platform only after joining at the
new place of posting.
b. Her/his representation will be considered in accordance with the policy and the decision taken
will be conveyed to her/him within fifteen (15) days.
6. Other Provisions
i. When the Online Transfer Drive is not in process, a female employee who has recently married/
widowed/ divorced/ judicially separated, and submits a manual representation to competent authority
within six months of the occurrence, will be eligible for a preferred posting against any available
vacancy, as a one-time consideration.
ii. When the Online Transfer Drive is not in process, an employee may submit her/his representation on
intraharyana.nic.in platform only, for temporary transfer/ shifting of Head Quarter on the basis of
following compelling reasons:
a. On medical grounds (as per list of diseases of debilitating disorder mentioned in Annexure - I) of
self or immediate family member alongwith a medical certificate issued by duly constituted
Medical Board of AIIMS/ PGI- Chandigarh/ PGI-Rohtak/ Government Medical colleges situated
in Haryana or Delhi or Chandigarh;
b. On the ground of death of member of immediate family; or
c. On the ground that he has less than one year left to attain the date of superannuation.
The Head of Department will examine the genuineness of the same and send the case with clear
cut recommendation to the Chief Minister for decision on the proposal. The decision thus taken will be
conveyed by the department to the employee.
iii. Transfer proposal of any employee may be referred by the department/ organization to the Chief
Minister for approval in public interest or on administrative ground. Further, the Chief Minister retains
the prerogative to transfer or exclude any employee from transfer by giving relaxation in this policy.
 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA) 1251
iv. General online transfers will be made preferably once in a year. However, transfer/posting necessitated
by promotion, direct recruitment or administrative exigencies, can be made anytime with the prior
approval of the Chief Minister.
v. Liability to be posted anywhere - Under this policy, Employees are liable to be transferred in/at any unit
and/ or posts or anywhere in the State.
vi. The Department will ensure that data of all the employees is updated in HRMS. Every employee will be
responsible for the accuracy and regular updation of data in respect of his/her credentials and data in
HRMS shall be presumed to be true for all intents and purposes, otherwise the Department will be at
liberty to post him/her anywhere in the State.
vii. Every Department shall designate a Nodal Officer (Only Group A or Group B employee) who will
assist the competent authority in implementation of this policy for various cadres in the same
department.
viii. If any department intends to amend or add any new provision in this policy, specific to a particular
cadre based on administrative requirements, the department shall obtain the approval of Chief Minister
and Human Resource Department, while ensuring that the basic structure and intent of this model policy
cannot be changed.
ix. Being a model Online transfer policy, it may be adopted by any “Organization” as defined under Rule
(8) (63) of Haryana Civil Services (General), Rules, 2016.
x. Instructions issued by the state government with regard to transfer/ posting Government employees in
Home District, from time to time, shall be read as part of this policy.
xi. The competent authority shall ensure that timelines prescribed under this policy for completion of
various stages shall be strictly adhered to. However, if due to any administrative or technical reasons,
the said timelines could not be adhered to, the competent authority under intimation to Human Resource
Department (HRD) may extend the said timeline maximum by one month (in total) after recording the
reasons in writing.
xii. No transfer of employee of the Cadre, shall be undertaken when the online transfer drive is in process.
7. Bar against canvassing
No employee will canvass for his case except through a representation to the Head of Department or to higher
authorities in Haryana, as per this policy. All other individual representations will be treated as an attempt to bring
extraneous influence on the due process. No relief can be sought except the one already sought under this policy.
8. Appointment by promotion/ direct recruitment
Employees taken in a cadre through initial appointment, promotion, reinstatement after suspension or
repatriation from deputation from another Department/Organization other authority will be posted in the unit and/ or
posts of eligibility and availability. Thereafter, they will fall under “Notional category” and will have to compulsorily
participate in the upcoming transfer drive for the said cadre.
9. Clarification & Implementation
In case of any doubt or difficulty in making out the true intention of the provision of this policy, Human
Resource Department will be competent to clarify such doubt or to remove such difficulty.
10. Power to relax
Notwithstanding anything contained in the policy, the competent authority, may with the prior approval of the
Chief Minister, Haryana, relax any or all of the above provisions after recording reason justifying such relaxation.
11. Savings & Repeal
(i) The General Principles for Online transfer Policy of employees issued vide notification No. 15/27/2018-
1GSII dated 13.02.2020 and amended vide letter No. 15/05/2017-1 GSII dated 7.8.2020 and along with
subsequent instructions/ notifications/ policies (issued by any department) are hereby repealed/
withdrawn from the date of notification of this policy.
(ii) Anything done or any action taken by the competent authority under this policy shall be deemed to have
been validly done or taken under this policy
(iii) Any transfer drive initiated prior to the notification of this policy may be completed and concluded in
terms of the earlier policy.

ANURAG RASTOGI,
Chief Secretary to Government Haryana.
1252 HARYANA GOVT. GAZ. (EXTRA.), MAY 23, 2025 (JYST. 2, 1947 SAKA)

Annexure-I
List of Severe and Chronic Diseases
1. Chronic Heart Diseases (Congenital or acquired), including Cardiomyopathy & Heart Failure
2. Chronic Cardiac Dysrhythmias
3. Interstitial Lung Disease (ILD)
4. Cystic Fibrosis
5. Cirrhosis of Liver
6. Chronic Renal Failure
7. Epilepsy
8. Paraplegia/ Quadriplegia/ Hemiplegia
9. Parkinson’s Diseases
10. Degenerative Disorders of Nervous System e.g. Motor Neuron Disease
11. Chronic Demyelinating disorders of central & peripheral nervous system
12. Autism Spectrum Disorders
13. Cerebral Vascular Accident (CVA)
14. Multiple Sclerosis
15. Myopathies
16. Thalassemia
17. Haemophilia
18. Aplastic Anaemia
19. Cancer - All types of Malignancies
20. Schizophrenia
21. AIDS
22. Organ Transplant (Heart/ Liver/ Kidney/ Lung/ Intestine)

11882—C.S.—H.G.P., Pkl.