Microsoft® Office 2019

Microsoft Office Features and Windows 10 File

Management Chapter 1 Project 1A
The notes below are provided to demonstrate to you the skills you will practice when you create Project
1A. As necessary, refer to the steps in the text and OFW_1A_script_data file.

Activity Name Demonstration Notes

Objective 1: Explore Microsoft Office
1.01 Exploring • Start Microsoft Word. Click Blank Document.
Microsoft
Office
Objective 2: Create a Folder for File Storage

1.02 Creating a • Create and name a new folder to save your files for this chapter.
Folder for File • Cancel the Save As dialog box and close any open windows or
Storage
programs.
Objective 3: Download and Extract Zipped Files, Enter and Edit Text in an Office Application, and
Use Editor to Check Documents
• Open a blank document in Word, navigate to the folder created
previously for this chapter’s files, and save the file as
Name_Surname_OFW_1A_script_solution
• Make the Show/Hide and rulers active.
1.03 Downloading • Type Willows Restaurant News
and Extracting
Zipped Files
• Delete the s in Willows using the backspace key.
from MyLab IT • Type Sous Chef and a space to the left of News.
and Entering • Press the delete key to delete News and type Report
and Editing
Text in an • Use ctrl key and the left arrow key to move the insertion point to the
Office Program beginning of the word Restaurant. Type City and a space.
• Move the insertion point after Report and press Enter. Type the
following including the spelling error: Sous Cef Stacy Jones
• Drag to select Stacy Jones, but not the paragraph mark.
• Type Aaron Davis
• What is the red squiggle under the misspelled word Cef?
• Right-click Cef and discuss the shortcut menu. Cancel the shortcut
menu.
1.04 Checking
Spelling • In the lower left-hand corner, click the Proofing icon which displays an
X because some errors have been detected. In the Editor pane, to the
right of Chef, click the down arrow and discuss the displayed menu.
• Correct the spelling and if necessary, close the Editor pane.
Objective 4: Perform Office Commands and Apply Office Formatting
• On the Design tab click Page Color, Fill Effects, then One color.
1.05 Performing • From the Color 1 arrow, in the ninth column, point to the third color and
Commands
from a Dialog discuss the Screen Tip.
Box • Select that color and drag the scroll box in the Dark Light bar to the far
right. Use the Diagonal down option and the lower right Variants.
1.06 Using Undo • Select the two paragraphs and discuss the Mini-toolbar and ribbon
and Applying
Text Effects commands.
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• Apply the Title style to the first two paragraphs using the mini-toolbar.
• Center the two paragraphs using the Ribbon.
• Using the Text Effects and Typography button, click the second effect
in the second row. Discuss the difficulty reading this choice. Undo this
result.
• Apply the first row, second effect from Text Effects and Typography
button.
1.07 Performing • For what is used Quick Access Toolbar?
Commands
from and • Add Print Preview and Print using the Customize Quick Access
Customizing Toolbar.
the Quick
Access
Toolbar

• Add three blank paragraphs after Davis.

• Left of the second blank paragraph insert the picture
OFW_1A__script_data from the chapter files.
• Discuss Layout Options and sizing handles.
• Apply the Top and Bottom wrapping option to the image.
• Change the Shape Height to 2.
1.08 Performing • Enable the Use Alignment Guides.
Commands
from the • Drag the image until the green line displays vertically in the center of
Ribbon the image.
• There should be two blank paragraphs above the image and the anchor
symbol attached to the second blank paragraph mark.
• Demonstrate the Live Preview of several picture styles.
• Apply the fourth style and reposition the picture to anchor it to the
second blank paragraph above the image.
• Save the changes using the Quick Access Toolbar.
• Right-click any tab on the ribbon to display shortcut menu.
• Collapse the ribbon and click any tab to display the commands
1.09 Minimizing the
Ribbon temporarily.
• Remove the collapsed ribbon.
• Discuss rolling the mouse across the ribbon tabs.
1.10 Changing • Change orientation to Landscape.
Page
Orientation
• Use the Zoom slider to zoom to approximately 60%.
and Zoom • Change the orientation to Portrait and 100% zoom settings.
Level • Save the file.
• At the top of the document, select the second paragraph.
• Clear All Formatting, center the text, and demonstrate Live Preview of
1.11 Formatting
Text by Using
different font names. Apply Calibri Light, font size 20 and font color
Fonts, ninth column, fifth row.
Alignment, • In the blank paragraph below the picture type Reunion Lunch Menu
Font Colors,
and Font Requests and press Enter twice.
Styles • Type Appetizers and press Enter twice. Type Salads and press Enter
twice. Type Sandwiches and press Enter twice. Type Pies and press
enter four times.

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• Triple-click anywhere in the Reunion paragraph to select the entire

paragraph. Use Bold and Italic. Explain toggle buttons and toggle Italics
off.
• Use the Format Painter to copy the formatting of the Reunion
1.12 Using Format
Painter paragraph, to Appetizers, Salads, Sandwiches, and Pies.
• Save the file.
• At the top of the document, discuss the To Move commands from
Figure 1.33 in the text.
• Copy the Willow paragraph.
1.13 Using • Discuss the Clipboard pane.
Keyboard • Move to the end of the document. Paste the text. Discuss the Paste
Shortcuts and
Using the Options and show Live Preview of the options.
Clipboard to • Select the chefs image at the top of the document. Cut the image and
Copy, Cut, and paste (keeping source formatting) at the end of the document.
Paste
• Drag the picture to the right until the center green Alignment Guide
displays and the blank paragraph is above the picture.
• Replace Sous Chef Report, with Hearty Salad and save the document.

1.14 Adding • Add Edit Alt text (Chefs making salads in the kitchen) to the chefs
Alternative
Text for picture. At the top of the document, save the file.
Accessibility
Objective 5: Finalize an Office Document
• Insert the File Name in the footer, using Document Info,.
1.15 Inserting a • Remove the Print Preview and Print button from the Quick Access
Footer, Toolbar
Inserting
Document • At the Backstage view, click Show All Properties and then:
Info, and Type reunion lunch, menus as tags.
Adding
Document Type your course name and section number as the subject.
Properties Your name should display as the author.
• Save the file and return to the Word window.
• In Backstage view, Check for Issues.
• Inspect the document.
1.16 Inspecting a • Close the dialog box, and then Check for Issues again, and select Check
Document
Accessibility.
• Close the pane, go to Backstage view, Check for Issues, and then Check
Compatibility.
• In the paragraph Reunion Lunch Menu Requests, select Menu and add a
bookmark with the name Menu
• At the top of the document, go to the bookmark.
1.17 Inserting a
Bookmark and
• Add a 3D model of the single slice of cherry pie to the right of Pies.
a 3D Model • Rotate the image so the point of the slice is pointing toward the right.
• Change the height to .9” the Wrap Text to In Front of Text, and align
text right.
• Save the file.
1.18 Printing a File • Click Print from Backstage view, discuss print options and print
and Closing a
Desktop App preview.
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• Save the document without printing and close Word.

• Show the students how they would upload the completed file to MyLab
IT, but do not actually upload it.
Objective 6: Use the Office Help Features
• Open a blank workbook in Excel.
• In cell A1, type 456789 and press Enter. Make cell A1 active.
• In the Tell me what you want to do box,type format as currency
1.19 Using • Select $ English (United States).
Microsoft • Point to the Font Color button to display the ScreenTip, and select Tell
Office Tell Me, me more.
Tell Me More,
the Help Tab, • In the Help pane, if necessary, click Change the color of text. Close the
and Adding Alt Help pane.
Text to an
Excel Chart
• View Get creative with 3D models using Help on the Ribbon.
• Discuss the Help buttons and Show Training.
• Using cell A1, create a chart using the first chart from Recommended
Charts.
• Close Excel without saving the workbook.

Save the document and submit your work in Turnitin.

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