Fleet Management /
What does a fleet manager do?
Fleet Management is a function which allows companies which rely on transportation in business to remove or minimize the risks
associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation and staff costs,
providing 100% compliance with government legislation (duty of care)
What is a fleet manager job description?
In a logistics company or a transportation company, fleet managers play a pivotal role. The fleet managers are responsible for
selecting and maintaining vehicles in order to keep deliveries and distributions on schedule and within its established budget.
Why fleet management is important?
Fleet Management is a job that allows companies that rely on transportation in business to remove many of the risks associated with
vehicle investment, improving efficiency, productivity and reducing their overall transportation and staff
What does NAFA stand for?
National Association of Fleet Administrators
NAFA stands for National Association of Fleet Administrators.
What is a fleet insurance policy?
Fleet insurance will provide liability insurance coverage for all of your company's vehicles in one policy. Often, these policies
provide provisions to allow employees of your company to drive any vehicle in your fleet and be covered if they cause an accident.
. When it comes to your drivers, you don’t know the good from the bad?
Whether we’re talking about aptitude (skill ) or attitude, tracking and monitoring solutions
allow you to determine which of your drivers are and aren’t operating at the standard you expect.
This will also allow you to accurately assess your drivers, so you can encourage good driving and reward your best drivers. It will also
allow you to determine where additional training may be required.
With FMS Driver Report observe inappropriate driver’s behavior by setting up speeding, engine idling and harsh breaking rules. you
can access the data about dangerous events performed by all your vehicles.
Monitor dangerous events such as harsh braking, acceleration, sudden turning and over speeding performed by your driver. Also, filter
the reports according to the date.
you can access monthly Speeding report per Driver.
Using Such type of reports can find out about all speeding offenses committed by the driver on the specific date, time and address.
Also, you can check the duration of the offense.
Fleet management systems will allow you determine exactly what is causing excessive wear and tear – and then you can work out
what to do about it.
when are Vehicles due for Maintenance service based on:
Engine Hours – engine ON runtime,
Odometer – total distance traveled by the Vehicle,
Time – such as Road Tax renewal.
see their current maintenance status and advise when vehicles are due for service.
What is the Top Challenges you may face in FM?
Fleet management plays an essential role in the transportation industry as fleet managers strive to
minimize risks associated with vehicle investment.
1- Driver safety and productivity Unplanned vehicle downtime
(DTS) The Defense Transportation System (DTS)
2- Fuel price fluctuations (Volatility)
3- Managing geographically single teams tracking all operations and also communicating remotely, locating each vehicle in the fleet
4- Cost containment (Cost-Reduction Initiatives) dealing with driver compensation, resource sharing, vehicle maintenance, and
lifecycle costing. Most of these factors are out of the control, which lead to budgeting and forecasting complications
5- Staff & Suppliers accountability
6- Uncertainty of information’s such as Distributions Plan, BOL,…Etc
- Driver safety and productivity
Apart from fleet managers, drivers are another vital Reason in the success of fleet management services.
So it is essential to ensure driver safety for effective fleet management.
Accidents on the road will not only pose a question of the driver when it comes to safety but might also damage the cargo and the
vehicle, causing substantial economic losses.
Fleet managers need to diligently use educational programs, regulations, and predictive analytics to ensure safety for their drivers,
cargo, and vehicle.
Solutions:
improve efficiency, productivity and reduce their overall staff and transportation costs.
logistics, contract negotiation, fleet maintenance, and fleet management systems.
With a host of technology available including GPS, telematics, and sensors it becomes essential to educate the drivers on the use of
such tools to minimize road accidents. Preventing such accidents deters (prevents )not only the economic losses but also avoids
potential downtime, which can hamper the service levels.
Additionally, reducing the risk of accidents also helps keep the insurance premium costs down. It is always a challenge to hire
experienced drivers with clean records and then train them to get familiar with a host of new technologies. (Telematics is a method of
monitoring a vehicle. By combining a GPS system with on-board diagnostics it's possible to record – and map – exactly where a car is
and how fast it's traveling, and cross reference that with how a car is behaving internally.)
- Fuel price fluctuations (Volatility)
The cost of transportation or delivery per mile is one of the important metrics used by fleet management companies to determine the
pricing for their services. However, this cost is highly unstable owing to the ever-fluctuating fuel prices. This impacts the final cost of
the services provided, and transportation companies will often have to adjust their consumer pricing. It is almost impossible to forecast
the fuel prices and, as a result, fleet managers will have a hard time managing budgets. One of the best ways to mitigate this risk is
to switch to a more fuel-efficient vehicle. As a result, fuel price volatility will have little effect on the final prices. Also, the
transportation industry is assessing the possibility of
1- to switch to a more fuel-efficient vehicle or using electric vehicles on a large scale.
2- educating the drivers on the true benefits of fuel efficiency is important.
3- Keeping fleets in top condition with consistent maintenance
4- eliminating idle time and reducing the overall size of the fleet,
5- Fraud management and fuel management security can also affect your fuel efficiency
Managing geographically single teams
Large commercial fleet management companies have operations spread across state lines and international borders. Fleet managers
have a hard time tracking all operations and also communicating with drivers remotely. Additionally, locating each vehicle in the fleet
can be a tiresome task as it may require continuous zooming and scrolling across a map. To combat such issues, the transportation
industry is turning to technologies such as advanced mapping and three-dimensional clustering (gathering) to facilitate fleet
monitoring.
Cost containment (Cost-Reduction Initiatives)
A majority of the fleet management companies have already optimized their cost base. There’s hardly any room for further reduction
as fleet managers would already have researched competitive alternative and selected the best fleet option. Additionally, reducing cost
is a top-down approach and requires a strategic adjustment from top management. Apart from that, fleet managers face a lot of
problem in dealing with driver reimbursement, resource sharing, vehicle maintenance, and lifecycle costing. Most of these factors are
out of their control, which lead to budgeting and forecasting complications.
Roving Logistics
What is vehicle downtime?
downtime as the period of time in which a vehicle is not operating, without fully considering all the factors involved. Vehicle
downtime can be planned or unplanned, it is always a major worry for fleet managers as it invariable incurs cost
- How to reduce downtime due to repairs or lack of routine maintenance for a vehicles ?
5 fleet management tips to reduce downtime
While most fleet managers are becoming more switched on to managing their fuel spend and residual values, some still struggle to
manage their planned and unplanned vehicle downtime - or vehicle off-road (VOR) time.
Unplanned vehicle downtime not only means your employees can’t work, it has a knock-on effect on business productivity such as
delayed jobs, customer dissatisfaction and loss of money. That’s why we’ve shared our top fleet management tips to reduce downtime
and help keep your vehicles on the road.
1. Regular maintenance and repairs
Scheduling regular maintenance and repairs is an easy way to eliminate downtime. Better still, try to arrange these during off-hours to
reduce the time your employees may be without a vehicle.
Since maintenance takes your vehicles out of service - resurfacing the problem of downtime, it’s essential for fleets to be smart about
the way they handle the service. For example, where possible try to identify when services are due and get them all done at once.
2. Minimise shop time
Keeping up on routine maintenance won’t always prevent your vehicles from going down. Eventually the inevitable (unavoidable) will
happen, so it’s key to get your vehicles out of the repair shop in record time.
Whether you have your own maintenance facilities or a company who it arranges it for you, there are several steps to streamline the
repair process, which will help get your vehicles back on the road faster:
Check beforehand that parts are available
Refine the repair order process to eliminate wasted steps
Try to schedule repairs when vehicles aren’t needed (e.g. after hours)
Partner with vendors with effective contracts that reward and penalize performance and quality
3. Measure downtime
Being able to properly measure downtime will help you control it. Gathering data through an online fleet management tool will help
you identify your vehicle’s age mileage, frequency of servicing or breakdowns and actual downtime. This way, you can predict
recurring issues and take action where needed, such as replacing vehicles, investigating possible reasons for wear and tear and
analyzing driver behavior.
4. Promote staff accountability
One of the benefits of measuring downtime is being able to hold your drivers accountable for it. The more your staff care for the
vehicles they drive, the more they’re likely to continue to operate them properly and avoid trips to the repair shop.
One way to do this is for fleet managers and drivers to both work together to ensure downtime is minimised and recognise the
potential rewards in doing so. This could involve ensuring drivers perform proper pre and post-trip inspections of their vehicles.
5. Using the right vehicle for the job
Another way to prevent repairs is proper vehicle selection. Overtaxing small vans can lead to downtime fast, which is why choosing
the right vehicle for the right job is important.
Think about the amount of payload and gross vehicle weight (GVW) needed for the job. Little thought to this can lead to excessive
breakdowns and downtime due to repairs to engines, tires, brakes and more.
What are the basic types of maintenance?
The basic types of maintenance falling under MRO include: Preventive or scheduled maintenance, where equipment or facilities are
inspected, maintained and protected before break down or other problems occur. Corrective maintenance where equipment is repaired
or replaced after wear, malfunction or break down.
What is the meaning of corrective maintenance?
Corrective maintenance is a maintenance task performed to identify, isolate, and correct a fault so that the failed equipment,
machine, or system can be restored to an operational condition within the tolerances or limits established for in-service operations.
What is equipment maintenance?
The Equipment Maintenance Plan, or EMP as it is commonly called, is a document, in table format, that is used when developing
the tasks needed to properly maintain facility, plant or process equipment.
how to calculate fuel consumption km/l ? 100 / عدد الكيلومترات المستهلكةX مقدار البترول المستهلك
Example: 400 km / 42 litres = 9.5 km's per litre.
To find what your car's fuel economy is:
(Metric System), multiply the amount of fuel used by 100
and divide that by the total kilo-meters driven.
Example: 42 litres x 100 / 400 = 10.5 litres / 100km
How do you work out fuel cost per km?
To estimate the fuel cost for a trip you must know the trip distance,
the average per litre cost of fuel and the vehicle's fuel consumption.
1. Divide the trip distance by 100.
2. Multiply the result of this by the fuel consumption.
3. Then multiply this figure by the cost of fuel/litre.
How to calculate petrol cost per km?
For example:
I regularly fill up with around 50 litres with my car doing around 450km. To work out the litres per 100 km divide the number
kilometers by 100 and then divide the number of litres by this number.
E.g. 450/100 equals 4.5. Then divide 50 by 4.5 which equals 11.11.
For more fleet management tips, download our guide:Rightsizing your van fleet: How to improve costs, safety and efficiency, where
you’ll learn how to make significant reductions in running costs as well as improved
