Form No.
RVACHSL/SOC/ Dated: Page 1|2
RAGHUNATH VIHAR ARMY COOPERATIVE HOUSING SOCIETY LIMITED
Procedure for Booking of Community Hall/ Tennis Court/ Multipurpose ground
The Community Hall of RVACHSL can be allotted for conducting any social functions,
guidelines of which are as given below: -
1) Application in writing to be given to the society office, in advance, for booking.
The Society office will, based on the availability of the hall, confirm the booking
upon payment of the charges in advance. Applicant to read the guidelines carefully
before giving his signature on the application form.
2) Security deposit of ₹ 2000/- to be paid which will be refunded upon completion of
the booking period after deducting the cost of damages, if any, upon receipt of an
application from the members along with the original receipt. No refund
application will be entertained after 3 months of the function.
3) The hirer can also hire chairs and tables from the society on payment basis.
4) The hirer must ensure that the movement of their guests and other persons involved
in the function, for which the facility is booked, is limited to Community hall with
Verandah only. Outside guests are not permitted to enter other areas of the society like
Central Lawn, Swimming Pool, Residential area, etc.
5) The hirer who books the facilities may cover the area with ‘Kanat’.
6) The hirer to ensure that the function gets over within allotted time however, the
caterer will be given ½ hour extra time to wind up. Any extension beyond the
allotted time will attract a fine of Rs.500/- per 15 minutes, which will be
deducted from the Security deposit.
7) All guests for the function to enter the society through ‘B’ gate only. A
representative of the hirer of the facility to be near the gate to avoid
unauthorized entry.
8) Vehicles belonging to the guests are not permitted to park their vehicles inside
the society.
9) Electricity charges @Rs.250/- for Community hall will be charged extra per
function. Rs.250/- will be charged for every additional hour beyond allotted time.
10) The guests and employees of any service providers who are hired by the hirer must
comply with the society rules. The hirer shall be responsible for maintaining
discipline.
11) Serving of Alcoholic beverages will not be permitted during the function without
valid permission from the concerned authorities. A copy of such permit needs to be
submitted at the Society office at least 3 days before the function. The hirer will be
solely responsible for any action taken by the concerned authorities on violation of the
rules on such matters
16) The Managing Committee has the right to reject any application without
assigning any reason.
17) All payments should be deposited in advance at the time of booking. For
payments made through cheques, booking will be confirmed only on the
realization of the cheques deposited.
18) It is the responsibility of the user for arranging cleaning of premises used after
the function or an amount of Rs.250/- will be deducted from Security deposit.
19) Cancellation charges @ 25% of the hiring charge will be applicable if the
booking is cancelled. However no refund will be given if the function is
cancelled two days prior to the function
Address: Raghunath Vihar, Sector-14, Kharghar, Navi Mumbai, Maharashtra - 410210
Form No. RVACHSL/SOC/ Dated: Page 2|2
RAGHUNATH VIHAR ARMY COOPERATIVE HOUSING SOCIETY LIMITED
Procedure for Booking of Community Hall/ Tennis Court/ Multipurpose ground
20) No musical instruments or loud speakers will be allowed after 10.00 p.m.
21) In case of loss or breakage of Society’s property an amount equivalent to the
cost of the item will be recovered from the Security deposit or paid by hirer.
22) Necessary permission from the government authorities, if required, to be
arranged by the hirer.
23) Decision taken by the Managing Committee of RVACHSL is final and no
appeal whatsoever will be entertained.
Address: Raghunath Vihar, Sector-14, Kharghar, Navi Mumbai, Maharashtra - 410210
