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SECTION – IV
2(a) CIL Travelling Allowance Rules
Rule 4 (c) Employee: any person appointed to any service or post in
connection with the affairs of the company and
shall include all persons of erstwhile colliery
companies now under the management of the
company but excludes a casual employee.
Rule 4(d) Family:includes the employee’s husband or wife (one),
legitimate children and step children wholly
dependent on him or her.
Rule 6 Duty Journey are of two kinds :
(a) Journey on temporary duties (Tour) and
(b) Journey on transfer.
(Contd...31)
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Rule 7.1. Head Quarters on Tour:
Where he normally performs his duty. Travelling on
official duty within a radius of 8 Km., from Head Quarters will not be
treated as temporary duty (Tour)
Rule 7.2 : On tour at every outstation, there will be a national
temporary headquarter, which will be the place of temporary
residence of the employee located at the outstation. For journeys at
such outstation from temporary headquarters, journey allowance
will be paid as per rule 10.2
Rule 8.1 : Normally all journeys on duty shall be performed by6 rail
or steamer and by road when the places are not connected by rail or
steamer.
Journeys on duty between a) Non-executives below A-1
places connected by Rail or grade with specific
steamer, but performed by road approval of the competent
Authority.
b) All executive cadre
employees and non-
executive employees of A-1
grade may perform by road
at their discretion.
(Contd...32)
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Rule 8.2 : All executive cadre employees in E2 and above grade is
eligible to perform journeys on duty by air at their discretion.
Rule 9.0 :Class of Accommodation
The class of rail or steamer accommodation to which an
employee is entitled shall be as follows:
Employee Rail Sea/river
(a) Executives in E-5 grade A.C. 1st class Highest
and above
(b) Executives other than 2nd class AC 2 tier Higher and if there
(a) above and non- sleeper be more than two
executive cadre classes middle or
employees of grades of 2nd class
Excavation A &spl.
MR grade B, A & A-1
Clerical Spl., DR
Category III to VI
Excavation E,D,C, B;
MR Grade H to Gr.C
(H,G,F,E,D,C)
Clerical III, II & I
(c) Non-executives cadre Sleeper class Lower class or the
employees of lowest class.
AC 3 tier
grade cat. I & II
(Contd...33)
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Section-
2(a)
Rule -10.0 :Travelling allowance on tour is admissible as
under :
Rule 10.1 : Fare
Rule 10.1.1 By Rail or Steamer :
Single fare by the shortest route of the class of
accommodation to which the employee is
entitled plus reservations charges.If travels in
lower class, the fare of lower class, lower class
charges plus reservation charges.
Rule 10.1.2 : By Road
When an officer uses
(i) Own car he will be entitled to highest journey
allowance under clause 10.2
Note: Toll tax on submission of receipt.
(Contd...34)
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(ii) Own motor cycle/scooter/two wheeler, will be
entitled to the lowest journey allowance under
clause 10.2.1.
(iii) A taxi where approved – entitled for actual fare
(including toll tax) subject to the limit of journey
allowance rate of (i) above.
Note: an employee travelling by road in a stage
carriage (bus) will be paid fare for a single
seat and not the journey allowance.
Rule 10.2.3
When a company’s vehicle is used for private journey
by the employee or his family will be charged Rs.15/-
per Km.
(Contd...35)
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Rule 10.1.3 Journey by Air
The employee (Rule 8.2) will be entitled to actual air
fare subject to conditions:
When air services provide two classes of travel Viz.
Ordinary and Executive class, the Board level
executives of CIL and its subsidiaries as well as
executives of E-9 grade are entitled to Executive
class during domestic travel.
Rule 10.2.1 : When the distance between the two places
is more than 32 Km.
Except where free transport is provided by
the company, an employee not using his
own car or motor cycle/scooter/moped or
stage carriage may draw journey allowance
at the rates below:
(Contd...36)
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Non-executives:
1. Excv –A &Spl, MR Grade B, A & Rs.15/- Km
A-1, Clerical Spl.
• DR. Cat-III to Cat-VI,
Excv. E,D,C & B
Rs. 7/Km.
MR Gr.H to C,
Clerical III, II & I
• Cat-I & II Rs.5/Km
Executives
Executives E-1 to E-3/Trainee Rs.15/Km
Executives E-4 to E-6 Rs.18/Km
Executives E-7 & above Rs. 22/Km
When the distance between the two places is 32 Km. Or less:
Non-executives
• Cat-I & II - Actual fare by stage carriage
• Other non-executives
And executives & - Actual fare of taxi/auto-rickshaw
Management trainees Delux bus/AC bus
(Contd...37)
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Rule 11.0 Daily allowance
Subject to the provisions of Rule 10.2.4 & 10.2.0 daily
allowance for the period of absence from HQ shall be paid to an
employee, at the rates specified in Rule 11.3
Rate of Daily Allowance
Pay range Specified Locality Other Localities
Board Level Executives Rs.4,000/- or Rs.3,400/- or actuals
Actuals
E-9 Rs.3,700/- Rs,3,200/-
E-8 Rs.3,500/- Rs.3,000/-
E-7/ E-6/ E-5 Rs.3,100/- Rs.2,500/-
E-4/ E-3/ E-2 Rs.2,300/- Rs.1,800/-
E-1 Rs.1,700/- Rs.1,400/-
Non-Executives:
Excavation A &Spl MR grade
B,A & A-1 Rs.1500/- Rs.1200/-
Clerical Spl.
D.R. Category
III to VI
Excavation
E,D &C&B Rs.1300/- Rs.1100/-
M.R. Grade
III,II &I
Cat. I & II Rs.1100/- Rs.900/-
(Contd...38)
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Rule 11.4.1
For Stay in Hotels :
The employees will be entitled to actual charges for lodging (bed &
Breakfast) on production of receipt and subject to the following limits:
Executive Cadre Employees:
Grade Specified Locality Other Localities
Any Star Hotel up to 3 star Any Star Hotel up to 3 star
E-1
rating or actuals limited to rating or actuals limited to
Rs.4500/- per day Rs.3600/- per day
Any Star Hotel up to 4 star Any Star Hotel up to 4 star
E-2, E-3 &E-4 rating or actuals limited to rating or actuals limited to
Rs.5200/- per day Rs.4200/- per day
E-5, E-6 &E-7 Actuals for stay in any Star Actuals for stay in any Star
Hotel up to 4 star rating or Hotel up to 4 star rating or
actuals limited to Rs.6400/- actuals limited to Rs.5100/-
per day per day
E-8 Actuals for stay in any Star Actuals for stay in any Star
Hotel up to 5 star rating (not Hotel up to 5 star rating (not
suite) or actuals limited to suite) or actuals limited to
Rs.7100/- per day Rs.5700/- per day
E-9 Actuals for stay in any Star Actuals for stay in any Star
Hotel up to 5 star rating or Hotel up to 5 star rating or
actuals limited to Rs.7500/- actuals limited to Rs.6000/-
per day per day
Directors & CMD Actuals Actuals
(Contd...39)
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Non-Executive Cadre Employees
Grade Specific Locations Other Locations
Cat –I & II Rs. 2000/- or actuals Rs. 1600/- or actuals
whichever is less whichever is less
DR. Cat-III to VI
Excavation:
E,D,C & B Rs.2500/- or actuals Rs.2000/- or actuals
whichever is lower whichever is lower
M.R. Grade-H to C
Clerical – III, II & I
Exec. A &Spl.
M.R.Grade
Rs.3000/ or actuals Rs.2400/ or actuals
B,A & A-1 whichever is lower whichever is lower
Clerical Spl.
(Contd...40)
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For the purpose of above rule all capitals of Union
Territories and cities/towns having population of over 5 lakhs
will be treated as specified localities.
Other than the above, towns/cities which are important
cities/towns in the Command Areas of the company or are
frequently visited by the employees of the company for official
work.
Rule 12.0 Re-imbursement of Taxi and other transport expenses:
(i) Road journeysfrom residence Charges for taxi will be
to Bus stop/Railway i.e. re-imbursed on
station/Airport and Bus submission of original
stop/Railway Station/Airport to bills/invoice
temporary headquarters
ii) An employee entitled to travel by taxi would also be entitled to
use company’s transport for official journeys from the place of
temporary residence and back subject to availability of
company’s transport.
(Contd..41)
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Rule – 13.0 Journey on Transfer
An employee travelling by road or rail or steamer or air
on transfer will be eligible for travelling allowance as below:
Note – 1 - Transfer TA will be admissible only in cases where a
change of station on transfer is involved.
Note –II - In case where both husband and wife who are company
employees are transferred at the same time or within
six months of his/her transfer from one and the same
old station to one and same new station, transfer TA
will not be admissible to both of them. Either of them
may claim transfer TA.
(Contd...42)
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Rule 13.2.0 : Conveyance of personal effects
An employee on transfer is also entitled
to re-imbursement of actual expenses
incurred in transportation of personal
effects from the old to new station,
limited to the cost of carriage by goods
train, of the personal effects up to
maximum indicated as below:
(Contd...43)
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Executives
Pay range Entitlement
For Board Level As per Actuals
E-9 & E-8 Full wagon or two containers
in railway container service
E-7 grade and below Full wagon
Non-Executives
Excv. A &Spl.
MR Grade:
Full Wagon
B,A & A-1
Clerical Spl.
DR Category
III to VI
Excavation: E,D,C & B Full Wagon
M.R.Gr. H to Gr.-C
Clerical: III, II & I
Cat –I & II 9000 Kgs.
Cost of packaging, loading Maximum half months
& unloading, insurance of pay
household
Transfer grant 1/3 rd of one month
pay
Settling Allowance One month pay
(Contd...44)
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Rule 15.0 -Retired employees for attending court Cases:
Entitled for the same class of TA/DA
(including accommodation charges) to which they
were entitled at the time of their retirement.
Rule 16.0 - Retired employees against whom
departmental proceedings were instituted
while they were in service
Entitled for the dame class of TA/DA
(including accommodation) as per pay of the post
held by the employee immediately prior to his
retirement.
Rule 17.0 -T.A. to family members in the event of
death of employee while in service.
Train fare To family members from the
last headquarter to Home
town/town of settlement
Transportation of personal As per Rule 13.2
effects
Re-imbursement of From place of posting to
Hometown/place where being
ambulance/taxi fare for
settled. Proof of transport &
transportation of corpse death certificate required.
