ALUPE UNIVERSITY Tel: 0741217185 P. ©. Box 845-50400 Busia (k) E-mail: [email protected] Website: https://au.acke Office of The Deputy Vice Chancellor (Administration, Finance and Development) EXTERNAL ADVERTISEMENT Alupe University is one of the new Universities in Kenya established vide the Alupe University Charter, 2022. The University aims to be a Bastion of Knowledge in Science, Education, Business Studies, Economics, Social Sciences, Human Resource Development, Tourism and Hospitality. Pursuant to Part III of the Alupe University Charter and Part XV of the Alupe University Statutes, the University invites applications from suitably qualified candidates to fill the following vacant positions: ~ A. ACADEMIC DIVISION No | Position | Grade | Area of School No. of |Terms of | Ref. No | Specialization Post | Service 1. [Senior [13 | Engineering | School of | 1 Permanent | AC/01/05/2025 Lecturer (Geotechnical | Science, engineering/M | Technology | ineral and | | | processing) _| Engineering | Tutorial | 11 Information 1 Contract AC/02/05/2025 Fellow Technology (Multimedia and Animations)| (Comparative 3. [Tutorial [11 | Information Contract | AC/03/05/2025 Fellow | Technology (Machine Learning) 4, |Tutorial [11 | Pure Contract | AC/04/05/2025 Fellow Mathematics 5. | Technol [7 Bachelor of Contract — | AC/05/05/2025 ogist Science (Computer Science) 6. | Technol [7 BSc Contract | AC/06/05/2025 ogist Information Technology 7. | Technol |7 Physics Contract | AC/07/05/2025 ogist 8. | Technol [7 Bio/Chem Contract — | AC/08/05/2025 ogist oe ae ees : 5 ae Tutorial [11 | Physical School of Contract | AC/09/05/2025 Fellow Therapy Health 10. |Tutorial [11 | Nursing Sciences Contract | AC/10/05/2025 Fellow Ii. [Tutorial 11 | Public Health Contract | AC/11/05/2025 Fellow 12, [Tutorial [11 | Human Contract | AC/12/05/2025 Fellow Pathology Department 13. [Tutorial [11 | Bachelor of Contract | AC/13/05/2025 Fellow Science (MLS) 14, [Clinical [8 ~~ | Medical Permanent | AC/14/05/2025 Instruct, Laboratory or Science 15. |Tutorial [11 | Educational [School of Contract | AC/15/05/2025 Fellow Foundation | Education| Education or/and Social | Sociology of | Science | Education) 16. |Tutorial |11 | Mathematics 1 Contract | AC/16/05/2025 Fellow Education (Subject Methods) 17, |Lecturer | 12 | Religious 1 Permanent | AC/17/05/2025 Education (Subject Methods) 18. |Tutorial |11 | Educational 1 Contract | AC/18/05/2025 Fellow Administratio n 19. |Lecturer [12 | Kiswahili 1 Permanent | AC/19/05/2025 Education 20. [Tutorial [11 | Educational 1 Contract | AC/20/05/2025 Fellow Media and Technology 21. [Tutorial [11 | Physics 1 Contract | AC/21/05/2025 Fellow Education | (ubject Methods) i 22, [Tutorial 11 | Chemistry 1 Contract | AC/22/05/2025 Fellow Education (Subject Methods) 23. [Tutorial |11 | Literature [a Contract | AC/23/05/2025 Fellow Education (Subject ___ | Methods) 24. [Tutorial [11 | Geography 1 Contract | AC/24/05/2025 Fellow Education (Subject Methods) 25. [Tutorial [11 | Biology 1 Contract | AC/25/05/2025 Fellow Education ~~ ss me(Subject Methods) 26. Media Technol ogist Instructional Design | Permanent AC/26/05/2025 Procurement School of | Business, | Economies and Human Resource Developme nt Contract ‘AC/27/05/2025 Tutorial Fellow cv Tourism Management School of Business, Economies and Human Resource Developme nt Contract AC/28/05/2025 29. Tutorial Fellow a Media School of Business, Economics and Human Resource Developme nt Contract AC/29/05/2025 Tutorial Fellow i Business Information Technology School of Business, Economies and Human Resource Developme nt Contract AC/30/05/2025 31. Media Laborat ory Media, Broadcasting, School of Business, Economics Permanent AC/31/05/2025 4Technol Film, Sound | and Human ogist Engineering | Resource (Gtudio) Developme nt 32. | Comput [7 ICT/Computer 1 Permanent | AC/32/05/2025 er Lab (Technic ian) B. ADMINISTRATIVE No. | Position | Grad | Area of | Departmen | No. of | Terms of | Ref. No e Specialization | t (Post | Service 1. | Executive [11 | Secretarial | CEO's a Permanent | AD/1/05/2025 Secretary Studies Office 2. | Secretary [7 | Secretarial | Administrat | 1 Permanent | AD/2/05/2025 | Studies ion 3. [Senior [7 | Social Sciences | Administrat | 2 Permanent | AD/3/05/2025 Clerical ion Officer 4 [Clerical [5 | Social Sciences | Administrat | 2 Permanent | AD/4/05/2025 Officer IT i 3. [Internal [11 | Accounting, in Permanent | AD/5/05/2025 Auditor II Finance | Commerce, | Economics, Business | Administratio n 6. [Assistant |12 | Education, | Student [1 Permanent | AD/6/05/2025 Dean of Counselling, | Affairs Students Psychology, Management, Social Sciences | 7. |Sports |8 | Physical Student | 1 Permanent | AD/7/05/2025 Assistant Education, | Affairs Games, Athletics8 [Corporati [12 | Law/Social | Council/VC Permanent | AD/8/05/2025 on Science/CS Secretary 9. [Assistant [12 | Human "Human Permanent | AD/9/05/2025 Registrar Resource Resource Human Management; Resource Human Resource Development; | Industrial Relations 10. [Senior [11 | Business ‘Administrat Permanent | AD/10/05/2025 Administ Management, | ion rative Human Assistant Resource, 1 Social sciences 11, | Administ [7 | Business ‘Administrat Permanent | AD/11/05/2025 rative Management, | ion Assistant Human * i Resource Management, | Social sciences 12. [Library [7 | Library Library Permanent | AD/12/05/2025 Assistant studies, 0 Information Science 13 [Accounts [6 | Accounting | 1.Funeral Permanent | AD/13/05/2025 Assistant and Finance | Home 2.Catering Unit 14. [Senior [7 _ | Chain & | Procuremen Permanent | AD/14/05/2025 Supplies Supplies t Chain management Assistant 15. | Website) [10 [ICT ICT Permanent | AD/15/05/2025 E ~~ - 2 Es Belearning, Manager 16. [Senior [8 | Agriculture | AFD Permanent | AD/16/05/2025 Farm Assistant 17. [Driver [5 | Transport AFD Permanent | AD/17/05/2025 18. [Assistant [4 | Mortuary _| Pathology Permanent | AD/18/05/2025 Mortician Sciences u 19, [Grounds [2 | KCSE Central Permanent | AD/19/05/2025 man Services ~~, - A GeA L ACADEMIC DIVISION Clinical Instructor - Medical Laboratory Science (Grade 8) AC/14/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - @ Ga (iii) (wv) () i) Bachelor's degree in Medical Laboratory Science from a recognized and accredited institution. ‘At least three (3) year working experience in a clinical diagnostic lab; Be a registered member of the Kenya Medical Technicians and Technologist Board (KMTTB) and; Should have a current practicing certificate; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level entails: - ii, iii, iv. vi vii. Supervising students while in their clinical rotation areas; Coordinating with laboratory scientific officers at the clinical sites to achieve excellence in student-patient assignments Teaching students how to perform duties and procedures in the laboratories; Evaluating student's laboratory work; Provide active laboratory/classroom simulation instructions; Maintain laboratory standards and course expectations throughout each course or term; Maintain the professional practice knowledge base needed in contemporary medical laboratory practice; ‘Attend faculty meetings, professional development workshops and ongoing instructional ‘meetings as required; and Handling student concerns with regard to their laboratory experience. 2, Technologist - Computer Science (Grade 7) AC/5/05/2025 Minimum Qualification and Experience For @ Gi) Gi) (iv) (vy) (vi) appointment to this grade, a candidate must have: - Holder of a BSc in Computer Science from accredited and recognized institution; Cenification in A+, N+, Cisco, Oracle, Sun-microsystems etc shall be an added advantage; Proven experience of at least two years as a Computer Laboratory Technologist or a similar role; Be a registered member of the professional body (where applicable); Should have a practicing certificate (where applicable); Demonstrated merit and ability as reflected in work performance and results. : ‘Duties and Responsibilities at this level entails: - i, ii iii xiii Sets-up and demonstrate laboratory experiments and activities in the areas of Machine Learning, Artificial Intelligence, computer networks, database systems, Websystems and Software development; Guide and supervise students laboratory experiments and activities; Install, evaluate, maintain and configure operating systems and application software in the laboratory environment for experiments and laboratory activities, Assists faculty, staff and students with the general and specific uses of a variety of personal computers; demonstrates personal computer procedures; Demonstrates and provides instruction to students in proper use of computer equipment; tutors students in order to assist them in their understanding and use of multiple software programs; Assist students in debugging and troubleshooting programming, networking, database and web related challenges in the laboratory exercises; Maintain an inventory for computing laboratory resources; Works with faculty to ensure a positive leaming environment in the lab; Maintain expenditure records and provide data for budget estimates; ‘Communicates and enforces computer laboratory policies to all laboratory users; and Create and maintain the computer laboratory usage schedule. Requisition of teaching lab materials as needed for smooth departmental operations; and Provide technical specifications, reports, and cost analyses in the lab to aid management decisions; 3. Technologist — Information Technology (Grade 7) AC/5/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - a (ii) (iii) (iy) w) wi) Duties and Respon: Holder of a BSc in Information Technology Science from a recognized and accredited Certification in A+, N+, Cisco, Oracle, Sun-microsystems etc shall be an added advantage; Proven experience of at least two years as a Computer Laboratory Technologist or a similar role; Be a registered member of the professional body (where applicable); Should have a practicing certificate (where applicable); Demonstrated inerit and ability as reflected in work performance and results. ities at this level entails: Sets-up and demonstrate laboratory experiments and activities in the areas Computer Repair and maintenance, computer networks, database systems, Websystems and Software development, Multimedia and graphics and internet technologies; Guide and supervise students laboratory experiments and activities; fiii, Install, evaluate, maintain and configure operating systems and application software in the laboratory environment for experiments and laboratory activities; iv. Assists faculty, staffand students with the general and specific uses of a variety of personal, computers; demonstrates personal computer procedures; vy. Demonstrates and provides instruction to students in proper use of computer equipment; tutors students in order to assist them in their understanding and use of multiple software programs; vi. Assist students in debugging, troubleshooting and solving technology problems ralating to program code, network issues, database and web related challenges in the laboratory exercises; Works with faculty to ensure a positive learning environment in the lab; Maintain an inventory for computing laboratory resources; Maintain expenditure records and provide data for budget estimates; ‘Communicates and enforces computer laboratory policies to all laboratory users; and Create and maintain the computer laboratory usage schedule. Requisition of teaching lab materials as needed for smooth departmental operations; and Provide technical specifications, reports, and cost analyses in the lab to aid management decisior 4, Technologi — Physics (Grade 7) AC/7/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - i, Must have a Bachelor's degree in Physics or Science with specialization in Physics; ii, Proven experience of at least two years on Physcis Laboratory equipment; iii, | Must have the knowledge of setting up a Laboratory and equipment trouble- shooting, installation and calibration; iv. Be registered or registerable with the relevant professional body (where applicable); v. Proficiency in computer applications; and vi. Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level entails: ~ i. Perform laboratory experiments in compliance with established procedures. ii. Maintain laboratory equipment and tools in clean, safe and good condition. iii, Identify, troubleshoot equipment issues and notify maintenance personnel on any ‘equipment repairs and malfunctions. iv. Delivering requests for physics lab apparatus and equipment and test procured equipment to ascertain their working condition Work with other technicians to complete laboratory assignments within stipulated timelines. vi. Routine stock taking of laboratory equipment and apparatus, 10vii, Develop new experimental procedures in liaison with the supervisor and reports of test results. viii, Follow safety protocols and procedures to ensure a safe and secure working environment for laboratory staff and stakeholders ix. Requisition of teaching lab materials as needed for smooth departmental operations; and x. Provide technical specifications, reports, and cost analyses in the lab to aid management decisions; 5. Technologist ~ Bio/Chem (Grade 7) AC/8/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - i, Hold a Bachelor of Science degree in Analytical Chemistry or BSc Chem/Bio; ji, Proven experience of at least one year as a Laboratory Technologist or a similar role in the institution of higher learning; iii, Proficiency in computer applications; and (vii) Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level entails: i, Perform laboratory experiments in compliance with established procedures. and Running trials of experiments prior to classes and then demonstrating techniques for experiments; ji, Prepare and maintain laboratory equipment, instruments, and materials for experiments and testing and calibrate and operate laboratory equipment and instruments, ensuring accuracy and reliability of results; Maintain laboratory records, logs, and documentation, ens and compliance with regulatory requirements; iv. Troubleshoot and resolve technical issues and problems related to laboratory equipment, procedures, and processes; v. Follow safety protocols and procedures to ensure a safe and secure working environment for laboratory staff and stakeholders; vi, Provide technical support and assistance to laboratory staff, students, and other stakeholders as needed; Contribute to the maintenance and cleanliness of the laboratory facilities and workspaces; Generate routine reports on laboratory experiments and cost analyses to aid management decisions; viii, Order and stock laboratory supplies and instruments; ix. Write experimental procedures and develop reports of test results; 1g completeness, accuracy, 6. Technologist ~ Media (Grade 7) AC/26/05/2025 Ge Minimum Qualification and Experience For appointment to this grade, a candidate must have: - _ -_ ET Bki, Bachelor's degree in Media Technology, Electronic/Broadcast Media, Film & TV Production, Sound Engineering or any other related from accredited and recognized University; ii. Atleast two (2) year working experience working in media sector or multimedia production environment; iii, Proficiency in audio-visual equipment setup, maintenance, camera operations, lighting, and digital media editing and post-production processes. E iv, Be a registered member of the professional body (where applicable); v. Proficiency in computer applications; and vi. Demonstrated merit and ability as reflected in work performance and results. ies at this level entails: Duties and Responsi i, Setup and maintain media lab equipment; ji, Assist students and staff in the use of media production and equipment and software during practical sessions; iii, Ensure all media equipment and distribution systems are fully operational and ready for live broadcasts, studio recordings, field productions and virtual events; 4 iv, Preparing the budget for laboratory requirements, y. Ensure regular maintenance and inventory management of lab equipment and software licenses; vi. Enforce safety and usage within the media lab; Participating in departmental research activities; Supervising and training interns engaged in media laboratory; Provide technical specifications, reports, and cost analyses in the lab to aid management decisions; and x. _ Engage in innovation and income-generating initiatives. 7. Media Laboratory (Studio) (Grade 7) AC/32/08/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: Bachelor's degree in Media Technology, Electronic/Broadcast Media, Film & TV Production, Sound Engineering or any other related from accredited and recognized University; ii, Atleast two (2) year working experience working in media sector or multimedia production environment; iii, Proficiency in audio-visual equipment setup, maintenance, camera operations, lighting, and digital media editing and post-production processes. iv. Bea registered member of the professional body (where applicable); v. Proficiency in computer applications; and vi. Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level ent: i. Set up and maintain media lab equipment; 12Assist students and staff in the use of media production and equipment and software during practical sessions; iii, Ensure all media equipment and distribution systems are fully operational and ready for live broadcasts, studio recordings, field productions and virtual events; iv. Preparing the budget for laboratory requirements; v. Ensure regular maintenance and inventory management of lab equipment and software licenses; vi. Enforce safety and usage within the media lab; vii. Participating in departmental research activities; viii, Supervising and training interns engaged in media laboratory; and ix. Provide technical specifications, reports, and cost analyses in the lab to aid management decisions; x. Engage in innovation and income-generating initiatives. 8. Computer Lab (Technician) (Grade 7) — AC/33/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - i, Hold a Bachelor of Science degree in any of the following disciplines: Information Technology, Computer Technology, Electrical and Electronics Engineering from accredited and recognized institution; ii, Certification in A+, N+ and/or Cisco; iii, At least One (1) year working experience since qualifying; iv. Bea registered member of the professional body (where applicable); v. Should have a practicing certificate (where applicable); and vi. Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level entails: - i. Communicates and enforces computer laboratory policies to all laboratory users; ji, Maintains security of the software and equipment in the laboratories; iii, Maintains laboratory computer software and hardware according to an approved ‘maintenance schedule; iv. Installs software and hardware as directed in conformance to the university ICT policies; V. Obtains fixes to software and hardware problems guided by the laid down policies and procedures; vi. Communicates laboratory problems to the CoD, Dean and other affected personnel; and vii. Maintains currency in the use of all software and hardware products used in the laboratory. 9, Tutorial Fellow (Grade 11) Minimum Qualification and Experience For appointment to this grade, a candidate must have: - edited University in the relevant field; i. Master's degree from a recognized andii, Registered for a Doctor of Philosophy (PhD); iii, Be registered with the relevant professional body (where applicable); iv. Proficiency in Computer Applications; and v. Demonstrated potential for teaching and research, Duties and Responsibilities at this level entails: - i. Teaching in the area of specialization in accordance with the curriculum up to Bachelor's level; ii, Preparing teaching/learning materials; iii, Setting, invigilating and marking examination/assignments; iv. Carrying out research work under the guidance and supervision of a senior academic member of staff; Supervise undergraduate student's projects and other experiential learning programme; vi. Preparing students progress reports; and vii. Preparing publications and/or books. 10. Lecturer (Grade 12) Minimum Qualification and Experience For appointment to this grade, a candidate must have; i, Holder ofa PhD in the relevant area from a recognized / accredited University; ii, Atleast three (3) years teaching experience at university level or three (3) years’ experience in research or in industry. iii, A minimum of 24 publication points, of which sixteen (16) should be from refereed journal papers; iv. Be registered with the relevant professional body (where applicable); v. Proficiency in Computer Applications; and vi, Demonstrated potential for teaching and research. Duties and Responsibilities at this level entails: ‘Teaching in the area of specialization in accordance with the syllabus; Coordinating course projects and practical work; Preparing teaching/learning materials; Setting, invigilating and marking examinations/assignments; v. Carrying out research work in relevant field or specialization; vi. Preparing students progress reports; vii. Developing proposals for research funding; viii. Writing journal articles and books; ix. Presenting academic papers in conferences/seminars/workshops or symposia; x. Developing and reviewing academic programmes/eurricula; and xi, Supervising Tutorial/Junior Research Fellows and students. 14 a 2 Bae _ s-,Senior Lecturer (Grade 13) Minimum Qualification and Experience For appointment to this grade, a candidate must have: - i, Holder ofa PhD in the relevant area from an accredited/recognized academic institution. At least three (3) years teaching / research experience at the university level as a Lecturer/Research Fellow or six (6) years research / industry experience; iii, A minimum of thirty-two (32) publication points as a Lecturer or equi ‘twenty-four (24) should be from refereed scholarly journals; iv. Supervised at least three (3) postgraduate students to completion as a Lecturer/Research Fellow; v. Be registered with the relevant professional body (where applicable); vi, Proficiency in Computer Applications; and vii. Demonstrated potential for teaching and research. alent of which _ Af 1G Bia Duties and Responsibilities at this level entails: - i, Teaching in the area of specialization in accordance with the curriculum; ii, Preparing students progress reports; iii, Carrying out research work in relevant field or specialization; iv. Conducting seminars/workshops or symposia; v. Coordinating of courses, projects and practical work; vi. Preparing teaching/leaming materials vii, Setting, invigilating and marking examination/assignments; viii, Developing proposals to attract research grants; ix. Writing journal articles and books; Presenting academic papers in conferences / seminars / workshops or symposia; xi, Peer-reviewing of publications in academic journals; xii, Developing and reviewing academic programmes / curricula; xiii, Supervising Lecturers, Tutorial / Junior Research Fellows, and students; xiv, Developing linkages and collaborations for student exchange programmes; and xv. _ Undertaking consultancy services and community engagement. 15B. ADMINISTRATIVE 1. Executive Secretary II (Grade 11) AD/1/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - ii, iii iv. v. vi. Duties and respon: vi vii. viii A Bachelor’s degree in Secretarial Studies, Bachelor of Office Management, Bachelor of Commerce (HRM), Bachelor of Business Management (Business Administration), ot any other relevant qualification from an accredited institution of learning; OR Higher National Diploma in Secretarial Studies with nine (9) years of experience in a similar executive position; alent certificate from a Single and group certificates offered by KNEC or an eq) recognized examining body; Three (3) years relevant working experience as a Senior Secretary or its equivalent; Demonstrated leadership skills and management of staff at the University level or comparable institution; Computer proficiency and conversant with the use of ERP systems; and Demonstrated merit and ability as reflected in work performance and results. t this level entail: ~ Provide personal administrative support through conducting and organizing administrative duties and activities including receiving and handling information and visitors; Draft and type letters, memoranda, notices of meetings, and circulars to respond/inform/communicate to both internal and external customers; Manage office diary by marking and updating important office dates and appointments to avoid clash of events; Provide an initial contact point for all clients by providing first-line information on customer satisfaction in accordance with the office Service Charter; Manage proper keeping of records/documents by maintaining a good filing system for ease of records access; Organize travel arrangements through hotel booking, flights, and excursions to meet appointment deadlines; Control and manage office expenses by replenishing the office Petty Cash float to curb wastage of resources; Order and control office stationery by use of stock bin cards to ensure order levels are observed for the smooth running of the office; Secure and ensure timely servicing of office machines and equipment in the office through routine maintenance by service providers; Maintain office cleanliness to ensure a conducive work environment for the University clients; and 16xi, Demonstrated merit and ability as reflected in work performance and results, 2, Secretary (Grade 7) AD/2/03/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: i. Diploma in Secretarial Studies with three (3) years’ working experience; OR Stage II] Single and Group certificates with nine (9) years working experience; OR Bachelor's degree in any of the following disciplines: Secretarial Studies, Business Office Management, Business Management or equivalent qualifications from a recognized and accredited institution; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. Duties and responsibilities at this level will ent: Taking oral dictation; Word and data processing; ili, Managing e-office; iv. Operating office equipment; v. Handling telephone calls and appointments; vi. Maintaining office diary and travel itineraries; vii Managing office protocol; viii, Ensuring security of office records, documents and equipment; ix, Maintaining an up-to-date filing system in the office; x, Preparing responses to routine correspondence; and xi Managing office petty cash. 3. Senior Clerical Officer (Grade 7) AD/3/05/2025 (a) Duties and Responsibilities Duties and responsibilities at this level will entail: - (i) Coordinating clerical work in a section; (ii) Inducting newly. appointed clerical officers; ii) Compiling and computing financial or statistical records from sources of data; (iv) Validating compiled data and records for accuracy and reporting: (v) Verifying digitized records for aecuracy; (vi) Ensuring implementation of decisions by relevant committees; (vii) Processing documents; (viii) Ensuring stores, records and equipment inventory are well maintained; (ix) Preparing estimate for expenditure on general office services; and (x) Ensuring proper maintenance of filing system; and, |(xi) Coaching and mentoring clerical staff. (>) Requirements for Appointment For appointment to this grade, an officer must have: - (i) A degree in the social Sciences or equivalent ; (ii) Kenya Certificate of Secondary Education (KCSE) mean grade C (Plain) or equivalent qualification from a recognized institution; (iii) Certificate in a relevant area lasting not ess than six (6) months from an aceredited institution. (iv) Proficiency in computer applications; and (v) Demonstrated merit and ability as reflected in work performance and results. 4, Clerical Officer II (Grade 5) AD/4/05/2025 imum Qualification and Experience For appointment to this grade, a candidate must have: (vi) Certificate in the relevant field from accredited and recognized examination body; Must have two (2) year relevant work experience; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. Duties and responsibilities at this level will entail: - (xii) Coordinating clerical work in a section: (xiii) Compiling and computing financial or statistical records from sources of data; (xiv) Validating compiled data and records for accuracy and reporting; (xv) Verifying digitized records for accuracy; (xvi) Ensuring implementation of decisions by relevant committees; (xvii) Processing documents; (xviii) Ensuring stores, records and equipment inventory are well maintained; (xix) Preparing estimate for expenditure on general office services; and Ensuring proper maintenance of filing system 5. Internal Auditor Il (Grade 11) AD/S/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must hav i) Bachelor's Degree in Commerce, Finance, Accounting or equivalent qualifications from a recognized University; ii) CPA (K) or CIA (Certified Internal Audit) or CISA (Certified Information System Auditor) certificate; iii) Three (3) years’ work experience as an Internal Audit Assistant in a University OR six (6) years’ work experience in a comparable Institution; 18iv) Member of ICPAK/IIA and in good standing; ¥) Proficiency in computer applications; and. vi) Demonstrated merit and ability as reflected in work performance and results. entail: - es at this level Duties and responsibi i. Supporting internal audit teams in carrying out audits of Departments! Sections of the University. ii, Conducting investigations and special audits where applicable. iii, Reviewing of audit systems and procedures in the University iv. Implement audit policies, guidelines rules and regulations while carrying audits, v. Participate in the development and implementation of audit work plans and budget. vi. Appraise, summarize and discuss of audit findings with relevant Departments and/or sections. vii, Preparation of annual auditors reports for all audited accounts in the University viii, Verify and scrutinize the books of accounts and provide appropriate advice ix. Facilitate follow up audits on outstanding audit issues to confirm if corrective actions as, recommended have been taken. x. Issue primary audit reports, queries and observations. 6. Assistant Dean of Students (Grade 12) AD/6/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - Cumulative service period of six (6) years’ relevant work experience, three (3) of which should have been at grade 11. ii, Master's Degree in Education, Counselling, Psychology, Management, Social Sciences, or equivalent qualification from a recognized and accredited University; iii, Certificate in Leadership Course lasting not less than four (4) weeks from a recognized and accredited institution will be an added advantage; iv. Registered with a relevant professional body (where applicable); Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. Duties and responsibilities at this level will entail: - i. _ Implementing university policies, procedures, standards and regulations; ii. Planning and preparing students’ welfare activities; Supervising students’ publication; Participating in students” disciplinary hearings; ‘v. Assisting in clearing students leaving the county to other countries in conjunction with the Ministry of Education; a —— ee hlxvi xvii. 7. Ensuring safe custody students body equipment and maintaining their records; ‘Assisting in coordinating student extra curricula activities; Participating in quality management and performance contracting processes; Coordinating student discipline within the university precincts; Administering Students’ Organization elections; Ensuring smooth transition of students” leadership; Planning the Induction of Student Governing Council (SGC); Managing operations of clubs and professional associations; Coordinating student outreach engagements; Clearing internal and external students’ correspondence; Coordinating entertainment in conjunetion with the students’ organization; Facilitating procurement and maintenance of students’ organization equipment; and Ensuring safe custody of all students’ organizations equipment Sports Assistant (Grade 8) AD/7/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - @ ai) (iii) (iv) ) Duties i) (ii) iii) (iv) (v) (vi) (wii) (viii) (ix) &) Must have three (3) years’ relevant work experience as Sports Coach or in a comparable position; Bachelor's degree in Physical Education/ Sports Science or equivalent qualification from a recognized and accredited institution; Technical / Coaching competence in at least one sports discipline from accredited authority; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results, and responsibilities at this level will entail: - Coaching, identifying individual talent, preparing teams in their sport activities of specialization; Organizing sports competition in conjunction with relevant sports associations; Scouting, identifying, organizing and developing coaching talents; Archiving sports information, records and artifacts; Participation in quality audits; and Ensure that all sports equipment is organized, stored and maintained appropriately and treated with due care by all users, Formulate and implement sports related policies rules and regulations. Prepare games calendar periodically for different sports and ensure that participants have enough time to prepare for the same. Collating sports and games information and prepare reports; and Ensuring First Aid Box/Kits are in place; 208 Corporation Secretary (Grade 12) AD/8/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - iii, iv. Duties and Responsil Master of Law/Social Sciences Degree from accredited and recognized Institution; Must be a certified secretary (CS) Membership of the Institute of Certified Secretary of Kenya and in good standing; Three (3) years experience as a Corporation Secretary or in a similar position in the public sector. Certificate in leadership course lasting not less than four weeks from a recognized institution will be an added advantage. Proficiency in computer applications; Demonstrated merit and ability as reflected in work performance and results. jes at this level will entai An officer at this level will be responsible to the Vice Chancellor who is the University Secretary for: i, Provide guidance on the Council on their duties and responsibilities and on the matter of governance; Assist the Council in carrying out the following; a) Council induction and training, b) Updating the Council and Committee Charters, ©) Preparation of Council work plans, d) Council Evaluation, e) Governance Audit, f) Implementation of Code of Conduct and Ethics. Ensure the timely preparation and circulation of Council and Committee papers; Ensure the timely preparation and circulation of Council and Committee minutes; Be the custodian of the seal of the Institution and account to the Council for its use; Maintain and update the register of the conflicts of interest; Ensure that Council members are aware of all relevant laws affecting the Institution; Facilitate effective communication between the Institution and Stakeholders; ix. Ensure that annual returns and promptly filed with the relevant authorities; and x. Except in exceptional circumstances, ensure that Board and Committee papers are 9. circulated in advance of any meeting, Assistant Registrar (HR) (Grade 12) AD/9/08/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: — «ke f=‘Cumulative service period of six (6) years’ relevant work experience, three (3) of which should have been at the grade of Senior Administrative Assistant I or in a comparable position in an institution of higher learning or equivalent; Master’s Degree in Human Resource management; Certified Human Resource Professional (CHRP K) Certificate; Professional membership to Institute of Human Resource Management and in good standing; and Current Practicing Certificate; Duties and responsibilities at this level will entail: - i, ii, ili xii, xiii xiv. xy, xvi. xvii. xviii, xix, Xx. xxi, xxii. 10. Advising and reporting to the Deputy Vice Chancellor (AFD) on all matters relating to functions of Human Resource Management; Preparing reports and making recommendations to the management on matters relating to HR; Ensuring safe custody of documents pertaining to human resource functions to ensure human capital data protection and easy retrieval; Overseeing the handling staff records relating to employees and dependents and subsequent forwarding of this to various service providers; Drafting advertisements and overseeing recruitment and selection processes in line wit approved budget allocations and staff establishments in order to manage the wage bill; Processing of appointment letters for new employees and part-time letters lecturers; Inputting of staff data into the Enterprise Resource Planning (ERP); Preparing and implementing staff induction and orientation programmes for new employees; Preparing and implementing departmental annual budget, procurement and work plans; Overseeing processing staff annual leave tequests as stipulated in the terms of services Handling all issues on staff disciplinary matters and provide a fair hearing to the concerned employee; Implementing staff training through staff training needs assessment; Implementing human resource policies to ensure processes and procedures are followed; Overseeing University staff performance appraisals; Coordinating staff welfare programmes to ensure welfare needs of employees are met on time; Overseeing processing of bank loans to staff by ensuring compliance to a third rule; Overseeing the efficient operation of personal registry, central registry and mail registry; Ensuring that all mails are delivered and official mails to the University are properly handled; Handling of staff insurance matters and group insurance; Offering secretarial services to the University Management Board; Supervision of staff, assigning duties, monitoring delivery levels and mentoring; and Dealing with matters which may from time to time be referred to HR by the management. Senior Administrative Assistant (Grade 11) AD/10/08/2025 ‘Minimum Qualification and Experience For appointment to this grade, a candidate must have: @ (i) Must have cumulative work experience of six (6) years, three (3) of which should be as a Senior Administrative Assistant II or in a comparable position; Bachelor's degree from a recognized and accredited institution; A MICE CH oA Fry XQ 2025 22(iii) ‘Those with Master’s degree will have an added advantage; (iv) Registered with relevant professional body (where applicable); (v) Proficiency in computer applications; and (vi) Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level will entail Providing administrative support services in the university; implementing and evaluating policies and strategies; ii) Organizing and scheduling meetings and appointments; iv) Providing secretariat services during meetings; (v) Implementing administrative functions; Preparing and analyzing reports; Performing administrative operational duties in specific area of assignment; Coordination of administrative activities; Participating in quality audits; and, Supervising assigned staff. _ 2 2° 2 iia 11. Administrative Assistant I (Grade 7) AD/11/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: (i) Must have three (3) years relévant experience as an Administrative Assistant or in a comparable position; (ii) Bachelor's degree from a recognized and accredited institution; (iii) Mut be registered with relevant professional body; (iv) Proficiency in computer applications; and (v) Demonstrated merit and ability as reflected in work performance and results. Duties and Responsibilities at this level will entail: - (i) Providing administrative support services in the university; Gi) Organizing and scheduling meetings and appointments; Gii) implementing policies and strategies; (iv) Providing secretariat services during meetings; (v) _ Implementing administrative functions; (vi) Preparing and analyzing reports; (vii) Performing administrative operational duties in specific area of assignment; (viii) Preparing reports and records as may be required; (ix) Coordination of administrative activities; and (x) Participating in quality audits. 12. Library Assistant II (Grade 6) AD/12/08/2025 Minimum Qualification and ExperienceFor appointment to this grade, a candidate must have: (i) Must have three (3) years’ relevant work experience at the grade of Library Assistant IIL or in a comparable position; (ii) Diploma in Library studies or Information S accredited examination body; (iii) Proficiency in computer applications; and (iv) Demonstrated merit and ability as reflected in work performance and results. \ce oF equivalent qualifications from Duties and responsibilities at this level will entail: - (i) Accessioning all new books; (ii) Classifying and cataloguing books; (iii) Preparing and filing catalogue cards for books; (iv) Compiling accessions list’ for books and dispatch to all technical officers; (v) Conducting orientation and registering new patrons (vi) _ Filling of borrowing cards; Sending reminder notices for overdue publications; Updating the catalogue: Photocopying gazette notices with published standards and circulating to quality control officers; (x) _ Ensuring that shelves are tidy, and publications are filed in their right places; (xi) _ Receiving newspapers and magazines and maintaining their records; (xii) Compiling overdue materials lists; (xiii) Update fines’ records of user accounts; (xiv) Manning the circulation area; (xv) Assisting in providing reference information services; (xvi) Providing Library user education; and (xvii) Library clearance of students and staff. 13. Accounts Assistant II (Grade 6) AD/13/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: i, Atleast three (3) years’ relevant work experience ii, Diploma in a relevant course from accredited and recognized institution OR Certified Public Accountant (CPA) II or its equivalent qualification from accredited examination body; iii, Proficiency in computer applications; and iv. Demonstrated merit and ability as reflected in work performance and results Duties and responsibilities at this level will entail: - i. Posting of banking payments; ii, Handling daily transactions for petty cash; 24i. Receiving and making payment; iv. Preparing payment transactions; Reconciling supplier statements as received; Entering primary data and balancing of cash books, imprest and advanees ledgers; Processing Imprest /travel advances and following up on surrenders; Writing Cheques and posting payments and receipting vouchers in cash books; Preparing and filling records on payments/Cash receipts. 14, Senior Supply Chain Assistant (Grade 7) AD/14/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: a) Must have a Bachelor’s Degree (Supply Chain and Logistics; Purchasing and Supplies, Commerce (Supplies Management Option), BA (Supplies Management option) or equivalent; b) Must have at least three (3) years ‘relevant experience as supply chain assistant or equivalent position; ©) Bea Member of a relevant professionally body and be in good standing; 4) Proficiency in computer applications; and ) Demonstrated merit and ability as reflected in work performance and results. Duties and responsibilities at this level will entail Preparing tender documents; Secretariat services to the tender opening and technical evaluation committees; Secretariat services to procurement committees; ig periodic procurement reports; ating in technical and financial evaluation of tenders; Handling queries from both internal and external customers; Implementing provision of the Procurement manuals; Conducting market research and surveys of goods and services; Providing input in preparing specifications; Ensuring safe Custody of stores; Disposing unserviceable, obsolete and surplus stores and equipment for disposal; Participating in quality management and performance contracting processes; and Issuing of stores to users. 15, Website & E-Learning Manager (Grade 10) AD/15/05/2025 um Qualification and Experience For appointment to this grade, a candidate must have: _ 2 2 o- ivii. xi Duties i ii, xii MUST have a Bachelor's degree in Computer Science, Information Technology, or related field (or equivalent experience); ‘Over 5 years” experience in website and e-learning platform development, showcasing a strong portfolio of responsive projects; Technical Proficiency: Expertise in HTML/CSS, JavaScript, PhP, CMS (WordPress, Joomla, Moodle, Drupal); Knowledge of backup, upgrading learning portal and migration; Design & Multimedia Tools: Skilled in Figma, Adobe XD, Photoshop, CorelDraw, or equivalent tools for UI/UX design; Security & Compliance: Knowledge of web security measures, encryption protocols, and regulatory compliance; Soft Skilis: Strong communication, problem-solving, and time-management abilities, with a detail-oriented and user-focused approach; Experience with Moodle, Python, Django, or Flask for backend web applications; Proficiency in version control (Git/GitHub) and deployment on cloud environments Linux and Windows Server; Knowledge of Agile methodologies, LMS integration, and Al-driven educational technologies; and Demonstrated merit and ability as reflected in work performance and results. and responsibilities at this level will entai Website & Platform Development: Design, develop, and maintain high-performance websites and e-learning portals using WordPress, Moodle, or any university systems; UVUX Design & Optimization: Create intuitive layouts, wireframes, mockups, and responsive designs using tools like Adobe XD, Sketch, Figma, Photoshop, or CorelDraw; Content Management & Multimedia Integration: Manage website content, develop multimedia assets (icons, banners, animations, videos), and enhance user interactivity; SEO & Web Performance: Optimize site speed, metadata, alt texts, and mobile responsiveness, ensuring adherence to SEO best practices and ADA/WCAG accessibility standards; Security & Compliance: Implement data security protocols, SSL encryption, and authentication mechanisms to protect user and institutional data; System Integration & API Management: Work with third-party APIs, and Al-assisted learning tools for seamless functionality; Testing & Debugging: Conduct usability tests, troubleshoot errors, refine features based on analytics, and ensure smooth learning experiences; Project Management & Collaboration: Coordinate with vendors, developers, content creators, educators, and marketing teams to align design with educational and business objectives; Data Analytics & Performance Tracking: Monitor user engagement, learning progression, and website analytics using tools like Google Analytics, Power BI, Superset or Looker; Continuous Improvement & Innovation: Research and implement latest trends in e- learning technologies, Al-driven education tools, and platform enhancements; Developing documentations for website and eLearning; and Performing website and eLearning upgrades to the current standards. 2616. Senior Farm Assistant (Grade 8) AD/16/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: (i) Bachelor's degree in Animal Production/Farm ManagemenvGeneral Agriculture or its equivalent from a recognized and accredited institution; and (ii) Proficiency in computer applications; and (iii) At least 3 years work experience in the relevant area. (iv) Demonstrated merit and ability as reflected in work performance and results. Duties and responsibilities at this level will entai (i) Implementing livestock production and management; Implementing farm policies and strategies; (iii) Maintaining farm implements and equipment; (iv) Developing and implementing farm operations; (v) Preparing farm Budget and procurement plan; and (vi) Ensuring quality standards are maintained. 17. Driver (Grade 5) AD/17/08/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: i. Kenya Certificate of Secondary Education (KCSE) mean grade of D+ (Plus) or its equivalent; ii, Clean driving license at least class D1, D2, and D3 and free from any endorsement; iii, Certificate of Good Conduct; and iv. Occupational trade Test III for drivers/Diploma in Motor Vehicle Systems Duties and responsibilities at this level will enta i. Competent in the operation of vehicles and to detect and report common fault; ii, He/she will be responsible for keeping the vehicle clean and carrying out minor repairs including oiling and greasing; iii, Maintenance of work tickets for vehicles assigned to him/her; and iv. Ensure the safety of the vehicle on and off the road, 18. Assistant Mortician II - Grade 4 AD/18/05/2025 Minimum Qualification and Experience For appointment to this grade, a candidate must have: - () Cumulative service period of three (3) years’ relevant work experience at the Mortuary; “ Mil hk,i (ii) Certificate in the relevant area of specialization lasting not less than one (1) year or equivalent from an accredited examination body; and (iii) Proficiency in computer applications Duties and responsibilities at this level will entail: (ii) Assisting in documentation; (iii) Undertaking cleanliness, hygiene and sanitation of the facilities and grounds, and basic maintenance of equipment; and () Receiving, preparing, preserving and dispatching bodies; a (iv) Assisting in postmortem where appropriate. 19. Groundsman = -Grade2_—— AD/19/05/2025 Minimum Qualification and Experience i For appointment to this grade, a candidate must have: - i. Kenya Certificate of Secondary Education (KCSE) mean grade D (plain) or equivalent qualification from a recognized and accredited institution; and ii, Proficiency in computer applications. Duties and responsibilities at this level will entail: - i, Cutting grass within the University premises; Clearing blocked drainage, clearing roads and foot paths within the University; iii, Collecting garbage and unwanted materials within the University; iv. Planting and weeding of trees, flowers and cutting of hedges in the University; v. Taking custody of all tools and equipment assigned to you; ‘How to apply: - 1. Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents. 282. Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies; i. Kenya Revenue Authority, ii, Higher Education Loans Board, iii, Ethics and Anti-Corruption Commission, iv. Directorate of Criminal Investigation (Certificate of Good Conduct), v. _ Registered Credit Reference Bureau 3. Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to [email protected] or addressed to the undersigned to be received on or before 9% June, 2025. 4, Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to [email protected]. Applications should be addressed to the undersigned to be received on or before 9% June, 2025 by 5:00 p.m. Deputy Vice Chancellor (Administration, Finance and Development) Alupe University P.O. Box 845-5040 BUSIA (KENYA) Website: www.au.ac.ke, 5. Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE). 6. For more details on the requirements please visit the AU website: www.au.acke. 7. Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification. ALUPE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY AU does not levy any fee in the processing, recruitment & selection of applicants. The University reserves the right to verify academic and professional certificates from relevant institutions and not to make any appointments at any stage of the recruitment exercise. Advertisement date: 26% May, 2025 f q : ‘