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Contract Process Flow Chart

The document outlines the contract process flowchart, detailing the steps necessary for determining the need for a contract and the required actions based on cost thresholds. It specifies the need for bids, contract drafting, routing for signatures, and monitoring vendor performance. Additionally, it emphasizes adherence to operating policies and procedures throughout the process.

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203 views1 page

Contract Process Flow Chart

The document outlines the contract process flowchart, detailing the steps necessary for determining the need for a contract and the required actions based on cost thresholds. It specifies the need for bids, contract drafting, routing for signatures, and monitoring vendor performance. Additionally, it emphasizes adherence to operating policies and procedures throughout the process.

Uploaded by

sales
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

CONTRACT PROCESS FLOWCHART

Determine need for contract

Refer to Operating Policies 14.11 ,


54.05, and 54.04 Yes
Is cost between 3 verbal or informal bids required
$5,001 and (2 must be from HUBS)
$25,000?
Yes
No

Is cost greater
than $5,000? Contact Purchasing
No Office

I bid required
Draft contract using approved template.
assistance from the Contract Administration
Office or submit vendor/contractor contract to /
Contract Administration Office.

Route contract according OP 30.02


Contracting Authorities and Policies for
Verify that contract conditions are fulfilled ;
review signatures.
review contract closeout process.

Contract Administration Office reviews and


then routes contract to university officials
If applicable, complete I'endor - lomrac/or
and vendor for signature.
Pet!ormGnce Form.

Contract Administration Office routes signed


contract copy to department. Department
creates on-line purchase requisition. If the contract will be renewed next year, submit
contract to Contract Administration Office for
review.

Monitor ifvendor is meeting criteria in


contract (Department and Contract
Administration Office)

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