Team Charter
Abdul Wahab Awini Mustapha
Anand Dhupad
Christiana Ohene Asiamah
Isaac Afful
Millicent Efua Awuah Kusi
Sitsofe Hodo
PJM6910 Capstone
13 April 2025
Prof. Rhea Kolanko
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Content Page
Sr. Page
Topic
No. Number
1 Team Name 3
2 Project/Initiative Name 3
3 Team Goals and Objectives 3
4 Team Values 3
5 Communication Guidelines 4
6 Decision-Making Criteria 4
7 Conflict Resolution Process 5
8 Meeting Guidelines 5
9 Roles and Responsibilities 6
10 Team Operating Agreements 6
11 Sign-Off 7
2
1. Team Name
Visionary Voices Collective
2. Project/Initiative Name
Industry Icons Podcast
3. Team Goals and Objectives
Our mission is to build a thought-leading podcast platform that brings insights and
stories from top industry leaders to aspiring professionals.
Collective Goals:
o Launch a professional podcast channel within 3 months.
o Publish bi-weekly episodes with high production quality.
o Reach 5,000 listens/downloads within the first 3 months.
o Build long-term relationships with executive-level guests.
o Develop a strong digital presence and engaged listener community.
4. Team Values
We commit to upholding the following principles in our work together:
o Transparency: We communicate openly and honestly.
o Accountability: Everyone owns their role and meets their commitments.
o Respect: Every opinion matters and diversity of thought is encouraged.
o Integrity: We create authentic, value-driven content.
o Collaboration: We build together and support each other’s growth.
o Excellence: We strive for quality in every episode and interaction.
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5. Communication Guidelines
Tools Used:
o Google Meet: Weekly meetings and guest interviews
o Google Drive: File sharing and collaboration
o MS Project: Task and milestone tracking
Communication Norms:
o Response Time: 12 hours for regular communication, 06 hours for time-
sensitive issues
o Tone: Professional, supportive, and constructive
o Escalation: If a message goes unanswered for over 16 hours, escalate to the
Project Manager
o Weekly Sync: A check-in calls every Monday to review progress and plan
ahead
6. Decision-Making Criteria
o Default Method: Team Consensus – open discussion until all team members
agrees
o If Consensus Fails: Decision by Unanimous Vote
o Final Escalation: If urgent and no consensus, Project Manager decides based
on inputs
o Documentation: All decisions must be logged in the team’s shared decision
register
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7. Conflict Resolution Process
We agree to the following structured approach:
o Direct Conversation: The involved parties will have a respectful 1:1 discussion
o Team Discussion: If unresolved, the issue is brought to the next team meeting
for open discussion
o Escalation: If still unresolved, the Project Manager will mediate and make a
final call
o Documentation: All major conflicts and resolutions will be noted for
transparency
8. Meeting Guidelines
o Frequency: Weekly team meetings (every Monday) + Ad hoc sessions as
needed
o Platform: Google Meet
o Agenda: Shared 24 hours in advance via Email (Outlook)
• Norms:
o Be on time and prepared
o No multitasking (phones on silent or away)
o Everyone speaks once before someone speaks twice
o Action items are summarized and assigned before the meeting ends
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9. Roles and Responsibilities
Team Member Name Assigned Role Role Description
Abdul Wahab Awini Podcast Operations Manages recording schedules,
Mustapha Manager ensures quality control, and
oversees logistics.
Anand Dhupad Project Manager & Oversees project execution,
Strategy Lead timelines, scope, and risk;
ensures mission alignment.
Christiana Ohene Guest Outreach & Finds and communicates with
Asiamah Research Lead guests; prepares briefs and
coordinates outreach.
Isaac Afful Content Writer & Episode Designs episode flow, writes
Planner scripts, and structures episode
narrative.
Millicent Efua Marketing & Branding Manages social media, creates
Awuah Kusi Lead promos, and expands podcast
visibility.
Sitsofe Hodo Audio-Visual Production Edits audio, ensures sound
& Editing Lead quality, and handles publishing
on platforms.
10. Team Operating Agreements
o Core Working Hours: 10 AM – 6 PM GMT (flexible with clear
communication)
o Remote Work Norms: Fully remote with expectations to attend all scheduled
meetings
o Availability: Shared availability calendars updated weekly
o Task Visibility: All assignments and deadlines are tracked in MS Project
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o Feedback Culture: Feedback is encouraged and given respectfully, during
retrospectives or directly
11. Sign-Off
We, the members of the Visionary Voices Collective, agree to the responsibilities,
expectations, and values stated above and commit to working collaboratively to bring
the Industry Icons Podcast to life.
Team Member Name Signature Date
Abdul Wahab Awini Mustapha AM 04-13-2025
Anand Dhupad AD 04-13-2025
Christiana Ohene Asiamah CA 04-13-2025
Isaac Afful IA 04-13-2025
Millicent Efua Awuah Kusi MK 04-13-2025
Sitsofe Hodo SH 04-13-2025
