STORES/NORTH CENTRAL RLY

TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

PRINCIPAL CHIEF MATERIALS MANAGER acting for and on behalf of The President of India invites E-Tenders
against Tender No RC12CORE5025 Closing Date/Time 23/06/2025 14:30 Hrs. Bidders will be able to submit
their original/revised bids upto closing date and time only. Manual offers are not allowed against this tender,
and any such manual offer received shall be ignored.

1. NIT HEADER

Two Stage Reverse

Bidding type Template Special
Auction
Contract type Goods Contract Category Expenditure
Tender No RC12CORE5025 Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference
No Not Applicable
Required Date Time
Tendering Section 50
Inspection Agency TPI Agency Publishing Date / Time 21/05/2025 13:18
Item Category General Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency RDSO
Sources
Closing Date Time 23/06/2025 14:30
Validity of Offer ( Days) 120 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 5000000.00

Initial Financial Offer Auto Elimination rules For all vendors

Yes
Required applicable (Bulk/developmental)
Initial Cooling Off Subsequent Cooling Off
02:00 00:30
Period (HH:MM) Period (HH:MM)
Succesive Lots Closing Minimum Decrement
30 0.10
Interval (Min.) (%)
Vendor Categories Bulk/Developmental
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than

Price Agreement
Bidders Allowed to Quote GST Yes GST will be Considered for Evaluation Yes
Bidders Allowed to Quote Freight Freight Charges will be Considered for
Yes Yes
Charges Evaluation
Bidders Allowed to Quote Other
Other Charges (II) will be Considered
Charges (II) Yes Yes
for Evaluation
(applicable at consignee level)

This is tender to enter into Rate Contract for supply of PVC, Insulated, Armoured,
Unscreened, Underground, Railway signalling Cable (Copper Conductor) of size 12
Tender Title
Core x 1.5 SQ MM As per RDSO specification No. IRS: S-63/2014 (Rev.4.0) for a
period of 1 year and extendable up to 2 years.

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 5201N01 Goods (Y) Non Stock --- Yes RDSO TPI Agency INR
Description :PVC INSULATED, ARMOURED, UNSCREENED, UNDERGROUND RAILWAY SIGNALLING CABL
E [COPPER CONDUCTOR] OF SIZE 12 CORE X 1.5 SQ.MM AS PER RDSO SPECIFICATION NO. IRS:S-63/20
14 [REV.4.0] WITH LATEST AMENDMENTS. [ Warranty Period: 30 Months after the date of delivery ]
[Quantity Tolerance (+/-): 2 %age , Item Category : Special (Signaling Cables) , Total PO value v
ariation Permitted: Not Applicable ]
[ Rate of supply 601 units per Month , Commencement Time Allowed -1 Day ]

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

ANYWHERE IN NCR As per tender 7210.00 Kilometre

Consignee
Conditions
UVAM Item ref. ( Item Id :- 3100054 - PVC Insulated Armoured, Unscreened, Underground
Railway Signaling Cable , Sub Item Id:-3100054001 - PVC Insulated
Armoured, Unscreened, Underground Railway Signaling Cable )
Inspection
Stage Inspection Not Required
Details

2 56110121 Goods (Y) Stock --- Yes RDSO TPI Agency INR
Description :PVC INSULATED, ARMOURED, UNSCREENED, UNDERGROUND RAILWAY SIGNALLING CABL
E [COPPER CONDUCTOR] OF SIZE 12 CORE X 1.5 SQ.MM AS PER RDSO SPECIFICATION NO. IRS:S-63/20
14 [REV.4.0] WITH LATEST AMENDMENTS. [ Warranty Period: 30 Months after the date of delivery ]
[Quantity Tolerance (+/-): 2 %age , Item Category : Special (Signaling Cables) , Total PO value v
ariation Permitted: Not Applicable ]
[ Rate of supply 34 units per Month , Commencement Time Allowed -1 Day ]
ANYWHERE IN NCR As per tender 402.00 Kilometre
Consignee
Conditions
UVAM Item ref. ( Item Id :- 3100054 - PVC Insulated Armoured, Unscreened, Underground
Railway Signaling Cable , Sub Item Id:-3100054001 - PVC Insulated
Armoured, Unscreened, Underground Railway Signaling Cable )
Inspection
Stage Inspection Not Required
Details

The purchaser may at its discretion modify the minimum rate of supply.

3. T AND C

F.O.R

Description
Destination

Validity of the Contract

Description
Contract issued on the basis of this Tender will be valid for 1 Year from the date of placement of contract

Payment Terms

S.No Description
Payment Terms
1 100% payment against online CRN generated through UDM issued by Gazetted Officer of the consignee
along with TPI certificate. The firm will submit with each bill, the necessary CA certificate for local
content which must be signed with UDIN. Note: Documents without UDIN shall be construed as non-
submission of CA certificate and 10% penalty shall be deducted from the bill. The firm will also submit
Fall clause declaration along with each online bill as per format enclosed in the tender.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof),
within the original delivery period stipulated in the contract, or last unconditionally extended delivery
period shall be to Railways' account. Only such variation shall be admissible which takes place after the
submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his
quoted rate. No claim on account of statutory variation shall be admissible on account of
misclassification by the supplier/ contractor.

Option Clause

S.No Description

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

1 The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery
period (including extended delivery period) on the same terms and conditions. The increase in quantity
with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be
bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be
entitled to exercise +30% option clause in one or more than one instalment as long as the total
variation in quantity does not exceed the limit of 30% of ordered quantity.

Railway Standard Fall Clause

S.No Description
1 Fall Clause, as per the following, shall be applicable : (i) The price charged for the stores supplied under
the Contract by the contractor shall in no event exceed the lowest price at which the contractor sells the
stores or offer to sell stores of identical description to any persons/organizations including the
purchaser or any Department of Central Government or any Railway Office or any Railway undertaking,
as the case may be, during currency of the contract. The lower price will be applicable to supplies made
after the date of coming into force of such reduction or sale or offer to sell at a reduced rate. (ii) If at
any time during the said period the contractor reduces the sale price, sells or offers to sell such stores
to any persons, organizations including the purchaser or any Department of Central Government or any
Railway Office or any Railway Undertaking as the case may be at a price lower than the price
chargeable under the contract, they shall forthwith notify such reduction or sale or offer of sale to the
purchaser and the price payable under the contract for the stores supplied after the date of coming into
force of such reduction or sale or offer of sale, shall stand correspondingly reduced. (iii)The Contractor
shall furnish the following certificate to the concerned Accounts Officer along with each bill for payment
of supplies made against the contract. "I/We certify that there has been no reduction in sale price of the
stores of description identical to the stores supplied to the Government under the contract herein and
such stores have not been offered / sold by me/us to any person / organization including the purchaser
or any Department of Central Government or any Railway Office or any Railway Undertaking as the case
may be, up to the date of bill, at a price lower than the price charged to the Government under the
contract."

Standard Governing Conditions

S.No Description
1 This tender is for entering into Rate Contract (RC) with the Firm(s) to meet the requirement of this
Railway for the subject item. Supply orders shall be placed by the Competent Authority in the Office of
the Principal Chief Materials Manager, North Central Railway,Prayagraj (PCMM/NCR/Prayagraj).
Consignees will be indicated in the Supply Order. The currency of the Rate Contract will be for a period
of one year from the date of commencement of the RC. However, the currency of the contract can be
extended by another 01 year with the consent of both the parties to the contract. Supply orders can be
placed till last date of the currency of the Rate Contract and the Delivery Period can go beyond the said
period. Railway also reserve the right to short close the RCs during the currency of the contract if the
same is found to be non-advantageous.
2 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction
slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender
documents.
3 General Conditions of Contract: The contract shall be governed by latest version (along with all
correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in
the tender documents.

4. ELIGIBILITY CONDITIONS

Important All documents uploaded and remarks / confirmation entered by the bidders against any eligibility
: condition shall be opened as part of technical bid only

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

1 (a) Purchaser reserves the right to Normal Applicable to Yes Yes Allowed
procure Bulk or Entire quantity from all bidders (Mandatory)
RDSO approved vendors as available
on UVAM under Sub Item ID:
3100054001

(b) Offers received from tenderers

appearing in the Vendor list of RDSO,
as available on UVAM, as 'Vendors for
Developmental Orders' shall be
considered eligible for Developmental
Orders up to 20 percent of net
procurable quantity (NPQ) in regular
tenders.

(c) Where there are not more than

three Indian suppliers categorized as
Approved Vendor for a particular item,
developmental vendors can be
considered for placement of bulk order
without any quantity restrictions.
However, while considering such
vendors, factors including past
performance, capacity, delivery
requirements, quantity under
procurement, nature of item,
outstanding order load etc. shall be
considered in a transparent manner,
subject to rates being reasonable.
Quantity allocation among eligible
vendors shall be based on pre decided
tender criteria as per Para 25.2 of
Instructions to tenderers and General
Conditions of tenders. Such orders
shall be treated as bulk orders. Indian
Supplier shall be defined as follows; A
supplier or bidder shall be considered
to be from India if (i) the entity is
incorporated in India, or ii) a majority
of its shareholding or effective control
of the entity is exercised from India, or
iii) more than 50% of the value of the
item being supplied has been added in
India.

(d) The status of the vendor (i.e.

approved or developmental vendor)
shall be reckoned as on the date of
tender closing date and not thereafter.
However, cases of
downgrading/removal/ suspension/
banning etc., after closing date of
tender, shall be taken into account
while considering the offers.

(e) The firms who are not appearing in

UVAM as Approved/Developmental
Vendors of RDSO will not be
considered for ordering. However, such
firms willing to supply the tendered
item, are advised to approach the
concerned Vendor Approving agency
for getting their name registered as
approved/developmental vendor in
vendor directory on UVAM before
tender closing date.

Note: Vendor directories being

maintained in other forms manual
/online , if any will not be considered.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

2 Those vendors who have been Normal Applicable to Yes Yes Allowed
conditionally approved by RDSO with all bidders (Mandatory)
"General remarks" in vendor directory
published by RDSO related to field
trials, proto type approval etc. should
submit clarification and latest status of
their trials/approval duly supported by
documents issued by concerned
authorities. Otherwise, their offer shall
be summarily rejected without giving
any back reference.

5. COMPLIANCE CONDITIONS

Important All documents uploaded and remarks / confirmation entered by the bidders against any
: compliance condition shall be opened as part of technical bid only.

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 UNLOADING OF MATERIAL: Normal Applicable to No No Not Allowed
Have to be arranged by the suppliers all bidders
at their own risk and cost at
consignee's end if it is dispatched by
the road transport.
2 Have you furnished the statement of Normal Applicable to No No Not Allowed
deviations[preferably all bidders
nil] ?
3 Have you quoted in the prescribed Normal Applicable to No No Not Allowed
performa ? all bidders
4 Have you submitted certificate of local Normal Applicable to No No Not Allowed
content from CA/Cost accountant. all bidders
5 Have you submitted Earnest Money Normal Applicable to No No Not Allowed
Deposit (EMD) ? all bidders
6 It shall be the responsibility of the Normal Applicable to No No Not Allowed
tenderers to quote correct HSN all bidders
number and corresponding GST rate.
Have you checked HSN code and have
quoted corresponding GST rate.
7 Have you submitted authenticated Normal Applicable to No No Not Allowed
copy of the document authorizing the all bidders
signatory to submit offer and commit
on behalf of tenderers ?
8 Have you quoted price on the basis of Normal Applicable to No No Not Allowed
free delivery to destination, indicating all bidders
the break up ?
9 Have you quoted delivery period Normal Applicable to No No Not Allowed
correctly and precisely ? all bidders
10 Are you MSE tenderer and seeking Normal Applicable to No No Not Allowed
exemption from EMD, if so, Have you all bidders
submitted required credential for
tendered item?
11 I/we hereby agree to supply the offered Normal Applicable to No No Not Allowed
goods at a quoted rates as per IRS all bidders
conditions of contract and other terms
& conditions specified in this tender.
12 Have you kept your offer valid for 120 Normal Applicable to No No Not Allowed
days. all bidders

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

1 Firm has to submit Rs. 50,00,000/- Normal Applicable to No No Allowed

towards EMD along with offers, failing all bidders (Optional)
which the offer will be summarily
rejected. Tenderer are advised to go
through the para 3.0 of tender
document INVITATION AND
INSTRUCTIONS TO TENDERERS
available in enclosed document for
compliance and or availing
exemptions.
2 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local
content shall be in accordance with the
Make in India policy as incorporated in
the tender conditions.
3 EMD- Normal Applicable to Yes Yes Allowed
The offers not accompanied by all bidders (Mandatory)
requisite EMD as given in para 5.0 of
Instructions to tenderers & General
Conditions of tenders for supply
contract 21 pdf (uploaded on
dt.16.05.2025) will be summarily
rejected, unless falling in exempted
category. The firm claiming exemption
from EMD should clearly indicate valid
reasons for such claim duly attaching a
signed bid securing declaration as per
ANNEXURE- 16 (Attached) of
Instructions to tenderers & General
Conditions of tenders for supply
contract 21 pdf (uploaded on
dt.16.05.2025) along with scanned
copies of relevant documents with
their e-offers. Exemption from
submission of EMD by MSEs shall also
be governed by para 3.0 of Instructions
to tenders and General conditions of
tenders for supply contact. Special
attention be taken of para 3.0 (B) (d)
[Traders and agents are not eligible to
avail the benefits extended under the
Public Procurement Policy for MSEs.]
and para 3.0 (B) (f) [In case, the
tendered item is restricted for
placement of bulk orders on approved
sources, then the criteria for placement
of orders on MSEs under the Public
Procurement Policy for MSEs will
additionally require that the MSE firms
are one of the valid approved sources
for the tendered item.]

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

4 MII-Class-I restriction:- Normal Applicable to No No Allowed

In keeping with the Public Procurement all bidders (Optional)
(Preference to Make in India) Order,
2017 as amended, it has been found
that there is sufficient local capacity
and competition in supply of the
tendered item of required quality and
therefore public procurement of the
item is restricted to Class I local
suppliers only and the vendors who do
not qualify to be Class I local suppliers
should not quote in the tender as their
offers shall not be considered for any
ordering. In case any vendor who does
not qualify to be a Class I local supplier
for the tendered item participates in
the tender it does so at own risk and
cost and Railways shall not be liable for
any loss or damage caused to the
vendor .Details of Public Procurement
(Preference to Make in India) order
2017, as amended, is given in Para 3.2
of Instructions to tenderers & General
Conditions of tenders for supply
contract 21 pdf (uploaded on
dt.16.05.2025).
5 ANNEXURE-19:- Normal Applicable to No No Allowed
"Bidders must submit a certificate as all bidders (Mandatory)
per ANNEXURE-19 of "Instructions to
Tenderers and General Conditions of
Tender for Supply Contract (For
Indigenous Tenders)" 21 pdf (uploaded
on dt.16.05.2025) along with the bid
for compliance of OM dated
23.07.2020 of Department of
Expenditure, Ministry of Finance. If
such certificate given by a bidder
whose bid is accepted is found to be
false, this would be a ground for
immediate termination and further
legal action in accordance with law."

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

6 The 'Class-I local supplier'/ 'Class-II Normal Applicable to Yes Yes Allowed
local supplier' at the time of tender, all bidders (Optional)
bidding or solicitation shall be
required to indicate percentage of local
content and provide self-certification
that the item offered meets the local
content requirement for 'Class-I local
supplier'/ 'Class-II local supplier', as the
case may be. They shall also give
details of the location(s) at which the
local value addition is made.
In cases of procurement for a value in
excess of Rs. 10 Crores, the 'Class-I
local supplier/'Class-II local Supplier'
shall be required to provide a
certificate from the statutory auditor or
cost auditor of the company (in the
case of companies) or from a Practicing
cost accountant or practicing chartered
accountant (in respect of suppliers
other than companies) giving the
percentage of local
content.

(i) The bidder shall give self-

certification for local content in the
quoted item (goods/works/services) at
the time of tendering. However, at the
time of execution of the project, for all
contracts above INR 10 Crore, the
contractor/ supplier shall be required
to give local content certification duly
certified by cost/ chartered accountant
in practice. For cases where it is not
possible to provide certification by
Cost/Chartered Accountant at the time
of execution of project, the supplier is
permitted to provide the certificate for
local content from Cost/Chartered
Accountant after completion of the
contract, at the time of submission of
bill. In case the contractor/ supplier
does not meet the stipulated local
content requirement and the category
of the supplier changes from Class-I to
Class-II/ Non-local or from Class-II to
Non-local, a penalty of 10% of the
portion of contract for which the
stipulated local content requirement is
not met, will be imposed. However,
contract once awarded shall not be
terminated on this account.

Note - The necessary certificate of local

content must be signed with
UDIN/relevant similar for statutory
auditor or cost accountant whichever is
applicable. Please refer para 3.2.4 of
"INSTRUCTIONS TO TENDERERS AND
GENERAL CONDITIONS OF TENDERS
FOR SUPPLY CONTRACT_21 pdf
(uploaded on dt.16.05.2025)" for
compliance.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

1 Participating firms to quote Basic Rate Normal Applicable to No No Not Allowed

and Single Freight for destination all bidders
delivery anywhere in North Central
Railway. Tender evaluation will be on
the basis of all inclusive rate for delivery
up to destination. Freight
reimbursement to vendor will be at
actual or quoted rate whichever is lower
while making payment.
2 In case the successful tenderer is not Normal Applicable to No No Not Allowed
liable to be registered under all bidders
CGST/IGST/UTGST/ under reverse
charge mechanism (RCM) and deposit
the same to the concerned tax
authority.
3 We have carefully gone through the IRS Normal Applicable to No No Not Allowed
conditions of contract (included and all bidders
uploaded along with the bid document)
particularly Para 2500 pertaining to
"Code of Integrity, Misdemeanor and
Penalties". I/We Hereby certify that no
other concerns or affiliates (such as
having common
partner/director/promoter/owner/holding
company decision control etc.) have
participated in this tender which can
give rise to a conflict of interest or fall
under anti-competitive practices. We
understand that the offers of all such
sister concerns including ours are liable
to be rejected as per relevant provisions
of IRS terms and conditions. I/We, affirm
that we shall abide by the Code of
Integrity in general, with specific
reference to conflict of interest [Para
2502 (e)], anti competitive practices
[Para 2502 (c)] and obligation to
proactive disclosures [Para 2503]. I/We
understand that we are fully responsible
for the above declaration and it shall
not be the Railway's responsibility to
verify the same. I/We are aware that we
shall be liable for all consequences of
violation of Code of Integrity, if
detected, at any stage.
4 The offers shall be evaluated based on Normal Applicable to No No Not Allowed
the GST rates as quoted by each bidder all bidders
and same will be used for determining
the inter se ranking. While submitting
offer, it shall be the responsibility of the
bidder to ensure that they quote correct
GST rate and HSN number. Purchaser
shall not be responsible for any
misclassification of HSN number or
incorrect GST rate if quoted by the
bidder. Wherever the successful bidder
invoices the goods at GST rate or HSN
number which is different from that
incorporated in the Purchase order,
payment shall be made as per GST rate
which is lower of the GST rate
incorporated in the Purchase order or
billed.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

5 Offers from authorized agents will be Normal Applicable to No No Not Allowed

considered only if they submit tender all bidders
specific authorization from the
manufacturer, failing which their offer
will be ignored summarily without
making any further reference to them.
Please refer pare 2.2.2 of New
Instructions To Tenderers General
Conditions_21 pdf (uploaded on
dt.16.05.2025) for compliance in regard
to bidding by OEM/Authorise
dealers/Agents.
6 Bidders are required to proactively Normal Applicable to No No Not Allowed
declare information related to conflict of all bidders
interest under Para 2503 (a) of IRS
conditions of contract, if any
7 Handling of warranty Rejections will be Normal Applicable to No No Not Allowed
dealt as per Railway Board Letter No. all bidders
2022/RS(G)/779/7 dated 17.10.2022.
(Annexure-20 ) along with amendments
vide Railway Board Letter No.
2022/RS(G)/779/7 (E3390005) dated
26.10.2023 ( Annexure 22) along with
amendments vide Railway Board Letter
No. 2022/RS(G)/779/7 (E3390005) dated
21.08.2024 and along with other
amendments issued by Ministry of
Railways as applicable from time to
time.
8 The OEM/Authorized Dealers/Agents Normal Applicable to No No Not Allowed
must comply the following conditions, all bidders
failing which their offer(s) will be
ignored:
(a) In a tender, either the authorized
agent/dealer on behalf of the principal
/OEM or
the Principal/OEM itself can bid but both
cannot bid simultaneously for the same
item in the same tender.
(b) If an authorized agent/dealer
submits bid on behalf of the
Principal/OEM, the same agent/dealer
shall not submit a bid on behalf of
another Principal/ OEM in same tender
for the same item/product.
9 Deviation(s) in respect of those Normal Applicable to No No Not Allowed
parameters/clauses, which are part of all bidders
the technical specification, would be
treated as technical deviation (s).
Bidders are advised to bring those
deviation(s) clearly in the technical
deviation statement. In case, these
deviations are not indicated in the
technical deviation statement, it will be
presumed that offer is as per
the tendered specification in all
respects. Any ambiguity shall be to the
disadvantage of the bidder.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

10 Latest IRS Conditions of Contract will be Normal Applicable to No No Not Allowed

APPLICABLE IN THIS TENDER as per all bidders
filename "IRS Conditions of Contract for
Supply Contract_3.pdf" having UPLOAD
DATE 23.02.2023 on the IREPS WEBSITE
"WWW.IREPS.GOV.IN" under the link
"PUBLIC DOCUMENTS --GOODS &
SERVICES" for organization "Indian
Railway", Department "Stores" , Zone-
"North Central Railway" under Admin
unit- "NCR HQ"
INSTRUCTIONS TO TENDERERS AND
GENERAL CONDITIONS OF TENDERS
FOR SUPPLY CONTRACT will be
APPLICABLE IN THIS TENDER as per
filename "New Instructions To Tenderers
General Conditions_21 pdf." having
UPLOAD DATE 16.05.2025 on the IREPS
WEBSITE "WWW.IREPS.GOV.IN" under
the link "PUBLIC DOCUMENTS --GOODS
& SERVICES" for organization "Indian
Railway", Department "Stores" , Zone-
"North Central Railway" under Admin
unit- "NCR HQ".
11 All conditions shall be as per Special Normal Applicable to No No Not Allowed
Conditions of Contract. all bidders

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 GUARANTEE: Guarantee/Warranty shall Normal Applicable to No No Not Allowed
be as per Drawing/Specification. In all bidders
case it is not given in
Drawing/Specification, then
Guarantee/Warranty shall be as per
IRS conditions of contract.
2 Supply Orders against RC may be Normal Applicable to No No Not Allowed
placed on one or more among the all bidders
consignees of Open Line and
Construction Organizations within the
jurisdiction of North Central Railway.
[Major Consignees: (A) SSE/SIG/AGC (B)
SSE/SIG/ALD (C) SSE/SIG/RRI/CNB (D)
SSE/SIG/ETW (E)
SSE/SIG/WORKS/IRPMU/CNB (F)
SSE/SIG/MTJ (G) SSE/TELE/C/AGC (H)
SSE/SIG/C/JHS (I) SSE/SIG/ALJN (J)
SSE/SIG/IDH (K) DSD/ALD (L)
SSE/SIG/C/PRYJ (M) GSD/JHS etc. or any
other consignee within the jurisdiction
of NCR.
2.1 The mentioned Stock quantities must Normal Applicable to No No Not Allowed
be supplied only to GSD/JHS and all bidders
DSD/ALD.
3 The quantity mentioned above is Normal Applicable to No No Not Allowed
estimated and indicative only. Supply all bidders
Orders may be placed for lesser or
equal to the tendered quantity during
currency of the contract, which will be
at the sole discretion of Railway and
Railway does not guarantee placement
of Supply Order as per the above
mentioned quantity being Rate
Contract.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

4 Settlement of Disputes: Mode of Normal Applicable to No No Not Allowed

settlement of disputes/differences, all bidders
arisen out of the contract, if any,
between the Purchaser and the
Supplier, shall be made through
Arbitration, which shall be governed by
the provisions under clause 2900 of
IRS conditions of contract, with latest
amendments and/or further
amendment thereafter if any. Ref.: RB
letter no. 2018/TF/Civil/Arbitration
Policy dated 12.12.2018.
5 This is a tender for the placement of Normal Applicable to No No Not Allowed
Rate Contract for 01 year. Placement all bidders
of supply orders to operate the Rate
Contracts finalized against this tender.
(a) After the finalization of the Rate
Contract, the Contract shall be
operated by placement of Supply
Orders wherein the delivery period and
consignees for the supplies to be made
against the supply orders shall be
clearly indicated.
(b) The supply orders against the Rate
Contracts shall be placed by
PCMM/NCR or his authorized
representative based in North Central
Railway Headquarters.
(c) The tenderer should note that
supply orders will be issued with
delivery of specific units of material to
be completed within the specified
period as indicated in the supply order.
The tenderer/supplier should note that
failure on the part of the supplier to
complete supplies within the specified
period as indicated in the supply shall
be treated as a breach of contract on
the part of the supplier and in such a
situation purchaser shall have all rights
to take all necessary penal actions (for
the quantity whose delivery period
expired but supplies not made by the
supplier) against the supplier as per
terms and conditions of the contract.
(d) Supply orders placed within the
currency of the Rate Contract are legal
binding as per the Contract even in
cases where the terminal delivery date
is beyond the currency of the Rate
Contract.
6 In case, the tenderers is a Micro or Normal Applicable to No No Not Allowed
Small Enterprises (MSE), the tenderer all bidders
shall also furnish the following details
in their offer:
(i) The category of the tenderers:
a) Whether vendor is Micro Enterprise
or
b) Whether vendor is Small Enterprise.

(ii) Each of the above categories must

further mention the sub-classification
whether the tenderers is an enterprise
a) Owned by Scheduled Castes (SC)
b) Owned by Scheduled Tribes (ST)
c) Owned by women.
d) Owned by other than the above 3
categories.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

7 BENEFITS/PREFERENTIAL TREATMENT Normal Applicable to No No Not Allowed

TO MICRO & SMALL ENTERPRISES all bidders
(MSEs) shall be as per clause 3.0 of
New Instructions to Tenderers General
Conditions_21 pdf (uploaded on
dt.16.05.2025).
8 The tenderer confirms that Rates and Normal Applicable to No No Not Allowed
other financial terms quoted in all bidders
relevant columns of financial bid will
only be ruling terms for acceptance ,
and such terms quoted anywhere else
should be ignored. [Denial of this
condition not recommended].
9 Octroi/Road Permit :After Normal Applicable to No No Not Allowed
implementation of GST octroi has been all bidders
abolished. Hence no octroi duty is
payable.
For dispatch of the material, e-way bill,
if required will be issued by the
consignee on the request of the firm.
10 Splitting:- Normal Applicable to No No Not Allowed
Splitting of tendered quantity will be all bidders
applicable in this tender as per para
25.2 of Instruction to tenderers and
General Conditions of tenders for
supply contract [for indigenous
tenders] 21 pdf (uploaded on
dt.16.05.2025)
11 Purchase order(s)/ Modification Normal Applicable to No No Not Allowed
Advice(s) may be placed to make all bidders
supply to other consignee(s) also in the
same cities of the consignees as
mentioned in tender at the rate as
applicable for consignee(s) of
corresponding city. No extra payment
shall be paid to make supply to
additional consignee(s).
12 The tenderer agrees to supply the Normal Applicable to No No Not Allowed
tendered stores at the rates quoted by all bidders
him in accordance with the IRS
Conditions of Contract and [or] special
Conditions and [or] other Conditions
specified/attached with the tender.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

13 GST Condition regarding HSN number Normal Applicable to No No Not Allowed

of tendered item - [i] It shall be all bidders
responsibility of the bidders to quote
correct HSN number and corresponding
GST rate. [ii] The offers shall be
evaluated based on the GST rate as
quoted by each bidder and same will
be used for determining the inter se
ranking. While submitting offer, it shall
be the responsibility of the bidder to
ensure that they quote correct GST
rate and HSN number. [iii] Purchaser
shall not be responsible for any
misclassification of HSN number or
incorrect GST rate if quoted by the
bidder. [iv] Wherever the successful
bidder invoices the goods at GST rate
or HSN number which is different from
that incorporated in the purchase
order; payment shall be made as per
GST rate which is lower of the GST rate
incorporated in the purchase order or
billed. [v] Vendor is informed that
she/he would be required to adjust
her/his basic price to the extent
required by higher tax billed as per
invoice to match the all inclusive price
as mentioned in the purchase order.
[vi] Any amendment to GST rate or
HSN number in the contract shall be as
per the contractual conditions and
statutory amendments in the quoted
GST rate and HSN number, under SVC.
14 Make in India Compliance:- Normal Applicable to No No Not Allowed
THIS TENDER COMPLIES WITH PUBLIC all bidders
PROCUREMENT (PREFERENCE TO MAKE
IN INDIA), ORDER 2017- Revision
Regarding issued by Ministry of
Commerce and Industry order No. P-
45021/2/2017-PP(BE-II) dated
16.09.2020. Tenders must furnish the
information giving the percentage of
local content. Pl refer to para 3.2 of
Instruction to Tenderers and General
Conditions of Tenders for Supply
Contract 21 pdf (uploaded on
dt.16.05.2025).
15 As per tender document Normal Applicable to No No Not Allowed
"INSTRUCTIONS TO TENDERERS AND all bidders
GENERAL CONDITIONS OF TENDERS
FOR SUPPLY CONTRACT_21 pdf
(uploaded on dt.16.05.2025)
In case of any contradiction or conflict,
order of precedence (higher to lower)
for provisions/ conditions mentioned
shall be as under: (1) Conditions
mentioned in tender document (NIT)
(2) Special conditions of contract (if
any) (3) Latest IRS conditions of
contract enclosed (4) Instructions to
tenderers and general conditions of
tenders for supply contract-21 pdf
(uploaded on dt.16.05.2025).
16 Reverse Auction Tender:- Normal Applicable to No No Not Allowed
This is a Reverse Auction Tender with all bidders
two packet system. Bidders shall be
required to electronically
simultaneously submit technical &
commercial bid and initial price offer
also.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

17 RECIPROCITY CLAUSE:- Normal Applicable to No No Not Allowed

Bidders may please note that- Entities all bidders
of countries which have been identified
by the Nodal Ministry/Department as
not allowing Indian companies to
participate in their Government
procurement for any item related to
that Ministry/Department shall not be
allowed to participate in Government
procurement in India for all items
related to that nodal
Ministry/Department, except for the list
of items published by the
Ministry/Department permitting their
participation.
The term entity of a country shall have
the same meaning as in the FDI policy
of DPIIT as amended from time to time.
18 Condition for GST- All the Normal Applicable to No No Not Allowed
bidders/tenderers should ensure that all bidders
they are GST compliant and their
quoted tax structure/rates are as per
GST Law.
19 Security Deposit:- Normal Applicable to No No Not Allowed
Security Deposit will be applicable in all bidders
the tender as per Para 6.0 of
INSTRUCTIONS TO TENDERERS AND
GENERAL CONDITIONS OF TENDERS
FOR SUPPLY CONTRACT_21 pdf
(uploaded on dt.16.05.2025).
20 Validity of offer:- Normal Applicable to No No Not Allowed
The offer should be valid for 120 days all bidders
from the date of opening of tender.
21 It shall be the responsibility of the Normal Applicable to No No Not Allowed
tenderers to quote correct HSN all bidders
number and corresponding GST rate.
22 FOR: Firm are advised to quote with Normal Applicable to No No Not Allowed
delivery term FOR: Destination, if firm all bidders
will offer with delivery term FOR: Ex-
works and delivery by road/Rail than
firm shall dispatch the Stores in such a
way that it shall reach the ultimate
consignee before terminal date of
delivery mentioned in the contract. In
such cases, merely the dispatch of
material within contractual delivery
period does not mean that firm has
supplied the material within
contractual delivery period but it shall
reach to ultimate consignee on or
before contractual delivery period as
Date of supply of material.

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

23 PRICE VARIATON CLAUSE : Normal Applicable to No No Not Allowed

The price payable shall be subject to all bidders
adjustment up or down in accordance
with the following PV formulae with
base of one month before the month of
closing date of tender published by
IEEMA.
P= Po + 0.157[Cu-CuO] + 0.277[Cc-
CcO]+ 0.289[Fe-FeO].
Where,
P = Price payable per KM as adjusted
in accordance with above PVC.
Po = Price per KM of cable as quoted.

(I) Base prices of raw materials as per

IEEMA price circular prevailing as on
one month before the month of closing
date of tender will be applicable as
indicated here under:
Cuo= Price of copper wire rods (in Rs.
per MT).
Cco= Price of PVC compound grade
CW-22 (in Rs. per MT).
Feo= Price of Steel Armouring Flat
4mm x 0.8mm (in Rs. per MT).

(II) Prices of raw materials as per

IEEMA price circular as applicable on
one month prior to the date of call
letter of inspection duly acknowledged
by the inspection Agency shall be
considered for computing price
variation.
Cu= Price of copper wire rods (in Rs.
per MT).
Cc= Price of PVC compound grade CW-
22 (in Rs. per MT).
Fe= Price of Steel Armouring Flat 4mm
x 0.8mm (in Rs. per MT).

The tenderer who do not quote with

PVC as mentioned above or tenderer
who quote on firm price basis or quote
different PVC or base month, their offer
shall be summarily rejected.
24 UNLOADING OF MATERIAL: Normal Applicable to No No Not Allowed
Have to be arranged by the suppliers all bidders
at their own risk and cost at
consignee's end if it is dispatched by
the road transport.

Delivery Period

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Delivery Period : Supply will be taken Normal Applicable to Yes Yes Not Allowed
in severable lots, quarterly. Supply of all bidders
each lot to be completed : Within 4
months for the 1st lot and within next 3
months thereafter for subsequent lots
.Each lot will be considered as
severable contract. Each lot can
comprise of quantity maximum up to
900 KM per quarter. No deviation in
d e l i v e r y period clause will be
accepted.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

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 STORES/NORTH CENTRAL RLY
TENDER DOCUMENT
Tender No: RC12CORE5025 Closing Date/Time: 23/06/2025 14:30

Instructions to Tenderers and General Conditions

1 NewInstructionstoTenderersGeneralConditions_21.pdf
of Tenders for Supply Contract_21
2 12corecablespecificationno.IRSS63-2014Rev.4.0.pdf 12 core cable specification
3 Annexure16.pdf Annexure 16
4 ANNEXURE19.pdf Annexure 19
5 fallclause.pdf fall clause
6 IRSConditionsofContractforSupplyContract_3.pdf IRS Conditions of Contract for Supply Contract_3

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
2 Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.
Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is
3
permitted.
Bidders are reminded to carefully go through IRS Conditions of Contract (included and uploaded along
with the bid document) particularly those pertaining to para 2500 on "Code of Integrity in Public
Procurement; Misdemeanours and Penalties". If two or more bidders are found to be sister concerns or
4 affiliates (having common partner/director/promoter/owner/holding company decision control etc.) the
offers of all such sister concerns shall be rejected as per relevant provisions of IRS terms and
condition." They are therefore earnestly urged to refrain from committing violation of code of integrity
in general and conflict of interest and anti-competitive practices."

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/G ( MANOJ YADAV )

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