Email structure
The first thing you need to know is the different parts of an email, and these are:
1. Greetings: we greet the other person (i.e. say «hi» or «hello»).
2. Opening paragraph: we react to the other person’s news and ask them how they are feeling and
whatever else you feel is appropriate:
It’s nice / great / good to hear from you.
It’s nice / great / good to read your email.
I’m glad to hear your news.
I’m excited about… (your news.)
It’s great to hear that…
I’m sorry to hear that…
I’m really sorry to read your news.
Thanks a lot for writing!
It was good to receive your email.
Thank you very much for your email.
3. Main paragraph 1: in this paragraph we deal with the first important point, which we can identify in
the instructions.
4. Main paragraph 2: if there is a different point to deal with, this paragraph will do so.
5. (We might have more main paragraphs, depending on the task.)
6. Closing paragraph: in this paragraph we «start» to say goodbye by wishing the other person well
and asking them to reply to your email.
Well, I have to go now, but let me know what you think.
Well, it’s time to say goodbye.
Anyway, I have to go now.
Well, it’s time to go.
I really hope to hear from you soon.
I’m looking forward to hearing from you/ to see you.
I hope you write back soon.
Make sure you write back soon.
Also, if you still have to write more words, you can add a question for a subsequent email. This question
should be related to the topic of your piece of writing.
How much money/time....?
Do you agree ......?
Have you got doubts/suggestions/ideas....?
How about ...ing?
Would you like?
Do you fancy... ing?
Could you .....?
7. Goodbye: we use a short expression to say goodbye.
Best wishes,
Best,
Sincerely,
Take care,
All my love,
Love,
Lots of love,
See you soon,
Regards,
8. Signature: we sign the email with our name.
Use connectors to join our ideas:
