LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
1. Complaint Letter Sample for Poor Service
To write a complaint against poor service, you should start by contacting the company against
which you have a complaint. Mail the manager to report bad customer service you have received
from an employee. If you are dealing with a large company and the direct mail of the manager is
not available immediately, you can always mail the HR.
Your name…
Address… Contact no.
Date…
The Manager (Job designation…)
Company/Organization name…
Address…
Sub: Complaint Letter for Poor Services
Dear (name),
I regret to state that I've had a gym membership card for about five years now (More/less) but
unfortunately I found great trouble with the new instructor the day before yesterday (Date:
dd/mm/yy). I usually have private paid sessions with the instructor from 7 am to 8 am. For
whatever reason, he was having a session with another group during my time (Write your actual
problem and situation)
Sir, I wasn't able to have my session and had to go home to meet other pressing engagements.
The new instructor didn't even offer as much as an apology for his conduct.
I believe it is in your best interest to please take strict action regarding the above-mentioned
matter.
With thanks,
name
signature…
LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
2. Complaint Letter Sample for Bad Product
Say you have used a product and you suspect it did you a disservice and/or the product was
damaged or bad, and you seek redress. To help move the issue along, and resolve it in good faith,
one often must compose a complaint letter. Here’s a sample to get your grievances sorted in
record time.
Peter Burke
5 Allen Avenue,
Maryland, CA 34555
October 7, 2019
Keri Hilson
Manager
Mansard Manufacturing
14 Bing Street.
Maryland, CA 34555
Re: Purchase of spoiled goods
Dear Miss Hilson:
This letter is to bring to your notice concerning the purchase of spoiled goods on October 5,
2019.
At the point of purchase, I was assured the goods would be fresh upon arrival. Instead, they were
delivered spoiled. I have attached a photo as well as the delivery receipt.
I would love for you to look into this matter, and either refund my purchase or send out another
supply.
LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
Thank you for attending to the above matter. Do feel free to contact me at any time: 555-6868;
[email protected].
Sincerely,
Peter Burke
Enclosures: Photo and receipt
3. Complaint Letter Sample for Harassment
No one is required to tolerate harassment in the workplace and if it happens, a complaint letter to
a supervisor or human resources person will be in order. A reminder that a harassment complaint
letter is only written by an individual who is harassed due to a circumstance, incident or
unacceptable behavior from another individual. This sample provides the bare minimum as you
seek justice.
Name of Victim
Address of Victim
Phone Number of Victim
Name of Recipient
Designation of Recipient
Name of Organization
Address of Organization
DATE
Dear Name of Recipient:
I write this letter to inform you about the inappropriate groping and sexual advances I've suffered
at the hands of the Name of the Harasser. I hold the position of POSITION in the company and
have been employed for five years, and my work ethic has never been called into question.
The harassment began on DATE when I was first transferred to this department and he said he
was attracted to me. It has continued almost every day since.
LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
On DATE he sent me an email that said I should meet up with him after work.
On DATE he sent a voicemail that said he would love to make sweet love to me in the bathroom
stall.
I reported to my immediate supervisor about the situation after the second incident but the Name
of Harasser has not stopped. While most of the advances have been verbal, I have the recordings
of two voicemails and one email from the Name of the Harasser. I also have two witnesses,
Name of Witness one and Name of Witness two, who have witnessed the harassment.
I want to bring to your notice that I am undergoing emotional trauma and embarrassment at
work. The harassment is affecting my relationship with my Husband and is affecting my
performance at work.
I implore that you please take up the matter and take any necessary action.
Yours Sincerely,
Signature of Victim
Name of Victim
4. Employee Complaint Letter Sample to HR
Rotten behavior among employees can cause irreparable damage to a company in the long run.
The best way to stop such dirty behavior that would otherwise rotten a company is to write an
HR complaint letter. Is your boss threatening your job if you don't "see things his way?" Is a
coworker sabotaging you or worse? Write to HR. Here’s a sample to set you on your way.
Dear [HR],
My name is [name] and I have been working as [a secretary] for the past [3 years]. I am proud
and happy to do my bit by offering assistance to my senior colleague. Sadly, this wonderful
experience is being ruined because of a single employee: [employee name].
I've explored all other options prior to writing this letter and I find myself forced to resort to the
human resources department for a resolution.
His/Her] continuous misbehavior and lack of conduct are just too much to cope with. It's
affecting my performance and hindering me from doing my work. [Give examples here. What,
when, and where it happened? Support your case with numbers, dates and facts.]
LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
I ask for your immediate intervention to find a solution to this problem and to establish a
professional, friendly, and productive environment for all of us.
Thank you very much for your understanding.
Best Regards
5. Complaint Letter Sample to Management
It is frustrating when your manager seems to have a “thing” on you that you can’t explain. When
writing a letter complaining about said manager’s behavior, you need to ensure that you have
your name, address, the name of the manager and the account of events laid out. Especially since
you are addressing it to the upper echelon of the organization. This sample covers all the areas
required.
Date…
Manager Operations,
Company/Institute name…
Address/Branch Address…
Sub: Complaint Letter against Manager
Respected sir,
I hope this letter meets you well. Sir, I work in your company in the research department
(Department name) for the past 2/4/6 (More/less) years. The subject of my letter is actually a
complaint about our department manager. (Describe your problems and situation).
I write on behalf of the entire department. We face a number of challenges as his behavior to us
is very rude and uncouth. We can’t concentrate on doing our work with his presence. He treats us
like slaves in his opinion are worthless. Kindly just change our manager or at least give him a
stern warning. The staff of the department will be very grateful if this is done.
Sincerely Yours,
LETTERS SAMPLES - REQUEST, INQUIRY AND COMPLAINT
Your name…
Job Designation…
Department Name…
