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Basic Computer Knowledge Notes

The document provides an overview of basic computer knowledge, including definitions, components, functions, and types of computers. It also covers essential features of Microsoft Word and Excel, along with common questions and answers related to computer usage. Key topics include input/output devices, operating systems, and functionalities like mail merge and spreadsheet management.

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shreeramvishwanath
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237 views3 pages

Basic Computer Knowledge Notes

The document provides an overview of basic computer knowledge, including definitions, components, functions, and types of computers. It also covers essential features of Microsoft Word and Excel, along with common questions and answers related to computer usage. Key topics include input/output devices, operating systems, and functionalities like mail merge and spreadsheet management.

Uploaded by

shreeramvishwanath
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Basic Computer Knowledge Notes

1. Fundamentals of Computers

What is a Computer?

- A computer is an electronic device that stores, retrieves, and processes data.

- It works with hardware (physical parts) and software (programs).

Basic Components:

- Input Devices - Keyboard, Mouse, Scanner.

- Output Devices - Monitor, Printer, Speakers.

- CPU (Central Processing Unit) - Brain of the computer.

- Memory - RAM (Temporary), Hard Disk (Permanent).

Types of Computers:

- Desktop, Laptop, Tablet, Smartphone, Mainframe.

Functions of a Computer:

1. Input

2. Processing

3. Storage

4. Output

2. Microsoft Word (MS Word)

Use:

- Used for creating, editing, formatting text documents like letters, resumes, reports.

Important Features:

- Font, Size, Bold/Italic/Underline

- Paragraph Alignment
Basic Computer Knowledge Notes

- Bullets and Numbering

- Insert Table, Picture, Shapes

- Page Layout - Margins, Orientation

- Mail Merge

- Save/Print Documents

3. Microsoft Excel (MS Excel)

Use:

- Used for managing data, calculations, charts, and analysis.

Key Concepts:

- Cell: Intersection of a row and column

- Formulas: E.g. =SUM(A1:A5), =AVERAGE(B1:B10)

- Functions: SUM, AVERAGE, IF, VLOOKUP

- Charts: Column, Pie, Line charts

- Formatting: Merge Cells, Cell Color, Borders

- Sorting and Filtering

- Pivot Tables

4. Basic Computer Q&A

Q1: What is an operating system?

A: It is system software that manages hardware and software. Example: Windows, Linux.

Q2: Shortcut to copy and paste?

A: Ctrl + C (Copy), Ctrl + V (Paste)

Q3: What is a spreadsheet?


Basic Computer Knowledge Notes

A: A spreadsheet is a grid-based file used to manage and analyze data.

Q4: What is the use of Mail Merge in MS Word?

A: It is used to send personalized letters/emails to multiple people.

Q5: Difference between Save and Save As?

A: "Save" updates the file, "Save As" creates a new copy with a different name or location.

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