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PMG Week 6

Time management involves planning and controlling how time is spent to enhance productivity and effectiveness. Key strategies include identifying priorities, understanding job purpose, planning tasks, and distinguishing between important and urgent activities. Effective time management leads to improved work quality, reduced stress, and increased opportunities for personal and professional growth.

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13 views2 pages

PMG Week 6

Time management involves planning and controlling how time is spent to enhance productivity and effectiveness. Key strategies include identifying priorities, understanding job purpose, planning tasks, and distinguishing between important and urgent activities. Effective time management leads to improved work quality, reduced stress, and increased opportunities for personal and professional growth.

Uploaded by

fmk248649
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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**Time Management**

Planning and controlling how you spend time on specific activities to boost
effectiveness, efficiency, and productivity.
> **Time is money!**

### **How to Manage Time**


- **Identify Priorities:** Know what’s most important.
- **Understand Your Job’s Purpose:** Clarify what you need to achieve.
- **Plan Your Tasks:** Outline what you want to do.
- **Set Time Limits:** Decide how much time each task should take.
- **Determine Required Actions:** Know what you need to do to reach your
goals.

### **Managing Priorities**


- **Work Categories:**
- **Reactive Tasks:** Tasks that respond to immediate needs.
- **Proactive Tasks:** Tasks that prevent future issues.

- **Action Steps:**
- Track the percentage of time spent on proactive vs. reactive tasks.
- Plan for proactive tasks.
- Allow time for reactive tasks.
- Avoid last-minute rushes; plan ahead and stick to your schedule.

### **Time Management Strategies**


- Start your day with a clear focus.
- Keep a dynamic task list.
- Prioritize high-value activities.
- Reduce interruptions.
- Stop procrastinating.
- Limit multitasking.
- Review your day at the end.

### **Important vs. Urgent**


- **Important Activities:**
- Help achieve your goals.
- Can be professional or personal.
- **Urgent Activities:**
- Demand immediate attention.
- Have immediate consequences if ignored.
### **Urgency/Importance Matrix**
Use this to categorize tasks and prioritize effectively.

### **Benefits of Time Management**


- Deliver work on time.
- Improve work quality.
- Increase productivity and efficiency.
- Reduce procrastination.
- Lower stress and anxiety.
- Enhance quality of life.
- Create more career opportunities and growth.
- Provide more time for leisure and recreation.

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