Request for Proposal (RFP) for Vertical Transportation System Design
Project Name: [Project Name]
Location: [Project Location]
Issued By: [Client Name]
Date: [Issue Date]
1. Introduction
The Design Review Consultant (DRC) will provide expert support in reviewing, and validating the project’s design
during the design stages. The consultant’s primary responsibility will be to ensure that the design complies with
all applicable regulations, standards, and client specifications while providing constructive feedback to improve
the overall design quality, ensuring compliance with applicable codes and standards, providing value engineering
services, and offering continuous technical support to the client until the design is approved.
2. Objectives
Review: Conduct comprehensive reviews of design submissions at the 30%, 90%, and 100% technical
design stages.
Validate: Ensure that the designs align with the project’s objectives, applicable codes, and industry best
practices.
Approve: Provide feedback, revisions, and approvals for each stage of the design.
3. Scope of Work
3.1. Review of Design Submissions
The consultant will conduct reviews at three major design milestones: 30%, 90%, and 100% submissions.
30% Technical Design Stage Submission:
o Objective: Review the preliminary design concepts and ensure that the proposed solution aligns
with the client’s requirements.
o Tasks:
Review the preliminary architectural, structural, MEP, and other design aspects.
Evaluate the design’s alignment with the project’s objectives, functional requirements,
and initial client brief.
Identify any major design conflicts, ambiguities, or gaps.
Ensure the design approach complies with applicable building codes, local regulations,
and industry standards.
Highlight any areas of potential risk or concerns, including budget overruns, schedule
impacts, and constructability issues.
Provide recommendations for refining the design, ensuring compliance, and optimizing
performance.
o Comments: Provide detailed comments and suggestions for improvement.
90% Technical Design Stage Submission:
o Objective: Review and validate the detailed design and ensure comprehensive integration across
disciplines.
o Tasks:
Review detailed designs, including final architectural layouts, structural systems, MEP
design, and other technical disciplines.
Assess if all previous comments and issues from the 30% review have been addressed.
Verify that the design complies with national codes, standards, and regulations.
Review the coordination between all design disciplines to ensure smooth integration
(e.g., structural and MEP).
Review the constructability of the design, identifying any areas of difficulty or
inefficiency.
Conduct risk analysis and identify any remaining unresolved issues or concerns.
Recommend value engineering opportunities to optimize the design, reduce costs, or
enhance performance.
o Comments: Provide detailed feedback, and request revisions or clarifications where necessary.
100% Technical Design Stage Submission:
o Objective: Provide final validation and approval of the design before construction.
o Tasks:
Review the complete, final design package, including all disciplines (architectural,
structural, MEP, etc.).
Confirm that all previous comments and issues from the 30% and 90% design reviews
have been satisfactorily addressed.
Validate the final design’s compliance with all applicable codes, standards, and the
project’s functional requirements.
Validate the project’s feasibility, including constructability, cost, and schedule
considerations.
Review detailed specifications, BOQ, and drawings for completeness and accuracy.
Confirm that all design elements are fully coordinated and clash-free.
Provide the final approval of the design package or identify any final issues requiring
resolution.
o Comments: Provide final approval (or request additional changes if required) for design
approval.
3.2. Consultant's Responsibilities
The Design Review Consultant will be responsible for the following tasks throughout the review process:
Review Compliance: Review designs for compliance with relevant building codes, safety standards, and
regulatory requirements.
Feedback Provision: Provide clear, concise, and actionable comments at each design stage. Comments
should be focused on:
o Safety and risk factors.
o Code compliance.
o Functionality and operational efficiency.
o Cost-effectiveness and feasibility.
o Coordination between all disciplines (e.g., architecture, structure, MEP).
o Sustainability considerations (if applicable).
o Design optimization and value engineering.
Collaboration: Work collaboratively with the project team, including the design team, to resolve any
issues raised during the review process.
Documentation: Provide documented feedback (written reports) on each design stage, summarizing
comments and recommendations.
3.3. Compliance with Codes and Standards
The consultant will ensure that all aspects of the design meet applicable building codes, regulations, and industry
standards. This includes local codes, international standards, and client-specific requirements.
Tasks:
o Code Compliance Review: Ensure that all design elements comply with relevant codes, such as:
Local building codes (e.g., Saudi Building Code or International Building Code (IBC)).
Fire safety codes.
Environmental regulations and sustainability standards.
Health and safety regulations.
o Regulatory Approvals: Assist in ensuring that the design meets the necessary requirements for
permits and regulatory approvals.
o Consultation with Local Authorities: Advise on any specific local requirements that might apply,
such as zoning, accessibility, or safety standards.
3.4. Technical Support to the Client
The consultant will provide continuous technical support to the client throughout the design and review process.
This support will ensure that the client’s technical concerns are addressed promptly and that the design evolves
according to the client’s expectations.
Tasks:
o Clarifications and Technical Advice: Offer explanations and clarifications on design concepts,
calculations, and engineering principles.
o Design Modifications: Recommend changes to the design where necessary to meet the client’s
objectives or project goals.
o Coordination with Design Team: Act as a liaison between the client and the design team,
facilitating communication and resolving any issues that may arise.
o Assist in Decision-Making: Provide expert technical advice to assist the client in making
informed decisions regarding design changes, material selection, or cost implications.
o Review and Address Client Concerns: Respond to any concerns or requests for changes raised by
the client and ensure those are addressed in a timely and efficient manner.
4. Deliverables
The consultant will provide the following deliverables at each design stage:
30% Design Submission:
o Review report with detailed comments and suggestions.
o List of identified issues, risks, or potential conflicts.
o Recommendations for design improvements, modifications, value engineering and cost-saving
measures.
90% Design Submission:
o Review report with detailed comments addressing all previous comments and suggestions.
o List of remaining unresolved issues.
o Comprehensive feedback on coordination and compliance with standards.
o Value engineering recommendations to optimize the design.
100% Design Submission:
o Final review report with final approval or comments for necessary revisions.
o Confirmation that all comments from the previous submissions have been addressed.
o Final recommendations on cost optimization, sustainability, and design improvements.
5. Timeline and Deadlines
30% Technical Design Review: To be completed within 1 week from the date of submission.
90% Technical Design Review: To be completed within 1 week from the date of submission.
100% Technical Design Review: To be completed within 1 week from the date of submission.
6. Meetings and Communication
The Design Review Consultant will attend design meetings as required to discuss design issues, progress,
and feedback.
Regular updates and communication will be expected between the consultant and the design team.
Clear documentation and written reports will be provided after each review stage.
