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The document outlines a mini project titled 'Car Rental Management System' developed by P. Sai Sushmitha as part of a Bachelor of Technology program in Computer Science and Engineering. It details the system's objectives, functionalities, and implementation using Python and MySQL, focusing on automating car rental operations to enhance efficiency and user satisfaction. Key features include vehicle inventory management, customer registration, rental processing, and a user-friendly interface for both administrators and customers.
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DBMS - MINI PROJECT
Bachelor of Technology
In
Computer Science and Engineering
Under Esteemed Guidance of
Ms. D. Ashwani
(Asst. Professor) Dept. of CSE
DEPARTMENT OF COMPUTER SCIENCE AND
ENGINEERING
ANIL NEERUKONDA INSTITUTE OF TECHNOLOGY
AND SCIENCES
SANGIVALASA, VISHAKHAPATNAMProject Title; CAR RENTAL MANAGEMENT SYSTEM
Presented By:
P.Sai Sushmitha A22126510118
Table of Contents:
* Bonafide Certificate
“ Declaration
“ Acknowledgement
> Introduction
> Abstract
> Objectives
> Description
> ER Diagram
> Requirements
“ Software and Modules
“ Code used for implementation
“ Snapshots of the implemented SystemO_O EOCOCUCcrrClcrTCUTretCUcseremCUc rel srerelserelhlUrwrmlCUC PC CC OCC FTrmUc OmUc ]MmhUC SD
BONIFIED CERTIFICATE
This is to certify that this project report “Car Rental Management System”
is the Bonafide work of P.Sai Sushmitha(A22126510118).
This project is carried out and is submitted in the partial fulfilment
of the requirements for the award of BACHELOR OF
TECHNOLOGY in Computer Science and Engineering, under Anil
Neerukonda Institute of Technology and Sciences during the
academic year 2024- 2025.
°
Md. D Ashwani Dr. K. GRO istne
(Asst. Professor & Project guide) (Principal, ANITS)
Computer Science & Engineering
T-OHhlapuneACKNOWLEGEMENT
The satisfaction that accompanies the successful completion of any task would
be incomplete without mentioning the people who made it possible, and whose
constant guidance and encouragement always upheld the morale. We take a great
pleasure in presenting a project, which is the result of a studied blend of both
research and knowledge. We first take the privilege to thank the head of our
department Dr. K. Sri Rama Krishna Sir, for permitting us in laying the first
stone of success.
We feel grateful to thank D Ashwani Madam, who is our project guide and who
shared her valuable knowledge with us and made us understand the real essence
of the topic and created interest in us to put our continuous efforts in the project.
P.Sai Sushmitha A22126510118—— EE eae Se ee eS mL emUmLe hme mL ee hme eee aera eee aa mee ea me me lUm em hme he
Introduction:
Abstract:
The Car Rental Management System (CRMS) is a comprehensive solution designed tq
automate and streamline car rental operations for businesses and customers. The syste
incorporates essential features like vehicle inventory management, customer registration, and
rental processing to optimize workflow and reduce manual effort. Built using Python an
MySQL, CRMS provides a robust backend for secure data management and a user-friendl
interface for seamless interaction.
Key functionalities include real-time inventory updates, dynamic pricing calculations, invoicd
generation, and detailed rental history tracking. The system caters to various user needs
allowing administrators to manage car records and rental transactions efficiently whilq
enabling customers to view available vehicles and rental details.
RMS aims to enhance operational efficiency, minimize human errors, and improve custome!
satisfaction by offering a scalable, secure, and easy-to-use platform for car rental businesses.SNe en cnnernees
Objectives:
The main goal of developing the Car Rental Management System is to provide a
eflicient and user-friendly platform for managing car rentals, customers, and relate:
processes ina car rental business. The system focuses on optimizing resource utilization
and ensuring a seamless experience for both administrators and customers.
© Provide an intuitive interface for administrators to manage customer details,
including adding, viewing, and updating customer records as needed.
+ Allow the efficient management of car inventory by enabling the addition, viewing
and deletion of car records along with associated details like car model, type, price pei
day, and registration number.
Automate the rental process by calculating the total cost of rentals based on thd
number of days and car pricing while ensuring accurate and real-time updates.
* Facilitate the seamless management of rental transactions, including viewing curren|
and past rentals and handling the return process for rented cars,
Provide an organized overview of all transactions and data through a tab-based GUI.
enabling easy navigation and task execution.
4 Ensure data security and integrity through the use of a robust MySQL database td
store and manage all system data effectively.
Offer real-time synchronization between the backend database and the GUI, ensuring
that users always work with up-to-date information,
% Provide a scalable system that can easily accommodate future updates, such as new
features or additional functionality, to meet the evolving needs of the business
This system is designed to streamline the core operations of a car rental business,
ensuring accuracy, efficiency, and user satisfaction.ed ee
Description:
The Car Rental Management System (CRMS) is designed to enhance the efficiency an
functionality of managing a car rental business. The system allows administrators to manag
various aspects of the business, including customers, cars, rentals, and transactions. Th
system provides an easy-to-use graphical interface for interacting with the database ang
performing CRUD operations (Create, Read, Update, Delete) on different data entities.
The user interface is divided into three main sections: Customer Management, Cay
Management, and Rental Management, Each section provides options to add, view,
update, or delete relevant data.
+ Customer Management: This section allows administrators to add, view, and
update customer details such as name, phone number, and email address.
+ Car Management: Administrators can add new cars, view car details, and deletq
cars that are no longer in use, Car details include model, brand, price per day,
and registration number.
+ Rental Management: This section enables administrators to handle car rentals;
including creating new rental transactions, calculating rental duration and costs
and viewing or updating rental details.
In the backend, the database consists of several tables to organize data efficiently. Eac
table contains primary keys (often automatically generated numbers) to uniquel
identify records. The key tables in the database are:
+ Customers: Stores customer information such as name, contact details, and email.
+ Cars: Stores details about the cars available for rent, including model, brand,
price, and registration information.
+ Rentals: Tracks rental transactions, including the customer, car, rental date,
return date, and total cost.ee ee ee
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The database is implemented using MySQL, and all updates made through the systen
are committed to the database in real-time, ensuring data integrity and accuracy. Thq
system is designed to provide a scamless experience for administrators whilq
maintaining a secure and reliable data management process...
CHAPTER 3 3. DATABASE DESIGN
3.1 REQUIREMENTS:
3.1.2 SOFTWARE REQUIREMENTS:
Server Side:
+ Programming language: Python
+ Database: SQL 5.7.19
Client Side:
+ Programming language: Python
+ OS: windows7/8/10 or any OS
HARDWARE REQUIREMENTS:
‘A desktop or laptop with a proper internet connection
500GB of storage for optimal operation
Minimum of 4GB ram
Any operating system is compatibleee
CONCEPTUAL DESIG!
E-R DIAGRAM:
[ewstemer ts] Prmary key
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VARCHAR |
VARCHAR | car type
DECIMAL | price_per_day
‘VARCHAR | registration_number
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Primary Key
‘customer id | Foreign Key to CUSTOMERS
n Key t0 CARS
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, IMPLEMENTATION
’ ‘The Car Rental Management System is designed to facilitate efficient management of car
° rentals, customer information, and rental transactions, It is built around a MySQL
database, leveraging its powerful relational database capabilities for storing and retrieving}
’ data related to cars, customers, and rentals. The system integrates a Python backend with
5 e /
’ a Tkintcr-based graphical user interface (GUI) for ease of use. Below is an overview of
’ the system's implementation.
>
; Database Design:
The system uses a well-structured relational database, consisting of three primary tables:
customers, cars, and rentals. These tables are linked through foreign key constraints to
ensure data integrity and maintain consistent relationships across the system. The
customers table stores personal information such as names, email, and phone numbers.
The cars table stores details like car models, types, price per day, and registration
numbers. The rentals table keeps track of rental transactions, linking customers and cars
and calculating the total rental price based on the duration.
The database structure is as follows:
Customers Table: Stores customer details with a primary key customer_id.
Cars Table: Stores car details with a primary key car_id.
Rentals Table: Links customers and cars, stores rental dates, return dates, and the total
price, with foreign keys referencing the customers and cars tables.
Backend Implementation
The backend is developed using Python and MySQL. The system uses mysql.connector
for connecting to the MySQL database and performing operations like adding cars,
adding customers, managing rentals, and deleting records. Each operation is encapsulated
in Python functions, such as add_car, view_cars, rent_car, and return_car. These
functions are designed to interact with the database and ensure that all data is
appropriately added or updated.
The core operations include:
‘Add Car: Adds a new car to the system with details like model, type, price per day, and
registration number.
View Cars: Retrieves all cars in the system.
Delete Car: Deletes a car record from the system by its ID.
‘Add Customer: Registers a new customer with their name, email, and phone number.
View Customers: Retrieves a list of all customers.
Rent Car: Processes a car rental, calculates the total price based on the rental duration,
and stores the rental transaction.
Return Car: Removes a rental record when the car is returned
Stored procedures are used for specific actions, ensuring that operations like adding a car,
adding a customer, and renting a car are reusable and encapsulated at the database level
reFrontend Implementation:
The frontend is built using Tkinter, a popular Python library for creating GUT
appheations. The GUL is divided into three tabs
Customer Tab: Allows users to add new customers and view existing customer records.
Car Tab: Facilitates car management, including adding new cars, viewing existing cars,
and deleting ears.
Rental Tab: Manages the rental process, including renting cars, viewing active rentals,
and processing car returns.
The GUI uses a Treeview widget to display lists of customers, cars, and rentals, allowing
users to interact with the system's data. Users can add new records through input fields,
and existing records can be viewed and refreshed.
Key Features:
Real-time Data Updates: The system ensures that data is always current by refreshing the
displayed records after each action, such as adding a customer or renting a car.
User Validation: Input fields are validated to ensure that required information (like
customer name, car model, etc.) is provided. Date inputs are validated to ensure they are
in the correct format (YYYY-MM-DD).
Error Handling: The system includes error handling to ensure that actions such as adding
records or processing rentals are only completed when the necessary conditions are met.
Example Operations:
Adding a Customer: When a user inputs customer details and clicks the "Add Customer"
button, the system adds the customer to the customers table in the database and then
displays the updated customer list.
Renting a Car: A customer can rent a car by providing their ID, the car's ID, and rental
dates. The system calculates the total rental price and stores the rental transaction in the
rentals table.
Viewing Rentals: The system displays a list of active rentals, showing the customer name,
car model, rental dates, and total price.
Deployment and Scalability:
The backend is designed to scale as the number of customers and rental transactions
grows. The MySQL database is optimized for performance, using indexing and query
optimization techniques to handle large volumes of data, The application is lightweight
and can be deployed on local or cloud servers with adequate storage and processing
power to handle expected traffic.BACKEND COD)
SQL STATEMENTS:
Create the database:
CREATE DATABASE car_rental_system;
~- Use the database
USE car_rental_system;
~ Create table for customers
CREATE TABLE customers (
customer_id INT AUTO_INCREMENT PRIMARY KEY,
name VARCHAR(100),
email VARCHAR(100),
phone VARCHAR(15)
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CHEATE TABLE custoners (
eustoner_id INT AUTO INGRIMENT PRIMARY KEY,
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(ena8 VARCHAR
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~- Create table for cars
CREATE TABLE cars (
car_id INT AUTO_INCREMENT PRIMARY KEY,
car_model VARCHAR(100),
car_type VARCHAR(50),
price_per_day DECIMAL(10, 2),
registration_number VARCHAR(S0)~~ y,,yTryTVTwecseeveeve
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~- Create table for rentals,
CREATE TABLE rentals (
rental_id INT AUTO_INCREMENT PRIMARY KEY,
customer_id INT,
car_id INT,
rental_date DATE,
return_date DATE,
total_price DECIMAL(10, 2),
FOREIGN KEY (customer_id) REFERENCES customers(customer_id),
FOREIGN KEY (car_id) REFERENCES cars(car_id)
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54) HeFeaenets cors(car_id)BACKEND.PY:
import mysql connector
# Datahace connection
dh = mysql eonnectoy
paseword=
datahase="ear_rental_system”
)
cursor = db.cursor()
# -=. Car Management
deFadd_cartcar_model, car_type, price_per_day, registration_number):
cursor execute
“INSERT INTO cars (car_model, car_type. price_per_day, registration_number) VALUES (%s, %s,
(car_model, car_type, price_per_day, registration_number)
)
db.commit()
def view_cars():
cursor.execute("SELECT * FROM cars")
return cursor.fetchall()
def delete_car(car_id)
cursor.execute("DELETE FROM cars WHERE car_id = %s", (car_id,))
db.commi()
# —- Customer Management
defadd_customer(name, phone, email):
cursor executet
“INSERT INTO customers (name, phone, email) VALUES (%s, %s, %S)",
(name, phone, email)
)
db.commit()
def view_customers():
cursor.execute("SELECT * FROM customers")
return cursor.fetchall()
4 ---- Rental Management ----
def rent_car(customer_id, car_id, rental_date, return_date):
cursor exccute("SELECT price per_day FROM cars WHERE car_id = %s", (car_id,))
price per_day = cursor.fetchone()[0)
cursor execute
“SELECT DATEDIFE(%S, %8)".
(return date, rental. date)
)
rental duration = cursor.fetchone()[0]
total_price = price per day * rental_durationcursor.execute(
car id, rental_date, return_date, total price)
INSERT INTO rentals (customer_id,
VALUES (%5, %8, %8, %S, %8)
(customer_id, car_id, rental_date, return_date, total_price)
)
# Update car availability
db.commit()
def view_rentals():
‘cursor.execute(™
SELECT rrental_id, e.name, cat
FROM rentals ¢
JOIN customers ¢ ON r.customer.
JOIN cars car ON r.car_id = car.car_id
rear model, rrental_date, rretum_date, rtotal price
customer_id
return cursor.fetchall()
def return_car(rental_id, car_id):
‘cursor execute("DELETE FROM rentals WHERE rental_id
db.commit()
= %s", (rental_id,))
# Close connection
defclose_connection():
cursor.close()
db.close()FRONT END CODE(Using Tkinter):
car_rental_gu
import thinter as tk
from thinter import itk, messagebox
import backend
from datetime import datetime
class CarRentalSystem(tk.Tk):
def _init_(self):
super()._init_Q
self.title("Car Rental System")
self. geometry("1000x1000")
# Create tabs
self-tabs = ttk.Notebook(self)
self.customer_tab = ttk.Frame(self.tabs)
self.car_tab = ttk.Frame(self.tabs)
self.rental_tab = ttk.Frame(self-tabs)
self.tabs.add(self.customer_tab, text="Customers")
self.tabs.add(self.car_tab, text
self.tabs.add(self.rental_tab, t
self.tabs.pack(expand=I, fill
# Initialize tabs
self.init_customer_tab()
self init_car_tab()
self.init_rental_tab()
def init_customer_tab(sel!)
“Customer Management"
frame = self.customer_tab
tk Label( frame, text="Name").grid(row=0, column=0)
self.customer_name ~ tk.Entry( frame)
selfcustomer_name.grid(row=0, column=1)
tk.Label( frame, text="Email").grid(row=I, column=0)
self.customer_phone = tk,Entry( frame)
self.customer_phone.grid(row=1, column=1)
tk.Label( frame, text="Phone").grid(row=2, column=0)
self.customer_email = tk.Entry( frame)
self.customer_email.grid(row=2, column=1)
tk.Button(frame, text="Add Customer", command=self.add_customer).grid(row=3, column=
‘columnspan=2)
self.customer_list = ttk.Treeview( frame, columns=("ID", "Name", "Phone", "Ema
show="headings")
self.customer_list.heading("ID", text="ID")selfcustomer list heading("Name", text="Name")
self customer list heading("E mail”, text="Email")
self customer list heading(’Phone", text="Phone")
self.customer_list_grid(row=4, column-0, columnspan=2)
th Button( frame, text="Refiesh”, command-self. view_customers).grid(row=5, column
cohimnspan=2)
it_car_tabyself):
"Car Management""™
frame = selfcar_tab
Model"). grid(row=0, column=0)
ii k.Entry( frame)
self.car_model.grid(row=0, column=1)
tk Label( frame, text="Brand”).grid(row=1, column=0)
self.car_brand = tk.Entry( frame)
self.car_brand.grid(row=1, column=1)
tk Label( frame, text="Price/Day").grid(row:
self.car_price = tk Entry( frame)
self.car_price.grid(row=2, column=1)
tk.Label( frame, text="Registration No"). grid(row=:
self.car_registration = tk.Entry( frame)
self.car_registration.grid(row=3, column=1)
tk Button(frame, text="Add Car", command=self.add_car).grid(row=4, column=0, columnspan=2)
self.car_list = ttk, Treeview( frame, columns=("ID", "Model", "Brand", "Price/Day”, "Registration".
show="headings")
self.car_hist.heading("ID", text="ID")
self.car_list.heading("Model", text="Model")
self.car_list.heading("Brand”, text="Brand”
self.car_list.heading("Registration’, text="Registration”)
self.car_list.heading("Price/Day", text="Price/Day")
self.car_list.grid(row=S, column=0, columnspan=2)
tk Button({rame, text="Refresh", command=self.view_cars).grid(row=6, column=0, columnspan=2)
def init_rental_tab(self):
"Rental Management
frame = self,rental_tab
tk Label( frame, text="Customer ID").grid(row=0, column=0)
self.rental_customer_id = tk.L:ntry( frame)
self,rental_customer_id.grid(row=0, column=1)
tk Label( frame, text="Car ID").grid(row=1, column=0)
self.rental_car_id = tk.E:ntry(Srame)
self.rental_car_id.grid(row=1, column=1)MK Labeli frame, text "Rental Date*) gral now
scl remal dete = 1h Pmnryt frame)
cl remal dete prsdi row
2. eohimn-9)
cohimm= 1)
frame. text= "Return Date“) ern row=2, cohimn-0)
um date = 1k Entry frame)
self retum date erdirow= 3, cohinm=1)
1 Bution frame, text="Rent Car*, command=self rent_car) grid(row=4, column=0, columnspan-2)
self rental ist = th Treeview( frame, cohimns-CID", "Customer", °C:
Date"), show="headinge”)
self rental het headme( "HD", text=1D")
self rental net heading( “Customer”, text="Customer")
self rental Inet heading( Car", text="Car’)
Sclf rental. ret heading(“Rental Date”, text="Rental Date")
self rental hist heading(“Retum Date”, text="Return Date")
self-rental_ist.grid(row=S, column=0, columnspan=2)
", "Rental Date", "Return
th Button( frame. text="Re fresh”, command=self, view_rentals).grid(row- . columnspan=2)
def add_customentself):
w*Add a new customer™™"
fame = self customer_name.get().strip()
Phone ~ self customer_phone.get().strip()
email ~ sclf customer_email.get().strip()
if not name or not phone or not email:
messagcbox showerror("Error", "All fields are required.")
return
uy
backend add_customer(name, phone, email)
messazehox show info("Success”, "Customer added successfully!")
self view customers()
except Exception as ¢:
messazenon.showerror("Error", f*Failed to add customer: {e}")
def view_customers( sel)
"View all customers”
customers = backend. view_customers()
for row in self.customer_list.get_children():
self.customer list delete(row)
for customer in customers:
selfcustomer fist ansert ustomer)
def add carl seit)
*" Add a new car’
model = self car model get().strip()
brand = sell car brand get() strip()
price = sell.car price pet() strip)
Fegistration = self.car_ registration get().strip()if not model or not brand oF not price oF not registration:
messagebox. showerror("Etor", "All fields are required.")
return
try
backend.add_car(model, brand, price, registration)
messagebox.show info("Success”, "Car added successfully!")
self.view_cars()
except Exception as
messagebox.showerror("Ettor", {"Failed to add car: {e}
def view_cars(self)
iew allears""™"
cars = backend, view_cars()
for row in self.car_list.get_children():
self.car_list.delete(row)
for car in cars:
self.car_list.insert("", "end", values=car)
def rent_car(self)
Rent a car"™"
customer_id = self.rental_customer_id.get().strip()
car_id = self,rental_car_id.get().strip()
rental_date = self.rentai_date.get().strip()
return_date = self.return_date.get().strip()
ty:
datetime.strptime(rental_date, "%Y-%om-%d") # validate date format
datetime.strptime(return_date, "%eY-Yom-%d") # validate date format
except ValueError:
messagebox.showerror("Error", "Invalid date format. Please use YYYY-MM-DD.")
retum
if not customer_id or not car_id or not rental_date or not return_date:
messagebox.showerror("Error", "All fields are required.")
return
try:
backend.rent_car(eustomer id, cari, rental_date,return_ date)
messagebox.showinfo("Success", "Car rented successfully")
self.view_rentals()
except Exception as ¢:
messagebox.showerror( "Error", f'Failed to rent car: {e}")
def view_rentals(self):
‘View all rentals"
rentals = backend. view_rentals()
for row in self.rental_list.get_children():
self.rental_list.delete(row)
for rental in rentals:
self,rental_list.insert("™, "end", values=rental)
if_name_=="_main_":
app = CarRentalSystem()app.maintoop0)
R INTERFACE
4.1 SCREEN SHOTS
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select * tree rentals
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[ne dy Sb Eh iteoreom if Gy weenCONCLUSION
‘The Car Rental Management System has been successfully implemented as a comprehensive application
that efficiently manages car rentals, customer information, and rental transactions. This system provides @
user-friendly interface for administrators to manage operations, ensuring seamless interaction between the
frontend, built with Tkintr, andthe backend, powered by Python and MySQL-
Utilizing MySQL as the database management system offers several advantages, including its flexibility,
reliability, and ability to handle large volumes of data. The integration with Python’s mysql-connector and
the use of a structured database schema have enabled the system to achieve data integrity and efficient
query execution.
‘This project bridges theoretical knowledge with practical implementation, highlighting the significance of
applying academic concepts to real-world scenarios. Developing the Car Rental Management System
provided valuable insights into database design, user interface development, and backend integration,
further honing the skills necessary for a career in computer science and software engineering.
The experience gained through this project underscores the importance of practical exposure, enabling a
deeper understanding of concepts like relational databases, CRUD operations, and GUI programming. This
project serves as a robust foundation for future endeavors in creating more complex and scalable
applications.TEN
sgomie Anphieation Development: Develop a mobile
Metis aM MIMO HET AEE. app for OS and Android platforms to facilitate easy €ar
ne Availability Updat .
eal Time Availability Update: Enable real-time car availability tracking to avoid booking conflicts and
qnere seamless Operations,
gocure Payment Integration: Integrate secure payment J
: a rateways ust rs with diverse anc
Sane transaction options. Bateways to provide customers wit
admin Dashboard: Create an admin dashboard to monitor revenue, customer statistics. and rental trends,
Customer Feedback System: Introduce a feature for customers to submit reviews and ratings for cars and
serves,
Loyalty Programs: Offer loyalty rewards or discounts for frequent users to encourage repeat bookings.
Dynamic Pricing: Implement dynamic pricing based on demand, duration, and seasonal factors.
Automated Notifications: Provide SMS and email notifications for booking confirmations, reminders, and
updates.
Data Analytics: Include tools for analyzing rental trends, revenue, and customer behavior to aid decision-
making
Mep Integration: Add features for map-based location tracking of pickup and drop-off points.
Document Verification: Allow customers to upload documents securely for ID verification during bookings.REFERENCES
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