Page 6: Formatting Text (Font, Size, Color, Style)
Formatting text in MS Word helps emphasize content and improve readability. These options are located
under the Home tab in the Font group.
Font Options:
Font Style: Choose from fonts like Calibri, Times New Roman, Arial, etc.
Font Size: Ranges from 8pt to 72pt. Use larger sizes for titles and smaller for body text.
Bold (Ctrl + B): Makes text thicker and darker.
Italic (Ctrl + I): Slants text to the right.
Underline (Ctrl + U): Adds a line beneath the text.
Font Color and Highlighting:
Use the Font Color button to change text color.
Use the Text Highlight Color to mark important parts of text.
Additional Features:
Strikethrough, Subscript, Superscript for special formatting.
Clear All Formatting removes all applied styles.
Page 7: Paragraph Formatting (Alignment, Spacing,
Indents)
Proper paragraph formatting ensures your document looks neat and is easy to read.
Alignment Options:
Left Align (Ctrl + L): Default; aligns text to the left.
Center (Ctrl + E): Centers the paragraph.
Right Align (Ctrl + R): Aligns text to the right.
Justify (Ctrl + J): Aligns text to both left and right margins evenly.
Line and Paragraph Spacing:
Located in the Paragraph group.
Options: 1.0 (single), 1.5, 2.0 (double), etc.
Before/After Spacing: Adds space before or after a paragraph.
Indentation:
First Line Indent: Indents only the first line.
Hanging Indent: Indents all lines except the first.
Use the ruler or Paragraph settings for precise control.
Page 8: Using Styles and Themes
Styles and themes help maintain a consistent look throughout your document.
Using Styles:
Go to the Home tab → Styles group.
Common styles: Normal, Heading 1, Heading 2, Title, Subtitle.
Applying a style adjusts font, size, and spacing automatically.
Customizing Styles:
Right-click a style → Modify → Change font, color, spacing, etc.
Useful for academic papers and corporate documents.
Themes:
Found under the Design tab.
A theme includes coordinated fonts, colors, and effects.
Changing the theme updates the look of the entire document instantly.
Page 9: Inserting Images and Graphics
Adding visuals enhances understanding and engagement.
Inserting Pictures:
Go to Insert → Pictures
Choose This Device to insert from your computer.
Choose Online Pictures to search Bing Images.
Once inserted, use Picture Tools to resize, crop, or apply styles.
Using Shapes and Icons:
Insert → Shapes: Add arrows, rectangles, circles, etc.
Insert → Icons: Professional-looking icons for presentations or reports.
Wrapping Text Around Images:
Select the image → Wrap Text
Options: In Line with Text, Square, Tight, Behind Text, etc.
Page 10: Working with Tables
Tables organize data into rows and columns for clarity.
Inserting a Table:
Go to Insert → Table
Drag to select the number of rows and columns.
Or click Insert Table and specify numbers.
Formatting Tables:
Use Table Design and Layout tabs.
Change borders, shading, and cell alignment.
Merge or split cells as needed.
Adding/Deleting Rows and Columns:
Right-click a cell → Insert or Delete options.
You can also use the Layout tab for these commands.
Tables are ideal for schedules, data summaries, invoices, etc.
