GOVERNMENT OF HIMACHAL PRADESH

DEPARTMENT OF REVENUE

TRAINING MANUAL

Directorate of Land Records,

Himachal Pradesh,
28-SDA-Complex, Kasumpti, Shimla-9
 TABLE OF CONTENTS.

Chaoter Subject Page No .

Chapter-I
1.1 Preface I
1.2 Reven ue Admi nistration. 2
1.3 Administrative Pro file. 2-5
1.4 Staff Stre ngth. 5

- Chap ter-2
Chanter-S
F unct ions of the D epartment .
Departmental Schemes and Programmes.
5-6
6
3. 1 National Land Records Modernization 6-7

- Chapter -4
Programme .
Training. 8
._-

4. 1 Introd uction. 8-9

4.2 Objectives. 9
4.3 Training Review Committee and its funct ions.' 9-10
4.4 Training Institutions. 10
4.5 Classification of Revenue officers/officials. 10
Chapter-S Training Needs and Plan of the Deort. II
5.1 Training Needs. II
5.2 Budget for trainin g. 11-12
5.3 Th rust areas for trai ning. 12
5.4 Training Methodolog y. 12-13
5.5 Train ing mod ule s of sponsored programme 13-17 ----1I
5.6
organizedby Rev enue Deptt.
Settlement/ Reve nue Tr ain ing to Statistical 17 --j
Ass ttl ROsi AROs. _ __.0.

5.7 Form ulation of Annual Tr aining Plan. 17 -

5.8 Trainin g Plan and tar gets for year, 20 12-13. 18 .
5.9 Refresher courses. 18-20
--
5. 10 Training modules of sponsored Programme 20
orzanizcd by HIP A.
Anne xure- ' A' Detail of category wise post. 21
Ann exure-'B' Refresher Courses Plan for 'Research Officer! 22-23
-
Assistant Research Officer! . Statistical
Assistant the year 2012-13
Annexure- 'C ' Plan for refresher courses of Tehsildars ! Naib 24-26
Tehsildars -year 2012-13.
Annexure- ' D' Plan for refresher courses of Kanungos / 27-30
Patwari s-vear 2012 ·13.
Ann exure-'E' Training modules of sponsored training 31-32
programme for Mini sterial functionaries. -~

*** **

-
 CHAPTER-I

PREFACE

I.l Preface l obj ective of training

The need for training of government employees hardly' requires any

emphasis. It is pertinent to mention here that the competence, skills and attitude of

the 00\1. employees have a great bearing on the quality of their output. Training

is valuable to both employees and employer. Increased knowledge makes the

employees more productive in their work place and thus more valuable to the

organization. It helps to keep motivated and break up normal routine. Trainin g

- can held one to get beyond the daily routine and perhaps energize one to do better
- work. Training is one of the effective and tested tools"for better connectivity with

- other professional s. It helps in performance enhancement. as well as up gradation

of know ledge and skills of the personnel. Organizational motivation and morale,

as reflected in the attitudes and administrative culture are rende red relevant and

sharply focused through effective training programmes. Training is to be imparted

keeping in view o fthe following objectives..

.:. To update and enhance professional knowledge and skills needed for
better performance of individual and,department as a whole.
•:. To bring about efficiency in the administration and delivery of better
services to the public. .

.:. To bring about the right attitudinal orientation in every employee .

 2

1.2 Revenue Administration

In the State of Himachal Pradesh Administration head of

Revenue Department is FC-cum-Pr. Secret ary (aevenueu In order to run

th e work of the Department in a systematic w ay he is assist ed by

SpeciaIjAddl./Joint/DeputyjUnder Secretary and' other supporting st aff.

The State has been divided into t hree Divisions viz: Shimla, Kangra and

Mandi each headed by Divisional Commissio ner. Each Division in turn is

responsible for administration of districts under their jurisdiction. Each

district is headed by a Deputy Commissioner, w ho apart f rom his

developme nt role in t his capacity, also discharges the twin functions of a

Dislt. Magistrate and Collector. As Coll ect or, a Deputy Commissioner is

responsible for regular and timely collection of land revenue in respect of

Revenue Estates under his jurisdiction alo ngwit h updating and proper

p.-c5ervativn of valuable revenue record. He has under him an officer

de~ ig~'J: ~o as Distt . Revenue Officer whose sole job is t o keep in proper
•
trim the District Revenue Record. He is,supported by ADMs /ADCs and t o

attend to day t o day business connected with land adm inist ration. Each

dlstrict ha< fu rt her been divided int o Sub- Divisions, Tehsils and Sub-Tehsils.

t.3 Administrative Profile

1 For administrat ive purposes, the State is divided into t hree

Divisions, namely Mandi, Kangra, Shimla. The divisions are further sub-

divided into 12 districts viz., Bilaspur, Chamba, Hamirpu r, Kangra, Kinnaur,

Kullu, Lahaul-Spiti , Mandi, Sh im la, Sirmour, Solan and Una. The Districts are
.
further sub-divided into S3 Sub-Divisions, 83 Tehsils and 33 Sub-Tehsils.

.-... - -->-
 3

2 For purpose of revenue administration, each Tehsil/Sub - Tehsil

is divi ded into a number of Kanungo circles, each of which, in turn is fu rth er

sub-divided, on an average, into 7 to 10 Patwar Circles. Thu s, Patwaris are

the lowest officials in the Revenue hierarchy but certainly the mo st vital link

in the chain, who are responsible for proper upkeep and preservation of all

record in respect of revenue estates falling within their jurisdiction .

3. However, for development purposes, di stricts are divided int o

a number of development blocks, w hich are not generally contermin ous

with th e boundaries of Tehsils/ Sub-Tehsils. The Distr ict -wi se sanct ioned

st rengt h of Ka nungos/Patwaris are as under:-

Sr. No. Name of Dislt. ~ota l No. of I Total No. of Tot al No. of
Tehsils/ Sub- Kanungo. Pa twaris.
r ehsils I -.
1. Bilaspur 06 23 96
2. Chamb a 10 42 199 I
3. Hamirpur 06 31 206
•
4. Kinnaur 06 20 34
--
5. Kangra 21 .. 80 541
6, Kullu 06 24 103 1
7. tahaul-Spm 03 11 ' 21 I
8. Mandi 17 81 471
9. Shimla 17 63 280
10. Solan 09 32 167
11. Sirmour 10 31 141
12 Una 05 27 191
Total 116 465 245(1

4. Department is broadly divided into three functional categories.

These are detailed below:-
 4

(i) Land Record s.

The office of th e Director, Land Records occupies a pivotal

place in the Revenue Administration as he is supposed to render technical

advice to th e Financial Commissioner (Revenue) on all matters relating t o

maintenance and preservation of Record of Ri ghts and revenue register s.

He is Head of the Department with regard t o Patwaris and Kanungos

categories, although administrative responsibility rests with DCs . The

Directorate is headed by the Director Land Re cord s. He is further assisted

by Additional Director Land Record s, Director Agricultu re Census, technical

as we ll as ministerial sta ff of th e Directorate .

(ii) Regi st r ation.

The office of th e Inspector General of Regist rat ion is

established under Section 3 of The Regist rat ion Act, 1908. The Director of

Land Record s has been entrusted with the powers and duties of the

Inspect or Gener al of Registration. The objective and purpose of the

Regist rat ion Act is to provide a met hod fo r registration of document s so as

t o give informa ti on t o people regarding legal . rights .and obligati ons

attached t o and affectin g a ~artic u lar propert y, t o ensure per pet ual reco rd

of such documents w hich may aft erw ards be of im~ortance , t o m inim ize

possibilities of wron g doing and t hereby litigation. The Act is uniforml y

applicable to all th e Distri cts of t he State and is enf orced through Regist rar.

(Deputy Commi ssioner ), Su b-Registrar (Tehsildar( Naib-Tehsildar)

(iii) Settlement.

The Settlement Department is headed by the Settl ement

Officer. He is assisted by the Assistant Settlement Officer, Tehsildar, Naib-

Tehsildar, Kanungo, Patwari & Ministerial staff: The Settlement Department

 1

worked as single unit till 1977 and thereafter it was bifurcated into two

Divisions i.e. Kangra Division and Shimla Division . Kangra Division comprises

Chamba, Hamirpur, Kangra, Kullu and Una districts whereas Shimla Division

comprises Shimla, Sirmaur, Solan, Bilaspur, Kinnaur Districts and Spiti Tehsil

of District Lahaul Spiti.

Settlement operation is ordered by the State Government.

Settlement Department is responsible for the following:

a. Survey of land and complete measurement of land in metric system.

b. Preparation of revenu e records.
c. Assessment of land revenue.

104 Staf f Strength :-

Revenue Department has sanct io ned strength of 8587

employees out of w hich 7244 posts are f illed and 1343 posts are vacant.

Staff positi on of the department at a glance give n at Annexure-"A".

CHAPTE R- 2.

Department of Revenue is perf orming it s fun ct ions by execut ing

var ious schemes of the Governm ent through its three major wings manned

by t echnical! non te chni cal manpower.

Functions of the Depart ment are admi'nistration of follo wing

Acts and Rules and pol icies there under. This includes review/ amend ment

of these statutes and policies.

~ H.P. Land Revenue Act.

~ H.P. Tenancy and Land Reforms Act.
~ H.P. Land Records Manual.
~ Settlement Manual.
~ Land Administration Manual.
~ Standing orders .
>- HP Lease Rules
.... >- Land Reforms Rules.
 1

The main object ive of the NLRMP is to develop a mod ern,

comprehen sive and t ransparent Land Records Mana gement system in th e

country w ith th e aim to imp lement the concl usive land-t itling system w ith

title guara nt ee by the end of th e < rve yea Plan.

St at e of Himacha due "w Implementing the modified

scheme in t hree districts Sirmou Mand snd Harnirpur dist ricts wh ere all

programme acti vities are t aken up. Ot hei dist ricts under NLRM P are to be

covered in a phased manner.

MAJOR COMPO NE NTS OF LRMP

1. Comp uterization of Laud Record (100% Central Sha re)

It is proposed t o complete t he Computerizat ion of all Land

Records, includ ing mutation, crop deta ils scanni ng and digitization of all

cadastra l maps.

2. Survey/re-su rv ey (50' " ntrat and State)

The survey/resu rvey usmg he latest ETS & GPS t echnology are t o

be ta ken up in a ph ased manner, beginning with dist rict s Sirmo ur, M andi

and Hamirpur and thereaft er scali ng it up to cover all districts.

3. Computerization of Regist r ation. (25:75 Cent ral & Sta le)

Computerizat ion of the regist rat ion process, valuat ion deta ils,

encumbrance data and integrat ion with land records on a uniform platform

with in th e Stat e.

4. Moder nization of Records Room (50:50 Centra l & State)

M odern arrangement" or torage· ret ention and preservation of

land records in much smaller space

 8

CHAPTER-4

TRAINING

-- 4.1 Introduction: • •
.
The rol e of th e Govt. extend s beyond the minimalist view of tax

collection and law and order enforcement. It extends to regulating the entire

economic and social process in the country. Manifold function s of the Govt. call

for increasing degree of specialization in modern skills and techniques: There is

a need for a capable administration in the services to achieve the ~arious

functions of the modern State. Public services should have an adequate
.
knowledge of the happenings and trends in the World, Country and the State.

These services should be equipped with modern techniques and knowledge in

public administration. Hence, there is a dire necessity fo r training the

members of public services in the latest modern management techniques and

too ls from t ime to ti me. Training should receive considerable attention to

make public services, bot h efficient and effective.

• •
A public servant should change his outlook and adjust the methods

of his working to the needs of new ti~es. Therefore, training is not only

necessary but is a conti nuous process with a view to keep abreast w it h the

changing techniques so as to ensure maximum .effi ciency in the public

administration.

Besides imparting pre-ent ry t raining to th e various fu nctionaries

of the Reven ue Administration, th ere. is a great need to organize Refresher

courses at District level on different revenue matte rs, right from patwa ri to

District level officers. During the course of train ing and refresher course, a

climate fo r a fre e exchange of opinion and experience is create d.

•
 9 ,
'.-,

Hithertofore no proper procedure was laid down for imparting

post induction training and refresher courses to the, various officers/ official

of the Revenue Department. To bring maximum efficiency,in the R~venue

'. . .
Administration, it was felt necessary to lay down procedure to impart such

training and to conduct refresher courses at RTI Joginder Nagar and

, '';

District Headquarters.

.cKeeping in view the above, the Deptt. feels the need for

providing comprehensive training to its Officers 'and Staff.

4.2 Objectives

a. To provide comprehensive training t o all the employees uf the

Revenue Deptt. ,
b. To bring efficiency and transparency in th e working of the deptt.
c. To improve service delivery system and provide quality services to
the general public.
d, To make the administrative services more responsible and
accountable.
e. To make govt. servant ca pable and efficient according to the
• needs of new tim es. •
f. To bring about change in th e behavior and att itude of t he govt.
servant to make th em people friendly.

4.3 Training Review Committee:-

.
The following Committee has been constituted to review the

work of training of the employees in Revenue Deptt:-

1. FC-cum-Pr. Secretary (Revenue) Chairman

2. Divisional Commissioner; Shimla Member
, 3. < Deputv'Commissloner, Shimla Member
4. Settlement Officer, Shimla Member
• 5. Director tand Records, H.P. , Nodal Officer
6. Additional/Joint /Deputy/Under Secy.(Rev.) Member Secretary
7. Representative of HIPA Member

:r _
 '-
10

The me eting of the Training Revie w Com mittee s ha ll ta ke place at

tw ice a year and w ill cons ide r th e following a pa rt fro m a ny other matters

- that ma y need its co nside rdt ton>

,
' Explore a nd suggest th e way s for prepa ring Tra ining manuals i.e
structure of training, syllabi of training, course material, pattern of
training for direct recruits, in service training etc.

'Annual Action Plan for the training . of employees for better

delivery of public services.

" Designate one of its office rs as Nodal Officer to be responsible for

reviewing a nd monitoring of the t rainin g plan.

4.4 T ra in ing Institutions

1. HP Institute of Public Admi nist rative(HIPA), Shimla.

2. Nat ion a l Institute of Disaste r Management, New Delhi.
3. HP Judicial Academy, Shirnla.
4. Reven ue Training Inst itute, Joginde rnaga r, District Mandi(HP )
5. Nat iona l Informatics Centre(NIC) Shim la iHP)

4.S Classi fication of Revenu e Offic ers/o t1icials

• •
(1) Officers (IAS/HAS not covered by this training manual),

I. Principa l Secretary
ii. Secretary/Add I. Secretary/Joint Sec reta ry! Deputy Secreta ry
iii. Divisional Commiss ioner/Deputy Commissione r/Director Lan d
Records/Settlement Officer.
iv. Addl. Deputy Commission er! AD M/ SDM
v. Addl. Di rector Lan d Records! Assista nt Settlement Officer
vi. Resea rch Officer
.vli. Tehsildar! Na ib,Te hsildar

(2) Officials

I. Superintendent Grade-I
II. Superintendent Grad e-Il/S r, Ass istant/Jr. Assistant/Clerk
IlL KanungolPatwari
IV. Process Servers, Jam adars and other Cla ss-IV st aff.
 11

CHAPTER-5

TRA INING NEEDS AND PLAN OF TH E DEPARTMENT

5.1 T r ai ni ng N eeds: •

The Department of Revenue is perfor ming diverse functions

whi ch are executed by Mohal, Settlement and Registration Wings of the

department. Various State as well as Centrally Sponsored Schemes are

execute d by the three wings of t he department. It is, therefore, essential

to upgrade the tec hnical as well as managerial! admin istration skills of the

emp loyees of the dep art ment th rough regular training program mes

specially framed on need basis of the employees. Besides, National Land

Records M odernization Programme (Cent rally Spon sored Programme) is

being implem ented by t he Depart ment . This is a high -t een and complex

progrim ne being Implement ed in the state whic n' aiJ ,I cation of

di r mol gv for followin jor com )

a) rrnput "ation of Land Records Including Dig, zauon I ~a(ja$ti'o'

Maps . •
b) <urvey/resurvey using modern technology sud as Electronic Total
Station (ETS) and Global Positioning System (GP5),
c) Compute rizat ion of Regist rat ion.

Post induct ion phase training and capacit y bui lding at every level of its

implementation is also req uired for t he effective implementation of thi s

programme.

5.2 Budget for training

As per th e guidelines of t he National Training Policy 1996, th e

specific earma rkin g of upto 1% of annual salary budget of th e each deptt.

under training head shall be done ' by th e Planning and Finance

Departments which shall not be divertible for any other use or purpose.
 12

To impart comprehensive training under NLRMP officials

engaged in Revenue, Survey and Registration activities will be associated.

The Govt. of Ind ia has deci ded to provide financial aid for creation of

NLRMP Centers/Cell. An amonut of Rs.196.00 lakh have been rele ased by

the Govt. of India t o RTI, Jogindernagar for creating of NLRMP Centre and

procurement of necessary hardware, software tra ining equipments etc. In

view of requirement discussed above, training to all revenue functionaries

on all aspects of the programme will be arranged at the RTI, Jogindernagar.

Necessary modern equipments (ETS/GPS / softwa re etc.) along w ith trainin g

mat erial and fa culty will be arra nged out of NLRM P funds provided for this

purpose.

5.3 Thrust areas for training

nfo m t i technology
)ig t zati of cadastral maps ( atio
v10der > vey equi pments (L nd "PS no
'1 »urvev
~pplicati"n softwa re (HIMfl lIMI HII\IRIS
IIIAKS HA)
• S. Serv ice delivery
• 6 Office pro cedur es and Rules
7. Revenue Law and procedure
8. Criminal Law and Court procedure
9. Settlement Training .
• 10. Disaster Management Trai ning
11. RTI Act and var ious ot her Acts/ Rules
12. Court procedu re

5.4 T raining M ethodology

Training shall be imparted at training institutions or at work

places at Distt. / Tehsil level w it h the aid of techni que like lectures, project s

prin ted material, modern equipments. These courses shall be got

conducted by professional organizations/ institutes ' as well as master

2 _
 13
J

trainers. The department shall evaluate participants under going trainings.

Their performance is expected to be reflected in their day to day working.

IWeightage will be given to good performance ftt the time of promotion.

5.5 Training modules of sponsored training programme for

Revenue functionaries organized . by Revenue Training
Institute Jogindernagar.
.
For imparting pre-entry training and refresher courses to

various officers/ officials of the revenue department to bring efficiency in

revenue administration, the process of training shall be as under:-

I. ENTRY LEVEL TRAINING

Pre-entry training to revenu e staff shall be more focu sed. To

achieve this field t raining w ill be arranged at t he RTI. Computer

fund amentals and deptt. specific applications will be integral part of the

trainin g.

.
Accepted Patwari candidates shall undergo training in the

Revenue Training Institute for a period of one year. Training/ Instructions

,
sha ll be impa rted in the fo llowing areas:-

1.1 PATWAR TRAINING:-

Instructions shall be imparted in the following subjects:-

1). lndu ctlon Programme.

1) Custom and Culture of HP, set up of Revenue Department,

Administration in State, Broad overview of HP Land Records
Manual, Settlement Manual & other important Revenue
Acts/Rules, Duties of a Patwari , Conduct of a govt. employee,
serv ice guarantee, public dealing. = 4 weeks.

-...
 • 14 .

2) Revenue Acts & Manuals

• (a) HP Land Records Manual
I

(b) Survey techniques and preparation of record during

Settlement (Appendix 7 of Settlement Manual).
(c) H.P. Land Revenue Act (Selected provisions)
(d) Other Revenue Acts/Rules ;8 weeks .

3) Mohal / Settlement trainings.

Survey by Conventional & Modern Techniques .

(a)
Preparation of record.
. (b)
(c)
Updation of records.
• Issue of extracts / cert ificat es etc.
(d)
(c)Preparat ion of various reports eg:jdemarcations,
Partition damage reports etc., Conduct of gard awari.
;14 weeks.
4) Com puter training.
Handling of relevant software's.
Working on computers- basic know ledge. ; 2 weeks .
5) Disaster Management. =4 week s. •
EXAMINATIO N:-

Revenue Training Institute "Shall conduct an examination on

completion of one year training. Detailed Marks certificate shall be issued

to the successful candidates by the Revenue Training Institute.

1.2 Attachment with Patwari Mohall Settlement:-

After completion of training at Revenue Training Institute,

candidates shall be attached with Patwari Mohal and Patwari Settlement

for a period of 3 months each.

 15

1.3 Training of Tehsildarl Naih-Tehsildar candidates ("A"

class/"B" class):-,
Every Tehsildar / Naib-Tehsildar candidates shall be required to
undergo following type of training:-

1. Revenue Training. =3 months.

Training at the Revenue Training Institute,

Jogindernagar for a period of t hree months on the same lines
on which Patwar candidates are trained (including Acts/ Rules/
Service Rules/Settlement Trg. & computer basics).

2. Settlement Training. . =3 months.

Eve ry Tehsildar / Na ib-Te hsilda r can didate shall unde rgo

settlement t raining for a period of three months in t he
Departme nt of Settle ment. The pro gramme of Settleme nt
Training shall be same as prescribed for 1 patwa ri ca ndidate

. . '
but for a duration which wil l be t hre e mon ths . Thev shal l
.
prep a re record of an estate consist ing of 200 Kh. Nos. Apa rt
from the settle me nt tra ining prescribed for Patwa ri cand idate,
every ca nd idat e shall lea rn the following wo rk:-

a. Final attestation work of an estate with Settlement Field

, Kanungo;
b. Final attestation of an 'estat e With Settlement Naih-
, Tehsildar;
c. Acquaintance an d knowledge of Forec ast Report;
d. Knowledge of assessment of land revenue and writing of
Assessment Report;
e. Acquaintance and knowledge of writing of Settlement
Report;

~,
 16

3. Examination

To pass the prescribed Tehsildar's/ Naib-Tehsildar' s

Departmental Examinat io n within t w o years of his acceptance
t
of the post.

" Provided that the Financial Commissioner may allow

ano t her chance to pass the Departmenta l Examination".

Every Tehstldar/ Nalb-Tehslldar candidate shall be requ ired to

undergo reven ue t raining in a district for a period of 6 mont hs as per
progra mme t o be draw n by the Collector w hich shall be bifurcate d in th e
following ma nner:-

I Capacity Period Tra ining Programme

I As pat warl 3 months i) Preparation of [amabandis
ii) Writ ing of Khasra girdawari
iii) Inspection of Girdaw ari
I iv) Preparat ion of jin swar
I v) Preparation and Ame ndment of Fa rd

I Bachh
vii Entry of mutation
vii) Completion of Lal Kitab
viii) Prepa ratio n of Electoral -rolls I
• ix) Any other work assigned bv t he Directo r
• RTI
x) Independent charge of patwar circle
As Fie! d Ka nungo 1 mont h Ca ndidates shall deal with t he following
work as Field Kanungo:-
ilPartit ion, encroachm ent , demarcation
cases;
ii)Delivery of possession
-iii) Checking of Girdawa ri work
iv] Allestation of jamabandi.
v) Independent charge of Field Kanungo
As Office Kanungo 15davs Cand idates will be acquainted with work of
. office Kanungo Branch . .Independent
charge of Office Kanungo. ..
Attachment w ith 1 mo nth .Candidaie shall learn about:-
Tehsildar i) All types of Revenue
. cases includ ing
attesta t ion of mutation
inde penden t ly
 17 .
- j

ii) Revenue Accounts

iii) Registration work
iv) Emergency Relief work
I v) Treasury work
vi) General Administration and st udy of
various office branches of t ehsil
vii) Recovery
ix) Any other revenue mat t ers
Atta chment w it h 15 days Candidate will acquaint him self with the
S.D.M duties and functi ons of an Executive
Magistrate required t o be discharged in
the maintenance of law and order and
other allied functio ns und er CLP.C.

5.6 Settlement/Revenue training to Statistica l Assistants IAROsI

Research OfficeJ;S/ Asst. Research Officers/ St atist ical Assistan ts

of Revenue depart ment may be imparted pre limi nary Reven ue and

Settlement t raini ng t o acquaint th emselves w ith Revenue /Settlem ent / ICT

work fo r a period of six months in phased manner. The train ing programme

shall be chalked out by th e Direct or Land Records, H.P. Refr~sh er cour ses

plan is attached at Annexure-B.

5.7 Formulation of Annual Training Plan :-

Annual trainin g plan shall be form ulated every year before

31" March. At least 20% of all categori es of employee shall be imparte d

training every year, At the beginning of finanCiai year th e relevant trainin g

institut es shall be approached by t he Nodal Officer of the Department t o

. .
formulate tra ining : modules and finalize Schedules for variou s training

courses. Suit able training inst itutes have been identified for t his purpose.

\
 18

5.8 Training Plan and targets for year 2012-13.

A training plan for department of Revenue for th e year 2012-

13 has been prepared, i1, view of imp lementation of National Land Re~ords
Modern ization Programme (NLRMP) and targ et, fi xed in Result Frame Work

Document (RFD), as per the needs and requirements of the department.

The department is im plementing various e-governance applicat ions up to

tehsil level. In order to overcome the ini tial bottlenecks for the smooth

running of Tehsil / Sub Tehsils level, basic computer training as well as

appli cat ion software training to more th an 50% field staff has already been

imparted out of scheme funds . One week training at regular intervals to left

out staff wi ll be arranged at District HO/HIPA/ Regiona l Ce nt er.

In addition to training at HIPA in Govt . sponsored courses,

Depart mental tra ining/ref resher courses to 2790 Revenue Officers/ officials

will be arranged by t he Revenue Department during t he year 2012-13.

Training/ refresher course plan, modules, dura tion of training,

det ails of participants and venue of t raining prog ram mes for Tehsildar/

Naib Tehsildar and Patwari/ Ka nungo are atta ched at Annexure-' C' & 'D'

respectively.

5.9 REFRESHER COURSES.

All the ADMs in all the Districts (except LlSpiti and Ki~nau r) and

ADC Shimla and Kangra are t he District Training Co-ordinators appointed by the

H.P. Institute of Public Administration. The Deputy Commissioner shall organize

Refresher Courses after every quarter to various revenue functionaries on

various subjects mentioned below in consultation with

, the District Trainin g
Co-cordinators.
 19

GENERAL COURS ES:-

I. Computer Awareness

II. Office Aut om at ion Tools viz MS Word, Excel and Power
Point

III. Internet and usage of e-mails

APPLICAn ON SPECIFlC:-
I. Him Bhooni i Software
II. HimRis (Registration of vari ous deed s)
III. E-Pran ,an (issuance of Certi f icates)
IV. Digitization of cadastral Ma ps and updation t hereof
V. Use of GPS and ETS
VI. Oth er applications as required

REVENUE ISERVICE MATfERS

I) Importance, up-dat ion and maintenanceof land Records;
ii) Preparation of jamabandi, khasra Girdawari, Tatima Shajra, partition
papers.
iii) Aglicultural, Minor Irrigat ion & Human Censuses
iv) All types of Agricult ural Statisticsand returns

v) law of Mutations

vi) Various Acts relating to revenue matters like H.P. land Revenue Act
and Rules, H.P. Tenancy and Land Reforms Act and Rules, H.P.
Village Common lands Vest ing and Ut ilization Act and Rules,
Ceiling on land Holdings At! etc.

vii) H.P. land laws

viii) Relevant chapters of HP.l.;lnd Records Manual, Settlement Manual

and land Admin istration M anual

ix) lmportant standing orders of H.P. Financial Commissioner

(Revenue)

xl Leave Rules, Conduct Rules, TA Rul es, LTC Rules, GPF Rulesand
Pension Rules.

-
.
••
•• • 20
•• xi) Public dealing, motivation, courtesy and role of Patwaris and
• Kanungos in maintenance of land Records

xii) Any oth er Revenue matter which may be deemed necessary by the
•• •
Deputy Commissioner orTraining co-ordinators:-

•• As per the requirem ent of the field offices, s ufficient number

of employees of th e department shall be sponsored fo r each refresher

course.

5,10 Training modules of sponsored training progra mme for

Revenue field fnnctionaries and Ministerial sta ff organized
by HIPA.

Depart ment of Revenue consists of 7244 employees against

sanctioned strengt h of 8587 from Class-I to Class-Iv catego ries. 85% of

empl oyees belong t o Class-Il, IJJ & Class-IV categories. Various mod ules

have been devised and adopted in consultatio n with rlIPA, Fairlaw ns,

Shimla for upgradat ion of technical and admi nist r ative skills of t he

empl oyees of the dep artment. Some common t raini ng modu les for all

categori es ot . m ployees have been listed at Annexure-'E' w hich w ill help

tra ining manager to plan for t raining of various categories year after year in

consonance wit h annual training plan. The officers lofficials shall be

sponsored to attend vari ous t raining progra mmes designed by HIPA for

such a dura tio n as fi xed by HIPA.

** •••
, '
ANNEXURE-" A"
Latest position of sanctioned postsl vacant posts i n Revenue
Depa rtm ent.

~. N . Designation of posts. Sanctioned Filled-up Vacant

. I
I oosts.
t District Revenue Officer 21 20 01
2. Tehsildar 126 126 --
3. Conso lidation Officer 07 05 02
4. Assistant Consol idation 18 18 --
Officer
5. Resea rch Officer 02 02 --
6. Assistant Research Officer 08 06 02
7. Naib Tehs ildar 176 154 22
8. Kanunao . 711 701 10
9. Patwari . 3219 2752 467
10. Casual Patwari . 144 144
II. [Link].1 16 13 3
12. [Link]. II 158 152 6
13. PA
--- - 19 16 3
14. [Link] Steno/[Link] 37 21 16
Sle no
15. Steno-typist 80 57 23
16. [Link]. 424 410 14
17 .[Link]$[Link] 1278 889 389 II
18. Drauqhtsman 1 - 1 -- I
19 Driver 122 113 9
20. Gastetnor operator 3 3 - 1
21.
22.
Statistical Assistant
File Fetcher
• 13
3
3
2
10
I
I
23.
24.
Daftri
Jamadar
62
,118
58
113
4
5
I
25. Process Server 297 217 30
26. Peon 1049 817 232
27. Chowkidar 68 65 3 _ .
28. Mali 8 7 I
29. Chowkidar-cu m-Mali 6 4 2
30. Mali-cum-Chowkidar 4 4 -
31. Mali-cum-Sweeper I 1 -
I (Hamirpur)
32. Sweeper SO 35 15
33. SweeperCPart time) 14 13 I .
34. Frash I -- .I
35. Basta Bardar 6 4 2
36. Forest Ranoer 2. I I
37. Forest Guard 6 3 3
.'
38. Maooe r 3 1 2
39. Reaular Chainmen 302 290 12
40. Bhoti Teacher (I.&S) 1 1 -
41 BarberCL&S) 1 I --
42 Watemnan 2 1 I
Tota l :- • 8587 7244 1343
_. W 1

r
 I
Annexure-B

Refresher Courses Plan for Research Officer/Assistan t Research Officer/Statistical Assistant the year 2012-1 3 \
Refresher Courses:-
<,

. Department. Module ! Duratio n

, of
No. of
batches
Tot al
participants
Training place .

." 1- co urse

-, , Land Records. (A) Revenue matters co urses

mentioned in pan 5.9 of training
1 w eek 4 23 Districts Headquarters.

'., - manuaL
L: i) Important updation and
I[' ii)
maintenance of Land Records.
Preparation of [amaband i,
II" Kha sra Girdawari, Tatima I
Ir' iii)
Shajra, pa rtition papers.
Agriculture, Minor Irri gation
I
. .
II & Human Cens us es .
iv ) All types of Agricultural
I

II Statistics and returns.

II v) An y other Revenue matter
-which may be deemed necessary
I
I,
II by the DLR or Training
.

II , Coordinator.
(B) rcr Training 1 w eek 4 23 Distt. HQ /HIPA
I, L Computer Aw areness Regional- Cen tr~s .
2. Office Automation Tools viz
MS Word , Excel and Po wer
~

Point. ,

3, Internet and usa ge of e-m rils.

4. N eed of Computerization of I I
,
. Land Record s, De mons tration I I I
I
of Himbhoomi SW in gene. al
.mod ule.
II
_ _ _ __ _ _ L.._ ~
-

l parncrpants. I
 •

l
(c) Ad m inistration training 1 week 4 23 HIPA
1. Efficiency in Administration
2. Financial Administration and
service matters (Cash Book, Leave,
Pension, GPF,TJl. Rules etc.]
I
3. Right to information Act, 2005
4. The H.P. Right to information
Rules, 2006.

***.*.

_,-_P. IClpallls' - _
 I
1
Annexure-C \
Refresher Courses Plan for Tehsiidar/Naib Tehsildar for the year 2012-13
Refresher Courses:-

- Deptt. M odule D u ration

of
No. of
batches
Total
participants
Training place.

course
Settlem en t Survey with FrS, GPS, & 2 week 2 46 Survey site m : Distt.
updation of Maps. Sirmour Mandi &
Course contents. Hamirpur with 30 ETS 9
1. Surve ying & GIS con cept s GPS
i. GP$ basics
Ii. GPS & Surveying
-
2. Tot al Stat io n and its a pplicat io n
[Link] Station basics
I
[Link] ng procedure
[Link] work & da ta colle ction
[Link] to do Geo-ref erencing
[Link] data processing & Mapp ing
[Link] processing work at central
, ,
lo cation

Moh.! Survey with ETS, CPS updation 1 week 4 60 HIPA

of Maps through Bhu-Naksh a
- software
, .

Training in scanning, 1 week One 71 44 Tehsil/ Sub-Tehsil

Digitization and updation of ba tch in • HQ of four Pilot
records of Rights through Bhu- each Districts.
Naksha Software. tehsil

__________' - -OarlIClnants - - - - - - - - - - - - - - - -
~:

~~ ~

~~
. Efficiency in Administra tion, r -- 1 wee~tch 64 Himachal Pradesh
t~ Financial an d service matters Institute of Public
(Cash Book, Lea ve Pension, . A d ministration
t~
G.P.F., T.A Rule s etc.) CCS (HIPA) .
~~

.......-
f~

-
(CC A) Rules and con duct Rul es
Regarding issue of differen t
Cettificates(Chapter 28
HPLRM) Right to Infor mation
Act, 2005 The H.P. Right to
of I
...'-
'- information Rul es 2006.

Disaster Management
.
1 week 3 batch 24 National Insti tute of
Disaster Management
. New Delhi
All kinds of Rev enue matter I .
1 week I 6 ba tch 60 Districts He adqua rters
'courses mention ed in pa ra 5.11
of training manual.
.
~---
CPC and C'.P.c. 1 week 6 batch 60 H.P. Judicial Academy
~
Need of Com puterization . 1 week 6 batch 60 District H ·Q/HIPA
Demonstration of Htmbhoomi Regional Centres.
SW in general Module, Feed in g
of Shajra Nasab, [amab an di
Module, Queries/ clarificati on
on mutation Module. Record in g
& Clubbing of Khe w at & I
- Khatoni. ' Creation of N ew
[amabandi after' Mutation.
Nakal & Data porting Module
integration of Land record s w ith I
HimRis software.
.
I
" . ,. 1
I

1 _
-,,_.p'anICI ants.
 1
Efficiency in Administration 1 week 6 batch 60 H imachal Pradesh
Financial and service matter s Institute of -Pu blic
~~ (cash Book, Leave, Pension, Administration (HIPA).
• GPF, T.A. Ru les etc.)
~.
~ CCS(CC&A) Rules and conduct I
Rules ragarding issue of
~~ different certificates.
r_ Right to informa tion Act, 2005
r~
.... The HP Righ t to Informa tion
Rules, 2006.

•••••

I
,

• ,
I
~

~ Annexure-D
· Refresher Courses Plan for Kanungo/ Patwari fo r th e year 2012·13 \
•
• Dep tt. Module
.
.Duration
of cou rse
No
batches
of Total
participants
Tr aining place.

-• and time
schedule
·• Settlem ent Survey with ETS, GPS, & up dati on of 1 w eek 4 Batches 633 Survey site in Distt.
·• Maps.
Course contents.
(Time
schedule to
Sirmou r Mandi
Hamirpur with 30 ETS
&

·• .l. Surveying & GIS'concep t s be fixed 9GPS

-• i. GPS basics
ii. GPS & Surveyin g
2. Total Station and its application
during
actuai field
survey
'I
- i.
ii.
Total Stati on basics
Operating procedure
ope ration)

iii. Field wo rk & data co llectio n .

iv. How to 'do Geo-referen cing
v. Field data processing & Mapping
vi. Post proces sing wo rk at centra l
locat ion
3, Bhunaksha softw are •
i. Introdu ction to Bhunak sha
software.
ii. Hands on Bhunaksha softw are.
Mohal A) Survey with ETS, GPS upd ation of 1 week 11 720 RTI Iogtnder Nagar
Maps through Bhu-N aksh a software
Course contents
1. Surveying & GIS concepts
2. GPS bas ics I,
I
3. GPS & Surveyi ng
B) Total Station 'and its application
I
- L Tota l Stat ion basics I ,I,
~. ,
ii. Ope rat i ~g pro ce du re
iii. Field work & dat a co llect io n ,
,
 I
. - , I
.. iv. How t o do Gee-referencing
v. Field data processing & Mapping

.. ,
vi. Post processing work at centr al
location
.. C) Digitization of Cadastral Maps & 1 week Two 720 44 Tehsil/ Sub-Tehsil
.. u pdat io n of Ma ps with Bhuna ksha batches In
-cach tehsil
H.Q of four Pilot
Districts.
..
software
Course contents
Dates to be
1. Objectives of Digitizati on of cadastral fixed by
Maps Tehsildar
2. Methodology concerned
3. Stepwise description of work
4. Process of Digitization
5. Input & out put .
6. Matching/m erging of the sheets
7. Check list/ quality checks for ensuring
. quality. .

- 8.
9.
Introduction to Bhunaksha softw are.
Hands on Bhunaksha softw are.

I
 D) Computer Training 2 days 2 Batches 450 District HQ/ Himachal

, a) Computer Awareness In each Pradesh Institute of

,
distritt. Publ ic Administration
1) Introduction to Computer (H IPA) Regional
2) Office Automation Tools (MS Word, Centers.
Excel and Power Point)
3) Inte rnet Usage of e-mails . I
b) Application Software 4 days

i) Him Bhumi & HIM RIS Software

Demonstration of Himbhoomi SW in I
general Module, Feeding of Shajra I
Nasa b, Jamabandi Module, Queries/
clarification on mutation Module.
Recording & Clubbing of Khewat &
• Khatoni . Creation of New }amaband i
afte r Mutation. NakaI.
Data porting Module integration of
Land records w ith Hi mris software.
ill E-Parman issuance of vari ou s kind s of
certificates through e-parman software .

E) Revenue/Service matt er
i) Importance, up-dation and maintenance of 2 weeks 11 batches 400 RTI Jogindarnagar.
Land Records; (At least
ii) Preparation ofjamabandi, khasrn one batch
Girdawari, Tatima Shajra, partition iil a
paper». month)
iii) Agricultural, Minor Irrigation & Human
Censuses. '
iv) All types of Agricultuml Statistics and
• returns.
 .
. v) Law ofMutations.
.
;i) Various Acts relating to revenue matters
•
•
like H.P. Land Revenue Act and Rules. HP.
Tenancy and Land Reforms Act and Rules;
H.P. Village Common Lands vesting and
Utilization Act and rules, Ceiling on Land .
Ho ldings Act etc.

vii) H.P. Land Laws.

viii) Relevantchapters ofHP. Land

Records Manual, Settlement Manualand Land .
Administration Manua l.
ix) Important standing orders of H.P.
Financial Commissioner(Revenue)
x) Leave Rules,ConductRules, TA Rules,
LTC Rules,GPF Rules and Pension Rules. .
- xii) Public Dealing, motivation, courtesy and
•

role of patwaris and Kanungos III I

maintenance of land Records. I
• xiii) Anyother Revenue matterwhich may be
deemed necessary by the Deputy Commissioner
• or Training Co-coordinator. . .
• Total 2923
•
-*****

--_ .,." . " ._- - - L

 ~I

Annexure-E

TRAIN ING MODULES FOR M INISTERIAL FUNCTIONARIES

, Aims & Objective I Participation level
Training Cou rse

.l " Office Procedure To ' make the participant aware of Class-I & II
Financial Financial Admi nistration System,
Administration Centre State Financial Relations
• .. Noting & Dra fting and Reso urce Shari ng, Budgeting
• Disciplinary . and Acco unting In Govt., Stores
Proceedings / Conduct Management 10 Govt., Aud it, its
Rul es / Departmental importance and tole of CAG .with
Enquiry respect to audit , Financ ial Control
system III Government, .
Parli amentary Financial Control
and to equip the participants with
CCS (CCA) Rules and PWD
(People With Disability) Act.

• Commun icat ion and • To improve performance and Class I & II

•• presentati on skill understanding human I
behaviour.
•• I •
, To unde rstand the
•• communication
identifyin g
proces s;
communication
I

,• problems and outlining 'ways to

improve.
• To know more about inter
per sonal communication, its
goals, outco mes, problems and
strategies for improvement.
I,
To acquaint them with the
PWD (Persons With Disability)
Act.
Protection of Consumers • To generate awa reness of Senior and Mi ddle
Rights Consumer Rights among ' level officers. I
participants.
• To acquaint participants with II
the provIsIOns of consumer ,
pro tection laws including the !
duties and obligations of civil
servants especiall y those
. dealing with the provisions of
public service.
• To acquaint them with . the I
I
PWD (People With Disability) I
Act. -.J

."-- - - -
.-
•
 ...
Good Governance . • To apprise the participants with Senior and Middl e
the concept and emer ging level officers !
trends in Good Governance
• To highlight .the need for
improved Governance in the
changing economic 'and social
circum stan ces.
• To acquaint them with the
PWD (People With Disabilit y)
Act.
Right to Information Act, To equip the participants with t he Class-! & II
2005 PIO's I APIO's
••
concept of Right to Information
Act, 2005. Appellate Authorit y.
• Gender Sensitization and
women employment
• To expose the participant s to Class-! & II
the concept of "Gender" an d its ,
importan ce in development
• To sensitize particip ant s
toward s gender co ncerns \\'ith a
view to strengthening their
• co mpe tency to promote ge nder
eq uality and sharing of spa c em
developm en t
I
To acquaint them with the
• PWD (People With Disab ility) . I·
•
< Stress Management
Act.
To acquaint participants with Senior & Middle
-
:i
• the work oriented stress. leve l offi cers
'" To a cquaint the officers with
the techni ques of relief f rom
•
Stress.
pre pare
• To mentall y
parti cipants In coping with :
I
stress. ,
Training on effective • To analyze the process of Class -! &II -1 I
leadership and clari ty. decision making in govemm ent
and in corpo rate organ izatio ns.
• To make decision more rati anal ,
and acceptable to those' who are I
affected by them.
• To look at the obstacles tha t
comes - in way in sol vmg
organ izational problems. '-
• To acquaint them with the
PWD (People With Disabi lity)
Act.

~-- ~- .-~
. - .
 • Training on Importanc e To make participants understand C lass-I & II
of eth ics and valu e! importance of ethical conduct
personal re- behavior at work place .
engm eenng. • To mati vAte participants to
• Citizen charter and make ethical discussions &
respon sive bring certain posit ive changes
adm inistration in one's life .
• To change one's existing habits
& bring change in the way we
want ourselves to be in order to
be more fruitful to society.
• To explain concept of the
Citizen Charter.
To list out salient feat ures and
•
principles of Citizen Charter.
• To identify areas and
appl icabi lity of Citizen Charter.
(With Practical Exercises)
E-Govemance and Infonnation Technology

Advance Computer T~ app rise the officers with the I C lass- I. II & III
training Programmepotential of ICT Tools and
(Power Point. Internet and
Technology for effec tive and I
applications) effi cient utilization in E-led
c. Gov em ance.
To famil iarize and apprise the I
O
.
ass- I}i &ill
Basic Computer training
c. I programme on MS word / part icipants with the basics of \ --

c. I MS Excel & Internet. computers and to impart them

necessary sk ills to work on office I
I automat ion. tools ava ilable under
Windows. Special emphasi s to web
based programme handling &
re atdin e-tenderin .

•••••