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SAP Ariba Sourcing and Procurement for Public Sector in SAP S/4HANA (PPS)
PPS Customer Test December 2024 – Create a Contract Hierarchy
Disclaimer

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All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers
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making purchasing decisions.
1. SCOPE AND PREREQUISITES............................................................................................................................ ERROR! BOOKMARK NOT DEFINED.
2. MASTER DATA SETUP AND CONFIGURATION................................................................................................. ERROR! BOOKMARK NOT DEFINED.
3. GLOSSARY........................................................................................................................................................... ERROR! BOOKMARK NOT DEFINED.
4. SCENARIO 1: COPY AND CREATE PURCHASE CONTRACTS FOR CONTRACT HIERARCHY CREATION. ERROR! BOOKMARK NOT DEFINED.
5. SCENARIO 2: CREATE CONTRACT HIERARCHY............................................................................................. ERROR! BOOKMARK NOT DEFINED.
6. SCENARIO 3: CHANGE CONTRACT HIERARCHIES.........................................................................................ERROR! BOOKMARK NOT DEFINED.
Testing for SAP Ariba Sourcing and Procurement for Public Sector
in SAP S/4HANA (PPS)
1. Scope and Prerequisites

Test case ID CDTC_POST_30

Test Case Title Create a Contract Hierarchy

Description The purpose of this test case is to Create a Contract Hierarchy and arrange
the related contracts in a hierarchical sequence.

Scenario and Scope  Create Contract Hierarchy and Add Root Contract
Overview
 Add Child Contracts.

 Change Contract Hierarchy and Remove a Child Contract

Focus of this Test case Manage Contract Hierarchies App

Prerequisites &  Access to Manage Contract Hierarchies App

Preparation

Required Knowledge and Purchase Contracts and understanding of the Purchasing for Public Sector
Skills features

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 2. Master Data Setup and Configuration

Terms Description

System PPS/030

FLP URL https://pps-030.devsys.net.sap/sap/bc/ui5_ui5/ui2/ushell/shells/abap/

FioriLaunchpad.html?sap-language=EN&sap-client=030https://pps-
030.devsys.net.sap/ui#Shell-home

Company Code 9000

Purchasing Entity Purchase Org: 9000 / Purchase Group: 901

Account Assignment Cost Center (1)

Category

Cost Center 10000

Fund Center 10000 (auto populated)

GL Account 6100.3110 / 6100.2610 (auto populated)

FUNDS 0100DA (auto populated)

Commitment Item 2610

Plant 9000

Suppliers U21-S001, U21-S002, U21-S003

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 Terms Description

Material U11-M001, U22-M009

3. Glossary

Terms Description

PC App Manage Purchase Contracts – Public Sector

PR App Manage Purchase Requisitions Fiori Application

PPR App Process Purchase Requisitions Fiori Application Aka Sourcing Cockpit

PO App Manage Purchase Orders Fiori Application

PC Purchase Contract

PO Purchase Order

PR Purchase Requisition

AA Account Assignment

FM Funds Management

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Details about planned features can be found on the SAP Roadmap Explorer.
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 Terms Description

FLP SAP Fiori Launchpad

Itemset A collection of items that are created together.

Material A physical product that can be ordered and consumed.

Service Item A service that can be procured or availed and consumed

Free Text Items Items requested without referring to the SAP material master.

Enhanced Limits A part of lean service procurement, in SAP, an enhanced limit is an item
category in a purchase order that defines a maximum amount for ordering
unplanned services. It is used to simplify the service procurement process
and make it more transparent.

Overall Limit The maximum value that the total of all unplanned services (or the value of
the material) covered by the document item may not exceed. When services
performed are entered in service entry sheets (or at the time of goods receipt
in the case of materials), the system checks the entered values about
adherence to this maximum value. If the overall limit is exceeded, it issues an
appropriate message.

Expected Value The value that the unplanned services (or the material) covered by this item
are not expected to exceed.

Schedule Line A schedule line is the division of an item in a purchase order according to
date and quantity. For example, if the total quantity of an item can only be

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 Terms Description

delivered in four partial deliveries, the purchase order item contains four
schedule lines with the appropriate quantities and delivery dates.

Goods Receipt A goods receipt (GR) is a document that records the receipt of goods into
inventory. It confirms that the goods ordered have been delivered and
accepted by the company.

Invoice Receipt An invoice is a document issued by the vendor requesting payment for goods
or services provided. It details the items delivered, their prices, and payment
terms.

OpenText Workspace A tool that allows you to manage content, data, people, and tasks for a
business project or case. It integrates data from various systems to provide a
comprehensive view of a business object.

Pricing Arrangement A pricing structure with a defined pricing component, Item Amount is
calculated as the sum of all pricing components.

Manage Service Entry A standard Fiori Application to record planned and unplanned services by
Sheets Fiori Application creating service entry sheets and manage these service entry sheets as a
purchaser.

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Details about planned features can be found on the SAP Roadmap Explorer.
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 4. Scenario 1: Copy and Create Purchase Contracts for Contract Hierarchy Creation

Contract hierarchies in purchasing involve structuring agreements between suppliers and buyers at different levels, where a "parent" contract could
define overarching terms, and "child" contracts inherit and specify additional details tailored to specific needs. This structure ensures consistent
compliance with master terms while allowing flexibility for localized or specialized arrangements.
Within this test case you can test a first lean version of the envisioned contract hierarchy functionality. You will create a contract hierarchy with one
“parent” contract where three sub-contracts are added. Contract Hierarchies can be used for reporting purposes e.g. to get an overview of the
consumption of all related contracts.
In a first step the required contracts need to be created via copying the contracts from provided templates.

App Name: Manage Purchase Contracts

Ste Action Reference Screenshot Result

p
No.

1 Navigate to The
the Fiori system
Launchpad must
and click redirect
Manage the user
Purchase to the list
Contracts – page of
Public the
Services purchase
contracts
.

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 App Name: Manage Purchase Contracts

2 Enter the The

template system
contract must
460000496 display
5 in the
Purchase template
Contract contract.
and click
Go.
Click Copy.

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 App Name: Manage Purchase Contracts

3 The
system
Change the
must
purchase
allow you
contract
to copy
description
and
with <your
create
ID> and
the new
input the
contract.
information
similar to
the one in
the
screenshot.
Click
Submit to
submit the
purchase
contract.
Note the
created
purchase
contract
number.

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 App Name: Manage Purchase Contracts

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 App Name: Manage Purchase Contracts

4 Create The
another system
purchase must
contract. display
the
Enter the
template
template
contract.
contract
460000496
6 in
Purchase
Contract
and click
Go.
Select it
and click
Copy.

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 App Name: Manage Purchase Contracts

5 Change the The

purchase system
contract must
description allow you
with <your to copy
ID> and and
input the create
information the new
similar to contract.
the one in
the
screenshot.
Click
Submit to
submit the
purchase
contract.
Note the
created
purchase
contract
number.

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 App Name: Manage Purchase Contracts

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 App Name: Manage Purchase Contracts

6 Create a The
third system
purchase must
contract. allow you
to copy
Enter the
and
template
create
contract
the new
460000497
contract.
6 in
Purchase
Contract
and click
Go.
Select it
and click
Copy.

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 App Name: Manage Purchase Contracts

7 Change the The

purchase system
contract must
description allow you
with <your to copy
ID> and and
input the create
information the new
similar to contract.
the one in
the
screenshot.
Click
Submit to
submit the
purchase
contract.
Note the
created
purchase
contract
number.

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 App Name: Manage Purchase Contracts

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 App Name: Manage Purchase Contracts

8 Create a The
fourth system
purchase must
contract. allow you
to copy
Enter the
and
template
create
contract
the new
460000496
contract.
8 in
Purchase
Contract
and click
Go.
Select it
and click
Copy.

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 App Name: Manage Purchase Contracts

9 Change the
purchase
contract
description
with <your
ID> and
input the
information
similar to
the one in
the
screenshot.
Click
Submit to
submit the
purchase
contract.
Note the
created
purchase
contract
number.

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 App Name: Manage Purchase Contracts

5. Scenario 2: Create a Contract Hierarchy

Prerequisites:
 Purchase Contracts created in Scenario 1 (PC Numbers noted down by you)

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  Access to the Manage Contract Hierarchies app
After creating the purchase contract in Scenario 1, a hierarchy will be created.

App Name: Manage Contract Hierarchies

Step Action Reference Screenshot Result
No.
1 Navigate to the The system
Fiori launchpad must redirect
and click you to the list
Manage page of
Contract Contract
Hierarchies – Hiearchies.
Public Services

2 Click Create to
create a new
Contract
Hierarchy

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 App Name: Manage Contract Hierarchies

2 Enter The system

Hierarchy must create
Description a new
<your ID, New contract
Office Building hierarchy
NSQ>. object in the
draft mode
Enter Root
and add the
Contract -
root contract
Contract
as the first
Number
line in the
created in
hierarchy
Scenario 1 –
table.
Step 3

Click Continue.

3 Select the Root The system

Contract and inserts a
Add a Child child row to
Contract by input the
clicking the child
Create button. contract.

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 App Name: Manage Contract Hierarchies

4 Enter Child The system

Contract 1 - adds the
Contract entered
Number contract as
created in the Child
Scenario 1 – Contract.
Step 5

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 App Name: Manage Contract Hierarchies
5 Select the Root
Contract and
add a Child
Contract by
clicking the
Create button
again.
Enter Child
Contract 2 -
Contract
Number
Created in
Scenario 1 –
Step 7.

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 App Name: Manage Contract Hierarchies
6 Select the Root
Contract and
Add a Child
Contract using
Create Button
again.
Enter Child
Contract 3 -
Contract
Number
Created in
Scenario 1 –
Step 9.

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 App Name: Manage Contract Hierarchies
7 Save the The system
contract must save
hierarchy by the newly
clicking the created
Save button. contract
hierarchy.

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 App Name: Manage Contract Hierarchies

6. Scenario 3: Change Contract Hierarchies

After creating a contract hierarchy it is possible to adapt this hierarchy based on your needs or in case of changes.

App Name: Manage Contract Hierarchies

Step Action Reference Screenshot Result
No.
1 Launch the The system must
Manage Contract display the created
Hierarchies app hierarchy ID and
and search for the navigates to the
Hierarchy ID Hierarchy object

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 created in page.
previous
scenario.
Click the
navigation icon to
navigate to the
object page.

2 Click the Edit The system must

button to change enable the user to
the hierarchy. maintain the
Hierarchy.

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 3 Select the The system
highlighted moves the
electrical contract Electrical Contract
node and click node to under the
Cut. Brick and Wall
Contract node.
Next, select the
Brick and Wall
Work contract
node and click
Paste.

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 4 Click Save to The system saves
save the changed the changed
contract contract hierarchy.
hierarchy.

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 6 Navigate to the The system must
root contract by navigate to the
clicking the Manage Purchase
contract link. Contracts app for
the clicked Root
Contract.

7 Check the
Hierarchy ID Field
updated in the
root contract.

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