Nikita J Rathod
Mobile: 8657390923
Email:- [email protected]
[email protected]
CAREER OBJECTIVE
● To leverage my abilities, skills and knowledge for growth of myself in pursuit to the growth of
my organization / institution.
STRENGTHS AND ABILITIES
● Pursing MBA – Finance from Sydenham Institute of Management Studies
● Completed Master in Commerce with 66%
● Completed Bachelor in Management Studies with 72 %.
● Research Paper Presentation in National Conference on Micro Insurance Indian Perspective.
● Always ready to learn new things and tasks for giving efficient and effective performance
EMPLOYMENT HISTORY
Tarkett
Start Date:- September, 2019 till date
Position Title:- Admin Manager
Job Responsibilities:-s
Office Administration & Facility Management:
● Oversee daily office operations to ensure smooth functioning of facilities.
● Manage housekeeping staff and pantry operations to maintain hygiene and efficiency.
● Ensure a well-maintained, organized, and secure workplace environment.
● Manage water, phone, electricity, etc. related needs of the organization
● Co-ordinate and Co-operate with all staffs executives, supervisors, & company staffs and resolving
day-to-day
● Maintain petty cash book and authorize payments done by cash by making entries under appropriate
account head of the book
● Preparing MIS report as per management requirement.
● Office Supplies and Inventory:Manage and monitor office supplies, ensuring adequate stock levels
● Implement inventory control measures to optimize resource utilization
Vendor & Asset Management
● Negotiate and manage contracts with service providers (security, housekeeping, IT, etc.).
● Maintain an inventory of office assets and ensure timely maintenance and repairs.
● Handle all Annual Maintenance Contracts (AMCs) for office equipment, IT infrastructure, and facility
services.
● Prepare and process purchase proposals for approvals
● Preparation of Purchase order and coordinating with vendors for our groups of companies.
● Coordinating with vendors and supervisor for delivery of material at site
● Negotiate contracts, review service agreements, and ensure compliance
Travel & Visa Management
● Organized end-to-end domestic and international travel arrangements for employees and executives,
including flights, accommodations, ground transportation, and itineraries, ensuring cost-efficiency and
compliance with company policies.
● Ensured compliance with international travel regulations and kept abreast of changing immigration laws to
mitigate risks.
● Negotiated contracts with travel agencies, airlines, and hotels to secure competitive rates while maintaining
service quality. Served as the primary point of contact for employees and external partners.
● Maintained accurate records of travel expenses, visa statuses, and employee travel history. Generated
reports to optimize travel budgets and processes.
● Advised staff on visa requirements, vaccination rules, and country-specific entry protocols, reducing
travel-related delays.
Security & Safety Management
● Oversaw electronic security systems (CCTV, biometrics, alarm systems).
● Collaborated with third-party security vendors to ensure compliance
● Team Coordination: Lead the administrative team, provide training, and ensure smooth operations.
● HR duties: recruiting, exit entry doc, pay slip, MIS etc.
● Scheduling and coordinating meetings, interviews, events and other similar activities.
● Sending faxes and emails and managing mailing or distribution lists as needed.
● Coordinating with warehouse for proper stock alien and maintain stock related MIS
● Sending and receiving documents for the company.
● Handling feedback and complaints in proper manner.
● Conducting all HR activity.
● Conducting interview, training of staff., preparing entry exit documentation of employees.
● Customer Support :
a) Arranging Samples for distributors, dealers and team member for Western Asia and North East Asia.
b) Coordinating for the couriers for the efficient flow of the samples and documents.
Murad Mercantile Pvt Ltd (Apple Group of Companies)
Start Date:- October, 2014 to September 2019
Position Title:- Office Assistant - Admin And Back office
Job Responsibilities:-
● Making accounting entries
● Bank reconciliation and handling Audit Related work
● Preparation of Performa, transfer note
● Resolve supply, quality, service and invoicing issues with vendors
● Coordinating with warehouse for proper stock alien and with supplier
● Updating stocks and preparing stock related MIS for future plans
● Arrange for Meetings and mantling minuets.
● Maintaining client data in system.
● Receive invoices or bills from vendors, get them sanctioned and arrange for payments through checks or
bank transfers
● Handling feedback and complaints in proper manner.
● Customer interaction
● Keep a record of the payroll accounts and consider a worker's total working hours, deductions and
increments to compute the total amount of salary payable to the workers of the organization
● Maintain petty cash book and authorize payments done by cash by making entries under appropriate
account head of the book
● Preparing working sheet in relation to procurement to forecast the profitability and cost saving and to select
the vendor accordingly
● Conducting all entry and exit formalities of employees.
● Transporter for employees and guest.
● Filing the documents.
● Submit monthly reports regarding the expenses and cash book balances
● Make entries of the financial transactions of the organization and get them checked from seniors
● Scheduling interviews.
● Conducting all HR activity.
● Maintain employee records - Attendance sheet, Leave Record for Payroll
Rank Data Products Pvt Ltd
Start Date – June, 2013 – September,2014
Position Title:- Office Assistant – HR & Administration
Job Responsibilities:-
● Maintaining Employees Records
● Opening salary account in bank
● Handling the end to end Talent Acquisition process & Conducting interviews
● Preparing offer letters, experience letter and reliving letters.
● Preparing salary slip on monthly basis and making all relative deductions.
● Issuing warning letter to employees on repetition of mistakes, initiating disciplinary action.
● Updating stocks and preparing stock related MIS for future plans
● Preparing Salary Structure, calculation of salary (payroll) and coordinating with accounts
department.
● Handling all administrative work such as office purchase, etc.
● Inward / outward activities, management of caterers, bill payments, courier management etc
● Maintain employee records - Attendance sheet, Leave Record for Payroll
ACADEMIC QUALIFICATION
● Pursing MBA – Finance from Sydenham Institute of Management Studies, Research and
Entrepreneurship Education (SIMSREE), Mumbai University
● Master in Commerce from K.B.P Hinduja College Of Commerce (Mumbai University) in the
year 2015 with Sem I – 62%, Sem II 68%, Sem III-71%, Sem IV- 66%
● Bachelors in Management Studies from K.B.P Hinduja College Of Commerce (Mumbai
University) in the year 2012 with 73%
● Intermediate from Bhartiya Vidya Bhavan’s College (Mumbai University) in the year 2009 with
56%
● High school from Fellowship School Mumbai in the year 2007 with 50%
SYSTEM EFFICIENCY
● Computer skills – Ms Office ( MS Word , MS Excel , PowerPoint)
ACHIEVEMENTS
● Research Paper Presentation in National Conference on Micro Insurance Indian Perspective.
● Participation BSA by SEBI
● Certificate of Merit for securing highest marks in Material Management & Production
Management
● Certificate of Merit for securing highest marks in Managerial Economics
PERSONAL DETAILS
● Date of Birth Sep 14th, 1991
● Gender Female
● Marital Status Single
● Languages Known English , Hindi , Marathi , Gujarati
● Nationality Indian
● Location Mumbai Central, Maharashtra.
REFERENCES
Available at requirement.
Date: 07/05/2023
Place: Mumbai (Nikita J Rathod)
