TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 1 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
LICENSEE: Simba Distillery [Link]
PRODUCT: GIN
COMPLYING WITH: TZS 1008 EAS 145: 2014
GENERAL
1.1 This agreement defines the All fees and charges connected with
responsibilities and obligations of approval and with testing and inspection
both the Licensee and the covered by part B of this agreement,
Bureau. It contains the Clauses 6 and 7 inclusive, shall be at
requirements for supervision, the expenses of the Licensee.
assessment, testing, and record
keeping, complain and appeal. 1.6 Definitions
1.6.1 Batch
1.2 This agreement shall be read in For the purpose of this document a
conjunction with the Regulations batch is defined as a portion of the total
governing the use of ‘tbs’ production, manufactured under uniform
standards Mark of the Bureau. conditions, of such size that the finished
product can be identified with particular
1.3 During the period of the licence raw material and/or components or
the Licensee shall not vary any of processes used in its manufacture and
the procedures and conditions that it can be segregated if required.
under which the Licence was
issued, unless he shall have 1.6.2 Quality Control personnel
given to the Bureau notice, in For the purpose of this document,
writing, of his intention to change Quality Control personnel is that person
or discontinue any of them and responsible for the quality of the product
shall have received notice of throughout the process, as referred to in
approval, in writing, by the Clause 2.1.
Bureau of such alteration.
1.4 Throughout this agreement words A. OBLIGATIONS OF THE
importing the singular number LICENCEE
shall, where the context admits,
include the plural number and 2 FACTORY ORGANIZATION
words importing the masculine
gender shall include the feminine 2.1 Inspection and Quality Control
gender, and vice versa. Staff.
The Licensee shall nominate to
1.5 Fees and charges the Bureau a person who will be
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 2 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
responsible for the quality of the isolated and immediate corrective
finished product. This person action taken on the production
shall have an appropriate number line. The licensee shall, where
of qualified staff to perform practicable, have an area
production and quality control exclusively set aside in which
activities. The licensee shall also shall be held only those products
nominate other persons who shall that have been accepted as
be responsible in the absence of satisfactory by the factory
the main nominee. inspection staff.
2.2 MANUFACTURING METHOD
3 QUALITY CONTROL
2.2.1 The quality control personnel
shall have a copy of this, the 3.1 Raw Materials
design specification, product
standard and the quality control 3.1.1 Where the raw materials,
schedule always available to him, components and any processes
and the Bureau may, at its inherent in the finished product
discretion, require copies of these but not carried out by the
documents to be lodged with it for licensee, have been subjected to
reference purposes. tests by his supplier, all deliveries
shall be accompanied by
2.2.2 These specifications and suppliers’ certificates, or other
schedules shall be adhered to by evidence of compliance with the
the Licensee to ensure consistent appropriate specification,
conformity with the Standard. satisfactory to the quality control
Changes to the specification and personnel. Otherwise the
schedules shall be notified to, licensee shall himself operate an
and approved by, the quality approved system of inspection
control personnel. He shall and/or testing in respect of all
record all such changes and shall deliveries of raw materials, etc. to
notify the Bureau of any changes ensure such compliance.
relevant to compliance with the
Standard. 3.1.2 Where the raw materials,
components, or processes can
2.2.3 Internal factory procedures shall be identified, the licensee’s
be such as to ensure adequate system of records shall enable
quality control. The Licensee the finished product to be
shall operate a system approved correspondingly related.
by the Bureau whereby a batch of
sub-standard product(s) can be
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 3 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
3.1.3 Materials or components which 3.5.1 In the event of a failure of a
fail to comply with the relevant sample or samples to meet the
specification shall not at any time routine test requirements detailed
be used in the manufacture of in schedule ‘B’, which results in
products covered by the licence. the batch represented by the
sample or samples being
3.2 Test Equipment deemed to have failed to comply
with the standard, a re-test
All instruments, apparatus and procedure, also detailed in
gauges used in testing by the schedule ‘B’, shall be instituted.
Licensee shall be calibrated in The batch represented by this
accordance with the sample or samples shall be
manufacturer’s instructions. In segregated from the main
the absence of such instructions, production until the results of the
or any form of standard reference re-test are known.
publication, calibration shall be
carried out every six months. 3.5.2 In the event of there being any
confirmation, during re-test
procedure, of a particular failure
3.3 Type Testing for Initial Approval revealed under routine testing the
licensee shall immediately notify
The licensee shall submit to the the Bureau which may at its
Bureau for independent testing discretion require the licensee to
such samples representative of increase the rate of routine
production as it requires. testing for a reasonable period.
3.4 Routine Testing 3.6 Failure
The licensee shall undertake, at 3.6.1 No sample which has failed in
his own expense, the routine any test shall be marked, or, if
testing detailed in schedule ‘B’. already marked, released for
This testing shall be undertaken sale.
at a laboratory, which may be the
licensee’s own laboratory, which 3.6.2 When applicable, if a batch,
has been approved by the inspite of individual failures in
Bureau for this purpose and is routine testing, is deemed to
subject to inspection visits. comply with the standard by
reason of the sampling rates
3.5 Re-test Procedure, Product detailed in schedule ‘B’, it may be
recall and Public information marked and released for sale
with the exception of those
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 4 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
individual samples which have the market and destroy/dispose
failed in any of the tests. the product.
3.6.3 When re-test procedure has been 3.7 Records
instituted and the results indicate
that the batch is then deemed to 3.7.1 Records of all calibrations, tests
comply with the standard, the and inspections carried out, with
provisions of Clause 3.6.2 shall particular reference to any
apply. failures and action taken thereon,
and supplier’s certificates (Clause
3.6.4 When re-test procedure has been 3.1.1) where available, shall be
instituted and the batch is then held for a minimum of two years.
deemed to have further failed to They shall be in such a form as to
comply with the standard, unless enable the representative of the
specific instructions to the Bureau to verify that the
contrary are contained under the approved procedures have been
heading ‘Re-test Procedure’ in continuously maintained.
Schedule ‘B’.
3.7.2 The licensee shall be obliged to
[Link] If the batch consists of keep records of all complaints
individual items, no such item made known to the client related
may be marked, or, if already to compliance with certification
marked, released for sale unless requirements and make the
that item has been tested to the records available to the
full requirements of routine certification body upon request
testing.
[Link] If the batch forms a 4 MAINTENANCE OF THE
homogeneous whole it shall not, LICENSE
under any circumstances, be
marked, or, if already marked, 4.1 The Licensee shall apply for
released for sale and may, at the license renewal three (3) months
Licensee’s discretion, be before expiring of the licence.
destroyed.
4.2 The licensee shall pay annual
[Link] If the Bureau finds the certification fees within thirty (30)
product no longer fulfils standard days after receipt of invoice.
requirements, client shall be
required to provide information to 4.3 The licensee shall make
the public, remove product from necessary arrangements for
factory assessment at any time
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 5 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
as may be required by the disputes by using misleading or
Bureau and provide all required unauthorized information.
documentation and records for
examination, and access to the For food and cosmetics products,
relevant equipment, location(s), client shall adhere to the
area(s), personnel, and client's guideline for control of food and
subcontractors, investigation of cosmetics promotional materials
complaints and the participation (TBS/QMD/PR/G/01).
of observers, if applicable.
B. OBLIGATIONS OF THE
4.4 The client shall inform the BUREAU
bureau, without delay, of changes
that may affect its ability to 7 SAFEGUARDING
conform with the certification IMPARTIALITY
requirements.
The Bureau shall ensure
impartiality of its certification
5 MARKING activities and shall not allow
commercial, financial or other
5.1 Marking shall conform to the pressures to compromise
provisions of the standard and impartiality.
such additional marking as is
prescribed in schedule ‘A’ hereto. 8 CONFIDENTIALITY
The form of marking shall be The Bureau shall treat all
approved by the Bureau before information obtained or created
use. during the performance of
certification activities confidential.
5.2 Any change in the form of Except for information that the
marking shall only be allowed as client makes publicly available, or
in Clause 1.3. when agreed between the
Bureau and the client (e.g. for the
purpose of responding to
6 ADVERTISING MATERIAL complaints). In implementing the
Licencee shall ensure that the confidentiality obligations, the
communication media such as client shall be notified of any
documents, brochures and confidential information
advertising material meet the electronically or by official letter
requirements of the product that has to be released by the
certification body as specified in Bureau when required by law or
certification scheme and shall not authorised by contractual
lead certification body into
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 6 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
agreement unless the same is conformity of products in the
prohibited by law. open market.
9 CHANGES AFFECTING 10.2 Sampling
CERTIFICATION
Sampling shall be carried out
The Bureau shall notify the according to the standard or any
licensee of any changes affecting other normative documents
certification requirements. In case approved by the Bureau, where
there is a change in standard necessary economical sample
requirements the Bureau shall shall be established and used
give the licensee reasonable time during sampling. Sampling shall
to adjust the processes and be carried out by the competent
related procedures, where Inspector.
necessary, and obtain the
approval of the Bureau for such Sample for initial factory
adjustments. assessment shall be collected
from production line. Meanwhile
surveillance sample, complaints
sample and open market sample
may be collected from different
10 CONFORMITY ASSESSMENT locations.
RESULTS
10.3 Testing
10.1 Inspection
For the Bureau to satisfy itself
The Bureau shall send an that the conditions for the use of
inspector, with an observer(s) the mark are being observed; it
where necessary, to the shall, at its discretion, but
licensee’s works at its discretion. normally twice per year per
In any case, inspection shall be model or type, select samples of
instituted not less than twice each the product from the Licensee’s
year, for the purpose of verifying stocks or purchase samples on
that the standards mark of the the open market, and test them
Bureau is being properly used for compliance with the
and that the obligations imposed requirements of the Standard.
by the licence are being carried Testing shall be performed at
out. Also, the Bureau shall TBS laboratories however if the
conduct market surveillance same does not have testing
inspection for certified products capacity, arrangement shall be
for the purpose of assessing the made by the Bureau for
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 7 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
subcontracting testing activities. product to the requirements of
The Bureau shall seek consent the standards.
from the client through the
notification for signing this 12.2 Use of the “tbs” standards
contract before proceeding with mark
certification process. Once licence to use ‘tbs’
standards mark or tested product
certificate is granted to a
10.4 Outsourcing of the conformity Manufacturer, the mark shall only
assessment activities be used on products when a TBS
mark licence is granted; while a
Outsourcing of the conformity statement ‘approved by TBS’
assessment activities shall only followed by certificate number
be done only when certification shall only be used on products
body to be outsourced meets when a tested product certificate
requirements accordingly to is granted.
ISO/IEC 17025 for testing and
ISO/IEC 17020 for inspection, When certificate is cancelled or
prior arrangement shall be done withdrawn the licensee shall
by the Bureau. return the same to Director
General of the Bureau.
11 COMPLAINTS AND APPEALS 12.3 Misuse of “tbs” standards
mark
Complaints and appeals about
the decision made by the The Bureau shall monitor the
certification body shall be appropriate use of ‘tbs’ standards
received in writing through the
mark as per the Standards Act,
Director General of the Bureau
and shall be processed following CA 130. The Act provides for
a normal complaints and appeals legal proceedings and the
handling procedure put in place penalties on the misuse of the
by the Bureau. licences, tested product
certificates and ‘tbs’ standards
12 LICENCE, CERTIFICATE AND mark.
CONTROL OF “tbs”
STANDARDS MARK
13 NON- CONFORMING
12.1 Grant of licence or certificate PRODUCTS
The Bureau shall grant licence or
certificate upon conformity of The conformity assessment
results obtained prior to making
TANZANIA BUREAU OF STANDARDS
Title: Product Certification
Document No.
Agreement (Scheme of Revision: 02 Page 8 of 9
TBS/QMD/PCERT/01/F04-005
Inspection and Testing)
Document Type:
Effective Date: 2024-06-21
Record
an application for certification products, advertisement material
from a source not within the and any form of promotion of the
contractual control of the product product.
certification will not be considered
for certification. 15 REPORTING TO THE SCHEME
OWNER
14 LICENCE SUSPENSION AND
CANCELLATION The head of product certification
shall prepare quarterly report to
14.1 Suspension the management of the Bureau
informing status of certification
If the licensee is temporarily and product conformity for control
unable to comply with the purposes.
requirements of this agreement,
the Bureau reserves the right to
require the licensee to
discontinue the use of the mark,
until compliance is again
achieved.
14.2 Cancellation
When a product no longer fulfils
certification requirements within
the notified period which have
significant negative effect to
human health and safety,
environment protection, plant and
animal health, the Bureau shall
cancel the licence/tested product
certificate.
14.3 Discontinuation to use TBS
Mark or TPC Approval
statement.
When the licence or certificate is
suspended, withdrawn, cancelled
or terminated; licensee shall stop
instantly using the TBS mark or
statement of approval on the
