CBSE Class 11 English Writing & Grammar –

Notices
WHAT IS A NOTICE?
A notice is a written or printed news announcement or information. A notice may
contain news/information about something that has happened or is likely to happen.
It may be a formal announcement of public importance or an advance warning meant
for compliance and information. A notice can be about a meeting, an event, an
excursion/historical trip/a picnic, lost and found, change of
name/address/uniform/timings/venue etc.

PURPOSE
Notices are effective means of disseminating information related to different issues
or occasions. They reach to a large number of persons in a short time. Hence a
notice is written in simple and formal language. It is clear, brief and to the point.

DISPLAY
(a) School/College Notice Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.

MAIN CHARACTERISTICS
(a) Format : It includes the word ‘NOTICE’, date, heading, writer’s name and
designation.
(b) Content : It must answer the questions What? When? Where? How? etc.
(c) Expression : It relates to the overall organisation and relevance of the content as
well as grammatical accuracy and fluency.

A. NOTICES FOR SCHOOL/COLLEGE NOTICE BOARDS

Remember
(i) It must contain complete information.
(ii) The order of presentation should be clear.
(iii) State the purpose of notice clearly.
(iv) Content should include all necessary information, e.g. for a meeting the time,
venue, date and agenda.
(v) Use impersonal language, i.e., third person. Avoid T and “You’.

(vi) Give the designation of the writer just below the signature.
(vii) The date of writing notice is generally put at the top.
(viii) Observe the word limit. If you exceed it, you will get a negative mark.

Notice writing Tips

 Please follow the given tips while attempting a question based on Notice
writing format for Class 12 English writing skills paper -

 Do not cross the word limit to avoid penalty of marks. The prescribed word
limit is 50 words.

 Repetition of any information should be avoided.

 Always enclose the notice in a box. Make sure you draw the box with a pencil.

 Keep your notice short, crisp and to-the-point.

 Highlight the word “NOTICE” and “TITLE”. It can be either bold or underlined.

 The title should be captivating and eye-catching.

 Don’t make hypothetical information and facts. Make use of what’s given in
the question.

 Make sure you do not mention your personal information.

 Make use of all the available information in the question.

 Your answer shall include answers to all the 5 W’s – What, Why, When,
Where and Who.

 The purpose for which it is being written should be stated clearly.

 Focus on presentation and clarity.

Examples 1 (An Excursion-cum-study

Tour)
Your school is organizing an excursion to Dehradun for the students
of Class XI. Draft a notice in not more than 50 words for your school
noticeboard, giving all the necessary details. Invite the names of
those who are interested in going. You are Tamesh Ramya, Co-
ordinator of school activities of V.M. Senior Secondary School, Agra.
B.M. SENIOR SECONDARY SCHOOL, AGRA
NOTICE
An Excursion-cum-study Tour
An excursion-cum-study tour to Dehradun is organised for Class XI students
during the Dussehra vacation. Besides sight-seeing, the itinerary will
include the places of educational interest including a visit to N.I.V.H
( National Institute of Visually Handicapped). Willing students can enlist
their names with the undersigned latest by July 20, 20xx.
Date of Departure – October 14, 20xx.
Date of Return – October 1j8, 20xx
Expenses per head – Rs. 4,000/-(inclusive of boarding,
lodging, & all meals
 For further information, contact undersigned.
Ramya (Co-ordinator, School Activities)

Examples 2 (Workshop on soft skill)

Your school is organising a two-day is soft skills related to a
person’S personality traits, social graces, etc. For the students of
Calls XII. As Head Boy/ Head Girl of D.P> Jian Senior Secondary School,
Gurgaon, draft notice in not more than 50 words for your school noticeboard.
Sign as Lalit/Leela.
D.P. JAIN SENIOR SECONDARY SCHOOL,
GURGAON
NOTICE
May 2. 20xx
Workshop on Soft Skills
Class XOO students are informed that Expression India is organizing a
workshop on soft skills. It will be held on 7 th and 8th April, 20xx form 10:00
a.m. to 5:00 Pm. Activities will be related to personality traits, social
graces, etc.
Interested students can contact the undersigned and fill up a form
available at the reception along with a nominal fee of Rs. 150p per student.
The last date for submission of the forms is May 28, 20xx.
Lalit
Head Boy

Examples 3 (Talent Search)

Your school is organizing a two –day workshop in soft skills related
to a person’s personality traits, social graces, etc. for the students
of class 12. As Head Boy/Head Girl of D.P. Jain Senior Secondary School,
Gurgoan, draft notice in not more than 50 words. for your school noticeboard.
Sign as Lalit/Leela.
G.P. SENIOR SECONDARY SCHOOL, AGRA
NOTICE
March 23,20xx
Talent Search
Our school is organizing a Talent Search Competition in Music and Dance in
collaboration with zee TV. It will be held on April, 7 I the school auditorium
form 6:00 P.m. onwards. Students who want to participate and show their
talent can submit their names to the undersigned latest by March 30,20xx.
For any other detail, contact the undersigned.
Uday
Co-ordinator
Cultural Activities

Examples 4 (Board inviting articles)

As Student Editor, draft a notice in not more than 50 words for your
school notice board inviting articles from the student’s for your
school magazine. You are Rohan / Rupini of Vasant Vihar School, Pune.
VASANT VIHAR SCHOOL, PUNE
NOTICE
December 4, 20xx
The Literary Society of the school has decided to release the school
magazine ‘Shiksha’ before the end of the current academic session. All
those students who desire to contribute their articles/ sketches are hereby
invited to contact the undersigned by December 20, 20xx.
The articles should not exceed 500 words. They should be original and
neatly typed.
Rohan/Rupini
Student Editor

Examples 5 (LOST! LOST! LOST!)

You have lost your leather wallet containing your Examination Entry
Ticket for class XII while travelling by bus from Banshankari to M.G.
Road in Bangalore. Write a notice in not more than 50 words, to be
published in ‘Deccan Herald’ You are Pranaval/Parveen, 12 Gandhi Road,
Bangalore.
LOST! LOST! LOST!
Lost my light coloured leather wallet while travelling by bus Banshankari to
M.G. Road in Bangalore ion Friday between 11.30 a.m. and 2.00 P.m. The
wallet contains my Examination Entry Ticket for Class XIII (Rs. 1,000 cash +
Keys of the safe, identity card and cheqe book). Finder may please ring the
Deccan Herald, Bangalore or contact the undersigned. He will be suitably
rewarded.
Pranav/Parveen
12, Gandhi Toad, Bangalore

Examples 6 (LOST! LOST! LOST!)

You lost your Titan wrist-watch in your school. Draft a notice, in not
more than 50 words, to be placed on your school notice board. You
are a student of Class XII of Rani Ahalya Devi Senior Secondary School,
Gwalior. Sign as Rani/Ram.
RANI AHALYA DEVI SENIOR SECONDARY SCHOOL, GWALIOR
LOST! LOST! LOST!
4TH March 20xx
Lost my golden coloured Titan automatic wrist-watch round about 2.00
p.m. somewhere in the school premises probably near the school
basketball courts while playing there. The watch is very beautiful
containing day, date and centre second. It is round in shape with golden
dial giving a golden chain made in Japan. Finder may please restore it to
the undersigned or to the Principal. He will be amply rewarded.
Rani/Ram, Class XII

Examples 7 (LOST! LOST! LOST!)

Your school has planned an excursion to Lonavala near Mumbai
during the autumn holidays. Write a notice in not more than 50
words for your school notice board, giving detailed information and
inviting the names of those who are desirous to join. Sign as
Naresh/Namita, Head Boy/Head Girl, D.V. English School, Thane, Mumbai.
RANI AHALYA DEVI SENIOR SECONDARY SCHOOL, GWALIOR
 LOST! LOST! LOST!
4TH March 20xx
The Students Council of your school has organized a well long educational
tour to Lonavala near Mumbai during the autumn break for senior students
under the careful guidance of Sh.A. Kumar, 30 th Sept. in the evening by
4.00 pm. Interested students may deposit Rs.1400 as tour expenses with a
consent letter from their parents within five days in school office.
Naresh/Namita
Secretary

Examples 8 (Blood donation camp)

You are Jay/Jaya, Secretary, Interact club, Shyamala Memorial Hall,
Trichy, Draft a notice in not more than 50 words to be put up on our
school notice board asking all the students to persuade their
parents and neighbours to donate blood in the blood donation camp
to be organized in your school campus by the blood in the blood
donation camps to be organized in your school campus by the Lion’s
Club, as part of your club activity.
SHYAM MEMORIAL HALLM TICHY
NOTICE
4TH March 20xx
BLOOD DONATION CAMP
This is to inform all the students and staff members that the Interact Club
of the school in collaboration with Lion’s Clun is going to organize a Blood
Donation Camp on the eve of school foundation day. All the students are
requested to persuade their parents and neighbours to donate blood for
this noble cause of humanity.
Date: 20th March
Time: 9 A.M. to 2 P.M.
Venue: Cricket ground in school campus.
Donate the blood generously. It can save a precious life. Donors will be
provided a donor certificate with light refreshment. For registration or
further query, please contact undersigned.
Jaya (Secretary)
INTERACT CLUB

Examples 9 (World diabetes day)

You are Keshav/Karuna, Secretary, Interact Club, Vidhyapeet,
Bengaluru. Draft a notice in not more than 50 words to be put up
on your school notice board asking all the club members and the
other students to join a walk on the World Diabetes Day to create
an awakening among people about diabetes.
VIDHYAPEET, BENGALURU
NOTICE
4TH March 20xx
WORLD DIABETES DAY

The Interact Club of the school has arranged a walk on World Diabetes Day
to create an awakening among people about diabetes. Therefore, all the
 club members and the other students of the school are supposed to join
the walk on 05 Sep. 20xx in a large number. Those who are interested in
the event should reach the school ground at 6:30 a.m. positively on the
day. For further details, please contact undersigned.
Keshav/Karuna
Secretary, Interact Club.

Examples 10 (Contribute to help the

victims of the earthquake)
You are Ramesh/ Rekha, the Head Boy/Head Girl of St. Xavier’s School,
Patna Prepare a notice in not more than 50 words for your school
notice board asking the students to contribute to help the victims of
the earthquake in Japan.
ST. XAVIER’S SCHOOL, PATNA
NOTICE
4TH March 20xx
The recent earthquake in Japan had brought an immeasurable in the
country. It is our sacred duty to help the people of Japan during the period
of their natural calamity. Therefore, IU appeal to all my fellow students to
donate generously for this noble cause. The entire amount collected from
the school will be sent to Japan brought the Prime Ministers’ Relief Fund to
assuage their sufferings.
Head Boy /Head Girl
Ramesh/ Rekha

Examples 11 (Inter-school basketball

match)
You are Sports Captain of St. Joseph’s Public School, Patna. Write a notice
in not more than 50 words for the school notice board, informing the
students about the inter-school basketball match to be played
between your school and ABC School. Gove all necessary details.
ST. JOSEPH’S PUBLIC SCHOOL, PATNA
NOTICE
4TH March 20xx
All the students of the school are hereby informed that an inter-school
basketball match will be played between our school and ABC school. The
details of the same are given below:
Date: 16th September, 20….
Timing: 9.00 a.m. onwards
Venue: ABC School Grounds

Examples 12 (Interested in hockey to

give their names)
You are Sports Secretary of ABC School, Agre. Write a notice in not
more than 50 words of the school notice board, asking the students
interested in hockey to give their names for selection for your school
hockey team.
 ABC SCHOOL, AGRA
NOTICE
4TH March 20xx
All the students of the school are hereby informed that selection for the
school hockey team be done on 27th instant in the school playground.
Those who have experience of playing hockey and are really interested in
playing hockey should give their names before 25 th instant to the
undersigned.
Satish Kumar
Sports Secretary

Examples 13 inviting all the grandparents

You are Anita Raj, Head Girl of Lucknow Public School. Write a notice
on behalf of your school inviting all the grandparents to the
students of your school to celebrate World Elder’s Day. (Words limit:
50 words.)
LUCKNOW PUBLIC SCHOOL, LUCKNOW,
NOTICE
4TH March 20xx
All the students are hereby informed about the decision taken by the
students Council to celebrate the World Elder’s Day on 23 rd of January in
school auditorium, at 11 a.m. Kindly come with your grandparents and
grace the occasion. A cultural show and some more entertaining items will
be presented to keep the audience in tune with the occasion. The oldest
person will be earmarked and his experiences will be made known to you.
There will be a light refreshment after the celebrations. The Lieutenant
Governor of Delhi will preside the function.
Anita Raj
Head Girl

Examples 14 (Principle wants to hold a

meeting)
You are Rishi Roy the Head Boy of Saraswati Public School. Your
Principle wants to hold a meeting with other senior lecturers and
perfects of schools about the activities to be organized during the
current academic years. As a Head Boy, he asks you to draft a notice
board about the meeting by giving relevant details write the notice
in about 50 words.
SARASWATI PUBLIC SCHOOL, SOLAN
NOTICE
10TH March 20xx
A meeting of all the perfects and the senor lecturers of school will be held
today at 2 p.m. in the Principals office in order to discuss all the activities to
be organised during this current academic year 20xx-20xx. Please make it
a point to attend and give your suggestions to make the session more
lively than the previous years.
Rishi Roy
Head Boy
Examples 15 (Informing students of the
change in school timings)
As Principal of Sardar Patel Vidyalaya, Lucknow draft a notice in nor
more than 50 words informing students of the change in school
timings with effect from the 1st of October, State valid reasons for
the change.
SARDAR PATEL VIDYALAYA, LUCKNOW
NOTICE
5TH March 20xx
With the oncoming of winter and the standing instructions from the
Education Department, the school timings are changed from 8.00 am to
9.00 am in the morning. The school will function upto 2.00 pm with a
scheduled lunch break. All the informed and are required to abide by the
notice accordingly. The students of board cases will stay late for half an
hour more for their extra coaching.
B. Mittal, Principal

Examples 16 (Attend an extraordinary

meeting of the governing body)
You are Secretary of Gymkhana Club, Madurai. Write a notice in nor
more than 50 words informing the members to attend an
extraordinary meeting of the governing body. Include details like
date, time, venue etc. Sign as Prabhu / Pratibha.
GYMAKHANA CLUB, MADURAI
NOTICE
5TH March 20xx
The governing body of Gymkhana Club is going to meet on 30 th March, 20xx
in the Committee Room at 10 p.m. This will be an extraordinary meeting.
All the related matters regarding the purchase of machines/equipment for
health development will be discussed.
All the members are requested to attend the same and give their valuable
suggestions.
Prabhu/Pratibha
Secretary

Examples 17 (Informing the members of

the increase in the membership fee)
As the Chief Librarian of Bacon Public Library, draft a notice
informing the members of the increase in membership fee with
effect from 1st June 200…. And the change in the library timings.
BACON PUBLIC LIBRARY, DELHI
NOTICE
5TH March 20xx
All the members of the Library are hereby informed that the membership
fee has been enhanced from Rs. 10 to 15/-with effect from 1 st June 200….
The governing body has accepted our pressing demand of time changes
and consequently, the new timings will be as under form 1 st June:
Morning: 8.00 a.m. to 2. 00 p.m.
Lunch Break: 2.00 p.m. to 3.00 p.m.
Evening: 4.00 0.m. to 8.00 0.m.
Arun Kumar, Chief Librarian

Examples 18 (All students and teachers

to return the library books)
As librarian of Crescent International School, Gwalior, draft a notice
in not more than 50 words all students and teachers to return the
library books they have borrowed, the days before the
commencement of the examination.
CRESENT INTERNATIONAL SCHOOL, GWALIOR
LIABRARY NOTICE
5 March 20xx
TH

All the students are hereby requested to deposit their library books with
the librarian two days before the commencement, they will not be
permitted to appear in the examination. It may be given topmost priority.
R.Gupta
Librarian

Examples 19 (Inviting the names of those

scouts and guides)
You are Scout Master / Guide Captain of K.R. Sagar Public School,
Mysore. You have decided to send a troop of your school to the
jamboree to be held at Lucknow for a week. Draft a notice in not
more than 50 words to be placed on the school notice board inviting
the names of those scouts and guides who are interested to
participate in the jamboree. Invent the necessary details.
K.R. SAGAR PUBLIC SCHOOL, MYSORE
NOTICE
5TH March 20xx
Mysore :
K.R.Sagar Public School Mysore had decided to send a troop of scouts and
guides to the jamboree to be held at Lucknow for a week (18 th April 2011 to
24th April 2011). The jamboree will consist of games, dances, camp-firing,
skits, trekking/hiking/rallies/campaigns against dirt, diseases and drugs etc.
Those scouts and guides who are interested to participate in the Jamboree
may give their names to the undersigned by 15 th instant.
Yash/Dhruvika
Scout Master /Guide Captain

Examples 20 (Instalment of maintenance

charges falls)
You are Secretary of J.P. Narian Housing Society, R.W.A., Meerut.
Draft a notice in not more than 50 words stating that the second
instalment of maintenance charges falls due on 31st March 2011, and
requesting the members to pay before the due date. Sign as Anil/
Anita.
 J.P. NARAYAN HOUSING SOCIETY
R.W.A.MEERUT
NOTICE
Meerut: 1st March 20xx
All the members to the J.P. Narian Housing Society are hereby informed
that the second instalment of maintenance charges falls due on 31 st March
2011. All are requested to pay the dues before the due date. Defaulters will
be required to pay the fine as already decided in the general housing
meeting. Please note it for compliance.
Anil/Anita
Secretary

Examples 21 (Cultural Programme to be

organised)
You are Saran /Swati, Cultural Secretary of Queen’s Senior
Secondary School, Patna. Write a notice in not more than 50 words
for your school notice board, giving details of the Cultural
Programme to be organised by your school. Write the names in the
participants.
QUEEN’S SENIOR SECONDARY SCHOOL, PATNA
NOTICE
5TH March 20xx
The Cultural Club of School in organizing a cultural evening on 18 th March at
3.00 p.m. in school auditorium to celebrate the festive occasion of colourful
“Holi”. The programme consists of songs, drama, one-act-play, dance,
speech and fancy dress competition. A special arrangement has been made
to enjoy colours, Gulal and flowers after the programme. Interested
students for participation may submit their names to the Cultural Secretary
in these 3 days. Your cooperation will make the programme all the more
colourful.
Saran/Swati
Cultural Secretary

Examples 22 (Entries from desirous

students for Britannia Quiz Contest)
You are Amit/Amrita, Head boy /Head girl of your school (Zenith
Public School). Write a notice for your school notice board calling for
entries from desirous students for Britannia Quiz Contest
Preliminary round to be held at your school.
ZENITH PUBLIC SCHOOL, KANPUR
NOTICE
5TH March 20xx
An Enthusiastic Britannia Quiz Contest of the preliminary round is being
arranged in the School Hall on 13th August at 2.00 p.m. Desirous students
who want to participate in the Quiz may enlist themselves with the
undersigned latest by 10th August during the recess. It will help us in
finalising the requisite arrangements.
Amit/Amrita
Head boy/Head girl

Examples 23 (Informing the club

members)
As Secretary of the ‘Eco Club’ of St. Anne’s School, Ahmedabad,
draft a notice in not more than 50 words informing the club
members about the screening of All Gore’s film, ‘Inconvenient
Truth’s in the school’s audiovisual room.
ST.ANNE’S SCHOOL, AHMEDABAD
NOTICE
5TH March 20xx
As per decision held, the Eco Clun of the school is arranging the screening
of Al. Gore’s Film ‘Inconvenient Truth on 8th March at 2.00 pm, in the
school’s audiovisual room. All the club members are requested to see the
film to enhance your knowledge and witness the actual happenings. Please
be on time and occupy your seats.
Arun
Secretary

Examples 24 (Asking all students and

teachers to return the library books)
As librarian of Crescent international School, Gwalior draft a notice
in not more than 50 words asking all students and teachers to return
the library books they have borrowed, the days before the
commencement of the examination.
JAIN VIDYASHRAM, CUDDALORE
NOTICE
8TH March 20xx
All the students of the school are hereby informed that it has been
proposed to inaugurate the Literacy Association of the school in the school
auditorium on 15th instant. The details of the program are as under :
1. Singing of Sarasvati Vandana.
2. Election of the President of the Association.
3. Election of Co-ordinates of various cultural activities in the school.
4. Selection of newspapers, magazines and periodicals for the students and
staff.
The presence of all is desirable.
XYZ
Secretary, School Literary Association.

Examples 25 (School, had been closed for

a week)
Due to a sudden landslide and inclement weather, St. Francis
School, Vasco had been closed for a week. As Principal of that
school, draft a notice in not more than 50 words to be displayed at
the school main gate notice board.
JAIN VIDYASHRAM, CUDDALORE
 NOTICE
18th January
All the students, teaching/non-teaching staff of the school are hereby
informed that as per orders of the Director of School, Vasco, the school is
going to be closed for a week. The reason behind the closure of the school
is a sudden landslide and inclement weather. The School will reopen on
25th instant as usual. All are directed to note.
Principal

Examples 26 (No water supply in their

area)
You are Secretary of the Residents Welfare Association of Sahyog
Colony, Delhi Write a notice n not more than 50 words informing the
residents of the colony that there will be no water supply in their
area for about a day due to maintenance work.
RESIDENTS WELFARE ASSOCIATION
NOTICE
8TH March 20xx
All the residents of Sahyog Colony are hereby informed that there will be
no water supply in our area for about a day or so as the maintenance work
is going on.
Kindly fill your tubs and containers with water today in advance to grapple
with the unavoidable situation, tomorrow.
Hardik Kaushik
Secretary,
Residents Welfare Association

How to write AN OBITUARY notice

A notice announcing death or an obituary is drafted to be published in a
newspaper in the Obituary column or an organisation’s noticeboard or in-
houses newlette3r. Sometimes, formed letters are also sent to friends and
relatives. These notices are simple in nature and do not asl for a reply or
response. Only the details regarding funeral rites or other ceremonies are
highlighted.

Given below is an example to ‘an obituary’ notice:

OBITUARY
With profound grief and sorrow, we regret to inform the untimely demise of
our beloved Ms Kirti Ahuja on 22 July, 20xx. The UTHALA / CHAUTHA
ceremony for the departed soul will be held on July 26, 20xx at 22, Jorbagh,
Delhi from 3.00 p.m. to 5.00 p.m.
Grief stricken.
Ravi Ahuaja (Husband)
Ananya Ahuja ( Daughter)
Aniket Ahuja (Son)
Rashmi Ahuja ( Daughter-in-law)
Practice Questions for notice writing
Question 1
You are Sectary of the History Club of vidya mandir school. Draft in not more
than 50 words informing students of a proposed visit to some important
historical sites in your city.

Question 2
The students’ Council of your school has organised an excursion to Goa for
students of Class XII during the autumn break. As the President of the
Council, Write a notice in not more than 50 words informing the students
about this excursion. Sign yourself as Ravi/Raveena.

Questions 3
You are Manav /Manasi working as the Students’ Representative on the
School Development Committee. The committee is going to meet next week
to prepare a calendar of activities for the school for the year 2008 2009. The
ensure that you play your role effectively at the proposed meeting you have
decided to invite the students’ suggestions on this subject. Write a notice in
this regard in not more than 50 words to be put up on your school notice-
board.

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