Medryte Healthcare Solutions Pvt.
,Ltd Normal
System allocation
Document
Responsibility: Subin 33-13705
No:
Department: IT & Networking Revision: 1.1
Date: 05-Aug-2024 Sheet: 1 of 3
System allocation
1. Assess Employee Needs
Determine what kind of system they need based on their role (e.g.,
Billing, coding, ).
Check if they need any special hardware/software.
Example:
Billing→ High-performance Desktop with 8+ GB RAM
Coding → Basic desktop with standard software.
2. Prepare the System
Unbox and inspect the system.
Install OS (Windows).
Install required software (MS Office, security software).
Apply system updates.
Create user profile and set company-standard settings.
3. Asset Tagging & Inventory
Assign an asset ID/tag to the system.
Record details: brand, model, serial number, date issued.
Add to our IT asset management system (can be a simple Excel sheet )
4. Assign System to Employee
Log who the system is being assigned to.
Update inventory with employee’s name, department, date of
assignment.
Provide mouse, keyboard, etc.
5. Sign-off and Handover
Have the employee sign a handover form or digital acknowledgment.
Brief them on usage policies, IT support, and data security.
6. Ongoing Support & Maintenance
Provide them contact info for IT support.
Schedule regular checkups or software updates.
Have a process for system return or replacement if needed.
