PROJECT PLANNING AND MANAGEMENT MAY 2024
Marking Guide
1 (a) The concept of Project Planning and Management include the
following,
Defining project scope, goals and deliveries
Setting project schedules and timelines
Resource allocation and team management
Budgeting and cost management
Risk management and mitigation
Quality assurance and control
Monitoring and reporting progress
Stakeholder management and communication
Adaptability and change management
Closure and evaluation
The challenges involved include the following,
Scope creep
Time constraints
Resource constraints
Budget constraints
Risk and uncertainty
Communication and breakdowns
Team dynamics
Stakeholder expectations
Change management
(b) The key attributes that describe a project and program include,
Project Program
Specific goal / objective Collection of related projects and activities
Defined scope and deliverables Shared strategic objective or vision
Limited timeline Broader scope and impact than a single
project
Unique outcome or output Long duration
Has a single budget Multiple budgets and resources
Managed by a project manager Managed by a program manager / director
Focuses on delivering a specific product, Focuses on achieving strategic benefits and
service or result outcomes
2 (a) The major concerns of stakeholder Analysis include,
o Identifying relevant stakeholders
o Understanding their interest
o Assessing their influence and impact
o Deterring their expectations
o Analyzing their needs and concerns
o Prioritizing stakeholders
o Developing stakeholder engagement
o Managing stakeholder expectations
o Mitigating potential negative impacts
o Ensuring stakeholder satisfaction
(b) Using BSU, the need of stakeholder analysis include,
Improving students satisfaction and engagement
Enhancing faculty research teaching capabilities
Ensuring staff development and motivation
Informing administrative decision making and strategic planning
Building strong alumni relationships and networking opportunities
Attracting and retaining sponsors and partners
Strengthening community ties and social responsibility initiatives
Managing reputation and brand awareness
Mitigating potential conflicts and risks
(c) Steps required in Stakeholder Analysis include,
1. Identifying potential stakeholders
2. Gather information
3. Analyze stakeholders
4. Poetize stakeholders
5. Develop stakeholder profiles
6. Determine stakeholder engagement plan
7. Implement the plan
8. Monitor and evaluate
9. Review and update
3 (a) The major elements of project proposal include the following,
o Executive summary
o Introduction
o Problem statement
o Project objectives
o Scope and Deliveries
o Timeline
o Budget and resources
o Methodology
o Risk management
o Monitoring and evaluation
o Conclusion
o Appendices
(b) The key roles of a project manager include the following,
Project planning
Team management
Communication
Risk management
Schedule management
Budgeting and cost management
Quality management
Resource allocation
Monitoring and control
Stakeholder management
Change management
Closure
(4) The merits and demerits of feasibility studies include,
MERITS DEMERITS
Evaluated project viability Time consuming
Identifies potential problems
Saves time and resources Costly
Informed decision making
Sets realistic goals May not guarantee success
Improves project planning Limited accuracy
Enhances project success
Reduce uncertainty May overlook important factors
Facilitates communication
Supports funding requests Can be biased
May lead to false positives
Requires expertise
May not consider alternative
solutions
Can be a one-time snapshot
(b) The project management process include,
1. Initiation
2. Planning
3. Execution
4. Monitoring and control
5. Closure
5 (a)
A REPORT TO MANAGEMENT ON WHY IT IS VITAL TO CARRY OUT PROJECT
LANNING AND EVALUATION
Dear Management,
I am writing to stress the crucial role that project planning and evaluation
play in ensuring the success of our projects.
As a project Manager, I have witnessed firsthand the benefits of thorough
planning and evaluation, and I strongly believe that these processes are essential to
achieving our organizational goals.
Project Planning enables us to:
Clearly define project objectives and scope
Identify and mitigate potential risks
Develop realistic timeliness and budgets
Assign resources effectively
Establish measurable performance indicators
Evaluation, on the other hand, allows us to:
Assess project progress and performance
Identify areas for improvement
Make data-driven decisions
Ensure accountability and transparency
Document lessons learned for future projects
By carrying out project planning and evaluation, we can:
Increase project success rates
Enhance team productivity and morale
Improve stakeholder satisfaction
Optimize resource allocation
Encourage continuous learning and improvement
I strongly recommend that we prioritize project planning and evaluation in our
future projects. Please feel free to contact me to discuss this further.
Thank you for your attention to this matter.
Bes regards,
Murangira Martin
Project Manager
(b)Factors considered when planning for project evaluation include,
Evaluation purpose
Evaluation questions
Evaluation criteria
Data sources
Data collection methods
Sampling strategy
Evaluation Design
Timeline
Resources
Stakeholder Engagement
Ethical considerations
Evaluation Reporting
(b) Maslow’s Hierarchy of Needs is a theory that prioritizes human needs
and it is relevant in the following ways
Physiological Needs
- Ensure access to basic necessities like food, water and shelter for
project beneficiaries
- Address fundamental needs to create foundation for further
development
Safety Needs
- Provide a secure and stable environment for project activities
Love and belonging needs
- Foster a sense of community and social connections among project
participants.
-Encourage collaboration and teamwork
Esteem Needs
- Recognize and respect individual contributions and achievements
- Provide opportunities for personal growth and skill development
Self-Actualization
- Encourage creativity, innovation and problem-solving
-Support personal development and fulfillment among project
stakeholders
6 (a)
(i) The payback period is 3yrs
(ii)
Years CFS Disc Factor PV
(11%)
0 (35,000,000) 1.00 (35,000,0000)
1 9,000,000 0.9009 8,108,100
2 11,000,000 0.8116 8,927,600
3 15,000,000 0.73119 10,967,850
4 7,000,000 0.6587 4,610,900
NPV (-2,385,550)
Therefore the Net Present Value (NPV) is -2,385,550.
(iii)
Years CFS Disc Factor (5%) PV
0 (35,000,000) 1.00 (35,000,000,)
1 9,000,000 0.952 8,568,000
2 11,000,000 0.907 9,977,000
3 15,000,000 0.864 12,960,000
4 7,000,000 0.823 5,761,000
NPV 2,266,000
The Net Present Value is 2,266,000.
Therefore the Internal Rate of Return is calculated from;
IRRA=L1 + (NPVL/NPVL-NPVH)*H-L
=0.05 + [2,266,000/ (2,266,000-2,385,550)]*0.11-0.05
IRR=0.10205
(b)The factors investigated before commencing the project include;
Market demand
Competition
Legal requirements
Financial viability
Technical feasibility
Location
Breed selection
Disease management
Biosecurity
Environmental impact
Human resources
Risk management
(c) The process of resource mobilization include,
1. Resource Identification
2. Resource Assessment
3. Resource Acquisition
4. Resource Allocation
5. Resource Utilization
6. Resource monitoring
7. Resource mobilization strategies
