Time and Priority

Management
Participant Workbook

Name:
SAP ID:
Program:
School:
 Workbook Outline

I Assigned Activities
1. Spending Time vs Investing
Time
2. Identify Your Roadblocks and
Suggest Possible Solutions for
Each
3. Reflections
4. Time Management Matrix
5. Pareto’s Activity Sheet
6. Water Intake, BMI Calculation,
Understanding your Learning
Styles
7. SMART Goals
8. Action Plan
9. Vision Board Space

II Ted Talk Reflections

Coursera Course Learning
III
Takeways
IV Student Project
1
 SEGMENT I

Assigned Activities
 01
Spending Time vs. Investing Time
Imagine a bank that credits your account each morning with Rs. 86,400. But,
since it doesn’t carry over a balance
from one day to the next, any money you fail to spend today will be deleted
from your account.
What would you do? You’d probably draw out every penny, every single day,
before closing time. And—if you’re smart—you’d invest some of it for your
tomorrows.
Each of us has a bank very much like this imaginary one. It’s called TIME.
Every morning it credits you with 86,400 seconds. Every night it writes off, as
lost, whatever seconds you’ve failed to use to your advantage. It carries no
balance. It permits no overdrafts. If you fail to make full use of the day’s
deposit, you lose what you don’t use.
Each of us has the same number of seconds to use as we think best, but we
don’t all use them to best advantage and we don’t all invest them wisely.
The clock is ticking. Don’t let those precious seconds slip away.

Do You ‘Spend’ or ‘Invest’ time?

3
Self-Assessment Questionnaire: Time Management Ability

Instructions: Below is a self-assessment questionnaire to evaluate your time

management habits. Read each statement carefully and rate how often it
applies to you using the following scale:
1. Never (1)
2. Rarely (2)
3. Sometimes (3)
4. Often (4)
5. Always (5)

Questions:
I tend to put off important tasks for more enjoyable,
less urgent ones.
I often spend a lot of time on long phone calls,
which takes away from other tasks.
I don’t network well, so I waste time creating things
that could have been done through others.
I feel disorganized and often waste time looking for
things.
I don’t plan well and get impatient when I need to
plan.
I neglect work, and it doesn’t get the attention or
resources it needs.
I spend too much time on social media and lose
focus.
I often multitask, switching between tasks, and it
lowers my productivity.
I check my email/phone constantly, even when not
necessary.
I get distracted by a messy workspace or noisy
coworkers.
I have trouble saying "no" and agree to too many
things.
I feel like I should be liked by everyone.
I end up doing other people's work, which takes
time away from mine.

4
 I tend to focus on the negative aspects of a
situation even if there are positive ones.
I believe that if something bad happened once, it
will happen again.
I tend to take things personally that are not
necessarily about me.
I tend to blow things out of proportion or minimize
their importance depending on my mood.
I tend to think I can predict the future, especially
negative outcomes.
I take too many breaks, wasting time.
I often feel overwhelmed by the number of tasks I
have to do.
I struggle with starting tasks and often delay them
until the last minute.
I don’t prioritize my tasks and often focus on less
important ones.
I spend too much time trying to make things perfect
instead of just finishing them.
I struggle with staying focused for long periods and
need to take frequent breaks.
I spend a lot of time reading people’s minds.

Scoring and Categorization:

Total Score: Add up the scores for all 25 questions.
Your score .......................................

Categories
Sailing Through (25–59): Excellent time management! You are adept at
navigating your tasks and managing distractions.
Navigator (60–89): You are on the right track but occasionally face challenges
that hinder your time management. Minor adjustments can help you thrive.
Explorer (90–125): You are actively learning and experimenting but often struggle
with consistent time management. Focus on identifying and addressing your key
roadblocks.
Drifter (126–150): You face significant challenges with time management. A
structured plan and consistent efforts are essential to regain control of your time.

5
 02

Identify Your Roadblocks

to Productivity

Write Possible Solutions for Each

6
 03

Reflections
How did the day go? What success did I experience? What challenges did I endure?

What did I learn today? About myself? About others? What do I plan to do—differently or

the same— tomorrow?

Whom did I interact with? Anyone I need to update? Thank? Ask a question of? Share

feedback with?

7
04

Time Management Matrix

Make a list of 20 tasks that you have in your task list for the week.

88
 04

Time Management Matrix

9
 04

Time Management Matrix

Arrange the listed tasks in these quadrants.

Urgent Not Urgent

Important
Not Important

10
 05

Pareto’s Principle
80/20 Principle: "80% of the
outputs result from 20% of the
inputs"
GOAL: Find inefficiencies and
eliminate them, find strengths and
multiply them

20% 20% Activities = 80% Results,

Activities = 80% Stress Happiness

What is stressing me out? What is making me happy? What

has been successful?

● ●

● ●

● ●

Add to Not To Do List Add to Project Lists/To Do Lists

● ●

● ●

11
 06

BMI Calculation

Water Drinking Habit

Your Learning Style

12
 07
SMART Goals
Instructions: For each goal, fill in the details according to the SMART criteria. This will
help ensure that your goals are clear, focused, and actionable.

A. What exactly do you want to achieve?

S SPECIFIC
B. Who is involved or responsible?
C. Where will it take place (if applicable)?
D. Why is this goal important?

A. How will you track progress?

M MEASURABLE
B. What are the key performance indicators (KPIs)?
C. How will you know when the goal is
accomplished?

A. Is the goal realistic given your resources and

A
constraints?
ACHIEVABLE B. What steps or actions will you take to reach the
goal?
C. Do you have the necessary skills and support?

A. Does the goal align with your objectives?

R RELEVANT
B. Will it contribute to your long-term success and
growth?
C. Is now the right time to pursue this goal?

A. When will you start working on the goal?

T TIME-BOUND
B. What is the target completion date?
C. Are there any milestones or checkpoints along
the way?

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 SMART GOALS
GOAL:
_____________________________________________________________
______

S
M
A
R
T
14
 08

Action Plan
A goal without an action plan is just a dream!

Goal

Tasks

Success
Criteria

Time Frame

Resources

15
 09

Visionboard

16
17
18
 SEGMENT 02

TED TALK
REFLECTIONS
 Your Learning Takeaways from
the Ted Talks?
Write the learning takeaways of all the mentioned TED Talks.

1. Inside the Mind of a Master Procrastinator | Tim Urban

2. Self Worth Theory: The Key to Understanding & Overcoming
Procrastination | Nic Voge | TEDxPrincetonU
3. Stop Sabotaging Yourself | Debi Silber | TEDxFultonStreet
4. How to Get Your Brain to Focus | Chris Bailey |
TEDxManchester
5. The Art of Stress-Free Productivity: David Allen at
TEDxClaremontColleges

20
21
 SEGMENT 03

Coursera Course –
Learning
Takeaways
 Please Share a List of Major
Learning Takeaways from
the Coursera Course.
Choose any one of the mentioned coursera courses:

Managing Stress and Time, Arizona State University

or

Work Smarter, Not Harder: Time Management for Personal &

Professional Productivity, University of California, Irvine

23
 Please Share a List of Major
Learning Takeaways from
the Coursera Course.

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 SEGMENT 04

Student Project
 Project Description 50 marks

A. Project Vision board

1. On the basis of your vision board draft that you have created in
the bootcamp, make a larger, better, creative vision board (you
can use internet for references).
2. The vision board should specify minimum 3 major goals in the
various aspects of life and maximum as per your choice.
3. Next, maintain a tracker for 30 days after bootcamp, checking
your progress in each goal. The format of the tracker is
mentioned below. These pages should be added to the
workbook upon completion of 30 days.
4. Next, make a compelling video (minimum 3 minutes and
maximum 5 minutes) showcasing your vision board, your tracker
and your progress. You can make a simple video or a creative
one, according to your choice.
5. Finally, submit the video presentation as well as the finished
workbook on the LMS as per the deadline given by the faculty.

B. 30 day tracker Sample

Goal 1: Goal 1: Goal 2:

Goal 1
reflection Action Goal 2 Action
(mention
(what plan (mention Goal 2 plan
Date the goal
went well goal) reflection
here)
/challeng progress
Progress
es)

21 Jan

22 Jan

23 Jan

Make the tracker on MS Excel

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C. Video Presentation Guidelines

1. For the video presentation, begin by introducing yourself, your

programme, batch number and SAP ID.
2. Then, speak briefly about project Visionboard.
3. Speak about your realization/reflection/learning from the
bootcamp about the topic.
4. Introduce your visionboard and your goals shown in it.
5. Then, showcase your 30 day tracker and elaborate on the
following:
Your progress in each goal after 30 days.
Challenges/distractions faced by you.
Solutions you took to work on the challenges
The way ahead for each goal
6. Add evidences (like short videos/pictures from each day) to
make the video more credible.
7. The video should be 3 to 5 minutes long.
8. Use your creativity to make the video presentation appealing
and noteworthy.
9. The presentation will be assessed on the basis of the following:
Alignment with workshop concepts
Goal Clarity
Creativity and Engagement
Presentation and Explanation
Effort and Credibility

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Thank You!