Data is any kind of information around us, Information is in facts or details
about someone or something.
A database is an organized collection of structured information, or data,
typically stored electronically in a computer system. A database is usually
controlled by a database management system (DBMS). Together, the data and
the DBMS, along with the applications that are associated with them, are
referred to as a database system, often shortened to just a database
A field's data type determines what kind of data it can store. MS Access
supports different types of data, each with a specific purpose. The data type
determines the kind of the values that users can store in any given field.
Table relationships in a database define how data in one table is related to data
in another. Common types include one-to-one, where each record in a table
relates to one in another; one-to-many, where one record in a table relates to
multiple records in another; and many-to-many, where records in both tables
relate to multiple records in the other. Table relationships are important
because they connect data in your tables, allowing you to get useful
information. To see how they work, you need to create more tables in the
database.
Data entry forms let you add, edit, and display information in a database. They
help present data clearly, making it easier for users to work with and organize
information effectively.
Query is a question you ask the database to find specific data. It can answer
simple questions, perform calculations, combine data from different tables,
and add, change, or delete information in the database.
In a database, Criteria are the specific conditions used to filter data during
searches or queries. For instance, to find students with grades above 90, the
criteria would be "grade > 90."
In a database, Complex Criteria narrow your results by applying conditions
across multiple fields. This allows for more precise filtering to find specific data.
Parameter Query in a database prompts you to input specific values when
running it, such as a date range or a name, to filter the results accordingly.
Reports in MS Access allow us to view, format, and summarize information in a
database. This feature helps users understand the data at a glance, making it
easier to identify key information quickly.
Data can be sorted in the form of ascending, descending or alphabetical order
so that the data will be more organized as well as it will be easy to understand.
Import and export operations are crucial for databases, allowing you to
transfer data between programs for further processing. For example, you can
export data from a database to a spreadsheet for analysis.
Field in a database is a single piece of data or attribute within a record. It
represents a specific type of information, such as a name, date, or number, and
is a column in a table that helps organize and store data effectively. A field's
data type determines what kind of data it can store. MS Access supports
various data types, each serving a specific purpose, and defines the values
users can input in a field.
Record in a database is an object that can hold one or more values. Groups of
records are stored in a table, which defines the data each record can contain. A
database typically consists of multiple tables, each containing multiple records.
