UNITED ARCHITECTS OF THE PHILIPPINES GENERAL submitted on the prescribed Proposal Form, properly signed

CONDITIONS (UAP Document No. 301) and guaranteed.

• approved by the Board of Architecture in 1977
• subject to the approval by the PRC through the PROPOSAL BOND: The cashier’s check or surety bond
Board of Architecture. accompanying the Proposal submitted by the Bidder, as a
• relationship between the Owner, Architect, and guarantee that the Bidder will enter into a Contract with the
Contractor Owner for the construction of the work, if the Contract is
• establishing norms for the contractor's work, and is awarded to him.
used by practicing architects in the Philippines.
• based on the standard concept of practice in the PERFORMANCE BOND: is the approved form of security
building Profession by which the Architect performs furnished by the Contractor and his Surety as a guarantee
his services as the prime professional of good faith on the part of the Contractor to execute the
commissioned by the Owner to design and work in accordance with the terms of the Contract. 15% (b4
supervise a project which will be implemented by a the execution)
General Contractor.
• compilation, review, editing and printing of the PAYMENT BOND: is the approved form of security
General Conditions was given to the UAP furnished by the Contractor and his Surety as a guarantee
committee on the Professional Practice and Ethics of good faith on the part of the Contractor to pay all
in collaboration with the Inter-Professional obligations arising from the Contract. 15% (b4 the
Conference Committee: execution)
✓ United Architects of the Philippines (UAP)
✓ Philippines Institute of Civil Engineers (PICE) GUARANTEED BOND: is the approved form of security
✓ Philippine Contractors Association (PCA) furnished by the Contractor and his Surety as a guarantee
Special Provisions (UAP Document No.302) to the quality of the materials and equipment installed and
• Other concepts of professional services and the workmanship performed by the Contractor. 30% (given
manners of Implementing construction which after the payment and performance is returned)
require different provisions
Architect AGREEMENT: is the contract between the Owner and the
Contractor undertaking the project described in the Contract
• prepares the “General Conditions” as one of the
Documents including all supplemental agreements thereto
Contract Documents.
and all general and special provisions pertaining to the work
or materials therefor.
SECTION I. DEFINITIONS AND DOCUMENTS
ADVERTISEMENT or INVITATION TO BID: The notice
ART. 1: DEFINITIONS
published by the Owner or the invitations issued to
prospective bidders, giving information as to the nature of
CONTRACT DOCUMENTS: consists of the following
the proposed project, conditions for the issuance of contract
documents, including all additions, deletions and
documents, date of bidding, and estimated cost or
modification incorporated therein before the execution of the
information that would give the Contractor a general idea of
Contract:
the magnitude and extent of the project.
✓ Agreement
✓ General Conditions
BID BULLETIN: is the additional information on Contract
✓ Special Provisions
Documents issued to bidders before date of
✓ Specifications
bidding.
✓ Drawings
INSTRUCTIONS TO BIDDERS: The list of instructions
OWNER: person or entity ordering the project for execution,
stipulating the manner on how bids are to be prepared and
including duly appointed successors, or authorized
conditions for the award of contract.
representatives
DRAWINGS: are graphical presentations of the work
ARCHITECT: refers to the Architect commissioned by the
involved in the project. They include all supplementary
Owner acting personally or through assistants duly
details and shop drawings.
authorized in writing by the Architect to act in his behalf.
GENERAL CONDITIONS: are printed documents
ENGINEER: person so named in the Contract Documents
stipulating the procedural and administrative aspects of the
or his representative duly authorized in writing to act for the
contract.
Engineer
SPECIAL PROVISIONS: instructions which may be issued
prior to the bidding to supplement and/or modify Drawings,
PROJECT REPRESENTATIVE: Full-time Construction
Specifications, and/ or General Conditions of the Contract.
Inspector hired by the Owner duly authorized in writing to
assist the Architect and the Engineer in the supervision of
SPECIFICATIONS: written or printed description of the work
the work.
to be done describing qualities of material and mode of
construction.
CONTRACTOR: person or firm whose proposal has been
accepted and to whom the Contract was awarded.
SUPPLEMENTARY SPECIFICATIONS: additional
information which may be issued as an addition or
SUB-CONTRACTOR: Anyone having a direct Contract with
amendment to the provisions of the Specifications.
the Contractor who acts for or in behalf of the Contractor in
executing any part of the Contract, not including one who
SCHEDULE OF MATERIALS AND FINISHES: outline
merely furnishes materials without labor.
specification enumerating the type or trade names of
materials to be used.
SURETY: is the person, firm or corporation who provides
the guarantee for the Contractor’s Bonds.
BREAKDOWN OF WORK AND CORRESPONDING
VALUE: is a listing of the different parts of the work
PROPOSAL: The offer of a Bidder to perform the work
indicating in each part the corresponding value in materials
described by the Contract Documents when made out and
and labor, including an allowance for profit and overhead.
 Conditions of the Contract or any modification
WRITTEN NOTICE: Written notice means information, thereof and the detailed specifications
advice or notification pertinent to the project delivered in requirements, the detailed specifications
person or sent by registered mail to an individual, firm or requirements shall control.
corporation at the last known business address of such b. Any discrepancies found between the Drawings and
individual, firm or corporation. Specifications and site conditions or any errors or
omissions in the Drawings or Specifications shall be
ACT OF GOD OR FORCE MAJEURE: includes an immediately reported to the Architect or Engineer,
earthquake, flood, typhoon, cyclone and other cataclysmic who shall promptly correct such discrepancies,
phenomena of nature and all misfortunes and accidents errors, or omissions after his discovery. Any work
which human prudence could not foresee or prevent. Rain, involving such discrepancies shall be done at the
wind, flood or other natural phenomenon of inconsequential Contractor’s risk.
degree for the locality shall not be construed as an Act of c. Responsibility for adequacy of the design and for
God or Force Majeure and no reparation shall be made to sufficiency of the Drawings and Specifications shall
the Contractor for the damages to the work resulting be borne by the Owner. The complete requirements
therefrom. of the work to be performed under the Contract shall
be set forth in Drawings and Specifications to be
TIME LIMITS: duration of time allowed by the Contract for supplied by the Owner through the Architect or
the completion of the project in any stipulated portions Engineer or by the Architect or Engineer as
thereof. representative of the Owner. Drawings and
Specifications furnished shall be in accordance with
LOCAL LAWS: applies to all laws, ordinances and other the Contract Documents and shall be true and
governmental regulations applicable to the project and its accurate development thereof.
undertaking. d. The Architect or Engineer shall furnish from time to
time all additional detail drawings and instructions
WORK: The term “work” of the Contractor or Sub-Contractor essential to the proper execution of the work. The
includes labor or materials or both as well as equipment, Architect or the Engineer shall furnish with
transportation, or other facilities necessary to commence reasonable promptness such additional detail
and complete the construction called for in the Contract drawings and instructions. All additional drawings
and instructions shall be consistent with the
FURNISH: shall be understood to mean “Purchase and/ or Contract Documents, true development thereof,
fabricate and deliver to the jobsite or other location when so and reasonably inferable therefrom. All such
designated”. additional drawings and instructions are to be
considered of equal force as those which originally
INSTALL: shall mean to build in, mount to positions, accompany the specifications.
connect or apply any object specified ready for the intended e. The Contractor and the Architect or the Engineer if
use. either one so request shall jointly prepare a
schedule, subject to change from time to time in
PROVIDE: shall be understood to mean “furnish and install”. accordance with the progress of the work, fixing
dates at which the various detail drawings will be
REQUIRED OR NECESSARY: shall mean as required or required and the Architect or Engineer shall furnish
necessary for the complete execution of that portion of the them in accordance with that schedule. Under like
work. conditions, a schedule shall be prepared, fixing the
APPROVED, DIRECTED AND ACCEPTABLE: approved, dates for the submission of shop drawings, for the
directed by or acceptable to the Architect unless otherwise beginning of manufacture and installation of
stipulated in the Contract. material; and for the completion of the various parts
of the work.
SINGULAR OR PLURAL: In all cases where a device, item
or part of equipment is referred to in the singular number, it CONTRACT DOCUMENTS AT SITE OF WORK: The
is intended that such reference shall apply to as many such Contractor shall keep at the site of work, in good order one
devices, items, or parts as are required to complete the copy each of all Drawings, Specifications, Breakdown of
work. Work, Schedule of Construction Work and including all
instructions and graphs available to the Architect and his
representatives.
ART. 2: EXECUTION, CORRELATION AND INTENT OF
DOCUMENTS OWNERSHIP OF CONTRACT DOCUMENTS AND
MODELS: The Drawings, Specifications, and Models,
SIGNATURE ON DOCUMENTS: The Contract Documents including all additional instructions, and copies thereof,
shall be signed in quintuplicate by the Owner and the furnished for this work by the Architect are the property of
Contractor duly witnessed. the Architect. They are not to be used on any other work,
and, with the exception of the signed contract set, are to be
INTENT OF CONTRACT DOCUMENTS: The Contract returned to the Architect at the completion of the work,
Documents are complementary, and what is before Final Payment to the Contractor is made.
called for by any one shall be as binding as if called for by
all. The intent of the Drawings and the Specifications is to ART. 3: DRAWINGS AND SPECIFICATIONS
prescribe the complete work that the Contract is to COPIES OF DRAWINGS AND SPECIFICATIONS: The
undertake to comply with the Contract. The intention of the Owner shall furnish the Contractor free of charge three sets
Documents is to include all labor and materials, equipment of Drawings and Specifications. All other copies of Drawings
and transportation necessary for the proper execution of the and Specifications as required by the Contractor will be
work. furnished to him at cost of reproduction.

CONFORMITY TO THE CONTRACT DOCUMENTS: All COORDINATION OF DRAWINGS AND

work shall conform to the Contract Documents. SPECIFICATIONS: All Drawings and Models are intended
a. If there be variance between Drawings and the to cooperate with the Specifications, to form a part thereof,
Specifications, the provisions of the specifications and also to form a part of the Contract Documents. Where
shall control. In case of conflict between the General figures are given, they are to be followed in preference to
measurements by scale. Anything shown on the Drawings
but not mentioned in the Specifications, or vice versa, or
anything not expressly set forth in either but which is
reasonably implied, shall be furnished as though specifically
shown and mentioned in both, without any extra charge. ART. 5 : SHOP DRAWINGS
CONDITIONS IN THE PREPARATION OF SHOP
CLARIFICATION OF MEANING OF DRAWINGS AND DRAWINGS: The Contractor shall prepare at his own
SPECIFICATIONS: The Contractor shall carefully examine, expense and submit with such promptness as to cause no
compare and verify the date furnished by the Drawings and delay in his own work or in that of any other contractor doing
Specifications or any doubt as to the meaning of the work on the same building, two copies of all shop or setting
Drawings (including notes thereon) or of the Specifications, drawings, templates, patterns and models, as well as
or any obscurity as the wording of the Specifications will be schedule required for the work of the various trades, and the
explained, and all directions and explanations necessary Architect shall pass upon them with reasonable promptness,
and proper to make more definite and certain any making desired corrections. The Contractor shall make any
requirements of the Drawings (including notes thereon) or of corrections required by the Architect, file with him two
the provisions of the Specification and give them due effect, corrected copies and furnish such other copies as may be
will begiven by the Architect. needed.
a. Should a conflict between Drawings, or a conflict
between Specifications or between Specifications CHECKING DRAWINGS OF SUB-CONTRACTORS:
and Drawings, the Contractor shall be deemed to Before submitting shop drawings for approval, the
have estimated a more expensive way of doing Contractor shall check drawings of all sub-contractors for
work unless he shall have asked for and obtained a accuracy. He shall see that all work contiguous with and
decision, in writing, from the Architect before having bearing on work indicated on shop drawings is
submission of proposals as to which method or accurately and distinctly illustrated and that work shown is
materials will be required. If, after award, the less in conformity with Contract requirements.
expensive work is done, the Contractor shall credit
the Owner an amount equivalent to the difference IDENTIFICATION: Shop drawings shall be numbered
between the more expensive and the less consecutively and represent:
expensive work. a. All working and erection dimensions.
b. If, in the Contractor’s opinion, any work indicated on b. Arrangements and sectional views.
the Drawings, or specified in such manner as will c. Necessary details, including complete information for
make it impossible to produce a first-class work, he making connections with other work.
shall refer same to the Architect for interpretation d. Kinds of materials and finishes.
before proceeding with work. If the Contractor fails Shop drawings shall be dated and contain (a) name of
to make such reference, no excuse will thereafter project, (b) descriptive names of equipment, materials, and
be entertained for failure to carry out the work in the classified item numbers, (c) location at which materials or
most satisfactory manner. equipment are to be installed in work.

DISCREPANCIES IN DRAWINGS: In case of discrepancy LETTER OF TRANSMITTAL: Submission of shop drawings

in the figures or drawings, the matter shall be submitted shall be accompanied by a letter of transmittal in duplicate,
immediately to the Architect, before any adjustment shall be containing name of project, Contractor’s name, number of
made by the Contractor save only at the latter’s own risk and drawings, titles, and other pertinent data.
expense. The decision of the Architect on the adjustment of
discrepancies so as to conform to the real intent of the CORRECTIONS, CHANGES AND VARIATIONS: The
drawings and specifications shall govern and shall be Contractor shall submit three sets of prints of shop drawings
followed by the Contractor. to the Architect for approval. Satisfactory shop drawings will
be so identified by the Architect, dated, and one copy thereof
ART. 4: DETAIL DRAWINGS AND INSTRUCTIONS returned to the Contractor. Should shop drawings be
disapproved by the Architect, one set of such shop drawings
SUPPLEMENTARY DRAWINGS AND INSTRUCTIONS: will be returned to the Contractor with necessary corrections
The drawings referred to in these Specifications will be and changes to be made as indicated.
further supplemented by additional detail drawings and
instructions essential to the proper interpretation of the a. The Contractor shall make required corrections and
Drawings and the proper execution of the work. The changes and resubmit shop drawings, in duplicate
Architect shall furnish with reasonable promptness such until the Architect’s approval is obtained.
additional detail drawings and instructions. All such b. Upon receipt of approval, the Contractor shall insert
additional detail drawings and instructions shall be date of approval on tracings and promptly furnish
consistent with the Contract Documents, true development the Architect with three additional prints of approved
thereof, and reasonably inferable therefrom. All such drawings.
additional drawings and instructions are to be considered of c. No work called for by shop drawings shall be
equal force as those which originally accompany the executed until the Architect’s approval is given.
specifications. The work shall be executed in conformity with d. If shop drawings show variations from Contract
such detail drawings and instructions, and the Contractor requirements because of standard shop practice or
shall do no work without proper drawings and instructions. other reasons, the Contractor shall make specific
mention of such variations in his letter of submittal.
SCHEDULE FOR SUBMISSION OF DETAIL AND SHOP
DRAWINGS: The Contractor and the Architect, if either one RESPONSIBILITY FOR ACCURACY: Approval of shop
so request, shall jointly prepare a schedule subject to drawings will be general. It shall not relieve the Contractor
change from time to time in accordance with the progress of of responsibility for accuracy of such shop drawings, nor for
the work, fixing the dates at which the various detail proper fitting and construction of work, nor for furnishing of
drawings will be required, and the Architect shall furnish materials or work required by the Contract and not indicated
them in accordance with that schedule. Under like on shop drawings. The Architect’s approval of such
conditions, a schedule shall be prepared, fixing the dates for drawings or schedule shall not relieve the Contractor from
submission of the shop drawings, for the beginning of responsibility for deviations from Drawings or Specifications,
manufacture and installation of materials and for the unless he has in writing, called for the Architect’s attention
completion of the various parts of the work. to such deviations at the time of submission and secure his
written approval, nor shall it relieve him from responsibility
for errors of any sort in shop drawings or schedules.