ANNEX “A”

SECURITY PLAN
This plan provides measures to counteract any form of security threat in any given
situation. The following guidelines SHALL be observed by the security group servicing
the entire DPWH – Camarines Sur 3rd District Engineering Office.

A. EMERGENCY SITUATIONS:

The contracted security services shall maintain on reserve duty, a contingent of one (1)
security guards to augment/reinforce the security threat, for the protection of properties
and equipment, personnel against bodily harm during emergencies such as outbreaks
of fire, occurrence of earthquakes, typhoons, unexpected power failure resulting in total
darkness, armed robbery, bomb threats and explosions, hold-ups, riots, kidnappings and
similar occurrences at no extra cost on the part of DPWH – Camarines Sur 3rd District
Engineering Office. The security group will have specific responsibilities in any
emergency situation. Acting in a normal protective role, the security group should
undergo trainings to upgrade skills in crowd control which is an essential duty during
any serious emergency situation. While on patrol, the security must observe potential
hazard violation of policies, signs of unauthorized intrusion, etc. This role shall come
into play both for the prevention of accidents and in the emergency response. The
special responsibilities that generally fall on the security and disaster situation are as
follows:

1. Control of access – this will include maintaining records of all persons

entering or leaving the DPWH – Camarines Sur 3rd District Engineering Office
premises during emergency situations;

2. Traffic control – includes providing for unimpeded access of outside

emergency units, security for example will meet responding Fire Department
or bomb squad units, provides information as to the location and type of
emergency and in some circumstances provide escort service;

3. Protection of property. – Physical security becomes even more essential when

the facility is evacuated or the confusion accompanying a major disaster;

4. Prevention of theft, looting, sabotage and espionage;

5. Direction and control of personnel;

6. Direction and control of evacuation procedures;

7. Assistance in terms of first aid, rescue and other emergency needs;

8. Protection of vital information, documents, records, etc;

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 9. Control of hazardous areas, classified areas, high value areas or property;

10. Establishing communication with outside agencies such as local law

enforcement, Fire Department, hospital ambulance service and Red Cross;

11. Assisting injured employees;

12. Guiding employees and visitors to safety areas;

13. Crowd control;

14. Preventing panic;

15. Firefighting; and,

16. Other special duties governed by the local circumstances.

B. DEPLOYMENT OF SECURITY GUARDS

The contracted security services are deployed in the following posts:

DPWH – Camarines Sur 3rd District Engineering Office

POST TIME SHIFT NO. OF GUARDS

(1 Shift: 12AM-8AM)
st

(2nd Shift: 8AM-4PM)

(3rd Shift: 4PM-12AM)

a. Guard House (Entrance & Exit), Parking Area 4

b. Lobby/Entrance New Building/Information/ 2
Roving/DE&ADE’s Office
c. Gate Assist, Roving, Quarters & Motorpool 2

TOTAL GUARDS REQUIRED 8

The guards report to their assigned posts in the prescribed, complete uniform and in
time to relieve the guards whose tours of duty are just ending. The Supervising Guard
(OIC) is expected to report to duty ahead of shift/schedule to enable him to inspect the
guards in their shifts and so that proper turnover of responsibilities can be effected. No
guard should vacate his post without a reliever. The Supervising Guard/OIC cannot take
somebody else’s post in case his post will be vacated/abandoned. During the turnover
of shifts, the Supervising Guard of both shifts make a joint inspection of the premises
to ensure an orderly transfer of responsibilities.

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C. NORMAL/ REGULAR SITUATIONS

FOR DPWH – Camarines Sur 3rd District Engineering Office (AS APPLICABLE)

SUPERVISING SECURITY OFFICER

Upon the instruction of the Head of Office or when the circumstances call for it:

1. Supervises the guarding activities of the security guards.

2. Assists in giving special guarding detail assignments and such other assignments
pertaining to the provision of security and safety services to DPWH – Camarines Sur 3rd
District Engineering Office officials, Cashiers and Special Disbursing Officers (SDOs).

3. Reviews daily reports of all guards.

4. Investigates and prepares reports on any unusual or untoward incidents such as theft
and pilferages resulting in the loss or damage to properties during the twenty-four (24)
hour shift.

5. Maintains a complete record of all articles (government properties and personal

properties) reported lost or found. Said record includes the description of the article(s);
the name of the owner or the person who lost the article/turned it in; the place where
and date when it was lost/found; and when and by whom it was claimed.

6. Conducts investigations on reported losses of all articles (government properties and

personal properties) in coordination with the local police.

7. Inspects DPWH – Camarines Sur 3rd District Engineering Office installations

(properties and equipment) and reports any breach in security and/or safety
requirements.

8. Ensures that all DPWH – Camarines Sur 3rd District Engineering Office
properties/equipment brought out the Office premises are covered by duly approved
gate passes. Inspects said properties and ensures that they are returned in the same
physical condition as when they were taken from the premises.

9. Coordinates with the PNP- Security Agencies and Group Supervision Division (SAGSD)
regarding regulations and directives affecting the Security Guard Force.

10. Coordinates with the Philippine National Police (PNP) Inspector duly designated by
the Chief of Police to monitor the conduct of security guards on post for purposes of
assessing individual discipline of the security guards.

11. Coordinates with the Security Supervisor/Head on the daily activities in the post to
ensure a 24-hour security coverage.

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12. Monitors the movement of visitors, carefully noting that visitors are wearing the
visitor’s ID issued to them and that they are in the proper floor.

13. Monitors the movement of individuals and validate the presence of employees as to
the time of arrival and departure through the logbook/records as deemed necessary.

14. Performs other security related tasks as may be required.

SHIFT-IN-CHARGE (SIC)

1. Acts as Security Officer during his absence.

2. Ensures that all posts are manned.

POST 1. GATE AND ENTRANCE/PARKING GUARDS

1. Maintain orderliness with regard to parking procedures and regulate entrance and
exit of vehicles in the area.

2. Direct traffic in the parking area and in the road in front of DPWH – Camarines Sur
3rd District Engineering Office in as far as it affects the vehicles entering or leaving
the premises.

3. Safeguard and protect all articles e.g., building properties, equipment, vehicles, cash,
supplies materials and other documents against theft, pilferage and other
hazards/damages.

4. Monitor compliance of DPWH – Camarines Sur 3rd District Engineering Office

personnel with Department’s or Office’ rules and regulations on the wearing of the
prescribed Office uniforms, identification cards (IDs), smoking, gambling, drinking
alcoholic beverages, loitering, unauthorized entry into the DPWH – Camarines Sur
3rd District Engineering Office compound after office hours and during holidays and
weekends.

5. Monitor movement of vehicles. Ensure the use of vehicle is authorized by a duly

approved Trip Ticket. Take note of the physical condition of the vehicle before it
leaves the compound. Record the names of the driver of the vehicle and the
passengers. Report any damages that may be seen on the vehicle and other
irregularities, to the Head of Office/Chief, Administrative Officer.

6. Inspect and monitor movement of equipment/supplies going out/returning to the

premises, ensuring that these have duly approved Gate-Passes. Maintains a logbook
of Gate Passes validating size, color, serial numbers, and other such relevant
descriptions as needed as well as the date and time these equipment were brought
out/returned and the condition of the equipment as they leave the compound and
when they were returned.

7. Stop unauthorized entry of vehicles/persons at the DPWH – Camarines Sur 3rd District
Engineering building.

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8. Limit access to the parking lots inside the DPWH – Camarines Sur 3rd District
Engineering Office premises to DPWH – Camarines Sur 3rd District Engineering Office
vehicles and vehicles of DPWH – Camarines Sur 3rd District Engineering Office
employees and visitors.

9. Monitor and secure the parking area within DPWH – Camarines Sur 3rd District
Engineering Office premises carnapping and theft, and submits weekly reports of
vehicular traffic to the Chief Officer.

POST 2. INFORMATION AND LOBBY GUARDS

a. Controls access to the DPWH – Camarines Sur 3rd District Engineering Office building
by maintaining a visitor’s logbook. Such record includes the name and signature of
visitors, the person to be visited and the purpose of the visit. The following must
be strictly enforced by the guard on duty:

a. “No I.D., No Entry” policy;

b. Issuance of Visitor’s Pass and Slip for proper identification of all

visitors/guests;

c. Inspection of all bags, packages, attaché cases and similar carry-alls being
brought in or out of the building by DPWH – Camarines Sur 3rd District
Engineer personnel, visitors, guests, students and contracted services
personnel only during material and localized crises such as bomb threats, etc.

d. Monitoring of personnel movements allowing DPWH – Camarines Sur 3rd

District Engineering Office personnel free access may go to any part of the
building during office hours. Beyond office hours, no employee, unless
authorized to render overtime service, may be allowed to enter or stay within
the building or its premises. Employees authorized to render overtime service
shall be limited to their respective work areas unless otherwise indicated in
their overtime authority.

A copy of the authorization should be forwarded to the security guards on

duty at the lobby at least two (2) hours before the start of overtime service
for weekdays on the before for OT service on weekends and public holidays.

e. Enforcement of the ban on entry of lethal weapons inside office premises by

requiring the deposit of firearms and other deadly weapons of visitors with
the guard on duty with the corresponding permit to carry. A receipt shall be
issued by the guard. A registry of firearms deposited and/or returned is
maintained by the lobby guard. Such registry shall include some information
as the type/caliber and make of firearms, serial numbers, licenses, authority
to carry, date/time deposited/returned name of owner and name and
signature of security officer on duty.

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 f. Issuance of visitors’ pass to personnel of contracted services such as those
authorized to repair or construct any building facilities or structure. Upon
entry, aforementioned personnel must register with the security guard on
duty and secure their visitors’ pass. They may not go to any part of the
building which they have not been authorized to go to and shall be subject
to thorough inspection before they are allowed to enter the building as well
as after completion of their transactions or business. The canteen personnel
and other food commissaries and vendors and personnel of various canteen
consumers operating within DPWH – Camarines Sur 3rd District Engineering
Office premises as well as their visitors and vehicles shall likewise be subject
to the above-cited policy. Regular employees of the canteen shall register
with the security guard and shall be issued
corresponding visitors’ pass.

2. Issues room keys only to authorized personnel.

3. Directs visitors/guards to their respective destinations.

4. Ensure that only one (1) armed closed-in security officer shall be allowed to
accompany any visiting dignitary inside DPWH – Camarines Sur 3rd District
Engineering Office premises.

5. Ensure that equipment to be brought out of the Building for use in meetings and
conferences or for repair shall be covered by a duly approved Gate Pass. No employee
may bring out any property unless it is for official business.

7. Monitors the finger tracking of employees, janitorial/security personnel and reports

any incident of tampering of time or any similar acts that run counter to the interest
of the government.

8. Checks status of the finger track machine (Biometric) and/or reports any deficiency
in the Efficient performance of the machine to the Administrative Staff - Human
Resource Management Section.

9. Secures the biometrics from any attempt of destruction or sabotage that may result
in inaccuracy of time appearing in the printouts.

10. Maintains orderliness and discipline among employees and contracted security
personnel during punching of cards.

POST 3. ROVING GUARD

1. Monitors compliance with DPWH – Camarines Sur 3rd District Engineering Office rules
and regulations on the wearing of prescribed office uniforms, Identification Cards (ID’s),
smoking, gambling, drinking alcoholic beverages, loitering, unauthorized use of the
compounds, facilities and biometrics.

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2. Conducts periodic check (every two hours) of the security conditions in office rooms
and neutralizes security hazards.

3. Determines whether the door to the generator set, fire alarm control rooms, PABX
room and other secured rooms are locked.

4. Makes sure that the fire exits are open and not obstructed immediately before office
hours and closed after office hours.

5. Makes sure that all appliances/equipment/lights are unplugged/turned off and faucets
closed after office hours.

6. Ensures that the rest of the guards are at their posts, in proper uniforms and
performing their assigned duties to protect DPWH – Camarines Sur 3rd District
Engineering Office properties and facilities.

7. Monitors unusual conditions and renders a written report thereof.

8. Renders escort services to department VIPs when they enter and exit the building.
Escort services should be provided by seconded/reliever guards and not by those in their
respective posts in the area.

COORDINATING INSTRUCTIONS

The Chief Administrative Officer at DPWH – Camarines Sur 3rd District Engineering
Office or his authorized representative will coordinate with the Security Supervisor /
Head Guard all the incidents/emergencies taking place in their respective areas of
responsibility.

D. STANDARD OPERATING PROCEDURES

1. PERSONNEL AND VISITOR

a. All DPWH – Camarines Sur 3rd District Engineering Office personnel, job orders
and security guards on duty are required to wear their prescribed office uniforms
and Identification Cards (IDs) upon entering and while inside the building.

Visitors/guests and students are required to present to the Security Guard on

duty their valid Identification Cards (IDs) and secure visitors pass upon entering
and wear the same while inside the building but they may not go to any other
part of the building they have not registered for.

Similarly, the policy of “No ID, No Entry” shall be implemented in all DPWH –
Camarines Sur 3rd District Engineering Office buildings and premises.

b. During office hours, DPWH – Camarines Sur 3rd District Engineering Office
personnel may go to annexes of the building. Beyond office hours, no employee,
unless authorized to render overtime service, may be allowed to enter or stay

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 within the building or its premises. The movement of employees authorized to
render overtime service shall be confined to their respective work areas as well
as their ingress/egress, unless otherwise indicated in their overtime authority.

Staffs who have to stay in the office beyond 8:00 p.m. on weekdays shall provide
the security guard with a copy of the written authority to do so. Stays-ins are
generally not allowed except in the case of those who are part of the Emergency
Response Team who have been trained to respond to emergency situations
especially at odd hours of the day.

The cooperation of all DPWH – Camarines Sur 3rd District Engineering Office
personnel on the afore-stated is required to avoid friction when these are
enforced. The security guards are on
hand to ensure compliance to said requirement.

c. All bags, packages, attaché cases and similar carry-alls being brought in or out
of the building by NEDA personnel, visitors, guests, students and contracted
services personnel shall be inspected by the security guards on duty only during
national or localized crisis such as when bomb threats are received by the office,
coup d’etat, etc.

2. VEHICLE CONTROL

a. The Security Officer is provided with a list of officers authorized to sign Trip
Tickets including a specimen of their signatures for the guidance of the guards
on duty.

b. All DPWH – Camarines Sur 3rd District Engineering Office vehicles are used only
for official business should leave the compound with the corresponding Trip
Ticket. A copy of the Trip Ticket is submitted to the guard on duty, who in turn
will forward the report to the General Services Unit/Administrative Officer V.

c. The guard on duty must record the departure and arrival of all vehicles including
the names of the drivers and passengers and the condition of the vehicles in
both instances.

d. The guard must report/document any damage/loss of accessories of DPWH –

Camarines Sur 3rd District Engineering Office vehicles.

e. The parking area must be properly maintained/monitored:

f. Enforce parking guidelines.

i. Record time of arrival and departure of all drivers and plate number of
vehicles.

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 ii. Ensure that parked cars/vehicles do not obstruct passageways and the area
for conducting flag ceremonies are cleared every time the ceremonies are to be
held.

3. CONTRACTED SERVICES

a. Personnel of contracted services such as those authorized to repair/construct any

building facilities or structures must register with the security guard on duty at the
Lobby. They may not go to any part of the Building which they have not been
authorized to go to.

b. The security guard on duty conducts body and bag inspection of the contracted
services personnel before they are allowed to enter the Building as well as after
they have transacted/accomplished their business. These inspections are recorded
by the security guard on duty in a logbook, which is submitted weekly to the Chief
Administrative Officer.

c. The personnel of the canteen and other food concessionaires operating within the
DPWH – Camarines Sur 3rd District Engineering Office premises as well as their
visitors and vehicles shall be subject to similar regulations.

E. EQUIPMENT REQUIREMENT

1. SUPPORT EQUIPMENT

a. Firearms : 1 unit 9mm pistol with ammos and 1

ga. Shotgun with ammos
b. Communication Equipment : 3 units handheld
j. Flash lights : one for each guard
k. Complete Medical Kit : one for each guard
l. Truncheons : one for each guard
p. Police Whistles : one for each guard
q. Night Sticks : one for each guard
r. Traffic vest : 1 for each entrance gate guard
s. Traffic Gloves : a pair for each entrance gate guard
t. Metal Detector : 1 unit on a stand by
u. Under Chassis Mirror : 1 unit on a stand by

2. RESTRICTIONS ON FIREARMS

Firearms are to be carried by the security guard only during his tour of duty while
in proper uniform and within the DPWH – Camarines Sur 3rd District Engineering
Office premises except when he is providing escort duty in the transit of cash
in/out of the premises. However, when there are demands by the Head of Office
for adequate protection of its officials, the security guard may be allowed to
bring his issued firearms outside the DPWH – Camarines Sur 3rd District
Engineering Office premises under a special permit from the Chief of PNP.

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F. ADMINISTRATIVE SANCTIONS AND PENALTIES

1. In case of breach of contract DPWH – Camarines Sur 3rd District Engineering

Office has the right to rescind, terminate or abrogate its contract with the
security services in any of the following instances:
a. Gross and willful negligence on the part of the contracted agency
resulting in material and financial losses to DPWH – Camarines Sur 3rd
District Engineering Office;
b. Falsification of license, reports and other documents submitted;
c. Engagement/involvement in activities that are dangerous to public safety
and welfare or inimical to national security;
d. Violation of any of the provisions of Section R.A. 5487 as amended by
PD 1919.
e. Violation of the Duties and responsibilities of the contractor as stated on
Item VI of the Technical Specification/TOR.

The Chief Administrative Officer shall be responsible for the discipline of the
Security Guards under him.

Likewise, the Chief Administrative Officer shall conduct spot inspections of

security guards on post for the purpose of assessing individual discipline and
compliance with the Implementing Rules and Regulations (IRR) of Republic Act
5487 as amended and the DPWH rules and regulations.

2. Suspension of security personnel due to incompetence

The agency shall provide a replacement guard in order not to prejudice the
interests of its client in case of suspension of one or any of the contracted
security guards provided, that the service of the substituted guard shall be good
only during the period of such suspension.

The following shall constitute acts of incompetence such as, but not limited to:

a. Those related to compliance in the wearing of uniforms;

b. Late or failure to maintain and/or submit records/reports;
c. All acts prejudicial to good conduct and behavior and others similar to the
foregoing pursuant to existing laws, rules and regulations;
d. Use of inappropriate uniform;
e. Use of profane or uncouth language;
f. Exercising the profession of security guard without first being duly licensed;
g. Violation/offenses found during inspection of guards shall be reported to the
management of the contracted security services through the Administrative
Officer V;
h. Discourtesy and conduct unbecoming a security guard resulting in conflict
with government employees/agency or guests in the agency assigned;
i. Carrying personally-owned unlicensed firearms or other deadly weapons
whether on duty or not;

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 j. Failure to notify/call the nearest Philippine National Police (PNP) Station in
case of disorders, riots or strikes
k. Drinking alcoholic beverages and/or taking prohibited drugs while on duty;
l. Use and/or employment of security guards for purposes of committing threats,
intimidation, coercion or another crime/offense, including show of force;
m. Issuing to guards unlicensed firearms; and
n. Posting of unlicensed guards.

G. INSTITUTIONAL ARRANGEMENT /LINKAGES

The Security Officer shall maintain regular liaison work with the following agencies
/establishments and record of telephone numbers to facilitate communication and
immediate responses whenever needed.

Nearest PNP/military units

Nearest Fire Department
Nearest Hospitals
Nearest local and civil authorities

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