RASHMI B.
S
Bollineni Astra Apartment Flat #806, Tower A Prakruthinagar, Kogilu,
Yelahanka. Bangalore-560064, Mobile: 9880366152
Email: [email protected]
PROFILE:
A versatile procurement and contract management professional with 14 plus years
of experience in Procurement operations- Salesforce contract tool support, Sourcing
(Oracle) & contract management (Salesforce & Conga) contract compliance (Ariba),
Sourcing, Vendor management procurement end to end support, Projects, Process
Transition and Team management.
*Team management support: Management of a 10-person team managing various
processes, including e-sourcing, sourcing pipelines, and contract management
providing end-to-end support to 24 global internal entities. Performer who is advanced
quickly in their career.
*Projects & Transition to Paris (France): Negotiating with global company owners
to add new short and long-term project to the team's workload and increasing company-
revenue.
PROFESSIONAL EXPERINECE:
*AXA Global Business Service Pvt Ltd: Assistant manager (Consultant Procurement) -From Dec
2019 to Till Date - Salesforce/Conga/Ariba/JIRA/Agile methodology
*Genpact India Pvt Ltd: Assistant manager - From June 2017 to Dec 2019 - Ariba/Oracle
*Accenture Services India Pvt Ltd: Analyst- From Mar 2016 to June 2017 - Ariba/Oracle
*Ge India Pvt Ltd: Executive (Through Adarsh Solutions Pvt Ltd) - From Dec 2013 Mar 2016 and Jun
2006 to Oct 2008. - Oracle
*Huawei Telecommunication India Pvt Ltd: Coordinator -From Jan 2009 to Oct 2011.-Oracle
AXA Global Business Service - Role Summary (Salesforce Tool)
Functional As a Support level 1 Functional Admin (Designated Support Contact) in the
Salesforce tool, I initiated a pilot project, received training from GO partner, and Began
overseeing end-to-end support for internal stakeholders and external suppliers within
my team. Now providing global support to 24 entities for my internal team. Creating
accounts, creating contracts, training users, presenting at a high level about the tool,
carrying out tool enhancement testing, providing end-to-end support to buyers,
stakeholders, business owners, legal, financial, risk, and compliance teams, etc.
* Working closely collaborating with GO team and all higher management teams,
including KBUs, Buyers, Stakeholders, Legal, Vendors, Risk & Compliance &
technical teams, contribution daily support (BAU), comprehending their needs for
tool additions, modifications, and improvements, and supporting them in accordance
with our company's terms and conditions end to end support to procurement and
contract-management.
* Passionate about mentoring and coaching a team to meet and exceed targets. * Project
support & revenue: delivering complete project support to a worldwide team,
comprehending their needs, integrating team members or a pool team to provide
effective support, and increasing the company's revenue apart from BAU work. *
Leading a team that is driving growth for a company that is committed to driving
innovation and transformation in the company space.
* Enjoy building relationships in a cross functional environment. * Reporting to the
global head, is overseeing, and guiding a team of process development &
representatives to develop and execute strategies, analytical skills. *
Preparing/gathering and circulating weekly, monthly, and quarterly reports to all users
at the world wide level . * Conducting
process overview session to the stake holders, regularly conducting
Governance and solutions committee meetings with all key business owners * Interact
with user regarding the updates and concerns and cascade the same to the team.
* First point of escalation to costumers and internal stakeholders
* Preparing periodically preserving all process documents, such as Sops, user guides,
training materials, etc., in a company specific SharePoint
* Participating in all internal and external business audit process and keeping all
documents on SharePoint as per company standards
* Engaging in all transversal activities and encouraging team members to do the same
Genpact and Accenture - Role Summary:
Role to study the third-party contracts, solicit missing information, Collection of data,
inputting of data in the template, Setup the price in system, coordinating with supplier
and internal category, releasing the contract. Fill in the mandatory templates in the
contract compliance sheet, sharing the contract to supplier for billing. Exposure to
procurement and contract management/compliance process in Ariba.
*Creating Contract terms as per the Contract copy aligned with Sourcing project with
utmost accuracy-in Ariba tool .
*Understanding the importance of Sourcing Projects & Contract workspace.
*Draft, modify and implement Contract terms as per the requirement.
*Reviewing and updating existing contracts.
*Collaborate with on shore counter parts and Sourcing managers, Legal Team, Finance
Team, and Business managers.
*Review the Contract and understand the contractual terms better.
*Review contract terms for quality assurance
*Identify pricing, description and payment term in contract to setting up the line item.
*Once contract validated it will go to Approve or deny.
* Once C' (Contract) number generated sharing the C' doc to supplier through
email for invoicing purpose along billing instruction.
*Prepare reports for management and clients as appropriate.
*To be up-to date with Contract Terms creation and coordinate with the other
departments asneeded.
*Ensure all deadlines and conditions updated while creating contract Terms.
*Understanding of contract family
*Understanding of GL codes, Cost codes. Understanding what commercial contracts is,
milestone contracts, and T&E model contracts.
* Handle Escalated emails and quarries. Resolving issues at first point of contact
by coordinating between different departments to arrive at a logical conclusion in
complex, inter related departmental issues.
Ge India Pvt Ltd & Huawei India Pvt Ltd - Role Summary:
* Demonstrated functional excellence in procurement plans, collecting quotations
and negotiating, preparing purchase orders, working on developing new vendors and
vendor registration by analyzing vendor qualification and due diligence to build stable
supply streams for uninterrupted support to operations.
* Negotiate, Finalize and placement of PO/contract, Selection and Evaluation of
vendor.
* Strategic ability in striking perfect coordination with all involved divisions to
ensure smooth materials/supply chain management processes.
* Buying would be involved in procurement of various commodities for a certain
value limit, which would require quick TAT and execution.
*Floating of RFP, RFI and RFQ to the vendors, Preparing comparative statements
*Negotiations with supplier, if value is less than INR 500K and taking advise from
Sourcing Leader in case of high value.
*Conversion of material request to PO and approvals
*Sending PO to supplier and receiving order Acknowledgement with delivery dates and
Follow-up on delivery of services/goods
* Clearing advance payments with bank guarantee and receiving final invoice
upon closure of services or goods and Closure of final services / goods payments
*Responsible for handling year end closure ensuring receipt of all services and goods
Documentation from purchase to pay
*Preparing Purchase/ Work Orders with valid terms and conditions and also making
documents for tenders for PSUs.
*Develop both short- and long-term sourcing plans by benchmarking all suppliers,
contracts, and services and evaluating various different Business Unit level
requirements, existing opportunities, or new initiatives. This includes setting Indirect
sourcing strategies and deliver material improvements on quality, price, and service.
*Facilitating smooth order execution & handling entire business cycle from invitation
of quotation to completion of the payment.
*Ensuring optimum inventory levels for achieving cost savings without hampering the
project process and preparing reports for the same.
*Work in close collaboration with strategic sourcing leader, as well as end users, in
order to ensure acceptance and implementation of sourcing strategy and Actively
participate in the validation of the sourcing strategy implementation approach Screen,
short list and select potential suppliers through a Request for Information (RFI) and
*Request for Proposal (RFP) process. Validate completeness and relevance of RFI /
RFP (in terms of local market specifics and local internal requirements)
* Develop negotiation strategy and lead supplier negotiations and work with end user
and supplier to resolve issues.
Vendor Development
* Responsible for handling of Wing-to-Wing Process of Vendor on boarding,
renewals and contract management.
* Ensure supplier compliance with regulatory and reputation requirements. *
Participate in the evaluation and selection of suppliers. Continuously track supplier
performance according to defined performance targets and metrics. Also conduct
Business Reviews with the suppliers developing long-term partnerships with local &
foreign suppliers; managing day-to-day supplier performance to ensure meeting of
service, cost, delivery and quality norms.
SKILLS SET:
Windows, Oracle Applications, Ariba, MS Office, MS Excel. I have undergone training
in Oracle Applications, Ariba S2P Process Salesforce tool, JIRA and Agile
methodology.
MOST PROUD OF
• Good Strong drive to learn and develop, good interpersonal skills, teamwork,
to function under pressure.
• Awarded best team award in June-2024, Best performer quarterly awards and
Best AM award I with certificates.
EDUCATIONAL QUALIFICATIONS:
Bachelor of LL.B (Law)
University : Mysore University
College : Vidhya Vardhaka Law College, Mysore
PERSONAL DETAILS:
Name : Rashmi B S
Date of birth : 15th July 1982
Sex : Female
Marital Status : Married
Languages : English, Kannada and Hindi
Nationality : Indian
DECLARATION:
I hereby declare that the information furnished above is true to the best of my
knowledge.
Date:
Place: Bangalore
RASHMI B.S
