VISITOR &
EMPLOYEE
MANAGEMENT
SYSTEM
PRODUCT OF
W.I.N TECH LTD
A WELCOME INNOVATION
WWW.VISEMGH.ORG
TABLE OF CONTENTS
1 About Us 8 Real-Time Dashboard
2 A Welcome Innovation 9 Digital Logs & Reports
3 Welcome Page 10 Hardware and
Standard Pricing
4 Visitor Registration 11 Hardware and
Premium Pricing
5 Employee Registration 12 Clients
6 Host Notification 13 Case Studies
7 Evacuation Management
ABOUT US
W.I.N TECH LTD
W.I.N Tech is an innovative and creative We believe in providing the best
technological company that is service and client satisfaction.
That is why all the staff of W.I.N Tech
seek to provide the best IT and
challenging the status technological solutions and services
quo of workplace nationwide to build a company that’s
technology proud to put people first.
by designing, developing, implementing,
and using modern technologies to
improve and handle customer service,
increase business efficiency and
productivity and solve problems.
W.I.N Tech provides software and
hardware development, online services
and embedded system solution.
We at W.I.N Tech believe that for the
improvement and growth of any
organization, Information Technology
(IT) and modern technology is a must
and every business organization needs
proper IT and technological solutions
and services.
1
A WELCOME
INNOVATION
VISEM is an IPad-only app that acts like
a kiosk, a notebook, or a paper time
sheet. Employees and visitors can log
into this ‘kiosk’ to enter their details.
VISEM is a great tool for replacing old-
fashioned paper timesheets. It also
acts as a communication hub, letting
others know when you have out-of-
office meetings or vacation time
scheduled, and when you are slated to
return.
Visitor management is about
controlling access, knowing who’s in THE
the building, and making employees
accountable for their visitors. A visitor OBJECTIVE
management system that comprises
software tools and ID validation, can
keep the wrong people out – and let the Accurately and quickly capturing
right people in, quickly and efficiently. visitors/employee details.
Allowing employees to register
visitors online ahead of time –
"Your lobby is your and be notified electronically.
first line of defense" Enhance emergency response — If
the building must be evacuated,
The lobby is the single-most important the system can be used to
security point in any building or facility determine the presence and
where protection of personnel and location of visitors within the
property is paramount. Security around facility.
visitor and employee management has Meet compliance requirements with
to be nearly flawless. your visitors.
Manage your visitor/employee data
remotely.
2
WELCOME PAGE
WELCOME
PAGE
Transform your reception with VISEM. Its simple, clean and
intuitive user interface will change your visitor sign in experience.
Visitor - For visitors seeking to engage with your organisation.
Employees - Registered employees within your company
3
PRE-VISITOR REGISTRATION
VISITOR PRE -
LOG-IN PAGE REGISTERED
Tap to sign in - For first time visitors. Create meetings and register
attendees
Visitor Out - For visitors signing out Send meeting and visitation invite
notification with helpful custom
Been Here Before - For visitors who details
have used VISEM before Schedule meetings, book meeting
rooms and manage meeting rooms
Allow you to pre-register a visitor
before he/she arrives
Speed up sign-in when visitors arrive
4
EMPLOYEE REGISTRATION
DIGITAL ID
Unique authentication for every employee
The all new Digital ID for your employees make signing in a
breeze. Less than 5 secs to sign-in; takes out the long queues
every morning of employees filling in their attendance logs.
Minimal cost to produce and maintain
5
HOST NOTIFICATION
VIA SMS VIA E-MAIL
No internet access? No problem, Away from your phone and working on
VISEM SMS notification will ensure you your computer? VISEM email
are informed on your mobile device. notification will ensure you are always
informed of your visitors
Host out of the office?
VISEM notification includes visitor See who is waiting for you before the
contact number, to easily allow the receptionist phone in.
host to reach out to the visitor.
6
EVACUATION MANAGEMENT
EMERGENCIES
In the event of an emergency, the safety of your people and the
reputation of your organisation can be on the line.
VISEM’s comprehensive movement record means you know who is
on site or in your building, at all times. And our cloud-based
technology means you can grab and go: pick up your VISEM iPad and
use it as a portable roll call and a real-time record-keeper if you
need to get out in a hurry.
7
REAL-TIME DASHOARDS
CLOUD BASED
Since VISEM's Dashboard is cloud based, it can be viewed from any
computer or mobile devices, no matter where you are.
Data access happens in real time by default, which means always
have the most up to date information at your finger tips without
any time lag or manual update process.
VISEM has combined high-performance data accessibility with the
ability to easily generate visualizations and reports automatically.
8
DIGITAL LOGS & REPORTS
ANALYTICAL TOOLS
When guests and employees sign in, their details get recorded
automatically. Export these logs anytime, with just a click.
Our built-in analytics dashboard displays live updates for your most
important stats. Easily check the all-time analytics to see your
total number of visitors or/and employee sign-ins or dig deeper into
a specific date range for insights on your busiest day of the week or
time of the day. Best of all get relevant reports on both your
visitors and employees as and when you need them.
9
HARDWARE
ANTI THEFT WIRELESS
9.7"
IPAD STAND BADGE PRINTER
APPLE iPad Air 2
PRICING - STANDARD
GH₵850/Month ADD-ONS
VISEM SECURE CLOUD DATABASE BADGE PRINTING and BADGE LABELS
APPLE IPad AIR 2 TABLET + GH₵200/Month
INSTALLATION & UPDATES ANTI THEFT IPAD STAND (One time fee)-
SUPPORT & MAINTENANCE GH₵ 1200
DATA & SMS (LIMITED)
START A 14 DAY FREE TRIAL AT
NO COST
TERMS & CONDITIONS APPLY
10
HARDWARE
12.9" ANTI THEFT WIRELESS
2018 APPLE iPad Pro IPAD STAND BADGE PRINTER
PRICING - PREMIUM
GH₵1150/Month ADD-ONS
VISEM SECURE CLOUD DATABASE BADGE PRINTING and BADGE LABELS
APPLE iPad Pro 12.9 INCH TABLET + GH₵200/Month
INSTALLATION & UPDATES ANTI THEFT IPAD STAND (One time fee)-
SUPPORT & MAINTENANCE GH₵ 2000
DATA & SMS (LIMITED)
START A 14 DAY FREE TRIAL AT
NO COST
TERMS & CONDITIONS APPLY
11
CLIENTS
LITTLE BLESSINGS PRE-SCHOOL SPRINGFIELD E & P
ONE AIRPORT SQUARE AB & DAVID LAW FIRM
ENERGEM OIL SERVICES CARLOKING SERVICES
ZOOMLION TRANSPORT DIVISION SECURITIES AND EXCHANGE
COMMISSION
GLORIKA E-LEARNING CENTER ROTARY GHANA -
FOR VISEM CONFERENCE
12
CASE STUDY
LITTLE BLESSINGS
PRE-SCHOOL
“When parents sign in for the first time with VISEM, there’s a wow
factor. That remarkable impression helps Little Blessings stand out Location
from other private schools” Cantoments
ANGELA CLOTTEY - STUDENT ADMINISTRATOR
Visitors
10 - 20 per day
An edge with a tech‑forward welcome
Little Blessings is redefining education, accepting the challenge to prepare kids for Industry
Education
success in the 21st century. To set the stage, the Cantonments based private school takes
a forward-looking approach to their academic programs as well as how the school itself
gets things done.
“Every touchpoint is an opportunity to show how we do things differently, to show how
Favourite Feature
Little Blessings embraces innovation to create a world-class learning environment,”
Seamless sign-in
said Angela, who oversees student administration for the school. Process
With Visem we are able to monitor every child drop off and pickup. When guardians drop
Online dashboard
off or pick up ward at the school, they sign in using VISEM’s digital registration system.
Visem automatically notify parents and the school when the child is picked up with the
picture and details of the person. Our student’s safety is always ensured with Visem. “This
shows how tech-forward we are, but it also saves us time,” said Angela. “Visem serves as
an attendance and security measure for our students.”
visemgh.org
Helps the school engage with parents on a personal
Challenges
level
Manually taking details of
Parents and their wards
Open School events are a huge opportunity to showcase the “Little Blessings difference”
Difficult to follow up with
by allowing for the school to deliver personalized attention to prospective parents. VISEM potential parents and wards
keeps track of parents who attend, as well as their email address, children’s names, and
which grades they’re looking at—something that used to be done manually.
“In the past, the Admissions team would scramble afterward to get the information into
Results
our system, and the odds of missing something were much higher,”This information is
extremely useful to us because we use it to send follow-up emails to those who attended. All parent and ward
information at a click
She says automating the sign-in process with VISEM has been great for Admissions Pick up and drop of ward
alerts enhances security
because it gives Little blessings the right information at the right time, and “allows for
seamless follow up with a parents after the event,” says Angela. “The moment a parent
signs in, they get a personalized email with specific information about the grade they’re
interested in.
visemgh.org
CASE STUDY
SPRINGFIELD E&P
"VISEM helps us create a welcoming experience for our employees and
guests. The pre-registration feature helps us streamline the security
process and minimize confusion.” Location
Dworwulu, Accra
SARAH OKYERE - HUMAN RESOURCE
First impressions are important to US Visitors
20 - 50 per day
The SpringField HQ often attracts uninvited outsiders who attempt to see the office or get
connected to employees in the building who often pretend they’re there for a meeting. HR
Industry
& Admin Officer Sarah, says as an oil & gas organization with very valuable information, Oil & Gas (Energy)
every meeting scheduled counts.
Sarah explains that not knowing who is allowed into the building posed as a security risk.
Someone would show up and say they had a meeting; security would check with Favourite Feature
Springfield’s front desk, who in turn had to connect with someone on the management Pre-Visitor
Registration &
team to verify. “This was less than optimal—not the first impression we wanted to make for
Compliance
visitors,” she said. Springfield now uses Visem’s pre-registration feature to streamline the
security process and minimize confusion. “It takes less than 10 seconds to get someone
pre-registered,” Sarah said.
visemgh.org
No more surprises.
Challenges
Unexpected Visitors
When a visitor gets pre-registered, Visem automatically sends them a notification via email
Visitor Compliance
and/or sms which has been customized to fit Springfield's needs. This includes information
like the time and room of their meeting. When they arrive, security can check with
reception, which then checks the list of pre-registered visitors. The online dashboard
makes it easy for reception to see who to expect and when. Finally, sign-in for pre-
registered visitors when they get to reception is speedy; all the primary information are
already captured in the database. Results
Easy to read Visitor Policy
Pre-Register Visitors for
meetings
Easy to analyze data for
organization improvements
visemgh.org
CASE STUDY
ONE AIRPORT SQUARE
“VISEM's visitor registration system and automatic host notifications
have given us 30 percent more time, which means we can focus on
serving our clients and creating a better, more professional, guest Location
experience.” Airport City, Accra
RUTH KORKOR ARMAH - PROPERTY MANAGER
Visitors
100 - 200 per day
The cure for front desk congestion
Industry
Commercial
Providing elegant and contemporary office spaces, One Airport Square, a world class Building
modern multistory commercial building in the growing business district of Airport City in
Accra, has been designed to redefine standards and expectations in the commercial retail
space. “We hate to leave someone waiting for more than five minutes,” said Ruth. “That’s Favourite Feature
not the experience we’re known for.” However, too often, a group of people would arrive Notification,
Online dashboard
en masse, and it’s tricky for a receptionist to take care of everyone effectively at the same
time. Faced with a bottleneck, guests would sometimes sit down and coordinate things on
their own via email with their host. “We don’t want anything to fall through the cracks
—and that includes the way we welcome people to our offices,” said Ruth. When we heard
about VISEM, we looked into it.
visemgh.org
Make smarter decisions by gathering useful data
Challenges
Bottlenecks and long
queues at reception
Not only has VISEM helped One Airport Square ditch the pen and paper sign-in, it’s made
Difficult to gain insights
it easy for Ruth to analyze information and make necessary improvements. “When we from pen and paper sign in
were using the spreadsheet, we’d ask people the reason for their visit and who they were
going to see, but they could write whatever they wanted. It was hard to organize the
data, and harder to actually get anything out of it,” Ruth said. “Now we have
standardized options; the information is gathered in one place and it’s easy to review.” By
Results
exporting VISEM’s data into a spreadsheet program, Ruth gets useful insights, including:
average wait times, number of new visitors per week, busiest days and most popular Host notifications reduce
time guests spend waiting
client. Ruth analyzes these data points to help her make improvements. “For example, if I
know certain days are consistently busier, I assign more reps to those shifts,” she said. Easy to analyze data for
organization improvements
“VISEM also allows me to measure average wait times and quickly make adjustments.”
Ruth says VISEM has transformed reception from merely a function to a hub of business-
critical member data. “We get more value from that position without the need to make any
changes. VISEM gives us data we can use to inform important, everyday decisions.”
visemgh.org
+233 246997237, +233 506385364
[email protected] www.visemgh.org
H/NO A575
Ayiku Mantse Street, Baatsona
P.O. Box 01242, Osu-Accra
