GeM Bid No___________________

Date_______________________

Tender Document
For
“Supply, Installation, Testing & Commissioning of IP Based CCTV Camera System”
At
CIPET: CSTS, Korba

क य पे ोरसायन अिभयां क एवं ौ ोिगक सं थान (िसपेट), कोरबा

CENTRAL INSTITUTE OF PETROCHEMICALS ENGINEERING & TECHNOLOGY (CIPET), KORBA
से टर फॉर किलंग ए ड टे नकल सपोट (सी.एस.ट .एस.(
CENTRE FOR SKILLING AND TECHNICAL SUPPORT (CSTS)
(रसायन एवं पे ोरसायन वभाग, रसायन एवं उवरक मं ालय, भारत सरकार)
(Department of Chemicals & Petrochemicals, Ministry of Chemicals & Fertilizers, Govt. of India)
CIPET, Education Hub, Syahimudi, Block-Katghora, PO – Gopalpur, Distt. – Korba, Chhattisgarh – 495450
Phone: - +91-7815350001, E-mail: korba@[Link], website: [Link]
 IMPORTANT INFORMATION
S.N Description Details

1 Purchaser Central Institute of Petrochemicals

Engineering and Technology, Korba
2 Tender No CIPET/Korba/GeM/CCTV/2023-24/
3 Online Tender submission of bid [Link]
4 Online Tender information available at [Link]
5 Performance Security (in Rs.) As per GeM
6 Date of E-Tender Publication As scheduled in GeM Portal
7 Last Date and Time for Submission of Tender As scheduled in GeM Portal
8 Date, Time of opening of Technical bid As scheduled in GeM Portal
9 Date and Time of opening of Financial bid As scheduled in GeM Portal

10 CIPET KORBA - Online Bank Details CIPET KORBA

A/C No : 38014099322
Branch Code: 07454
IFSC Code: SBIN0007454
MICR:495002311

NOTICE FOR INVITING GEM-TENDER

CIPET: CSTS, Korba invites online GEM tender in two bid system (Technical Bid and Financial Bid)
“Supply, Installation, Testing & Commissioning of IP Based CCTV Camera System at CIPET: CSTS,
Korba”. The Bid Documents duly completed in all respects have to be submitted online on GEM
portal along with all necessary documents. Last date of submission of duly filled in bid document
will be as per GEM.

Director & Head, CIPET: CSTS, Korba reserves rights to accept or reject any/all tenders without
assigning any reasons.
 Supply, Installation, Testing & Commissioning of IP Based CCTV Camera System

आव यक द तावेज़/ Important Document

अपा ता या अपे त द तावेज तुत न करने क थित म बोली अ वीकार क जा सकती है ।
Bid is liable to be rejected in case of non-eligibility or non-submission of the requisite documents
द तावेज को िन निल खत अनु म के अनुसार अपलोड कया जाना चा हए ।
Documents should be uploaded as per following sequence.

Technical Bid
नोट: नीचे दए गए सभी द तावेज केवल पीड एफ ा प म अपलोड कए जाने ह।
Note: All the below mentioned documents are to be uploaded in PDF format only.

Sl. No Particular

1 Valid license copy of registration of the firm /company

2 Valid copy Goods and Services Tax (GST) registration
3 Valid copy Permanent Account Number (PAN)
Income Tax Returns for the following year:

Sl. No Financial Year (FY) Remark

4 1 01-04-20 to 31-03-21 Income Tax Returns
2 01-04-21 to 31-03-22 Income Tax Returns
3 01-04-22 to 31-03-23 Income Tax Returns
Experience Certificate: the bidder should provide the work completion certificate of
5
similar work in the recent/last 3 years (2020-21, 2021-22, 2022-23 & 2023-24).

6 Technical Bid details documents and information (as per Annexure-I)

7 Bid Form (as per Annexure – II) on company letter head should be attached.

Self-Declaration Certificate (as per Annexure – III & IV) on company letter head should
8
be attached.
 Terms & Conditions

 The Buyer has an existing set up / inventory of similar products. The offered / supplied
product must be compatible with existing system. The bidder has to ensure Compatibility of
the supplied items or shall have to include in the supply the necessary hardware / software
to make them compatible at no extra cost to the buyer.
 The successful bidder has to supply all essential accessories required for the successful
installation and commissioning of the goods supplied. Besides standard accessories as per
normal industry practice, following accessories must be part of supply and cost should be
included in bid price.
 Successful bidder will have to ensure that adequate number of dedicated technical service
personals / engineers are designated / deployed for attending to the Service Request in a
time bound manner and for ensuring Timely Servicing / rectification of defects during
warranty period, as per Service level agreement indicated in the relevant clause of the bid.
 Bidder\'s offer is liable to be rejected if they don\'t upload any of the certificates /
documents sought in the Bid document, ATC and Corrigendum if any.
 OPTIONAL SITE VISIT:
1. The Bidder is advised to visit and examine the installation site and its surroundings and
obtain for itself on its own responsibility all information that may be necessary for
preparing the Bid. The costs of visiting the site shall be borne by the Bidder. ${address}
2. The Bidder representative shall be allowed entry upon consignee premises for such visits,
only upon the express conditions that the Bidder will release and indemnify the Buyer and
Consignee against all liabilities arising out of such visit including death or injury, loss or
damage to property, and any other loss, damage, costs, and expenses incurred as a result of
such visit.
3. The Bidder shall not be entitled to hold any claim against Buyer for noncompliance due to
lack of any kind of pre-requisite information as it is the sole responsibility of the Bidder to
obtain all the necessary information with regard to site, surrounding, working conditions,
weather etc. on its own before submission of the bid.
 Bidders are advised to check applicable GST on their own before quoting. Buyer will not take
any responsibility in this regards. GST reimbursement will be as per actuals or as per
applicable rates (whichever is lower), subject to the maximum of quoted GST %.
 Installation, Commissioning, Testing, Configuration, Training (if any - which ever is
applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or
OEM authorised Reseller.
 Buyer reserves the right to postpone schedule of material supply after finalisation of order
by 6 months without any additional cost implication.
 Warranty period of the supplied products shall be 12 months from the date of final
acceptance of goods or after completion of installation, commissioning & testing of goods (if
included in the scope of supply), at consignee location. OEM Warranty certificates must be
submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee
the rectification of goods in case of any break down during the guarantee period. Seller
should have well established Installation, Commissioning, Training, Troubleshooting and
Maintenance Service group in INDIA for attending the after sales service. Details of Service
Centres near consignee destinations are to be uploaded along with the bid.
 Timely Servicing / rectification of defects during warranty period: After having been notified
of the defects / service requirement during warranty period, Seller has to complete the
 required Service / Rectification within 02 days’ time limit. If the Seller fails to complete
service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product
shall be charged as penalty for each week of delay from the seller. Seller can deposit the
penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty
amount from the Performance Security (PBG). Cumulative Penalty cannot exceed more than
10% of the total contract value after which the Buyer shall have the right to get the service /
rectification done from alternate sources at the risk and cost of the Seller besides forfeiture
of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the
Buyer.
 The bidder should not be under liquidation, court receivership or similar proceedings,
should not be bankrupt. Bidder to upload undertaking to this effect with bid.
 Legal Jurisdiction:
Disputes, if any, arising out of the bidder and its services shall be subjected to the
Jurisdiction of Korba, State of Chhattisgarh.
 Work Place/Delivery Location:
CIPET: CSTS-Korba, Education Hub, Syahimudi, Post Gopalpur via Jamnipali, Korba - 495450
or any other place instructed by CIPET: CSTS Korba.

CIPET: CSTS, Korba reserves the right to cancel/reject any/all the tender without assigning any
reason thereof, the final authority will be the Director & Head of CIPET: CSTS, Korba.
 Scope of Work

The scope of work shall include the following.

i. Supply, installation, testing and commissioning of IP CCTV Surveillance System at CIPET,
Korba, for Academic Blocks A, B, C, Canteen, Hostel
ii. Installation, testing & commissioning of all the components/ equipment / accessories, etc.
as per technical specifications, and handing over to the CIPET, Korba.
iii. Wherever the ground is dug for cable laying etc., it shall be restored to original condition.
iv. Providing all-inclusive service including all spares, etc. during defect liability period of 12
months after completion of work.
v. All the cabling and consumables items mentioned in BOQ will be billed as per actual
consumption.
vi. All engineering, equipment, labour, and permits required to satisfactorily complete the
work required by this Specification.
vii. Any other work related to but not specifically mentioned above, required for completion of
the job as per the intent and scope of work.
viii. the work also includes the proper arrangement of existing CCTV Surveillance System and
incorporated with new surveillance system.

Warranty:
The entire equipment/ system shall be warrantied to be free from defective workmanship or
materials and any defects that may appear within 12 months (one year) from the date of issue of
completion certificate for the work, which in the opinion of the Bank have arisen from bad
workmanship or materials, shall upon intimation by the Bank, be made good by the Contractor at
his own cost within the time specified.

Final acceptance and Handover-takeover:

Prior to final acceptance, the contractor shall provide complete operation and maintenance
instruction manuals to CIPET, Korba along with all the above mentioned documents.
All aspects of system operation and maintenance shall be detailed. Checklists and procedures for
maintenance, operations and procedures shall be provided to CIPET, Korba.
CIPET, Korba officials shall test and inspect the functioning of various components (eg. cameras and
their functions, recording features, etc.) and a joint report shall be prepared. In case of any
observations from CIPET, Korba side, the same shall be conveyed to the bidder/supplier in
writing and got attended to by the contractor to the satisfaction of the inspecting officials.

The entire system then shall be taken over by the CIPET, Korba and the defect liability period shall
start from the same day.

CIPET, Korba reserves the right to inspect equipment's and OFC, Cat-6 cables, other equipment, etc.
Any inspected goods fail for confirm to specification after installation, CIPET, Korba may reject
them and the Bidder shall have to replace the rejected goods. In case of inspection waiver, the same
shall be obtained before the Sample approval should be obtained before installation for such
material.
Important Bid Instruction for Bidder/Supplier:

Technical Bid:

Bidder/Supplier should upload the Excel/PDF File of Technical Specification as per

Annexure –I of Technical Specification in Technical Stage Only.

Financial Bid:

Bidder/Supplier should upload this Financial Bid as per Annexure -II given below in
Financial Stage Only and attached the price breakup of each items as per Annexure –I.

Annexure-II
Supply and Installation of “Supply, Installation, Testing & Commissioning
of IP Based CCTV Camera System” at CIPET, CSTS Korba
FINANCIAL BID
In response to tender enquiry cited above, we are pleased to enclose the following according
to the specification mentioned in the Technical Bid as our financial bid for your kind
consideration:
Name of the Firm/
Proprietor
[Link] Particulars Make/Brand Qty/Nos Amount
Supply, Installation, Testing
1 & Commissioning of IP As per Annexure-I As per Annexure-I
Based CCTV Camera System
2 Packing & Forwarding Chargers

3 Transportation Charges (Including Loading/Unloading of Machines)

4 Installation/Demo Charges

5 Accessories Charges

6 GST%

GRAND TOTAL 0.00

Amount In Words:(____________________________________________________________________)

Note: In case of discrepancy between unit price and total price, the unit price shall prevail. Price
should be quoted exactly as per the format given above.
 (Shall be uploaded by the bidder on official letter head of bidder)

Annexure -II

BID FORM

To,
The Director & Head
CIPET: CSTS-Korba,
Education Hub, Syahimudi,
Post Gopalpur via Jamnipali,
Korba – 495450, Chhattisgarh.

Subject – Supply, installation, testing & commissioning of IP CCTV system at CIPET, Korba.

Dear Sir/Madam
1. I / We have examined the Scope of Works, Specifications and Schedule of Quantities and Terms
and Conditions relating to the tender for the said works after having obtained the Tender
document invited by you.
2. I / We have visited the site, examined the site of works specified in the Tender
Document and acquired the requisite information relating thereto as affecting the Tender.
3. I / We hereby offer to execute and complete the works in strict accordance with the
Tender Document at the item rates quoted by me / us in the attached Schedule of Quantities in
all respects as per the specifications and Scope of Works described in the Tender Document
and the Annexures containing Terms and Conditions.
4. I/ We agree to pay all Government (Central and State) Taxes such as Sales Tax, Works
Contract Tax, VAT, Excise Duty, GST etc. and other taxes prevailing from time to time and the
rates quoted by me/us are inclusive of the same.
5. The rates quoted by me / us are firm and shall not be subjected to variations on account of
fluctuation in the market rates, taxes or any other reasons whatsoever.
6. Should this tender be accepted, I / we hereby agree to abide by and fulfill all the Terms and
Conditions and Provisions of the said Contract/Buyer ATC.

Name of the person authorized to sign and submit the Tender

I)…………………………………………………………………………………………………………
II)…………………………………………………………………………………………………………

Yours faithfully

Place
Date Signature

Seal
 (Shall be uploaded by the bidder on official letter head of bidder)

Annexure -III

DECLARATION BY THE BIDDER

I/We ………………………………………………….(Name and Designation) have carefully read the terms and
conditions of contract as contained in GeM Bid No. GeM/2024/___/_________ Dt.___/___/2024 and
agree to abide by these terms. If, I/We fail to fulfill any of the terms and conditions of the contract,
then CIPET: CSTS, Korba has the right to cancel the contract without any further correspondence
and CIPET: CSTS, KORBA, has no financial liability.

I/We………………………………………… (Name and Designation) promise to pay the compensation or

fine in case of such default.

(Signature of Bidder)
Name & Designation with Seal of the firm
Place: ______________
Date:______________
 (Shall be uploaded by the bidder on official letter head of bidder)

Annexure -IV

SELF-DECLARATION – NO BLACKLISTING

(Date)

To,
The Director & Head
CIPET: CSTS-Korba,
Education Hub, Syahimudi,
Post Gopalpur via Jamnipali,
Korba – 495450, Chhattisgarh.

Ref: Bid for Supply, Installation, Testing & Commissioning of IP Based CCTV Camera System at
CIPET Korba-Reg.

Dear Sir/Madam
In response to the GeM Bid No. GeM/2024/___/_________ Dt.___/___/2024 for Supply, installation,
testing & commissioning of IP CCTV system at CIPET, Korba.

I/ We…………………… hereby declare that presently our Company/Firm M/s._________________is not

blacklisted/debarred and not declared ineligible for any reasons by any State Govt./ Central
Govt./PSU/Autonomous Body on the date of Bid Submission.
I/We further declare that presently our Company/ firm is not having any Legal case/dispute
pending in any court of laws against our Company/Firm/ its Executives etc. with any party.

If this declaration is found to be incorrect then without prejudice to any other action that may be
taken, my/our security may be forfeited in full and the tender if any to the extent accepted may be
cancelled.

Thanking you,

(Signature of Bidder)
Name & Designation with Seal of the firm

Place: ______________
Date:______________
 Annexure-I

CENTRAL INSTITUTE OF PETROCHEMICALS ENGINEERING & TECHNOLOGY, KORBA

Name Of Work: Supply, Installation, Testing & Commissioning of IP Based CCTV Camera
System
To be filled in by
Technical Details
the Bidder

A Enter Details and Upload Scanned Documents in GeM Portal

SL. Enter Details/ Upload Documents

No.
Particulars (Yes/No/NA)
1 Name of the firm/agency

2 Registered Office Address with PIN Code

3 Communication Address with PIN Code

4 Name of Proprietor/Partner/Director

5 Mobile No.

6 E-mail ID

7 PAN (Permanent Account Number)

8 GST Registration Certificate

9 Registration Certificate if Any, with

DPS/DGS&D/NSIC/MSME
10 Bank Account Details of Firm/Agency

11 The bidder should attach Income Tax Return (ITR)

for the period of F.Y. 2021-22, 2022-23 & 2023-24

12 The bidder should furnish the information on the

past three year’s supplies of similar/same
goods/equipment and satisfactory performance.
 Technical Specification - Supply, Installation, Testing & Commissioning of IP Based
B
CCTV Camera System
Bidder’s
Purchaser’s BOQ and Specification
Specification
S.N. Item Specification Brand Qty. Unit Brand
Dome Camera (IP CP Plus/Prama/
1 2 MP IP, 40Mtr IR 55 Nos
Based) Hikvision/Dahua
Bullet Camera (IP CP Plus/Prama
2 2 MP IP, 40Mtr IR 7 Nos
Based) /Hikvision/Dahua
Network Video 32 Channel, 2 SATA CP Plus/Prama/
3 3 Nos
Recorder HDD Port Hikvision/Dahua
TOSHIBA/WD/
4 HARD DISK 8 TB SURVEILLANCE 3 Nos
Seagate
8 Port with 2 Uplink C P Plus/Prama/
5 PoE Switch 10 Nos
Port Hikvision/Dahua
CP Plus/Secure Eye/
6 Network Rack 4U Wall Mount 7 Nos
Multibyte/Dahua
8 Port Gigabit DLINK/NETGEAR/
7 Network Switch 3 Nos
10/100/1000 MBPS Dahua
DLINK/Digisol/
8 Ethernet Cable CAT 6_305 Mtr Roll 6 Nos
NetGear
Digisol/Dlink/
9 RJ 45 PORT RJ 45 PORT 200 Nos
Dahua
10 Gang Box Plastic Generic 100 Nos

11 PVC Conduit Pipe 25MM, 10 Feet Generic 100 Nos

12 PVC Conduit Pipe 19MM, 10 Feet Generic 200 Nos

13 U Clip/Kaju Clip 25 MM Generic 200 Nos

14 U Clip/Kaju Clip 19 MM Generic 400 Nos

Service Charges- Cable
Laying with Conduit,
Fixing and Installation
of NVR and Camera,
Installation of Rack
and Switch, Network
Connectivity, replace,
15 NA NA 1 Job
arrangement for
merging of existing
CCTV network
connectivity, IP
Configuration of
Existing and New CCTV
Camera.