STANDARD OPERATING PROCEDURE
TANGEDCO MASTER &BILL PROCESS
Government of Tamil Nadu
IFHRMS GO-LIVE ACTIVITIES
Author: Wipro Ltd
Creation Date: 03-Mar-2025
Last Updated: 03-Mar-2025
Document Ref:
Version: 1.0
STANDARD OPERATING PROCEDURE
P
TANGEDCO MASTER & BILL PROCESS
Document Control
Change Record
Date Author Version Change Reference
20-Feb-2025 Saravanan V V 1.0 No Previous Version
Reviewers
Name Position
Sultan M S Project Manager
Padmanaban Narayanasamy Wipro
K. Manickavel Delivery Manager
Requirement Discussion Panel
Sl. No. Name Designation/Location
1. State Government (CTA Office) CTA, Chennai
2. Dr. Nirupa AD - IFHRMS e-Team
3. Mr. Iyappan AO - IFHRMS e-Team
4. Padmanaban Narayanasamy Wipro
5. Mr. Sultan Wipro
6. Sivasankar Wipro
7. Vinodh Kumar Wipro
8. Saravanan V Wipro
Distribution
Copy No. Name Location
Wipro Project Team Project Library
TN IFHRMS Team Crystal Tool
Department of Treasuries and Accounts, Tamil NaduPage |2
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Table of Contents
1. Introduction ................................................................
................................................................................................
........................................... 4
1.1. Purpose of the Document ................................
...........................................................................................................................
........................... 4
1.2. Intended Audience ................................
................................................................................................................................
...................................... 4
1.3. Project Background / Scope ................................
................................................................................................
....................................................... 4
1.4. References ................................................................
................................................................................................
..................................................... 4
1.5. Abbreviations ................................
................................................................................................................................
............................................... 4
2. IFHRMS – TANGEDCO API DETAILS ..........................................................................................
.......................... 5
3. IFHRMS – TANGEDCO BILL PROCESS .......................................................................................
....................... 6
4. IFHRMS - TANGEDCO Bill Generation & Payment Process .....................................................
................................ 8
Open and Closed Issues for this Deliverable .......................................................................................
....................... 12
Open Issues ................................................................
...............................................................................................................................
...............................12
Closed Issues ................................................................
.............................................................................................................................
.............................12
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1. Introduction
1.1. Purpose of the Document
The purpose of this document is to provide a Standard Operating procedure that are to be
followed byTO/ATO/PAOs/ DDO. This document outlines the procedures for handling the payment of
LT electricity charges for the Department of Treasuries service connections using APIs provided by
TANGEDCO.
1.2. Intended Audience
This SOP is intended for all staff and officers responsible for managing the payment of electricity
charges for the Department of Treasuries in IFHRMS module for Approval Process.
1.3. Project Background / Scope
The project involves integrating web services to fetch and process electricity bill payments for the
Department of Treasuries. The scopee includes fetching bill details, requesting bill payments, and posting
payment details using TANGEDCO's APIs.
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1.4. References
Following templates referred during the business requirements:
1. Functional Requirements Document
2. Requirement Gathering Sessions
3. Various documents and templates shared by Business Users
1.5. Abbreviations
1. LT -Low
Low Tension Connection
2. HT -High
High Tension Connection (Commercial Purpose)
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2. IFHRMS –TANGEDCO
TANGEDCO API DETAILS
1. Web Service for Fetching Bill Master Details from TANGEDCO
Purpose: To fetch bill details for whitelisted consumer numbers.
Request Fields:
o Username: The username for authentication.
o Password: The password for authentication.
o Consumer Number: The unique identifier for the consumer.
o Action: Specifies the type of action, in this case, fetching bill details.
Response Fields:
o Consumer Number: The unique identifier for the consumer.
o Bill Amount: The total amount due.
o Consumer Name: The name of the consumer.
o Consumer Address: The address of the consumer.
o Bill Cycle: The billing cycle (Monthly/Bi
(Monthly/Bi-Monthly).
o Message: Status message (e.g., "No Pending Bill").
o LGD Code: The code for the treasuries.
o Bill Details: Detailed breakdown of the bill, including bill month, year, reason,
date, amount, advice number,
umber, due date, instalment position, bill type, invoice number,
and meter reading.
2. Web Service for Bill (Monthly Invoice) Request
Purpose:: To request bill details for payment.
Request Fields:
o Username:: The username for authentication.
o Password: The password for authentication.
Number: The unique identifier for the consumer.
o Consumer Number
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o Action:: Specifies the type of action, in this case, requesting bill details.
o Payment Details:: Detailed breakdown of the payment, including consumer
number, bill month, year, amount, advice number, and instalment position.
Response Fields:
Number: The unique identifier for the consumer.
o Consumer Number
o Bill Amount:: The total amount due.
o Status: The status
us of the bill fetch request (e.g., Success, Failed).
o Message:: Status message.
o Track ID:: The unique reference number from TANGEDCO.
o Response Date:: The date and time of the response.
3. Web Service for Payment Posting from Muthusoft
Purpose: To post payment details along with track ID and amount.
Request Fields:
Number: The unique identifier for the consumer.
o Consumer Number
o Bill Amount:: The total amount paid.
o Track ID:: The unique reference number from TANGEDCO.
o Status:: The status of the transaction (e.g., Success, Failed).
o Message:: Status message.
Number: The unique reference number from the bank.
o Transaction Number
o Transaction Date:: The date and time of the transaction.
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Response Fields:
Number: The unique identifier for the consumer.
o Consumer Number
o Bill Amount:: The total amount paid.
o Status:: The status of the transaction (e.g., Success, Failed).
o Message:: Status message.
o Track ID:: The unique reference number from TANGEDCO.
o Receipt Date:: The date and time of the receipt.
o Receipt Number:: The unique receipt number from TANGEDCO.
T
3. IFHRMS – TANGEDCO BILL PROCESS
1. DDO ACTIVITY
EB Connection Details: Tobe updated in EB Connection Master.
TANGEDCO BILL MASTER API will be fetched, and Connection Details will be Stored
in IFHRMS for DDO Reference.
On Scheduled Date TANGEDCO BILL API will fetch the Invoice against the Valid EB
Connections and update IFHRMS application for DDO access
DDO will Initiate bill generation validating the Invoice Details and proceed for
verification and approval process
Once Bill is Approved forwarded
forwarded to Treasury for Audit and Payment Process
2. TREASURY ACTIVITY
Submitted Bill will be audited and submitted for RBI Payment batch.
Payment Success transaction will be received from RBI and updated in Payment details
against each invoice
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TANGEDCO PAYMENT API will be used to send the Payment Success Details for
TANGEDCO reference.
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4. IFHRMS - TANGEDCO Bill Generation&
Generation Payment Process
1 Click Finance ICON ->
> Navigate to Bills module ->Utilities ->Generate EB Bill
2 Users can have multiple search field options. Invoice details will be available based on user
actions
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3 Users can click the Action button to create the bill.
4A If ‘Yes’ is chosen from the pop-up,
up, the respective invoice bill will be redirected from the Generate
EB Bill screen to the Bills Display page (Review Page) in draft stage for approval.
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4B If No chosen from pop-up,
up, user can get the confirmation message with Bill Reference No details.
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5-Bill number details will be available for already generated bills. Users can view the bill details by
clicking the details icon.
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6 If an EB-tagged
tagged connection is attempted to be operated from the Contingency Bills screen, the
system will restrict the bill with a relevant error message.
7 Respective invoice transactional reports and EB card master reports are available under Bills ->
Bills Report.
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Open and Closed Issues for this Deliverable
Open Issues
Process Issue Responsibility Target Date Impact
Id Date
Closed Issues
ID Issue Resolution Responsibility Completion Remarks
Date
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