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How to Write an Informal Letter?

Like any letter, there is a format to write an informal letter in English.
Unlike a formal letter, an informal letter does not need to state something
specific. It can be written in an easy, conversational style. They are in the
nature of a friendly chat, so it can include a variety of topics. It can have
all that you want to tell your dear one about. You can use colloquial
expressions, unlike formal letters. There are a few easy guidelines that
you can follow to be able to write impressive informal letters.

 Address and Date:

If you are thinking of how to start writing an informal letter, here is what you
should know. To get your informal letter format right, you have to begin it
with the sender’s address. The address is written on the left-hand side of the
paper. It is necessary that you write the complete address so that the receiver
can write back to you. So, see to that you give the correct address along with
the pin code. In case you are writing to someone in a different country, make
sure you include your country in the address. For example,29, NBC
GardenCoimbatore, India – 641053This is followed by the date. Writing the
date is important as it would help the receiver know when exactly you had
written the letter. You can write the date in either of the following formats:For
example,

15/11/2021 or 15th November, 2021 or November 15, 2021

 Forms of Greeting/Salutation:
In informal letters to friends and family, you can address them by their names
prefixed by qualifying terms such as Dear, My dear, Dearest, etc. You can also
address them by their pet names (Eg: Dearest Rosy, Dear Andy, My dear
Sweety…) or by their relationship with you (Dear Uncle, Dearest Grandma, My
dear Cousin…). If you are writing to an ordinary friend who is older than you
are, or of superior rank, it is respectful to use prefixes such as Mr, Mrs,
Ms, etc. For example, Dear Mr Reddy.
 Introduction and Body of the Letter:
The words you use determine the nature of your letter. You can start your
informal letter with an introduction to set the tone of the matter that is going
to be discussed. You can begin by enquiring about the health and well-being
of the recipient. For instance, I hope this letter of mine finds you in the pink of
health. You can then explain the reason behind the letter and provide the
details as elaborate as you wish to, unlike formal letters. The letter can be
more like a friendly chat than an essay. You can write in a very casual and
personal tone. If you are writing to an older person, do not use disrespectful
terms or sentences.
 Conclusion:
End the informal letter on a friendly note. Use words in such a way that the
recipient feels like they have had a wonderful time chatting with you. See to
that you make sure you let them know that you would be awaiting their
response to your letter.
 Forms of Subscription/Signature:
You can use the following in informal letters to relatives and near
friends: Yours affectionately, Yours lovingly, Your loving friend, With love,
etc., followed by your name (mostly your first name).If you are writing to a
close acquaintance whom you have addressed as Dear Mr, Mrs, etc., you can
use Yours sincerely, Kind regards, etc.

Informal Letter Format Samples

Let us now look at some examples of informal letter formats to help you
understand better.
Informal Letter Format 1 – Letter to Your Cousin Enquiring
about Her First Visit to Ethiopia
34, Park Avenue

Mumbai – 400023

24th September, 2021

Dearest Maria,

I was so glad to hear from my mother that you are back home after the
trip. Hope you had a safe and enjoyable trip. I have been waiting to hear
all about the trip from you.

Since this was the first time you have been to a foreign land, I guess every
little bit of the trip was as exciting as you expected it to be. I have heard
from my friends residing there that the place is extremely beautiful and
that the people there are very endearing. However, I was worried when I
knew that there were a few bomb blasts during your stay there. Hope all
of you there were safe. I hope everything else was fine except for this.

I had spoken to your mother earlier, and she told me that you would be
coming home after two weeks. I saw your pictures on Instagram as well. I
can’t wait to meet you and hear all your stories. Waiting eagerly for your
reply.

Your loving cousin,

Sarah

Writing a Formal Letter – Parts of a Formal

Letter
When writing a formal letter, always be respectful and conscious of your
language, no matter what the subject of the letter might be. To write a
formal letter, there are some points to be remembered.

1. Always start with the sender’s address

2. This is followed by the date.
3. The receiver’s address comes next. The receiver can be the name of the
firm or the one who represents the firm.
4. The subject of the letter is very important. It is a statement of the purpose
of the letter. It should be written in a single line.
5. The salutation can be Dear Sir/Ma’am. If it is a person you know well, you
can address them by their name, ‘Dear Shrinath’.
6. The body of the letter can be written in 3 paragraphs.

 The first paragraph should be aimed at introducing yourself and stating

the purpose of your letter.

 The second paragraph should furnish all the information about the
matter.

 The third paragraph can be a concluding paragraph where you lay out
your expectations regarding the matter.

7. To close the letter, you can use a complimentary closing like ‘Yours
faithfully’, ‘Yours sincerely’ etc.
8. Unlike informal letters, the signature should include your name (in block
letters) and designation below your signature.

Formal Letter Writing Samples

Formal Letter Sample 1 – Letter to the publisher ordering
books for your store
Javed

Read More Book Store

24, Crosby Lane

Bangalore 600045

20th August, 2019

The Manager

Zack Publishing House

Mumbai 400012

Subject: Requirement of new books for the store

Dear Sir,

I have received the books that you sent last week. The books are in
perfect condition, and they were delivered on time. Owing to the great
service rendered, I would like to order more books that would be a great
addition to the wide range of books available at my store. Given below is a
list of books that I would like to purchase:

Title of the Book Author No. of Copies

Wuthering Heights Emily Bronte 3

Treasure Island R L Stevenson 2

A Brief History of Time Stephen Hawking 4

Surely You’re Joking, Mr. Feynman! Richard Feynman 2

I shall be grateful if you could send me copies of these books as

mentioned by VPP as early as possible to the address given.

Thank you in advance.

Yours faithfully,

Signature
JAVED

Manager, Read More Book Store

Format of Notice Writing

Notice writing is the easiest writing piece that students can go for. Just
like letters and articles, notice writing too has a particular format. In fact,
marks are often allotted for the format itself during evaluation. So if you
want to get full marks in notice writing, you have to learn how to design
and present a notice that would fulfil its purpose.

 Name of the Organisation – The first thing to write is the name of the
organisation/school/college from where the notice is being issued. This will
help people identify who has published or put out the notice.
 Title – The title for any notice writing is the word “Notice” itself. This is to let
the readers know that they are about to read a ‘Notice’.
 Date – The next important thing that students must keep in mind while
drafting the notice is to write the date. The date is written in the left corner of
the notice. The date helps the readers to understand when the notice was
issued. Writing dates also helps to use it as a reference for future use.
 Heading – The heading of the notice refers to the subject of the notice. In the
heading, the students have to write briefly about what the notice is about.
This helps the readers to have an idea about what the notice might consist of.
 Body – The body contains the main content of the notice. But one must keep
in mind that the body of the notice should be kept short and informative. Only
necessary information would be written in the body, which is usually written in
passive voice.
 Signature and Designation – The notice ends with the signature of the
person who composes the notice and their designation (in capital letters). It
helps the readers to understand who has issued the notice.