TIME SHEET - CONSULTANT VIEW
Open time sheet:
Link: TimeSheet
Consultant can view 5 options:
View Time sheet
Apply Leave
Apply Work request
View leaves & work request
View Holiday
1. Apply leave
Page |1 Merck
Name and E mail Id gets automatically reflected on the portal.
Go with the Leave Type drop down button and select the required type
Example:
General leave
Sick leave
Select Half/Full day with session (First half/Second Half)
Enter the Start date and End date.
Days and hours reflect automatically when start date and end date are
selected.
Reason: Give the preferred reason according to your leave type.
Approver: Approver name reflects automatically (Manager Name).
Submit the leave request.
Page |2 Merck
2. Apply work request.
Name and E mail Id gets automatically reflected on the portal.
Go with the Work request Type drop down button and select the required
work type.
Example:
Work At Anywhere (WAA)
Apply Comp Off
Avail Comp off
Travel
Work From Office (WFO)
Work At Anywhere or Work from office:
As we are moved with Hybrid work module consultant can chose to WAA or
WFO Consultants can apply WAA or WFO as per the agreed hybrid charter with
Manager.
Apply Comp-Off:
If consultant worked on Merck holidays or weekends (Half Day/Full Day), they
are eligible to apply Comp-off.
Avail Comp-off:
Once the applied comp-off approved by the Manager consultant can avail the
Comp-off as per the requirement (Half Day/Full Day).
Travel:
If the consultant is on official travel, they can apply the travel dates in the portal.
Note: All the applied leaves and work request must be approved by manager
before the last business day of the month.
Note: This time sheet application data is used for vendor billing purpose for any
leave policies consultant needs to reach out their parent company.
Page |3 Merck
3. View Time sheet
Click on View time sheet.
Consultant can view his whole-Time sheet
Select the required Month/Year and search.
Consultant can view the below details.
Name
Email id
Vendor management validation
Manager Approval Status
Billable hours
Month/Year
Calendar view
Based on the applied work type and selected session the
calendar reflects 8Hrs (Full Day) or 4Hrs (Half Day).
If they have taken leave, it reflects as 0.
Merck holidays dates will be blocked.
Can view the leave and work summary and the status.
Note : The Merck timing is 9 Hrs per day 1hr considered for
the Breaks.
Calendar View
Page |4 Merck
Leave and work Summary view
Once all the leave request or Work request is approved. It goes for Auto
validation (Auto Validation will performed from 02nd Working day of the
month to 10th Working day of the month).
Once it’s Auto validated Manager will approve the validated time sheet.
Time sheet Validation process:
Once all the request submitted data will be sent to IT purchasing for system
auto validation process.
The status of the request will be shown as pending before validation.
Page |5 Merck
Once the auto validation done the status will be changed to Validated then
request will be automatically forwarded to Manager for approval.
Please reach out to Manager and get it approved on or before 10th of every
month.
Once all the request are approved the status will be turn in to Validated and
Approved.
Consultant will get the validated and approved time sheet.
Action Point:
Download the time sheet (Ctrl +P) or select print option.
Save as PDF and share to your parent company for billing
purpose.
NOTE:
The changes and cancellation of the request must be done before manger approves
the request; Modification will be not allowed after Manger’s approval.
Auto validation runs till 10th of every month, manual validation will be not encouraged
after 11th of the month, All the request must be applied and approved on or before 10 th
of every month.
Page |6 Merck
4. View Holiday
Consultants can view the holiday list as per their approved base work location.
NOTE: Consultant must follow the standard holiday list based on their Hired location.
5. View Leave and work request
Consultants can view their applied leave and work request status, if it’s
submitted for wrong dates, they can recall the request and modify before the last
working day of the month.
Once the auto validation done no changes will be made in Timesheet request.
Check list:
Page |7 Merck
On 1st working day, check for all the leaves, WFH, WFO, Compoff or
Travel requests applied and approved by your manager for the
previous month.
If the requests are approved and details available for all the days of the
month, check for auto validation – IS VM auto validation run happens
from 2nd working day to 10th of the month.
If IS Vendor mgnt validation completed, check for Manager’s approval,
if yes, share the time sheet in PDF with your parent company
If NO – Reach to your manager for final time sheet approval.
Created by: Priyanka S and Nandhakumar R Created on: 29th March 2022
Page |8 Merck
