Ministry of Advanced Education
Capital Asset Management
CAPITAL PROJECT SUMMARY USER MANUAL
Project Information
ANTICIPATED DESIGN START DATE: Enter the anticipated date at which the design phase is to begin.
ANTICIPATED CONSTRUCTION START DATE: Enter the anticipated date at which the acquisition or development of the infrastructure is to begin.
ANTICIPATED PROJECT COMPLETION DATE: Enter the anticipated date at which the infrastructure has been acquired or developed and is operational and all
expenditures have been incurred.
Budget Section
GENERAL:
AVED APPROVED BUDGET COLUMN: Information should align with the budget included in the approved business plan.
CURRENT ESTIMATE COLUMNS: Enter updated estimate information each time a COA is requested.
PRE-PLANNING: Enter any pre-design costs.
PLANNING AND DESIGN FEES: Includes all design consultants: architectural, structural, mechanical, electrical, geotechnical, code, LEED etc.
PROJECT MANAGEMENT: Enter estimated fee if required.
OTHER: Include any other anticipated planning and design costs not covered by above categories. Please identify what these are.
NEW CONSTRUCTION: Enter estimated costs for construction. Fit-up of new shelled space should also be included here.
RENOVATIONS: Enter estimated costs for renovations. Fit-up of existing, older space should also be included here.
SUPPLEMENTARY BUILDING COSTS: Enter any anticipated building premium costs. Please identify what these are.
SITE DEVELOPMENT: Enter estimated costs for site development associated with project.
SUPPLEMENTARY SITE COSTS: Enter any anticipated site premium costs.
CONSTRUCTION CONTINGENCY: Enter estimated amount. This line item should lessen over time as change orders are processed. The other line items (e.g.
construction) should be increased accordingly.
OTHER: Enter any other estimated costs not captured by categories above. Please identify what these are.
LOOSE FURNITURE AND EQUIPMENT: Enter estimated loose furniture and equipment costs. Please note fixed furniture items should be included in the
construction/renovation category.
DEVELOPMENT COST CHARGES, PERMITS: Enter estimated costs for building permit, connection fees, DCC's, development permit and any other anticipated
regulatory permits.
LEGAL: Enter anticipated legal costs.
COMMISSIONING: Enter estimated costs for e.g. commissioning agent, balancing, integration, duct cleaning.
OTHER: Enter any other anticipated completion costs. Please identify what these are.
Funding Sources Summary
AVED APPROVED BUDGET: Enter funding sources as per approved business plan.
CURRENT BUDGET: Update information each time a COA is requested.
Cashflow - Actuals and Forecast
GENERAL: Cashflow is defined as the draw-down of funding from any of the project funding sources in recognition of an expenditure (e.g. when provincial
funding is drawn down from the COA banking system). It takes into account:
• Timing of release of holdbacks;
• COA banking system cut-off dates; and
• Availability of funding on a COA.
Space Summary
GENERAL: If construction/renovation costs are not associated with an area, but are instead for e.g. electrical or mechanical upgrades, please include name of
the building in which the work is being done and add a note on the summary specifying what the costs are for.
APPROVED NET AND GROSS M 2: Enter approved m2, as per approved business plan.
CURRENT NET AND GROSS M 2: Enter current m2.
APPROVED TOTAL FTE CAPACITY OF BUILDING: Enter total full-time equivalent capacity of building, as per approved business plan.
APPROVED NET NEW FTE CAPACITY OF BUILDING: Enter net new full-time equivalent capacity of building, as per approved business plan.
TEMPLATE UPDATE: August 2016
Ministry of Advanced Education
Capital Asset Management
Capital PROJECT SUMMARY
Project Title:
Institution and Campus: Current Date:
Ministry Project Number: Anticipated Construction Start Date:
Anticipated Design Start Date: Anticipated Project Completion Date:
AVED Approved Current Estimate Current Estimate Current Estimate Current Estimate Current Estimate
Budget COA #1 COA #2 COA #3 COA #4 COA #5
Planning and Design
Pre-Planning
Planning & Design Fees
Project Management Fees
Other (specify)
Construction/Renovation
New Construction
Renovations
Supplementary Building Costs
Site Development
Supplementary Site Costs
Construction Contingency
Other (specify)
Completion Costs
Loose Furniture and Equipment
DCC's, Permits
Legal
Commissioning
Other (specify)
Total (including applicable taxes) $ - $ - $ - $ - $ - $ -
AVED Approved
Funding Sources Summary Current Budget
Budget
Provincial
Institution
Other - specify source
TOTAL $ - $ -
Cashflow - Actuals and Forecast Previous Fiscal Yrs Fiscal Yr 2015/16 Fiscal Yr 2016/17 Fiscal Yr 2017/18 Fiscal Yr 2018/19 Fiscal Yr 2019/20 Future Fiscal Yrs Total
Provincial $ -
Institution $ -
Other $ -
TOTAL $ - $ - $ - $ - $ - $ - $ - $ -
Space Summary New Construction Renovations COA INFORMATION [MINISTRY USE ONLY]
Location (Building Name) COA Number Amount Date Issued Expiry Date
Approved Net Assignable M2
Approved Gross M2
Current Net Assignable M2
Current Gross M2
Approved Total FTE Capacity of Building
Approved Net New FTE Capacity of Blding
TEMPLATE UPDATE:August 2016
