Engineering Procedure

Document Responsibility: Project Management Office Standards Committee

Contents
1 Scope ................................................................ 2
2 Conflicts and Deviations ................................... 2
3 References........................................................ 2
4 Acronyms .......................................................... 4
5 Schedule Tools ................................................. 5
6 Business Plan Project Schedule ....................... 5
7 Level I Project Master Schedule (Initial) ............ 7
8 Level I Project Master Schedule (Update) ........ 8
9 Level II Project Milestone Schedule .................. 9
10 Level III Project Summary Schedule ............... 11
11 Level IV Project Control Schedule .................. 15
12 Project Completion Schedule .......................... 19
13 Progress Measurement System ...................... 23
14 Schedule Reporting Requirements ................. 25
Attachment 1 - Exhibits ........................................... 29
Attachment 2 - FEL Scheduling Documents ........... 51
Attachment 3 - Execution Scheduling Documents .. 60
Attachment 4 - EPM for Schedule Management ..... 85
Document History ................................................... 87

Previous Issue: 27 January 2019 Next Planned Update: 27 January 2022

Contact: PMOD/Project Metrics Division - General Supervisor Page 1 of 87
© Saudi Aramco 2018. All rights reserved.
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

1 Scope

This engineering procedure provides a consistent and uniform approach to the development
and review of project schedules and related documents and reports. This procedure is
applicable to all projects that apply the Saudi Aramco Capital Management System (CMS)
that are reported through the Monthly Project Update (MPU) and Project Planning Update
(PPU) reports within ERP, except for Master Appropriations (BI-19), Maintain Potential,
Annual Maintenance Expenses for SABG Schools (BI-20&23), Corporate Donation
(BI-26), Home Loans for Company Employees (BI-27), Exploration projects (BI-33),
Unconventional Gas Exploration (BI-34), Development Drilling projects (BI-60), and
third party owned projects.

For Budget Items (BI) following the Enterprise Project Management (EPM) process, the
construction agency ensures that the contractor as well as Saudi Aramco internal
stakeholders follow the EPM Guidelines for Schedule Management Requirements.

This procedure shall be used by all personnel requesting Project Management Office
Department (PMOD) for the development/review/endorsement of schedules and
schedule-related documents and reports.

Any conflicts between this document and other applicable Mandatory Saudi Aramco
Engineering Requirements (MSAERs) shall be addressed in writing to the EK&RD
Coordinator.

Any deviation from the requirements herein shall follow internal company procedure
SAEP-302, Waiver of a Mandatory Saudi Aramco Engineering Requirement.

standards cut-off date (see SAEP-14, Section 3.2.8) are applicable to this procedure:

3.1 Saudi Aramco Documents

Saudi Aramco Engineering Procedures

SAEP-12 Project Execution Plan
SAEP-14 Project Proposal
SAEP-25 Estimate Preparation Guidelines
SAEP-40 Value Assurance Process

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 2 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

SAEP-302 Waiver of a Mandatory Saudi Aramco Engineering Requirement

SAEP-303 Engineering Reviews of Project Documentation
SAEP-329 Project Close-out Reports
SAEP-367 Value Improving Practices Requirements
SAEP-1350 Design Basis Scoping Paper (DBSP) Preparation and Revision

Saudi Aramco General Instructions

GI-0020.520 Project Change Requests
GI-0020.520-1 Instructions for Preparing Project Change Request
GI-0002.710 Mechanical Completion and Performance Acceptance of Facilities

Non-material
NMR 601 Preliminary Engineering Drawings
NMR 603 Operating/Maintenance Manuals, Test Certificates, and Installation
Instructions
Note:
material/equipment.

Saudi Aramco Manuals

Cost and Scheduling Manual
Project Controls Division Manual
Front End Loading (FEL) Manual
Integrated Project Team (IPT) Manual
Target Setting (TS) Process Guidelines
RAPID Matrix - FEL 1 3
EPM Manual and Guides
Schedule B Job Specification
Contract Price and Payment Provisions

3.2 Other Documents

PMOD/PMD Reference Documents

Business Plan Project Schedule Standard Template
Level I Project Master Schedule Standard Template
Project Completion Schedule (PCS) Template

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 3 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

BI Budget Item
BISR Budget Item Summary Report
CA Construction Agency
CMS Capital Management System
CPM Critical Path Method
DBSP Design Basis Scoping Paper
EPM Enterprise Project Management
EPS Enterprise Project Structure
ER Expenditure Request
ERA Expenditure Request Approval
ERP Enterprise Resources Planning
FEL Front End Loading
FPD Facilities Planning Department
FMCC Final Mechanical Completion Certificate
IFC Issue For Construction
IPT Integrated Project Team
JO Job Order
MC Mechanical Completion
MPU Monthly Project Update
MSS Master Scheduling System
MTO Material Take Off
OS On Stream
PAER Prior Approval Expenditure Request
PB Planning Brief
PBISR Proposal Budget Item Summary Report
PCD Project Controls Division
PCS Project Completion Schedule
PCR Project Change Request
PEP Project Execution Plan
PMC Project Management Contractor
PMD Project Metrics Division
PMS Progress Measurement System

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 4 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

PMOD Project Management Office Department

PPU Project Planning Update
PSU Planning and Scheduling Unit
SWBS Schedule Work Breakdown Structure
VA Value Assurance
WER Work Element Release

5 Schedule Tools

The scheduling tool to be utilized is primarily dependent on the project phase and the
level of schedule that needs to be developed. Level of schedules are discussed in detail
from Section 6 to Section 11.

A standard template developed by PMOD/PMD/PSU in company-approved spreadsheet

software, shall be used for the development of the following levels of schedules:
Business Plan Project Schedule
Level I Project Master Schedule (Initial)
Level I Project Master Schedule (Update)
Schedule durations shall utilize the month as the unit of time for the schedule levels
listed above.
Company-approved Critical Path Method (CPM) based scheduling software shall be
used for the development of the following levels of schedules;
Level II Project Milestone Schedule
Level III Project Summary Schedule
Level IV Project Control Schedule
Schedule durations shall utilize the day (with relevant work hours indicated) as the unit
of time for the schedule levels listed above.

6 Business Plan Project Schedule

6.1 Definition

A list of activities represented in a bar-chart format. Business Plan Project Schedule is

developed by PMOD from the Planning Brief (PB), historical data, internal and external
relevant durations benchmarks, market conditions, and other supporting information.
This schedule identifies preliminary durations for project planning and execution phases
to support the proposed company three-year Business Plan.

Preliminary durations established in the Business Plan Project Schedule are used to
prepare the cash flow required for each project identified within the proposed company
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 5 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

three-year Business Plan. These durations are maintained in the Master Scheduling
System (MSS).

The Business Plan Project Schedule includes activities for each of the following:
a) Development of FEL 1, FEL 2, and FEL 3
b) Relevant gate approvals
c) Bid Package preparation, bidding and evaluation
d) Finalizing estimate and ERA
e) Contract award
f) Detailed Design
g) Procurement
h) Construction leading to Mechanical Completion (MC)
i) Commissioning leading to On-stream (OS)
j) Pre-funding summary duration
k) Post-funding summary duration
l) MSS Pre-funding duration
m) MSS Post-funding duration
6.2 Application and Timing

This schedule is applicable to all characterizations of projects stated in Section 1, except

C1 projects.

FPD annually prepares and publishes the Capital Program Processing Schedule, which
establishes the dates when Business Plan Project Schedules are required.

6.3 Responsibilities

The Business Plan Project Schedule development request is submitted by FPD to

PMOD/PMD/PSU as per the Capital Program Processing Schedule upon finalizing the
documents necessary to support the request.

PMOD/PMD/PSU reviews the submitted request and supporting documentation,

validates the provision of the minimum documents required and clarifies the project
definition as applicable. After clarification and internal peer review, the required
Business Plan Project Schedule is developed by PSU. The outcome is compiled into
spreadsheet format and provided to FPD for update of the MSS data.

6.3 Business Plan Project Schedule Development Request Package

See Attachment 1 - Exhibit I for the minimum list of documents required for the
development of the Business Plan Project Schedule.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 6 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

7 Level I Project Master Schedule (Initial)

7.1 Definition

A list of high-level activities, tasks or events represented in a bar-chart format that are
developed by PMOD. It summarizes the preliminary durations for project planning and
execution phases and includes major project milestones. It focuses on supporting
identified alternatives that will be further explored during the following FEL stage.

The Level I Project Master Schedule (Initial) includes milestones and high-level, single
activity durations for each of the following:
a) As-built FEL 1
b) Development of FEL 2 and FEL 3
c) Relevant phase VA reviews and gate approvals
d) Bid Package preparation, bidding and evaluation
e) Finalizing estimate and ERA
f) Contract award
g) Detailed design
h) Procurement
i) Construction leading to MC
j) Commissioning leading to OS
k) Pre-funding summary duration
l) Post-funding summary duration
m) MSS pre-funding duration
n) MSS post-funding duration
The Level I Project Master Schedule (Initial) is developed in the same manner as the
Business Plan Project Schedule and includes any additional updates/new information
based upon the current scope definition provided by the IPT.

7.2 Application and Timing

This schedule is applicable to characterization A and B of projects stated in Section 1.

The Level I Project Master Schedule (Initial) is a deliverable of the FEL 1 Business
Case; hence, it is finalized as per CMS RAPID Matrix before the project proceeds to the
next stage.

7.3 Responsibilities

The IPT Leader initiates the request for development of the Level I Project Master
Schedule (Initial) upon finalizing the required supporting documents.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 7 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

PMOD/PMD/PSU reviews the submitted request and supporting documentation and

validates the provision of minimum documents required and clarifies project definition
as applicable. After clarifications and internal reviews, the required Level I Project
Master Schedule (Initial) is developed by PSU. The outcome is compiled into
spreadsheet format and provided to the IPT Leader.

7.3 Level I Project Master Schedule (Initial) Development Request Package

See Attachment 1 - Exhibit II for the minimum list of documents required for
development of the Level I Project Master Schedule (Initial).

8 Level I Project Master Schedule (Update)

8.1 Definition

The Level I Project Master Schedule (Update) is an update of the Level I Project Master
Schedule (Initial) developed during the previous FEL phase. It includes the preliminary
durations of the identified alternatives for the project to support the economic analysis.
The Level I Project Master Schedule (Update) with preliminary durations of each
identified alternative, is an essential document to assist the stakeholders with the
decision making process at the end of FEL 2 Study phase.

The Level I Project Master Schedule (Update) includes milestones and high-level,
single activity durations for identified alternatives for each of the following:
a) As-built FEL 1 Business Case and FEL 2 Study
b) Development of remaining FEL 2 and FEL 3
c) Relevant phase VA reviews and gate approvals
d) Bid package preparation, bidding and evaluation
e) Finalizing estimate and ERA
f) Contract award
g) Detailed design
h) Procurement
i) Construction leading to MC
j) Commissioning leading to OS
k) Pre-funding summary duration
l) Post-funding summary duration
m) MSS pre-funding duration
n) MSS post-funding duration
8.2 Application and Timing

This schedule is applicable to characterization A, B, C, and C1 projects stated in Section 1.

Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 8 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

The Level I Project Master Schedule (Update) is a deliverable of the FEL 2 Study phase
and is finalized as per CMS RAPID Matrix before the project proceeds to the next phase.

8.3 Responsibilities

The IPT Leader initiates the request for development of the Level I Project Master
Schedule (Update) upon finalizing the required supporting documents.

PMOD/PMD/PSU reviews the submitted request and supporting documentation and validates
the provision of minimum documents required, clarifies project definition as applicable.
After clarifications and internal reviews, the required Level I Project Master Schedule
(Update) is prepared by PSU. Each alternative and outcome is compiled into spreadsheet
format and provided to the IPT Leader to assist stakeholders in decision-making.

8.4 Level I Project Master Schedule (Update) Request Package

Attachment 1 - Exhibit III provides minimum list of documents required for preparation
of Level I Project Master Schedule (Update).

9 Level II Project Milestone Schedule

9.1 Definition

The Level II Project Milestone Schedule is developed during the FEL 2 DBSP phase
after the main elements of the selected alternative have been further
developed, major engineering decisions have been made and the overall project design
basis is established (see SAEP-1350, Section 7). It provides supplementary visibility of
the previously identified high-level activities to support the planning and execution of
the scope of work in the Design Basis Scoping Paper.

The Level II Project Milestone Schedule is the first schedule prepared using company
approved Critical Path Method (CPM) based scheduling software and utilizes critical
path analysis of the logically driven activities and milestones to ensure the proposed
durations are sufficient to complete project scope.

9.2 Application and Timing

This schedule is applicable to characterization A, B, C, and C1 of projects stated in

Section 1.

The Level II Project Milestone Schedule is required as an essential supporting deliverable

of the FEL 2 DBSP phase. The Level II Project Milestone Schedule Review Request,
along with required supporting deliverables, shall be submitted at least three (3) weeks
prior to commencement of VA process, to enable the schedule review in line with
corresponding FEL 2 DBSP gate requirements.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 9 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

9.3 Responsibilities

The IPT Leader initiates the schedule review request upon availability of the Level II
Project Milestone Schedule and the required project deliverables as per Attachment 1 -
Exhibit IV to support the schedule review.

PMOD/PMD/PSU reviews the Level II Project Milestone Schedule Review Request

and supporting documentation and validates the provision of minimum documents
required, clarifies project definition as applicable. After clarification, internal reviews
of the Level II Project Milestone Schedule are completed and the outcome of the review
is provided to the IPT Leader. The IPT Leader shall ensure that identified gaps and
deficiencies are addressed in a timely manner in line with the corresponding FEL 2
DBSP gate requirements.

9.4 Level II Project Milestone Schedule Review Request Package

See Attachment 1 - Exhibit IV for the minimum list of documents required for the Level
II Project Milestone Schedule review.

9.5 Level II Project Milestone Schedule Key Elements

9.5.1 Schedule Work Breakdown Structure

The schedule work breakdown structure (SWBS) divides the project into
manageable portions of work to facilitate planning and control. The SWBS
must identify the total work to be performed and may vary by the project type
and sub-type (For a list of types and sub-types, see SAEP-25 Sample I ) and
shall be developed in conjunction with the applicable Saudi Aramco Unit Area
(See SAEP-25 Sample II). As applicable, Unit Areas can be sub-dividied to
account for specific requirements of the project scope. The Contractor must
submit and seek approval of its proposed SWBS before adopting. Attachment 1
- Exhibit XI provides a typical SWBS.

9.5.2 Schedule Contents

The Level II Project Milestone Schedule must include the remainder of FEL 2
DBSP and FEL 3 activities and must address the complete scope of the project
as per the DBSP. Attachment 2 Item 9 provides a sample of detailed list of
activities that need to be included in a Level II Project Milestone Schedule.
The contractor must submit and seek approval of its proposed list of activities
from Integrated Project Team (IPT) before adopting.

9.5.3 Schedule Quality

Besides many other factors, the ability to forecast accurate completion dates also
depends upon the quality measures taken during schedule development.
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 10 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Attachment 1 - Exhibit XIV Schedule Quality Checklist provides the minimum

quality measures that must be met when developing the Level II Project
Milestone Schedule.

9.5.4 Schedule Activity Coding Structure

Activity codes help filter, group, and sort activities to facilitate multi-
dimensional schedule analysis and reporting. Attachment 1 - Exhibit XIII -
Activity Codes mandates the minimum activity coding requirements. Use of
EPS activity codes shall not be used. Projects with multiple packages must set
and use Global activity codes.

9.5.5 Basis of Level II Project Milestone Schedule

The Basis of Level II Project Milestone Schedule document explains in detail

how the Level II Project Milestone Schedule is prepared. It must cover all
aspects of Level II Project Milestone Schedule development, including schedule
structure, project scope, duration basis, inclusions, exclusions, assumptions, and
risks associated with the project. See Item 10 of Attachment 2 for details
regarding the Basis of Level II Project Milestone Schedule document.

9.5.6 Integrated Summary Schedule

Programs and projects with multiple packages must produce an Integrated

Summary Level Schedule that must include, at a minimum, the summary level
activities for each package. It must also identify major design and construction
interfaces at the package, project and program level. Item 13 of Attachment 2
explains in detail the requirements of Integrated Summary Schedule.

10 Level III Project Summary Schedule

10.1 Definition

The Level III Project Summary Schedule is built on the schedule from the previous
phase and is a CPM-based, fully resource-loaded schedule. Activities for each phase
are logically linked to produce overall duration and resource requirements
based on the scope defined in the Project Proposal.

Level III Project Summary Schedule provides the basis for key milestone dates and
durations reflected in Issue for Bid Packages (IFB) and subsequently included in the
Attachment-II of Schedule B of the Contract. Any changes in Level III Project
Summary Schedule after IFB shall be addressed through addendum.

An agreed Level III Project Summary Schedule establishes the baseline for project
durations control of the subsequent phases of the project and represents basis for
Expenditure Request Approval (ERA). This schedule is used for the development of
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 11 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

the company Project Completion Schedule (Revision 00), see Section 12 for details.

Major elements to assist review of the Level III Project Summary Schedule include:
a) Level III Project Summary Schedule and basis of Level III Project Summary Schedule
b) Project Proposal
c) Final PEP (see SAEP-12, Section 1.3)
d) Final Contracting Strategy
e) Final Constructability review report
f) Issued for design drawings and diagrams
g) Sized equipment list for process, utility and electrical
h) Engineered and non-engineered items material requisitions and formal quotations
i) List of scope changes from approved DBSP with schedule impact
j) Commissioning and start-up requirements
k) Required agreement for shutdown windows
l) Market Outlook Study, as applicable
m) Benchmarking (Key Metrics Report)
n) Schedule Risk Assessment Report
10.2 Application and Timing

This schedule is applicable to characterization A, B, C and C1 of projects stated in

Section 1.

The Level III Project Summary Schedule is an essential deliverable of FEL 3 Project
Proposal. A complete Level III Project Summary Schedule review package shall be
submitted to PMOD/PMD/PSU at least four (4) weeks prior to the commencement of VA
process to enable schedule review in line with the corresponding FEL 3 gate requirements.

10.3 Responsibilities

10.3.1 Construction Agency

Construction agency leads the Integrated Project Team (IPT) during FEL 3 and
is responsible for the development and submission of Level III Project
Summary Schedule Review package. Major responsibilities include:
Engaging IPT and relevant Project Controls Division during the
development and review of Level III Project Summary Schedule.
Ensuring the schedule produced by contractor is of good quality and encompasses
the entire scope of work as indicated in the Project Proposal package.
Ensuring the contractor provides dedicated and experienced scheduling
engineers and other resources to support the development of the Level III
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 12 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Project Summary Schedule.

Providing PMOD/PMD/PSU the Level III Project Summary Schedule, and
all applicable supporting documentation as per Attachment 1 - Exhibit V -
Level III Project Summary Schedule Review Checklist, for their review in
line with corresponding FEL 3 gate requirements.
10.3.2 PMOD/PMD

Performs the schedule review and validation of the Level III Project Summary
Schedule and issues schedule review findings. Once fully satisfied, issues
agreement as per the RAPID Matrix.

10.4 Level III Project Summary Schedule Review Request Package

Attachment I - Exhibit V provides the minimum list of documents required for the
Level III Project Summary Schedule review.

10.5 Level III Project Summary Schedule Key Elements

10.5.1 Schedule Work Breakdown Structure

The schedule work breakdown structure (SWBS) divides the project into
manageable pieces of work to facilitate planning and control. The SWBS must
identify the total work to be performed and may vary by the project type and
sub-type (SAEP-25 Sample I) and shall be developed in conjunction with the
applicable Saudi Aramco Unit Area (SAEP-25 Sample II). As applicable, Unit
Areas can be sub-dividied to account for specific requirements of the project
scope. The Contractor must obtain approval of its proposed SWBS before
adopting. Attachment 1 - Exhibit XI provides a typical SWBS.

10.5.2 Schedule Contents

The Level III Project Summary Schedule must include the remainder of FEL 3
activities and must address the complete scope of work as per the Project
Proposal or detailed design developed in FEL 3. Item 11 of Attachment 2
provides a sample of the detailed list of activities that are to be included in a
Level III Project Summary Schedule. The contractor must submit and seek
approval of its proposed list of activities before adopting.

10.5.3 Schedule Resource Loading

The Level III Project Summary Schedule is a fully resource loaded schedule.
Schedule activities must be loaded with the relevant phase/discipline and
sub-discipline quantities and man-hours resulting from material take off
(MTOs). Attachment 1 - Exhibit XII provides the minimum requirements
pertaining to schedule resource loading.
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 13 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

10.5.4 Activity Duration Estimates

Estimation of activity durations is one of the critical element and can heavily
affect the outcome of the schedule. When estimating duration for engineering
activities, the direct engineering man-hours and associated engineering
documents and deliverables that need to be produced, shall be considered.
Time required for all stakeholders to review and provide feedback for all the
provided engineering documents and deliverables shall also be considered.
Additionally, input from relevant engineering discipline leads along with
production rates from historical data for similar type and size projects must be
considered. Procurement durations must be based on the most recent quotations
obtained for Expenditure Request estimate. Durations for construction activities
must be estimated using construction quantities and direct man-hours along with
historical installation rates from similar type and size of projects.

10.5.5 Schedule Quality

Besides many other factors, the ability to forecast accurate completion dates
also depends upon the quality measures taken during schedule development.
Attachment 1 - Exhibit XIV Schedule Quality Checklist provides the minimum
quality measures that must be adhered to when developing the Level III Project
Summary Schedule.

10.5.6 Schedule Activity Coding Structure

Activity codes help filter, group, and sort activities to facilitate multi-
dimensional schedule analysis and reporting. Attachment 1 - Exhibit XIII -
Activity Codes mandates the minimum activity coding requirements. Use of
EPS activity codes is strictly prohibited. Projects with multiple packages must
set and use Global activity codes.

10.5.7 Basis of Level III Project Summary Schedule

The Basis of Level III Project Summary Schedule document explains in detail
how the Level III Project Summary Schedule has been prepared. It must cover
all aspects of schedule development including structure, project scope, duration
basis, inclusions, exclusions, assumptions and risks associated with the project.
See Item 12 of Attachment 2 for details regarding the Basis of Level III Project
Summary Schedule document.

10.5.8 Schedule Risk Analysis Report

Upon development of the Level III Project Summary Schedule, schedule risk
analysis must be considered on all critical projects selected by PMOD.
The resultant Schedule Risk Analysis Report must include the risk register and
qualitative and quantitative impacts of risks and duration analyzer distributions
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 14 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

highlighting the probability of achieving the MC and OS dates established by

the Level III Project Summary Schedule. See Item 14 of Attachment 2 for
details regarding the Schedule Risk Analysis Report.

10.5.9 Integrated Summary Schedule

Programs and projects with multiple packages must produce an Integrated

Summary Level Schedule that must include at a minimum the summary level
activities for each package and must identify major design and construction
interfaces at the package, project and program level. Item 13 of Attachment 2
explains in detail the requirements of the Integrated Summary Schedule.

11 Level IV Project Control Schedule

11.1 Definition

The Level IV Project Control Schedule is a detailed, CPM-based schedule prepared

after ERA by the selected contractor in accordance with the dates and durations agreed
in the contract. It details the sequence of activities identified in the scope of work and
provides sufficient detail to allow for various reviews and analysis of the scope of work
including the planned, actual and forecast dates and durations, in addition to the
monitoring and control of its progress and performance.

Upon acceptance by the construction agency, the schedule becomes the Contractor's
baseline work schedule and is used for recording and reporting contractor actual
performance and progress.

Major components of the schedule are:

a) Updated Level IV Schedule, baseline and its basis
b) Original and current copies of Contract Schedules ,
c) Contractor project controls and schedule management procedures
d) Current contractor Progress Measurement System (PMS)
e) Monthly progress report including all attachments
f) Schedule and Progress Variance Report
g) Engineering and construction dashboards
h) Materials Procurement and Expediting Reports
i) System Schedule, System Progress Summary if in pre-commissioning stage
j) Integrated Program/Project Summary Schedule
11.2 Application and Timing

This schedule is applicable to all characterizations of project stated in Section 1.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 15 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

The Level IV Project Control Schedule is developed after ERA by the selected
contractor, after contract award. The contractor prepares the Level IV Project Control
Schedule for construction agency review and acceptance as per the contractual
agreement, but no more than 90 calendar days of contract award, if not specified in the
contract. The contractor shall submit the Level IV Project Control Schedule for review
to the construction agency as per submission frequency determined by the contract and
frequency shall not exceed one month.

11.3 Responsibilities

11.3.1 Construction Agency

Engages relevant Project Controls Division during the development and
review of Level IV Project Control Schedule
Ensures the contractor provides dedicated and experienced scheduling
engineers and other resources to support the development of the Level IV
Project Control Schedule.
Ensures the contractor develops the Level IV Project Control Schedule and
that it meets the requirements of the contract and this procedure.
Ensures the contractor takes full responsibility for schedule integration and
maintenance.
Ensures that contractor, after verification of meeting the above obligations
submits, it to the Construction Agency for their review and acceptance.
Defines a common understanding for multiple projects relating to a single
program for the development of the
Level IV Project Control Schedules, including schedule integration and
maintenance, ensuring a consistent approach across all applicable projects.
Works with the contractor(s) to ensure that the Level IV Project Summary
Schedule(s) are of good quality and encompass the entire scope of work as
laid out in the contract document and in accordance with this procedure.
Upon request provides PMOD/PMD/PSU the Level IV Project Summary
Schedule, and all applicable supporting documentation as defined in
Attachment 1 - Exhibit VI.
11.3.2 PMOD/PMD

Upon PMOD management request, performs the schedule review and validation
of the Level IV Project Control Schedule and issues schedule review findings.
11.4 Level IV Project Control Schedule Review Request Package

Attachment 1 - Exhibit VI provides the minimum list of documents required for

Level IV Project Control Schedule review.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 16 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

11.5 Level IV Project Control Schedule Key Elements

11.5.1 Schedule Work Breakdown Structure

Attachment 1 - Exhibit XI provides a typical project SWBS. For the SWBS in

xecution Phase only applicable for Level IV schedules.
The Contractor must obtain approval of its proposed SWBS before adopting.
The proposed SWBS and Progress Measurement System must be synchronized.

11.5.2 Schedule Contents

The Level IV schedule must include the complete scope as per contract. Item 2
of Attachment 3 provides a sample of the detailed list of activities to be
included in a Level IV schedule, as applicable. The contractor must develop
the complete list of his contracted scope activities and obtain approval from the
company representative prior to building logic in the schedule.

11.5.3 Progress Measurement System (PMS)

Once the list of activities has been established for each phase of the project for
the Level IV Project Control Schedule, it shall be used in developing the PMS.
Item 5 of Attachment 3 provides a sample of how the weights of each phase,
discipline and sub-discipline are established. The lowest level in the PMS must
be a progressible activity of the Level IV Project Control Schedule and shall
have associated direct man-hours, quantities. The lowest level must also have
intermediate progress increments/gates/milestones/rules of credit/and progress
steps. Item 5 of Attachment 3 also provides a sample of progress increments
for various disciplines. The PMS and activities in the Level IV schedule must
be fully synchronized. As the project progress, line items and underlying
progress gates are progressed in the PMS which rolls up to provide physical
progress for each activity in the Level IV schedule.

11.5.4 Schedule Resource Loading

The Level IV Project Control Schedule is a fully resource loaded schedule.

Schedule activities must be loaded with relevant man-hours and quantities as
reflected in the PMS for each activity. Attachment 1 - Exhibit XII provides the
minimum requirements pertaining to schedule resource loading. For full
alignment between the PMS and Level IV schedule, the contractor must also
load weights for each activity.

11.5.5 Activity Durations

Activity durations for direct progressive work in engineering and construction

phases in a Level IV schedule must not exceed 25 calendar days unless justified.
Activity durations must be calculated considering quantities, man-hours and

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 17 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

contractors proven production and installation rates. Procurement durations

must be based on the most recent quotations.

11.5.6 Schedule Quality

Besides many other factors, the ability to forecast accurate completion dates
also depends upon the quality measures taken during schedule development.
Attachment 1 - Exhibit XIV Schedule Quality Checklist provides the minimum
quality measures that must be adhered to when developing the Level IV schedule.

11.5.7 Schedule Activity Coding Structure

Depending upon the scope of contract and scope granularity required, the
contractor Level IV schedule may have several thousand activities.
This requires activity codes to help filter, group, and sort activities to facilitate
multi-dimensional schedule analysis and reporting. Attachment 1 - Exhibit XIII -
Activity Codes mandates the minimum activity coding requirements. Use of
EPS activity codes is strictly prohibited.

11.5.8 Basis of Level IV Project Control Schedule

The Basis of Level IV Project Control Schedule document explains in detail how
the Level IV schedule has been prepared. It must cover all aspects of Level IV
schedule development including schedule structure, contract scope, duration
basis, inclusions, exclusions, assumptions, incremental progress peaks, and
targets and the resource requirements. Item 3 of Attachment 3 explains in detail
the composition of the Basis of Level IV Project Control Schedule document.

11.5.9 Schedule Change Management

Changes related to the scope of work introduced in the contract after award
must be included in the schedule to ensure it accounts for the complete scope of
contract. Changes must be managed such that the original contract scope is not
clouded. Item 13 of Attachment 3 briefly explains the schedule change
management mechanism.

11.5.10 Integrated Summary Schedule

Programs and projects with multiple packages must produce an Integrated

Summary Level Schedule. It must include, at a minimum, the summary level
activities for each package and must identify major design and construction
interfaces at package, project and program level. Item 1 of Attachment 3
explains in detail the requirements of the Integrated Summary Schedule.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 18 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

12 Project Completion Schedule

12.1 Definition

The Project Completion Schedule (PCS) provides the responsible construction agency with
a mechanism for establishing the progress baseline plan and major milestone target
dates in ERP. The progress baseline plan includes time-phased cumulative progress for
detailed engineering, material procurement (company and contractor), and construction
phases of work. As the project progresses, the construction agency reports actual
percentage progress figures and forecast completion dates against the agreed baseline plan.

The PCS is the construction agen

major milestone completion dates and is an essential part of the project information
reported to Senior Management. Therefore, the PCS requires PMOD/PMD/PSU
approval in line with the funding cycle and approval process (PAER and/or ER) as a
validation of that commitment to the company.

PCS progress baseline and completion date targets are established for each JO under a
Budget Item (BI). JOs roll up to establish PCS progress baseline and completion date
targets at the BI Level.

PCS revision is permitted at various stages.

Initial PCS Revision
Known as o baseline plan, or the PCS Rev00, it is the monthly
percentage progress plan resulting from the agreed Construction Agency Level III
Project Summary Schedule.
Subsequent PCS Revisions
baseline plan, or the PCS Rev01 and onwards, it is the
monthly percentage progress plan resulting from the agreed construction agency
Level IV Project Control Schedule. All subsequent PCS revisions replace the
baseline plan.

12.2 Application and Timing

A PCS is required for all characterizations of projects stated in Section 1.

PCS Rev00 shall be submitted for PMOD/PMD review and concurrence one month
prior to ER approval or receiving PAER funds. All PCS revision packages shall be
submitted to PMOD/PMD for review. From complete submission of PCS Revision
Request Package at least four (4) weeks shall be allocated for PMOD/PMD detailed
review. Cases where OS date changes between PAER and ERA, an update will be
allowed to previously approved Rev 00 PCS at the time of ERA without changing the
revision number.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 19 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

All subsequent PCS revisions must fall into one of the below categories:
Contract Award (Compulsory)

A PCS revision is required upon contract award and subsequent acceptance of the
Contractor s Level IV Project Control Schedule.
Time Extensions (Compulsory)

Any extension to project duration, affecting the OS/ER completion date, required by
any of the below items, mandates the support of a PCS revision.
a) ER redefinition
b) ER partial cancellation
c) ER supplement
d) a + b or a + c above
e) Project Change Request (PCR) (see GI-0020.520 and GI-0020.520-1)
f) Contract extension through amendment
Other Justifications (subject to prior agreement)

Seeking prior written approval from PMOD/PMD/PSU, the Construction Agency will
provide specific clear justification as to why a PCS revision is required before developing
the intended PCS revision.

12.3 Responsibilities

12.3.1 Construction Agency

Engages relevant Project Controls Division during the development and
review of PCS
Prepare the PCS using the standard PCS template and using the data from
the applicable schedule(s) for each JO within the BI.
Review the PCS revision ensuring completeness and compliance as per the
instructions located within the PCS template and Attachment 1 - Exhibit VIII.
Resolve any comments/issues regarding the PCS revision.
Verify the PCS revision is justified and meets the requirements of this
document before submitting for final review.
Submits PCS to PMOD/PMD/PSU after internal acceptance that the PCS is
valid and compliant.
Upon notification from PMOD/PMD/PSU that the PCS revision is
concurred, will obtain all signatures from the responsible construction
agency before returning to PMOD/PMD/PSU for the final signature.
Will input the relevant data into SAP within time allowed by
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 20 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

PMOD/PMD/PSU after PCS sign-offs or PCR approval

Notify PMOD/PMD/PSU the input is complete for verification.
12.3.2 PMOD/PMD/PSU
Validates the PCS revision justification and completeness of supporting
information against PCS review checklist as per Attachment 1 - Exhibit VIII.
Reviews the PCS revision and resolves any comments, issues, or
clarifications with the PCD.
Ensures the PCS revision is acceptable and provides initial concurrence to
the PCD to proceed with sign-off.
Once PCS is fully signed-off and subsequent PCR approved, if applicable,
notifies the PCD that the relevant sections in ERP are open for entry of the
signed data.
When informed, that the PCS revision is in SAP, verifies the entry in ERP
is accurate and complete as per signed-off PCS.
12.4 PCS Review Request Package

Attachment 1 - Exhibit VIII provides the minimum list of documents required for PCS
review. Major components include:
1. Depending upon the revision number of the PCS, any one of the following
Attachment 1 - Exhibit V - Level III Project Summary Schedule Review
Checklist
Attachment 1 - Exhibit VI - Level IV Schedule Review Checklist
In case of PCS with extension of on-stream date, following is required in
addition to above
Attachment 1 - Exhibit VII PCS Review Checklist with on-stream extension
2. Updated PCS Template file
3. Basis of Cost Weights
4. Complete traceable calculations of the proposed progress figures and dates
12.5 PCS Revision - Key Elements

12.5.1 Standard PCS Template

Each submission of a PCS revision shall utilize the latest version of the PCS
Template available from the PMOD/PMD website. Refer to the following link
for the PCS.

12.5.2 PCS Review Checklist

At a minimum, the PCS submission shall include all supporting documentation

Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 21 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

identified in Attachment 1 - Exhibit VIII and the PCS template, including any
other relevant documentation not mentioned in the checklist, to aid with the
PCS review process.

12.5.3 PCS Revision Numbering

Applicable to both the BI and all relevant JOs. The PCS number will increase
incrementally at the BI level each time a PCS is processed. However, the PCS
number will increase incrementally only for those JOs which are driving the
PCS revision, regardless if it is entered into ERP.

12.5.4 PCS Revision Flowchart

Attachment 1 - Exhibit IX - PCS Flow Chart shows the PCS and its subsequent
revision development and approval process.

12.5.5 BIs with PAER Funding

In cases where a BI utilizes PAER funding during FEL, the JO(s) scope of
work identified under the PAER, as a minimum, requires a Level III Project
Summary Schedule(s) for the PCS Rev00; the remaining scope(s) of work will
use the last agreed Project Schedule(s) from the previous phase.

12.5.6 PCS Progress Data Granularity and Traceability

The development of each PCS revision for a BI is an accumulation of the

project JOs and their relevant engineering, procurement, and construction
(EPC) phases. Therefore, progress data entered in the PCS template shall be
fully traceable all the way back to the activities contributing to progress
numbers in any given period. In addition, progress numbers in the supporting
calculations shall be summarized at least one level below the EPC phases of
work (i.e., plant, area, discipline, system, etc.), allowing for the analysis of high
percentage increments within the scope(s) of work for any given month.

12.5.7 PCS with On-stream Extension

As supporting documentation to an on-stream extension, a PCS revision is vital to

allow Management to see the impact of changes to the project(s). Therefore, the
schedule shall be thoroughly reviewed to assess and validate the impact of all
changes on the completion date. For PMOD/PMD/PSU to review the PCS with
on-stream extension, the Construction Agency must submit all supporting
documentation as per Attachment 1 - Exhibit VII with on-stream extension.
Following PMOD/PMD/PSU assessment, the Construction Agency must secure
the approval of the revised dates before proceeding with
the PCS final review done by PMOD/PMD/PSU.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 22 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

13 Progress Measurement System

13.1 Definition

This section of the procedure describes the detailed methods for progress measurement
during various project phases. This provides the Construction Agency with the data
necessary to enable suitable control measures to be taken to ensure target dates are
achieved.

13.2 Application and Timing

Progress Measurement System (PMS) is applicable to all phases of all characterizations

of projects stated in Section 1. It is an essential element and is required for calculating
earned progress for each item in the scope.

The approved PMS shall be submitted concurrently with the schedule baseline for
review and approval by the construction agency. This is to ensure that the proposed
PMS aligns with the approved scope and baseline schedule.

13.3 Responsibilities

The Construction Agency shall ensure:

Contractor submits its proposed detailed procedure for progress measurement of the
awarded scope to the Construction Agency for review and approval within thirty
(30) calendar days from the contract award date or as stipulated in the contract.
Contractor submits proposed PMS for engineering and procurement for review and
approval of construction agency with the submission of schedule baseline. This is
to ensure that the proposed PMS is in line with the approved scope.
Contractor baseline schedule for construction agency review and approval.
Contractor submits proposed PMS for construction prior to start of construction for
review and approval of construction agency.
Contractor measures and reports progress as stipulated in the contract and
incorporates the results into schedule forecasts and progress reports.
Contractor maintains the accuracy of the PMS. The contractor shall immediately
update any change in scope and/or quantities in the PMS and reflect the changes in
subsequent reporting periods.
Contractor submits the detailed PMS database as stipulated in the contract.
13.4 Progress Measurement System Key Elements

PMS Alignment with and Schedule and WBS

Scope man-hours and quantities in the PMS and baseline schedule must match prior to
submitting it for construction agency approval.
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 23 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Progress Measurement System must match the project Work Breakdown Structure.

13.5 PMS Granularity

PMS must be detailed enough to help evaluate progress of discrete, identifiable work
elements.

PMS must support progress calculation against discrete elements of work by using a
system of standard milestone weightings. Item 3 of Attachment 2 and Item 5 of
Attachment 3 provide minimum requirements in this regard. Progress measurements
must be made in such a manner that physical progress can be easily related to the
established detailed schedule.

An objective measurement system for each step must be defined at the lowest measurable
level to avoid any individual interpretation on how the incremental progress will be measured.

Any additional standard milestone weightings, or modifications to standard milestones

required to address specific activities, shall be accepted by the Construction Agency
prior to implementation.

13.6 PMS Weights

The method for deriving a weighting factor for engineering and construction shall be
based on a man-hour break-down. The construction agency shall review, discuss and
approve any changes to final PMS weights with the contractor. The construction
agency reserves the right to change any final weighting at its own discretion.

All procurement items shall be equally weighted. This is only for progress measurement;
however, invoicing shall follow the numbers speculated in Schedule C of the contract.

The sum of the weighted values of each activity in a given discipline shall total 100%.
is itself a weighted value of all the disciplines
within a particular phase and the sum of all the weighted values and associated progress
percentages equal the total progress achieved.

Each element in the PMS is the sum of multiple milestones. Each milestone is assigned
The sum of the rules
of credit total 100% for each element.

The relationship between the PMS and schedule activity could be many to one,
e.g., preparation of multiple engineering documents under one schedule activity.

13.7 PMS Tool

The PMS tool shall be approved by the construction agency prior to its use.

The capability of the PMS tool must be demonstrated for construction agency approval
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 24 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

prior to its implementation.

Access to the PMS tool shall be available to the construction agency representative for
verification.

The PMS shall support calculating the physical percent complete, man-hours forecast to
complete, productivity analysis, and manpower planning requirements to complete the work.

The PMS database must be structured in such a way as to allow progress to be calculated
by any variation of area/unit/contract/work location/discipline/WBS/work packages
(CWP)/cost code/type of work/deliverables/system/sub-system/block/train, etc.

The construction agency shall be provided access to the software/ program used for
progress measurement. Upon request, the construction agency shall be provided with
the necessary training to enable use of the software.

13.8 Scope Changes and PMS

All scope changes must be reflected in the PMS database.

Approved change orders must be entered at the deliverable/task level and associated resources
(man-hours, quantities, etc.) shall be distributed against the new deliverables/tasks.

Approved change orders must be added to the PMS database prior to monthly cut-off,
after construction agency agreement and approval.

Approved weightages shall only be changed after construction agency approval.

The contractor must justify any requested changes in the approved weightages.

14 Schedule Reporting Requirements

14.1 Definition

This section illustrates the major scheduling documents and reports that need to be developed,
updated, and reported for effective management and control of project development and
execution phases. Up to date schedule documents and related reports assist the
construction agency in making timely decisions and effectively managing projects.

14.2 Application and Timing

Schedule documents and reports are required for all characterizations of projects stated
in Section 1.

Scheduling documents and related reports are required throughout FEL development
and project execution until the Final Mechanical Completion Certificate (FMCC)
(see GI-0002.710) has been signed-off. However, reporting requirements varies
depending upon project progress stage and the nature of project.
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 25 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

14.3 Responsibilities

14.3.1 Construction Agency

Engaging Project Controls Division during the development and review of

schedules and related documents.

Arrange scheduling kick-off meeting for all projects as stated in Section 1

within one month FEL development contract award. Invite PMOD/PMD/PSU
representatives for Type A and B projects.

Review contractor scheduling and project controls procedures to ensure they

support schedule development and reporting requirements established in this
procedure, contract terms and conditions, and other company procedures as
applicable.

Ensure the contractor develops, reviews, and submits scheduling documents

and reports to construction agency as per requirements established in this
procedure, contract terms and conditions and other company procedures as
applicable.

Receive, review, analyze, and utilize scheduling documents and reports to

manage project and report to senior management.

Ensure the contractor maintains schedule and related reporting systems with
backup of the supporting documents for tracebility and make them available for
construction agency and its representatives upon request.

When instructed by senior management, assist PMOD/PMD/PSU in conducting

detailed reviews of schedule documents and related reports as per post funding
Site Visit Framework published on PMOD intranet.

Maintain company internal reporting systems with up to date relevant project

information related to scheduling function.

Submit and archive schedule documents and related reports as per company
requirements stipulated in company manuals, GIs, and procedures.

Ensure the contractor submits as-built schedules, schedule-related documents,

and reports as per company requirements stipulated in this procedure, contract
terms and conditions, and other company procedures as applicable.

14.3.2 PMOD/PMD/PSU

Lead scheduling kick-off meetings for Type A and B projects for FEL and
execution contracts and walkthrough company minimum requirements
regarding scheduling documents and reports governed by this procedure.
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 26 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Provide input to construction agency regarding contractors proposed scheduling

and project controls procedures when requested.

Review company management reports maintained in the company

reporting system and share findings with construction agency as per the
company

Review schedule documents and related reports submitted and archived for
compliance with company requirements stipulated in manuals, RAPID Matrix,
GIs, and procedures.

Visit contractor design offices and/or construction sites, upon instructions from
company senior management, and conduct detailed reviews of schedule
documents and related reports as per post funding Site Visit Framework
published on PMOD intranet.

14.4 Schedule Reporting - Key Elements

14.4.1 FEL Development

Following is the minimum list of schedule documents and related reports that
must be produced by contractor during FEL development. Attachment 2
explains details of each of these required documents and reports.
Detailed FEL 2 and FEL 3 Development Schedule Baseline and Basis
Updated detailed FEL 2 and FEL 3 Development Schedule
FEL 2 and FEL 3 PMS
FEL 2 and FEL 3 Progress Summary
FEL 2 and FEL 3 Drawings/Documents Production Summary
FEL 2 and FEL 3 Schedule and Progress Variance Report
FEL 2 and FEL 3 Schedule Look ahead
FEL 2 and FEL 3 Manpower Summary
Level III Project Summary Schedule Risk Analysis
Integrated Summary Schedule
As-built detailed FEL 2 and FEL 3 Development Schedule
As-built Drawings/Documents Production Summary
As-built Man-hours/Headcount Report by discipline
Following is the list of management reports produced by the construction agency.
Section 17 of Cost and Schedule Manual explains details of each of these reports.
Project Planning Update (PPU)
Proposal Budget Item Summary Report (PBISR)
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 27 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

14.4.2 Execution
Following is the minimum list of schedule documents and related reports that
must be produced by contractor during execution. Attachment 3 explains
details of each of these required documents and reports.
Detailed EPC Level IV Baseline Schedule and basis
Updated EPC Level IV Schedule
PMS for engineering, procurement and construction
Progress Summary by package, by phase by unit by discipline
Procurement Status Report
Materials Expediting Report
Schedule and Progress Variance Report
Man-hours/Headcount Report Engineering by discipline and construction
by trade
Engineering Deliverables Completion Dashboard
Construction Quantity Installation Dashboard
Schedule Change Log
System Schedule
System Progress Summary
Pre-commissioning Key Quantity Report
As-built detailed EPC Level IV and System Schedule
As-built Construction and Pre-Commissioning Quantity Installation Reports
As-built Man-hours/Headcount Report by trade
Following is the list of management reports produced by construction agency.
Section 17 of Cost and Schedule Manual explains details of each of these reports.
Monthly Project Update (MPU)
Budget Item Summary Report (BISR)
In case of BIs with multiple JOs and/or programs with multiple BIs construction
agency must prepare following key documents and keep them up to date by
working with relevant stakeholders.
Integrated Summary Schedule
Commissioning and Start-up Schedule

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 28 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Attachment 1 Exhibits

TABLE OF CONTENTS
EXHIBIT 1 Business Plan Project Schedule Development Checklist
EXHIBIT II Level I Project Master Schedule (Initial) Development Checklist
EXHIBIT III Level I Project Master Schedule (Update) Development Checklist
EXHIBIT IV Level II Project Milestone Schedule Review Checklist
EXHIBIT V Level III Project Summary Schedule Review Checklist
EXHIBIT VI Level IV Schedule Review Checklist
EXHIBIT VII Extension of Time Schedule Review Checklist
EXHIBIT VIII PCS Review Checklist
EXHIBIT IX PCS Flow Chart
EXHIBIT X PCS Form
EXHIBIT XI Schedule Work Breakdown Structure
EXHIBIT XII Schedule Resource Loading
EXHIBIT XIII Schedule Activity Coding Structure
EXHIBIT XIV Schedule Quality Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 29 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

A. EXHIBIT I - Business Plan Project Schedule Development Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 30 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

B. EXHIBIT II - Level I Project Master Schedule (Initial) Schedule Development Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 31 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

C. EXHIBIT III - Level I Project Master Schedule (Update) Schedule Development

Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 32 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

D. EXHIBIT IV - Level II Project Milestone Schedule Review Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 33 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 34 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

E. EXHIBIT V - Level III Project Summary Schedule Review Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 35 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 36 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

F. EXHIBIT VI - Level IV Schedule Review Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 37 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 38 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

G. EXHIBIT VII - PCS Review Checklist with On-Stream Extension

All Applicable documents identified in Attachment 3

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 39 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

H. EXHIBIT VIII - PCS Review Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 40 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

EXHIBIT IX - PCS Flow Chart

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 41 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 42 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

I. EXHIBIT X - PCS Form

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 43 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

J. EXHIBIT XI - Schedule Work Breakdown Structure

Project Description
Major milestones
Such as GAS, G2, G3, PAER, ERA, CA, MC, OS, etc.
Additional Major milestone shall be included as Schedule development
Advances
Major interface milestones
List of major interfaces with third parties as well as other BIs
Additional interface milestone shall be included as Schedule development
Advances
FEL-2
Such as DBSP start and finish, PEP, design reviews, DBSP approval, CMS
gates, VA, PP Contract Award
FEL-3
Such as PP deliverables, PEP, PP preparation and approval, design reviews,
bidding process, ER estimate, ERA process, VA, CMS gate milestones, award
of EPC
Execution phase
Major areas/JOs
Engineering
General
Project Management deliverables (PEP, Schedule, etc.)
Process design
Process deliverables (PFDs, UFDs, P&IDs, H&M balance study, etc.)
Civil Design (incl. SS design)
Major Civil deliverables (piles, equipment foundations, buildings,
piperack, etc.)
Mechanical
Major mechanical deliverables (MR for static, rotating, furnaces, etc.)
Piping Design
Major piping deliverables (MR for piping and fittings, stress analysis,
MTOs, ISOs, etc.)
Electrical design
Major electrical deliverables (area classification drawings, load list,
single line diagrams, etc.)
Instrumentation (including communications)
Major instrumentation deliverables (MR for DCS/ESD, F&G detection
system, instrument index, etc.)
Procurement
Civil (including building and structural steel materials)
Piping materials (piping, fittings, valves, etc.)

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 44 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Mechanical materials (rotating, static, packages, furnaces, special

purpose, etc.)
Electrical materials (substation equipment, cables, etc.)
Instrumentation materials (DCS/ESD, instruments, control valves,
etc.)
Construction
Mobilization
Site preparation
Site preparation work (cut and fill, etc.)
Civil/architectural work
Major civil/architectural. works (drainage, equip. foundations,
buildings, fencing, roads, etc.) up to here
Steel work
Major steel work (piperacks, steel structures, etc.)
Piping works
Major piping work (piping fabrication/erection, U/G piping, tie ins,
etc.)
Mechanical work
Equipment erection (all equipment erection, HVAC, etc.)
Electrical work
Major electrical work (grounding, MV/LV switchgear, cabling,
cathodic protection, etc.)
Instrumentation work
Major instrumentation work (DCS, ESD, field instruments,
cabling, loop testing, etc.)
Painting
Painting work (piping, steel structures, etc.)
Insulation
Insulation work (equipment, piping)
Fireproofing
Fire proofing work (piperack etc.)
Pre-Commissioning
Pre-Commissioning work by System
Commissioning and Start Up
Notes: (a) As each project is unique, SWBS shall be prepared, discussed and agreed prior to
commencing schedule development.
(b) SWBS expands as the project gets more defined from FEL 2 DBSP to FEL 3.
(c) SWBS for Level IV Project Control Schedule shall reflect complete scope of contract

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 45 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

K. EXHIBIT XII - Schedule Resource Loading

This exhibit explains the minimum resource loading requirements for Level III Project
Summary Schedules developed during FEL 3 and Level IV Project Control schedules
developed after contract. Resource loading must be at activity level. Resource shall not be
loaded at summary level activities, Level of Effort activities and WBS Summary activities.
Following rules apply to Level III Project Summary Schedule when setting resource dictionary:

Following rules apply to Level IV Project Control Schedule when setting resource dictionary:

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 46 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Notes (a) Distribute 100 Procurement Resource Units across the procurement steps as per Item 5 of
Attachment 3.
(b) All direct engineering and construction man-hour resources shall be assigned cost of $1 per
unit. All other resources shall be assigned cost of $0 per unit.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 47 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

L. EXHIBIT XIII - Activity Codes

Activity codes help filter, group, and sort activities to facilitate multi-dimensional schedule
analysis and reporting. This exhibit mandates minimum activity coding requirements and will
expand based on project needs. Use of EPS activity codes is strictly prohibited. Projects with
multiple packages must set and use Global activity codes.
Below is the list of minimum activity codes, activity code values need to be developed by
contractor and agreed with execution agency;

ACTIVITY CODE ACTIVITY CODE VALUE EXAMPLES

Project Phase Milestones, Project Management, Engineering, Procurement, Construction,
Precommissioning, Commissioning, etc.

Discipline Process, HSE, Mechanical, HVAC, Piping, Electrical, Instrumentation, Civil,

Structural, Architectural, Fire Fighting, Pre-Commissioning, etc.

Unit/Plant Sulfur Recovery Unit, Amine Unit, Hydrotreating Unit, etc.

Area Compressor Area, Reactor Area, Pipe Rack Area, Tank Lot Area, etc.

Work Package For Engineering; Process Design Basis, Cable Routing Layout for Building,
Fire Hazardous Classification Schedule, Fire Hazardous Classification
Schedule, Lighting Layout for Building, Lighting and Small Power Dist.
Panelboard Schedule, Illumination Calculation, Grounding Layout /
Lightning Protection for Building, etc.

For Procurement; Fired Heater, Overhead Crane, Flare System, Horizontal

Centrifugal Pump, Vertical Sump Pump, Sealless Pump, Centrifugal
Compressor, etc.

For Construction; Mobilization, Temporary Construction Facilities,

Excavation Works, Vessel Foundation Work, Vessel Installation, Vessel
Platform & Ladder Installation, Filter & Coalescer Platform & Ladder
Installation, Desalter Platform & Ladder Installation, Vacuum Package
Platform & Ladder Installation, Vessel Platform & Ladder Installation,
Building Foundation Work, Building Concrete Structure Installation, Building
Internal Work, etc.

Sub-contractor Sub-contractor A, Sub-contractor B, Sub-contractor C, etc.

System Potable Water System, Demin Water System, Utility Water System, Fire
Water System, Sea Water System, Nitrogen System, Propane Distribution
System, Steam Systems, etc.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 48 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

M. EXHIBIT XIV Schedule Quality Checklist

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 49 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 50 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Attachment 2 FEL Scheduling Documents

DOCUMENT NAME MINIMUM CONTENTS

Detailed FEL 2 and FEL 3 development schedule shall be built
1. Detailed FEL 2 and FEL 3
on an agreed upon Schedule Work Breakdown Structure and
Development Schedule
shall include as minimum activities for the following for
successful delivery of FEL deliverables;

Major Project Milestones

Technology Development Activities Where Applicable
Required Surveys, Studies, Assessments and
Investigations
Value Improvement Practices (VIP) (see SAEP-367,
Section 5)
Plans and Procedure Development
Engineering activities for FEL development for relevant
disciplines, including; Process, Civil, Structural,
Mechanical, , HVAC, Safety, Electrical, Instrumentation
and Communication
Technical Reviews
Engineering Reviews (see SAEP-303, Section 3.2)
Material Procurement Assessments
Contracts
MTOs
Cost Estimate Development
Expenditure Request (ER) Estimate Development
Mechanism for Scope Changes and Work Element
Release (WER) Revision

Once Schedule is baselined, it is updated with most recent

information as per the cut-off calendar and including;

Progress achieved to date on each activity

Realistic estimates of remaining durations on in-
progress activities
Data date updated to last cut-off date

As a minimum, basis of Schedule shall address the following;

2. Basis of FEL 2 and FEL 3
Detailed Development
a) Purpose
Schedule
b) Project information
c) Schedule summery in terms of key milestones
d) Schedule critical path in narrative format and in Gantt chart
e) Schedule basis shall cover;
Activity duration calculations
Logic development
Calendars and work hours
f) Assumptions shall be documented
g) Risks
h) Attachments

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 51 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

FEL Development Schedule
FEL Scope of Work

FEL PMS shall address fully FEL scope and shall address as a
3. FEL 2 and FEL 3 PMS
minimum the following items;

a) Criteria for progress reporting of drawing and documents,

such as;
Production drawings
P&IDs
Design Calculations
Documents
Licensor Work
b) Criteria for progress reporting of reviews, such as;
Design review
3D Model Review
c) Criteria for progress reporting of;
Surveys
Studies
Assessments
Investigations
d) Criteria for reporting of progress for Vendor Quotes
(including data sheets and technical specifications)
e) Criteria for reporting of progress for MTOs
f) Criteria for progress reporting of;
HAZOP
HAZID
PHA

FEL Progress Summary shall include as a minimum the

4. FEL 2 and FEL 3 Progress
following items;
Summary
a) Progress Summary Table containing Plan, Actual and
Variance, for the period and to date by discipline and Total
b) Progress graphs containing Plan and Actual, for the period
represented as histograms and to date represented as
S-Curves by discipline and Total

Actual progress reported shall be based on updated PMS which

shall be backed by document control logs

FEL Drawings/Documents Production Summary shall include as

5. FEL 2 and FEL 3 Drawings /
a minimum the following items;
Documents Production
Summary
a) Drawings Summary Table containing Plan, Actual and
Variance, for the period and to date by discipline and Total
b) Drawings production graphs containing Plan and Actual, for
the period represented as histograms and to date
represented as S-Curves by discipline and Total

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 52 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

FEL Schedule Variance Report shall include as a minimum the
6. FEL 2 and FEL 3 Schedule
following items;
and Progress Variance
Report
a) Critical activities with slippage more than one reporting
period
b) Root Cause of slippage
c) Impact of slippage
d) Corrective actions to recover slippage

FEL Progress Variance Report shall include as minimum the

following items;

a) Progress variance by discipline, supported by detailed

activity level progress variances
b) Root Cause of progress variances
c) Progress variance recover plans

Following Look ahead schedule shall be produced at each

7. FEL 2 and FEL 3 Schedule
schedule update cycle;
Look ahead
Three Week Look Ahead
Six Week Look Ahead
Three Month Look Ahead

FEL Schedule Look ahead shall include as a minimum the

following items;

Activities starting, finishing or in progress during look ahead

period
Activity Table shall include, Activity ID, Description, Original
and Remaining Durations, Current and Baseline Dates,
Free and Total Floats
Gantt Chart shall include, Current and Baseline Bars with
Month/Week Timescale

FEL Manpower Summary shall be by disciplines / sub-

8. FEL 2 and FEL 3 Manpower
disciplines, Phase, Unit, Plant, Area and work groups and shall
Summary
include as a minimum the following items;

a) Manpower Summary Table containing Plan, Actual and

Variance, for the period and to date by discipline and Total
b) Manpower graphs containing Plan and Actual, for the period
represented as histograms and to date represented as
S-Curves by discipline and Total

Level II Project Milestone Schedule shall be based on an

9. Level II Project Schedule -
approved SWBS. Level II Project Milestone Schedule shall
FEL 2 DBSP Deliverable
contain as a minimum the following activities in the relevant
phase;

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 53 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

a) FEL 2 and 3
Key Milestones
Deliverables as defined in scheduling SAEP
Estimates development activities
Long Lead / Novated Items procurement activities
Bidding process
VA Reviews
Gate Exit activities
PAER / ERA process

b) Engineering
Key Discipline activities
Engineering Interfaces (Package / BI Level)
Model Reviews (30%,60% & 90%)
Design / Safety Reviews (30%, 60%, 90%, HAZOPs,
SIL, etc.)
Development of major equipment/instruments
Specification & Data sheets
Key Disciplines Drawings IFCs (Early IFC such as site
works, major Foundation, etc.)
Development of production drawings (SS, isometrics,
etc.) (Summary level)
MTOs

c) Procurement
Long Lead Items procurement cycles
Major Equipment
Bulk items (by Discipline)
Durations to be supported market by outlook data and
Project Management Contractor (PMC) contractors
recent experiences

d) Construction
Site Preparation
Mobilization
Prefabrication
Structural Steel
Piping
Modules
Precast buildings
Civil / Foundation Work
Buildings
Structure Steel work
Modules
Packages / equipment installation
Piping works
(Onsite fabrication / erection)
Electrical works
Substations / major equipment
Other activities
Instrumentation works
Pre-commissioning activities

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 54 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

e) Commissioning and Startup

Basis of Schedule shall include as a minimum the following;

10. Level II Project Milestone
Schedule Basis Document
a) Scope of work
b) Schedule breakdown structure
c) Schedule Coding structure
d) Schedule Calendars
e) Basis for duration calculations (key bulk quantities and
production rates)
f) Critical / near critical paths
g) Resources (summary level)
Engineering Man-hours
Direct Labor and Quantities (offsite and onsite)
h) Schedule Risks and opportunities
i) Exclusions
j) Engineering Assumptions
Discipline level
3D Model
Vendor Data availability
Release of production drawings
k) Procurement Assumptions
Long Lead and Critical Equipment
Non-Long Lead Equipment
Strategy for Bulk Material
Transportation and Logistics
l) Construction Assumptions
Site Hand Over Plan
Construction Sequencing and Priorities
Productivity and number of crews
Shutdown assumptions
Pre-commissioning plan
m) Commissioning and startup sequence

Level III Project Summary Schedule shall be based upon an

11. Level III Project Summary
approved SWBS and shall be fully resource loaded as per
Schedule - FEL 3 Deliverable
Attachment I - EXHIBIT XII. Level III Project Summary
Schedule shall be by sub-disciplines, disciplines, Phase, Unit,
Plant, Area, and work groups and shall contain as a minimum
the following activities in the relevant phase;

a) FEL 3
Key milestones
Deliverables as defined in scheduling SAEP
Long Lead / Novated Items procurement activities
PP preparation and approval
Bidding process
ER Estimate and Level III Project Summary Schedule
development timelines
VA Reviews
Gate Exit activities
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 55 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

ERA process

b) Engineering
Detailed discipline activities (flexible to be organized by
deliverable type)
Progress gates are identified
Engineering Interfaces (Package / BI Level)
All engineering studies
Detailed activities for model Reviews and model
updates (30%, 60% & 90%)
Design / Safety Reviews (30, 60, 90, HAZOPs, SIL,
etc.)
Development of equipment/instruments specification
and data sheets
Main Automation Contractor activities
Disciplines Drawings IFCs (per area, discipline,
equipment
Production drawings (SS, isometrics, etc.)
Release of early IFCs (site development, etc.)
MTOs
Major equipment foundations IFCs, etc.
Man-hours loading at activity level

c) Procurement
Long Lead Items procurement cycles
Engineered and non-engineered items
Main Automation Contractor activities
Bulk material
Delivery durations to be supported by vendor quotes
and market outlook data

d) Construction
Detailed activities at are sub units/sub discipline
Prefabrication
Structural Steel
Piping
Modules
Precast buildings
Mobilization
Site Preparation
Civil/Foundation work
Buildings
Structure steel work
Modules
Packages/equipment installation
Piping works
(onsite fabrication/erection)
Electrical works
Substations/major equipment
Other activities
Instrumentation works
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 56 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Main Automation Contractor activities
Pre-commissioning activities

e) Commissioning and Startup

Basis of Schedule shall include as a minimum the following;

12. Level III Project Summary
Schedule Basis Document
a) Scope of work
b) Schedule breakdown structure
c) Schedule Coding structure
d) Schedule Calendars
e) Basis for duration calculations (quantities, man-hours and
productivities applied)
f) Critical / near critical paths
g) Resources (summary level)
Engineering Man-hours
Direct Labor and Quantities (offsite ad onsite)
Construction Progress Curves and Manpower
Histograms
h) Schedule Risks and opportunities
i) Exclusions
j) Engineering Assumptions
Discipline level
3D Model
Vendor Data availability
Release of production drawings
k) Procurement Assumptions
Long Lead and Critical Equipment
Non-Long Lead Equipment
Strategy for Bulk Material
Transportation and Logistics
l) Construction Assumptions
Site Hand Over Plan
Construction Sequencing and Priorities
Productivity and number of crews
Shutdown assumptions
Pre-commissioning plan
m) Commissioning and startup sequence

Programs as well as projects with multiple packages shall

13. Integrated Summary
produce an Integrated Summary Level Schedule and shall
Schedule
include as minimum the following;

a) Scope of all of BIs / Packages in the BIs

b) Summary level details
c) Major interfaces
BI level
Package level
d) All design interfaces, both TO and FROM, such as;
Utility Data From ABC Package
Line Size, Line Class From ABC Package
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 57 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Process and Mechanical Details From ABC Package
Cable Route From ABC Package
SEED File From ABC Package
132 KV Load Data From ABC Package
ETAP Calculation Report From ABC Package
PSA Information From ABC Package
Anchor Point Location From ABC Package
Anchor Load From ABC Package
e) All Construction interfaces, both TO and FROM, such as;
Construction Site Handover From ABC Package
Construction Jetty Handover From ABC Package
U/G piping System Handover From ABC Package
Road and Paving Handover From ABC Package
Pipe Rack Handover From ABC Package
Steam From ABC Package
Instrument Air From ABC Package
Boiler Feed Water From ABC Package
Cooling Water From ABC Package
Fire Water From ABC Package
Power Supply from Substation XYZ From ABC Package

Schedule Risk Assessment must be conducted by contractor

14. Level III Summary Schedule
upon the development of Level III Project Summary schedule
Risk Analysis Report
and must include following as a minimum in the schedule risk
analysis report;

a) Schedule Health Check

Review for logic and error
Risk Ready State
b) Risk Identification
Risk Matrix
Risk Register
c) Risk Quantification
Qualitative (Probabilistic)
Quantitative (Three point estimates)
d) Risk Modeling
Map Risks to Activities
e) Preliminary Results
Impacted Risk Plan
Pre Mitigation Distribution Analyzer
Pre Mitigation Duration Sensitivity
Pre Mitigation Criticality Index
Pre Mitigation Cruciality
f) Final Results & Report
Post Mitigated Risk Plan
Post Mitigation Distribution Analyzer
Post Mitigation Duration Sensitivity
Post Mitigation Criticality Index
Post Mitigation Cruciality

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 58 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

As-built Schedules must be submitted in native format as per
15. As-built Schedule of FEL 2
SAEP-329 Exhibit II Item 3.2.3.2
and III Development
As-built Quantity Installation Report must be submitted as per
16. As-built Quantity Report
SAEP-329 Exhibit II Item 3.2.4.3

As-built Man-Hours and Headcount Report by Engineering

17. As-built Man-hours /
Discipline must be submitted as per SAEP-329 Exhibit II Item
Headcount Report by
3.2.2.1, 3.2.2.2, and 3.2.3.3
Engineering Discipline
FEL Earned Value Report shall be by disciplines / sub-
18. FEL 2 and FEL 3 Earned
disciplines, Phase, Unit, Plant, Area, and work groups and shall
Value Report
include as a minimum the following items;

c) Earned Value Summary Table containing Plan, Earned,

Actual hours and Productivity, for the period and to date
d) Earned Value Graphs showing Plan, Earned and Actual
hours and Productivity, for the period represented as
histograms and to date represented as S-Curves

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 59 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Attachment 3 Execution Scheduling Documents

DOCUMENT NAME MINIMUM CONTENTS

Programs as well as projects with multiple packages shall
1. Integrated Summary
produce an Integrated Summary Level Schedule and shall
Schedule
include as minimum the following;

a) Complete scope of all of BIs / Packages

b) Detailed at summary level
c) All major interfaces, both at;
1. BI level
2. Package level
d) All design interfaces, both TO and FROM, such as;
1. Utility Data From ABC Package
2. Line Size, Line Class From ABC Package
3. Process and Mechanical Details From ABC Package
4. Cable Route From ABC Package
5. SEED File From ABC Package
6. 132 KV Load Data From ABC Package
7. ETAP Calculation Report From ABC Package
8. PSA Information From ABC Package
9. Anchor Point Location From ABC Package
10. Anchor Load From ABC Package

e) All Construction interfaces, both TO and FROM, such as;

1. Construction Site Handover From ABC Package
2. Construction Jetty Handover From ABC Package
3. U/G piping System Handover From ABC Package
4. Road & Paving Handover From ABC Package
5. Pipe Rack Handover From ABC Package
6. Steam From ABC Package
7. Instrument Air From ABC Package
8. Boiler Feed Water From ABC Package
9. Cooling Water From ABC Package
10. Fire Water From ABC Package
11. Power Supply from Substation XYZ From ABC Package

f) Shall include discipline level summary activities for

engineering for each package
g) Shall include major long lead procurement items for each
package
h) Shall include discipline level summary activities for
construction for each package

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 60 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

As minimum Level IV schedule shall contain, but not limited to,

2. Detailed EPC Level IV
the following items;
Baseline Schedule
Level IV schedule shall be built on an agreed SWBS. See
Attachment 1 - Exhibit XI.
Schedule shall reflect full scope of contract.
Schedule shall be fully resource loaded as per Attachment 1
- Exhibit XII.
Schedule shall be fully coded as per Attachment 1 - Exhibit XIII.
All activities in schedule shall be logically tied and adhere to
minimum schedule quality requirements per Attachment 1 -
Exhibit XIV.
Schedule shall include subcontractor activities
Schedule shall include activities for vendors and suppliers
Engineering Interface activities need to be included in
relevant disciplines.
Schedule activities and PMS shall be in Sync
No individual activity duration can exceed 25 working days
unless approved by a company representative.

In addition to items highlighted above, activities for

disciplines/sub-disciplines, Phase, Unit, Plant, Area, and work
groups are required for Level IV schedules as identified below
and agreed with construction agency.

a) Engineering
Process
Process Design Basis
Process Description
Process Control Philosophy
Process Flow Diagram
Utility Flow Diagram
Heat and Material Balance
Material Selection Diagram (MSD)
Piping and Instrument Diagram (P&ID)
Equipment List
Line Designation Table
Cause & Effect Diagram
Relief & Blowdown Summary
Chemical & Catalyst Summary
Battery Limit Condition Summary
Utility Summary
Corrosion Control Plan
On Stream (OS) Inspection
Operating Instruction Manual
HSE
1st HAZOP / SIL Report
2nd HAZOP / SIL Report
SIL Verification Report
Hazardous Area Classification Schedule
Static Equipment
Datasheets for Static Equipments
Rotating Equipment
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 61 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Datasheets for Rotating Equipments
Package Equipment
Datasheets for Packaged Equipments
Piping
Plot Plan
Equipment Location Plan
Utility Station and Safety Shower Location Plan
U/G and A/G Piping Plan Drawing
Piping Standard Support Drawing
Piping Special Support Drawing
Piping Typical Detail Drawing
1st and Final Isometric Drawing for U/G Piping
1st, 2nd and Final Isometric Drawing for A/G Piping
1st and Final Material Take-Off of U/G piping
1st, 2nd and Final Material Take-Off of A/G piping
30%, 60%, 90% 3D Modeling & Review
Isometric Drawing for TMLs
Steam Tracing Plan and ISO
Tie-in List
Hydro Test Diagram
Piping Material Specification
Pipe Wall Thickness Calculation Report (26 +)
Piping Stress Analysis Report
Specialty Item List
Safety Instruction Sheet
Specification for Piping Stress Analysis
Specification for Piping Support Elements
Steam Tracing Specification
Insulation Thickness Tables
Electrical
Symbol and Legend
One Line Diagram
Electrical Load Schedule
Cable Schedule
Electrical Equipment Data Sheet
Power System Study
Relay Coordination
Hazardous Area Classification
Electrical Equipment Location
Interconnection Diagram
Typical Installation Detail
Cable Routing Layout
Lighting Layout
Lighting Fixture Schedule
Lighting and Small Power Dist. Panelboard Schedule
Illumination Calculation
Grounding Layout
Grounding Layout/Lightning Protection for Building
Fire Alarm Layout
Fire Alarm Block Diagram
Electrical Heat Tracing Specification
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 62 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

1st, 2nd, and Final MTO
Transformer Sizing
UPS Sizing
Cable Sizing
Telecommunication
Symbol and Legend
Cable Routing Plan
Trench Layout (Cable and Conduit)
Equipment Layout
Typical Installation Detail
Block Diagram
Schematic Diagram
Cable Schedule
Data Sheet
Specification
1st, 2nd , and Final MTO
Instrument
Symbol and Legend
Key Plan and Drawing Index
Specification (Data Sheet)
Instrument Points and Lines
Instrument Installation Schedule
Instrument Index
Electrical Instrumentation Layout Plan
Junction Box Wiring Drawing
Marshalling Rack Termination Drawing
Combustible Gas and H2S Detection Drawing
Fire Detection Layout Drawing
Instrument Hook up Drawing
Instrument Typical Detail Drawing
Air Piping Layout Drawing
Main Cable Tray Layout Drawing
Control Room Layout Drawing (Equipment, Tray,
and Wiring)
Logic Diagram
Instrument Loop Diagram
1st, 2nd , and Final MTO
Civil
Geotechnical Investigation Report
Design Basis for Civil, Structural, and Architectural
General Notes and Standard Drawing
Soil Improvement Drawing (Stone Column)
Soil Improvement Design Report (Stone Column)
Foundation Location Plan
Pile Location Plan and Schedule
UG Sewer Drainage Plan and Detail (Valve Pit &
Box, Manholes, etc.)
Drum Sump Pit
Steel Piperack Foundation Drawing
Equipment Foundation Drawing
Equipment Structure Foundation Drawing
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 63 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Misc. Structure Foundation Drawing
Road and Paving Plan
Structural Steel
Steel Piperack Drawing
Equipment Structure Drawing
Misc. Structure Drawing
Architecture
Steel Structure, Shelter, and Building Drawing
Concrete Structure, Shelter, and Building Foundation
Drawing
Analyzer Shelter Foundation Drawing
Architectural Floor Plan, Roof Plan, Reflected Ceiling
Plan, Schedule, Section, and Detail
HVAC Design Basis
HVAC Symbol & Legend
HVAC Calculation
HVAC Drawing
Plumbing Drawing
Fire Fighting
Maximum Fire Water Demand Calculation
Fire Fighting Equipment Data Sheet
Fire Fighting Line List
Fire Fighting P&ID
Fire Hazardous Classification Drawing
Fire Protection Conceptual Layout Drawing for
YARD
Fire Protection Equipment Layout Drawing for
Building
Hose Reel Coverage Area Drawing
Monitor Coverage Area Drawing
Risk Process Area Drawing
Fire Extinguisher Location Plan Drawing
Fire Hazardous Classification Schedule

b) Procurement

Level IV schedule shall have procurement cycle programmed for

each of the item to be procured as per contract. Where applicable,
multi batch deliveries need to be reflected. Delivery durations to
be supported by vendor quotes and revised with committed
durations, once PO signed. Below is a typical list of materials.

Process
Specialty Chemicals
Commodity Chemicals
Static Equipment
Columns
Column Internals
Vessels
Shell & Tube Heat Exchangers
Air Cooled Heat Exchanger
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 64 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

De-super heater
Filter and Coalescer
Silencer
Flame Arrester
Static Mixer
Rotating Equipment
Pumps
Compressors
Package Equipment
Chemical Injection Package
Vacuum Package
Fired Heater
Flare System
Flare Gas Recovery System
Desalter
Overhead Crane
Oil Mist Generator
External Barrier Fluid System
Piping
Pipes (CS, SS, Alloy)
RTR Pipe
Fittings (Forged, Wrought)
Flanges
Valves
Nuts and Bolts
Gaskets
Strainers
Steam Traps
Sampling Systems
Safety Shower and Eye Wash
Flexible hoses and Couplings
Injection Quills
Tube Pipe and Fittings
Steam Manifold
Electrical
Switchgears
MCC
Transformers
Distribution Panels
AC UPS & DC System
Cable BUS
Power and Control Cable
Fiber Optic Cable
Cable Tray
Termination Kits
Cable Gland
Grounding and Lightning System
Lighting Fixture
Cathodic Protection
Fire Alarm System
Electrical Device
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 65 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Motor Control Station
Multi Cable
Electric Heat Tracing
Conduit and Fitting
Power System Automation
Air Craft Warning Light
Communication System
Cameras
Instrument
Process Control System (PCS)
Distributed Control System (DCS)
Corrosion Monitoring System
Steam Monitoring System
Field Instruments
Control Valves
Safety Valves
Gas Detector
Analyzers
Local Pushbutton
Instrument Cable, Cable Tray and Fitting
Instrument Junction Box and FF Junction Box
Instrument Conduit Pipe & Fitting
Instrument Cable Gland
Instrument Pipe Fittings
Instrument Tube and Tube Fitting
Steel Structure
Fire Fighting
Fire Fighting System
Deluge Valve

c) Construction

Mobilization
Temporary Facilities
Site Preparation
Soil Investigation
Soil Improvement
Civil
Piling
Catch Basin
Manhole / Valve Box
Sump Pit
Cable Trench
Duct Bank
Thrust Block Work
U/G Piping Excavation
U/G Piping Backfill
Road, Paving, Landscaping
Architectural
Building Foundation
Building Structure
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 66 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Building Internal
Building Miscellaneous Work
Painting
HVAC
Smoking Shelter
Chemical Shelter
Compressor Shelter
Concrete
Piperack foundations
Equipment Foundations
Building foundations
Structural Steel
Piperack steel
Equipment steel
Platform and Ladders
Gratings
Mechanical
Module installation
Packaged equipment installation
Non-packaged equipment installation
Piping Fabrication
Offsite fabrication
Onsite fabrication
Pipe Support Fabrication
Piping Installation
Underground Piping Installation
Above Ground Piping Installation
Pipe Support Installation
Hydrotesting
Blasting & Coating
Painting
Insulation
Electrical
Electrical Equipment Installation
Cathodic Protection System Installation
Grounding (Earthing) System Installation
Lightning System Installation
Electrical Cable Tray Installation
Electrical Conduit Pipe Installation
Bus Duct and Cable Duct Installation
Electrical Cable Pulling and Termination
Plant Lighting Fixture Installation
Fire Alarm System Installation
Electrical Push Button, Switch, Box Installation
Communication System Installation
Electrical Heat Tracing
Power Energizing
Instrumentation
Process Control System Installation and Pre-SAT
Monitoring System Installation
Field and In-line Instrument Installation
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 67 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Valve (Control/MO/Others) Installation
Safety Valve Installation
Fire and Gas Detector Installation
Analyzer Installation
Junction Box Installation
Instrument Cable Tray Installation
Instrument Conduit Pipe Installation
Instrument Cable Pulling and Termination
Instrument Air Piping and Tubing Installation
Pre-commissioning
Piping - Flushing / Steam Blowing
Piping - Reinstatement
Piping - System Leak Test
Electrical - Lighting System Test
Electrical - Grounding System Test
Electrical - Lightning System Test
Electrical - Cathodic Protection System Test
Electrical - Communication System Test
Electrical - Fire Alarm System Test
Electrical - Motor Solo Run Test
Electrical - Substation Equipment Test
HVAC - HVAC System Test
Mechanical - Lube Oil Flushing
Mechanical - Chemical Cleaning
Mechanical - Final Alignment
Mechanical - Box Up
Instrument - Loop Test
Instrument - Air Piping Leak Test
Instrument - Functional test
System Turnover
System Walk downs
Punch List Clearing
System Turnover
d) Commissioning
Commissioning support activities
Commissioning Interface activities

Basis of Schedule shall include as minimum the following;

3. Basis of Level IV Schedule
a) Scope of work
b) Schedule breakdown structure
c) Schedule Coding structure
d) Schedule Calendars
e) Basis for duration calculations
f) Critical / near critical paths
g) Resources (summary level)
Engineering Progress curve by discipline and overall
Engineering Man-hours/Man-power by discipline and
Total
Construction Progress curve by discipline and overall

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 68 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Construction Man-hours/Man-power by discipline and
Total
Key Quantities histograms and curves
h) Exclusions
i) Engineering Assumptions
Discipline level
3D Model
Vendor Data availability
Release of production drawings
j) Procurement Assumptions
Long Lead and Critical Equipment
Non-Long Lead Equipment
Strategy for Bulk Material
Transportation and Logistics
k) Construction Assumptions
Site Hand Over Plan
Construction Sequencing and Priorities
Productivity and number of crews
Shutdown assumptions
Pre-commissioning plan
l) Commissioning sequence

Level IV Schedule established in previous bullet shall be updated

4. Updated EPC Level IV
with most recent information as per the cut-off calendar and
Schedule
including;

Progress achieved to date on each activity

Realistic estimates of remaining durations on in-progress
activities
Data date updated to last cut-off date

PMS shall address the complete scope of the contract and as

5. PMS for Engineering,
minimum the following items;
Procurement and
Construction
a) Agreed Progress Weights
Engineering Weights
Overall engineering weight w.r.t contract
Engineering weights at discipline level
Procurement Weights
Overall procurement weight w.r.t contract
Procurement weights Owner Supplied and
Contractor Supplied Materials
Each PO to be equally weighted
Construction Weights
Overall construction weight w.r.t contract
Construction weights at discipline level
Pre-commissioning weights

PMS shall be able to roll up progress by package,

disciplines/sub-disciplines, Phase, Unit, Plant, Area and work
groups Below is a sample of intermediate progress increments /
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 69 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

gates / milestones / rules of credit for deliverables of each phase
of project and shall be reviewed and agreed by construction
agency before implementation.

b) Engineering
CLASS 1 : Drawings and Documents to be issued for
Approval
Engineering / Studies / Calculations 15%
Drafting Complete 20%
Discipline Check (Issue for Approval) 20%
Review Complete 15%
Issue for Construction with Holds 5%
Issue for Construction without Holds 25%
CLASS 2 : Drawings and Documents to be issued for
Review
Engineering / Studies / Calculations 15%
Drafting Complete 20%
Discipline Check (Issue for Review) 20%
Review Complete 15%
Issue for Construction with Holds 5%
Issue for Construction without Holds 25%
CLASS 3 : Drawings and Documents to be issued for
Information
Engineering / Studies / Calculations 20%
Drafting Complete 40%
Issue for Information 40%
CLASS 4 : 3D Modeling & Review (for 30%, 60%, 90%)
Modeling Started 10%
Modeling Completion 40%
Modeling Review 25%
3D Model Review Completed with Comments
Incorporated 25%
CLASS 5 : HAZOP and SIL Study
Notification of Meeting 15%
Meeting Completion 35%
Draft Report 15%
Incorporated comments 15%
HAZOP Completed with Comments Incorporated
20%

c) Procurement
Class 1: Engineered Equipment
Request for Quotation Issued (RFQ) 5%
TBE and CBE Completed 15%
Purchase Order Placed 15%
Vendor Preliminary Engineering (NMR 601)
Completed 10%
Completed 10%
Delivery to the Construction Site 40%
COMPANY Approval of NMR 603 5%

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 70 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Class 2: Non-engineered Equipment

Request for Quotation Issued (RFQ) 10%
TBE and CBE Completed 10%
Purchase Order Placed 15%
Delivery to the Construction Site 55%
COMPANY Approval of NMR 603 10%

d) Construction
Civil Work
Steel Piling
Fabrication 30%
Pile Driving 50%
Pile Cutting and Capping 10%
Final Check and QA/QC Certif. 10%
Concrete Piling
Rebar 15%
Drilling 15%
Concrete Pouring 50%
Area Backfill and Compact 10%
Final Check and QA/QC Certif. 10%
Equipment and Structures Foundations
Excavation and Lean Concrete.10%
Formworks 20%
Reinforcement Preparation 15%
Concrete Casting 20%
Stripping/Backfilling 20%
Final Check and QA/QC Certif. 15%
Buildings Concrete
Excavation and lean 5%
Foundation and Backfilling 10%
Precast Wall Panels 5%
Slabs (Ground level) 15%
Beams 15%
Slabs (Elevated) 30%
Roof Water Proofing 20%
Architecture
Floors 20%
Internal Walls 20%
Ceilings 16%
Walls Finishing 8%
Plumbing and Drainage 8%
Electrical Installation 8%
Doors and Openings 8%
Painting 8%
Furniture 4%
HVAC
Compressor and Fans Install 10%
Ducts 40%
Fire Protection 25%
Final Check and QA/QC Certif. 25%
U/G Piping and Fire Fighting System
Excavation / Sand Base 15%
Manholes/Cast Basin Installed 20%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 71 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Pipe Installation 30%
Backfilling 15%
Testing 15%
Final Check and QA/QC Certif. 5%
Duct Bank / Trench Work
Excavate 10%
Prepare and Pour Lean Concrete 10%
Rebar and Formwork 30%
Concrete 40%
Final Check and QA/QC Certif. 10%
Concrete Paving
Ground Prepared. and Formwork 20%
Reinforcement 30%
Casting and Finishing 40%
Final Check and QA/QC Certif. 10%
Pits
Excavation 10%
Formworks and Rebar 15%
Reinforcement 25%
Casting and Coating 20%
Backfilling 20%
Final Check and QA/QC Certif. 10%
Gravel Paving
Leveling, Base Rolling, Rolling 30%
Gravel Installation 50%
Compacting 10%
Final Check and QA/QC Certif. 10%
Access Ways
Cleaning and Way Mark 10%
Rolling 20%
Sub-Base and Base 30%
Asphalt 20%
Fencing 10%
Final Check and QA/QC Certif. 10%
Demolition
Disconnection 20%
Demolition 40%
Removal of Debris 40%
Steel Work
Erection Medium -Heavy Structural Steel
Erection in Position 30%
Shimming and Alignment 20%
Bolting and Tightening 30%
Finishing/ Clean out /Touch up 10%
Final Check and QA/QC Certif. 10%
Platforms and Stairs Erection
Placement 30%
Bolting/ Welding and Adjust 50%
Painting and Touch up 10%
Final Check and QA/QC Certif. 10%

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 72 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Erection of Vertical Ladders and Handrails

Placement 30%
Bolting/ Welding and Adjust 50%
Painting & Touch up 10%
Final Check & QA/QC Certif. 10%
Structure Fireproofing
Structure Cleaning 10%
Wire Mesh 25%
Formworks 25%
Casting 30%
Final Check and QA/QC Certif. 10%
Equipment Erection
Towers, Reactors and Columns
Base and Plates Preparation 10%
Equipment Erection 30%
Leveling, Plumb Adjustment and Grouting 40%
Inspection and Testing 20%
Vessels and Heat Exchangers
Base and Plates Preparation 10%
Equipment Erection 30%
Leveling, Plumb Adjustment and Grouting 30%
Inspection and Testing 30%
Centrifugal Compressors
Base and Plates Preparation 10%
Equipment Erection 20%
Auxiliary Equipment Erection 15%
Grouting and Preliminary Alignment 15%
Interconnecting, Cleaning and Inspection 20%
Final adjustment and Testing 20%
Fin Fan Coolers
Base and Plates Preparation 10%
Equipment Erection 40%
Alignment and Inspection 30%
Testing 20%
Pumps
Base and Plates Preparation 10%
Equipment Erection 30%
Grouting 10%
Preliminary Alignment and Piping Connection 30%
Motor Testing 10%
Final Adjustment 10%
Internals Erection
Material Preparation and Select 10%
Internal Installation 80%
Inspection 10%
Equipment Fireproofing
Surface Cleaning 10%
Wire Mesh 30%
Casting 40%
Final Check and QA/QC Certif. 20%
Equipment and Tanks Painting
Cleaning 20%
Priming 30%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 73 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Finish Coat 40%
Inspection 10%
Equipment Insulation
Preparation of Material and Equipment 30%
Insulation Erection 60%
Inspection 10%
Piping Work
Piping Prefabrication
Cutting, Beveling and Fit-up 30%
Welding 60%
Inspection 10%
Unit Piping Erection
Prefabricated Pipe Erection 20%
Other Pipe Erection 20%
Welding 30%
Valve Erection 20%
Inspection 10%
Interconnection Piping Erection
Non-prefab. Pipe Erection 10%
Prefabricated Pipe Erection 30%
Welding 30%
Valve Erection 20%
Inspection 10%
Special Supports
Support Base 20%
Delivery 20%
Erection 50%
Cover 10%
Piping Painting
Cleaning 20%
Priming 40%
Finish Coat and Signs 40%
Piping and Valves Insulation
Preparation of Material and Piping 20%
Insulation Erection 50%
Identification Signs 20%
Punch and Inspect 10%
Testing and Pre-commissioning
Valve Testing 10%
Hydrostatic / Pneumatic Test 40%
Circuit Cleaning 15%
Circuit Blowing 15%
Layup 10%
Re-instatement 10%
Electrical Work
Cable Pulling in Duct Banks
Cleaning and Guide Installation 10%
Cable Pulling and Marking 40%
Connections and Tagging 20%
Inspection and Testing 10%
Install Cover / Duct Closing 10%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 74 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Punch and Inspect 10%
Cable Trays Installation
Supports Fabrication and Erection 30%
Trays Installation 40%
Grouding/Earthing connections 10%
Cable Tray Cover install 10%
Inspection and Accept 10%
Cable Pulling on Trays
Cable Pulling 50%
Cable Tie with Cable Tray 10%
Markers Installation 30%
Inspection and Accept 10%
Electrical Junction Boxes
Base Preparation 10%
Junction Box Erection 20%
Connections 50%
Inspection and Testing 20%
Plant Lighting
Installation Piping Conduit 20%
Channel and support fabrication and erection 15%
Junction Boxes and Access Fabrication and
Erection 15%
Lighting Fixtures / Installation 10%
Cable Pulling 20%
Connections and Grounding 10%
Inspection and Testing 10%
Emergency Lighting
Installation Piping Conduit 20%
Channel and support fabrication and erection 15%
Junction Boxes and Access Fabrication and
Erection 15%
Lighting Fixtures / Installation 10%
Cable Pulling 20%
Connections and Grounding 10%
Inspection and Testing 10%
Cable Pulling in Feeders
Cleaning & Guide Installation 10%
Cable Pulling 50%
Connections 30%
Inspection and Testing 10%
Electrical Heat Tracing
Preparation of Heat tracing Material 10%
Equipment Installation 30%
Cable Pulling and Connections 40%
Inspection and Testing 20%
Building Lighting
Installation of Conduit 20%
Installation of Lighting Fixtures, Grounding and
Accessories 30%
Cable Pulling and Connections 40%
Inspection and Testing 10%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 75 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Transformers
Base preparation 10%
Equipment Preparation and Erection 25%
Grounding 5%
Transformer Pit 20%
Final Field Tests 20%
Cable and Duct Connections 20%
Switchgear, MCC
Equipment Location Prepared 10%
Panel Assembly 35%
Cable and Wire Connections 25%
Grounding Connection 5%
Testing 10%
Marking 5%
Final Inspection 10%
Lighting System
On Ground Preparation 30%
Accessories Installation 30%
Cable Pulling and Connections 30%
Inspection 10%
Bus Duct and Cable Duct
Supports Fabrication and Erection 20%
Bus Duct Erection 50%
Connection 20%
Inspection and Testing 10%
UPS and Battery Charger
Equipment Location 10%
Equipment Erection 30%
Connection 20%
Battery Filling and Testing 20%
Equipment Testing & Inspection 20%
Feeders
Excavation 10%
Base 10%
Cabling Laying 50%
Covering and Backfilling 20%
Testing and Inspection 10%
Upgrade Existing Equipment
Shutdown and Isolation 30%
Installation and Upgrade 30%
Testing and Inspection 30%
Re-energization 10%
Cathodic Protection
Excavation 10%
Anode and Accessory Installation 15%
Cable Pulling & Connection 20%
CP Station Installation 25%
Backfilling 20%
Inspection and Testing 10%
PMS and BMS
Cable & Equip. Installation 50%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 76 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

System Configuration 40%
Testing and Inspection 10%
Power Distribution
Conduit and Cable Tray 30%
Cable Pulling and Termination 30%
Equipment and Accessory Installation 30%
Testing and Inspection 10%
Grounding System
Excavation 10%
Accessories Installation 30%
Cable Pulling and Connections 30%
Backfilling 20%
Inspection and Testing 10%
Electrical and Control Trench
Excavation 10%
Cable Positioning 40%
Backfilling/Compacting 40%
Final Check and QA/QC Certif. 10%
Testing and Pre-commissioning
Equipment Preparation 10%
Testing Packages 30%
Testing 60%
Instrumentation and Control Work
Analyzers, Metering Stations and Other Skid
Equipment Installation
Base preparation 10%
Erection and Leveling 20%
Supports Fabrication and Erection 20%
Piping and Cable Connections 20%
System Integration 20%
Calibration and Testing 10%
Tubing Installation
Material prefabrication 10%
Supports Fabrication and Erection 30%
Tubing Installation and Connect 40%
Testing & Inspection 20%
Control and Instrumentation Cables
Secondary Conduit Installations 20%
Junction Boxes and Access Fabrication and
Erection 20%
Cable Pulling and Connections / Marking 40%
Cable Testing and Inspection (QA/QC) 20%
Instrument Erection
Calibration 20%
Erection 30%
Connections 30%
Inspection 20%
Control Valves
Valve Testing 20%
Valve Erection 30%
Connections 30%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 77 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Testing 20%
Safety Valves
Valve Test 40%
Valve Erection 50%
Inspection 10%
Instrumentation Junction Boxes
Base Preparation 10%
Junction Box Erection 20%
Connections 50%
Inspection and Testing 20%
Control Panels
Base Preparation 10%
Panel Erection 20%
Connections 50%
Inspection and Testing 20%
Fire and Gas Detection
Supports Installation 10%
Panel Installation 20%
Detectors Horns and Beacons Installation 20%
Cable Pulling and Connections 30%
Testing 20%
Paging and Telecommunication System
Conduits and Supports Fabrication and Erection
20%
Cable Pulling and Connections 30%
Equipment and Accessories Installation 30%
Testing 20%
PCS (DCS / FSD / MMS / CCS / Honeywell DCS /
OTS / MTS)
Optical Fiber and Network Installation 10%
Cabinet Installation 10%
System Interconnections 10%
Cable and Fiber Testing 20%
SAT Testing 20%
Integration 30%
CCTV
Conduit and Supports Fabrication and Erection
20%
Cable Pulling and Connections 20%
Equipment and Accessory Installation 20%
Poles and Foundation 20%
Inspection and Testing 20%
Analyzers Data System
Conduits and Supports Fabrication and Erection
20%
Cable Pulling and Connections 20%
Equipment Installation 20%
Integration 20%
Testing and Inspection 20%
MIS
Software Loading 20%
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 78 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

Integration 20%
Cable and Interconnection 20%
Testing 40%
Pre-Commissioning / Loop Testing
Instruments Verification and Connections 10%
Testing Packages 30%
Testing 60%
Progress Summary tables shall include as minimum the following;
6. Progress Summary by
Package, by Phase by Unit
a) Overall Progress Summary at Package level and shall
by Discipline
contain as minimum the following;
1. E, P, and C phases
2. Package level E, P ,and C weights
3. Current Period Plan and Actual progress with variances
4. Last Three Periods Plan and Actual progress with
variances
5. Cumulative to date Plan and Actual progress with
variances
b) Progress Summary at Unit / Train / Block level and shall
contain as minimum the following;
1. E, P, and C phases
2. Package level E, P, and C weights
3. Current Period Plan & Actual progress with variances
4. Last Three Periods Plan and Actual progress with
variances
5. Cumulative to date Plan and Actual progress with
variances
c) Engineering Progress Summary by Discipline at Package /
Unit / Train / Block level and shall contain as minimum the
following;
1. Relevant Engineering disciplines
2. Engineering discipline weights
3. Current Period Plan and Actual progress with variances
4. Last Three Periods Plan and Actual progress with
variances
5. Cumulative to date Plan and Actual progress with
variances
d) Procurement Progress Summary by category at Package /
Unit / Train / Block level and shall contain as minimum the
following;
1. Relevant Procurement Categories
2. Procurement Category weights
3. Current Period Plan and Actual progress with variances
4. Last Three Periods Plan and Actual progress with
variances
e) Construction Progress Summary by construction discipline at
Package / Unit / Train / Block level and shall contain as
minimum the following;
1. Relevant construction disciplines
2. Construction discipline weights
3. Current Period Plan and Actual progress with variances
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 79 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

4. Last Three Periods Plan and Actual progress with
variances

In addition to above, progress graphs shall be produced. Plan and

Actual, for the period shall be represented as histograms and to
date progress shall be represented as S-Curves by Package,
Phase, Unit, Plant, Discipline, and Sub-discipline.

Procurement status report shall include as minimum the following;

7. Procurement Status Report
a) Shall include all purchase requisitions
b) Shall group purchase requisitions by material categories
c) Shall include all procurement steps in detail up to PO
placement
d) Procurement steps from PO placement up to receiving
materials and final vendor documents shall be at summary level
e) Each step for each purchase requisition shall include Plan,
Actual, and Forecast dates

In addition, procurement status shall be available by disciplines /

sub-disciplines, Phase, Unit, Plant, Area, and work groups
Materials status report shall include as minimum the following;
8. Materials Expediting Report
a) All purchase orders
b) Group purchase order by material categories
c) Include all expediting steps in detail from Kick-off onward.
d) Below are key info to be included in expediting report;
1. P.O. Number
2. Material Description
3. Manufacturer
4. Country
5. Effective Date
6. Kick Off Meeting Date
7. 1st Key Drawing Received (Plan, Actual, Forecast)
8. Materials Ordered (Plan, Actual, Forecast)
9. Materials Received (Plan, Actual, Forecast)
10. Fabrication Start (Plan, Actual, Forecast)
11. Final Inspection Start (Plan, Actual, Forecast)
12. PO delivery date (Fist Batch) (Plan, Actual, Forecast)
13. PO delivery date (Last Batch) (Plan, Actual, Forecast)
14. Site Required Date
15. Remarks

EPC Schedule Variance Report shall include as minimum the

9. Schedule and Progress
following items;
Variance Report
a) Critical activities with slippage more than one reporting period
b) Root Cause of slippage
c) Impact of slippage
d) Corrective actions to recover slippage

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 80 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

EPC Progress Variance Report shall include as minimum the
following items;

e) Progress variance by discipline, supported by detailed

activity level progress variances
f) Root Cause of progress variances
g) Progress variance recover plans

Manpower Summary shall include as minimum the following

10. Man-hours/Headcount
items for both engineering and construction;
Report Engineering by
Discipline and Construction
a) Manpower Summary Table containing Plan, Actual and
by Trade
Variance, for the period and to date by discipline and Total
b) Manpower graphs containing Plan and Actual, for the period
represented as histograms and to date represented as S-
Curves by discipline and Total

Engineering Deliverables Completion Dashboard shall include as

11. Engineering Deliverables
minimum the following items;
Completion Dashboard
a) Engineering Deliverables Summary Table containing Plan,
Actual, and Variance, for the period and to date by Package,
Unit, Train, Block, discipline, and Total
b) Engineering Deliverables production graphs containing Plan
and Actual, for the period represented as histograms and to
date represented as S-Curves by Package, Unit, Train,
Block, discipline, and Total

Construction Quantity Installation Dashboard shall include as

12. Construction Quantity
minimum the following items;
Installation Dashboard
a) Construction Quantity Installation Summary Table
containing Plan, Actual and Variance, for the period and to
date by discipline and Total
b) Construction Quantity Installation graphs containing Plan and
Actual, for the period represented as histograms and to date
represented as S-Curves by discipline and Total

Updated Schedule with all approved changes, ensuring that

13. Schedule Change Log
schedule accounts for the complete scope. Schedule change log
must include as a minimum the following items;

a) Schedule activity information including Activity ID and

Description
b) List of new activities and/or changes to existing activities
modified as result of change
c) Activity original and remaining durations (not applicable for
new activities added as result of change) before and after
change
d) Activity original and remaining resources (quantities and
man-hours) before and after change
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 81 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

e) Impact on contractual milestones and mechanical completion
milestone in days

GI-0002.710 mandates identification of systems and sub-systems

14. System Schedule
before acceptance committee meeting at 60% actual construction.
Identified systems and sub-system information must be used to
prepare detailed pre-commissioning schedule by system and
sub-system. System schedule shall include as minimum
following but not limited to:

a) Activities for hydro testing of pipes

b) Activities for pipe flushing and cleaning
c) Calibration activities for PSVs
d) Calibration activities for all other instruments
e) Piping Reinstatement activities
f) Activities for remaining static and rotating equipment works
g) Activities for pneumatic testing of equipments
h) Activities for equipment flushing and cleaning
i) Activities for Internal inspection of the vessels
j) Equipment reinstatement activities
k) Activities for Equipment and skids box-up
l) Activities for remaining electrical and instrumentation cable
pulling
m) Activities for motor solo runs
n) Loop checking activities
o) Activities for system and sub-system walk downs
p) Activities for Testing of electrical, communications and DCS
q) Activities for Electrical System Energization
r) Activities for checking of the safety system
s) Activities for e vendor packages
t) Activities for clearing punch items
u) Activities for partial and full mechanical completion certificate
sign-offs

System Progress Summary tables shall include as minimum the

15. System Progress Summary
following;

a) Construction Progress Summary by System / Sub-system

under a Package / Unit / Train / Block level and shall contain
as minimum the following;
1. System / Sub-system weights
2. Current Period Plan and Actual progress with variances
3. Last Three Periods Plan and Actual progress with
variances
4. Cumulative to date Plan and Actual progress with
variances
b) Construction Progress Summary of all systems and sub-
systems rolled up at Unit / Train / Block level and shall
contain as minimum the following;
1. Unit / Train / Block level weights
2. Current Period Plan and Actual progress with variances
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 82 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

3.Last Three Periods Plan and Actual progress with
variances
4. Cumulative to date Plan and Actual progress with
variances
c) Construction Progress Summary at Package level and shall
contain as minimum the following;
1. Current Period Plan and Actual progress with variances
2. Last Three Periods Plan and Actual progress with
variances
3. Cumulative to date Plan and Actual progress with
variances

Pre-commissioning Key Quantity Dashboard shall be by

16. Pre-commissioning Key
Plant/Unit/System/Sub-system and shall include as minimum the
Quantity Report
following items;

a) Summary Table containing Plan, Actual and Variance, for the

period and to date and Total for following items;
1. Hydro Tests
2. Steam/Air Blows
3. Instrument Calibration
4. Reinstatements
5. Internal inspection of the vessels
6. Equipment box-up
7. Motor solo runs
8. Loop checks

C&SU schedule need to be developed by Project / Program

17. Commissioning and
Integration team by working closely with proponent.
Start-up Schedule
C&SU Schedule shall include as minimum the following items;

a) MC milestones at system and sub-system level

b) Work permits
c) System Preparation
d) System Inspection
e) QA Documentation
f) Switchboard / MCC Checks
g) Fire System Checks
h) Safety System Checks
i) Test Electrical Function
j) Test Instrument Function
k) Test Run Ins
l) Catalyst and Chemicals loading
m) System Leak Test
n) System Inerting
o) Final Vent/Drain Check
p) Reinstate Insulation
q) Ready for Energization and Energized
r) Testing for OEM, PIB, POIB Buildings
s) Pre-Startup Safety Review
t) Final Checks for Start Up
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 83 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

DOCUMENT NAME MINIMUM CONTENTS

u) Utilities Start-up
v) Pre Start-up Safety requirements completion verification
w) Start-up Equipments
x) Introduce Feed
y) Establish Operating Conditions
z) Increase Throughput to Production Targets

As-built Schedules must be submitted in native format as per

18. As-built Schedule
SAEP-329 Exhibit II Item 3.2.3.2.

As-built Quantity Installation Report must be submitted as per

19. As-built Quantity
SAEP-329 Exhibit II Item 3.2.4.3.
Installation Report
As-built Man-Hours and Headcount Report must be submitted as
per SAEP-329 Exhibit II Item 3.2.2.1, 3.2.2.2, and 3.2.3.3.

Earned Value Report shall be by disciplines / sub-disciplines,

21. Earned Value Report
Phase, Unit, Plant, Area and work groups and shall include as a
minimum the following items;

a) Earned Value Summary Table containing Plan, Earned,

Actual hours and Productivity, for the period and to date
b) Earned Value Graphs showing Plan, Earned and Actual
hours and Productivity, for the period represented as
histograms and to date represented as S-Curves

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 84 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Attachment 4 EPM for Schedule Management

A centralized Schedule Management solution has been implemented under Enterprise Project
Management (EPM) platform. The system primarily relies on P6, this system is integrated with
a Unifier. The system also:
Offers a structured way of schedule development and management for Saudi Aramco.
Enables contractors to access a centralized system to develop and update all contract
schedules.
Communicate through workflows within Saudi Aramco and with contractors.

EPM Schedule Creation

In order to start utilizing the Schedule Management system, the BI has to be created in the
EPM System through PMOD EPM Admin. EPM Admin uses ERP transactions to create
schedule in master and staging environments in P6.
Environment s. Along with the creation of
schedule, this interface also transfers the Milestones at BI & JO level and the WBS.

EPM Schedule Development and Update

Construction agency is responsible to manage and maintain the BI & JO level schedule
Milestones. Contractors are primarily responsible for creating and updating the contract
schedules by logging in the Web software product for which access is provided by Saudi
Aramco. Schedule development requires the utilization of the provided codes, calendars, and
dictionaries that are available through P6.

EPM PCS Development

Based on the resource loaded schedule and schedule data transferred to Unifier, through
interface, the PCS is established. This PCS is routed for approval utilizing the business
process, along with all the necessary support documents. This business process includes all
the levels of review and approval between Construction Agency and PMOD.

EPM Schedule Management Reporting and Check

The general quality of the developed schedule should be checked using the P6 14-Point
checklist, which is a standard features. Construction agency has access to the live P6 data
through the P6 Web or P6 Professional. It has more than 100 generic reports that can be
produced and other adhoc reports can also be created as needed.

EPM Schedule Management Configuration

A structured approach is required to develop and manage schedules in P6. This approach
includes following a standard coding, standard dictionaries and provided calendars. In order
to fully utilize the Schedule Management System, construction agency and contractors are
Saudi Aramco: Company General Use
© Saudi Aramco 2018. All rights reserved. Page 85 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

required to strictly follow the EPM guidelines that are communicated through the EPM
and Project Scheduling Procedure.

Non-EPM BI Schedule Submittal

For all BIs that are being executed out of EPM, construction agency is required to submit their
monthly schedules through EPM. These schedules are stored in a centralized repository and
are submitted for the attention of PMOD.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 86 of 87
Document Responsibility: Project Management Office Standards Committee SAEP-331
Publish Date: 3 May 2020
Next Revision: 27 January 2022 Project Schedule Requirements

Document History
3 May 2020 Editorial revision. Changed contact person, changed Section 1 Introduction to Section 1
Scope, as Section 2, added sub-sections 3.1 (Saudi
Aramco Documents) and 3.2 (Other Documents), added SAEP-302, Non-material
, and Schedules "B" in the List of References, replaced brand
names or trademarks such as SAP with ERP, RAPID® Matrix with RAPID Matrix, and
removed brand name Oracle Primavera, corrected typo errors, and renumbered rest of
document.
27 January 2019 New Saudi Aramco Engineering Procedure that will ensure uniformity, clarity, and
alignment for all personnel requesting Project Management Office Department (PMOD) for
the development / review / endorsement of schedules and schedule-related documents
and reports.

Saudi Aramco: Company General Use

© Saudi Aramco 2018. All rights reserved. Page 87 of 87