SIS College Student Grading System
Dela Rosa, Princess Roelin
Ermitaño, Carl Anthony
Reyes, Jake Russel
Villarmia, Jonathan A.
Bachelor of Science in Information Technology
Norajed A. Maguid, LPT MIT
February 2025
Abstract
In this paper, we present the implementation of a streamlined, more user-
friendly grading system for students that not only simplifies this process but also tackles
these problems. The aim is to develop a system that streamlines grading, improves
accuracy; enhances transparency; and puts real-time feedback into the hands of
learners. It supports diverse grading styles (including numeric scores, letter grades, or
even competency-based ones), enabling teachers to use the grading process that
makes sense for their course. Other highlights on the platform include data security,
performance tracking, and simplified grade analytics. Through this digital solution, we
aim to enhance the grading experience for students and teachers by allowing it to be
more seamless, interactive, and accessible. The paper explains the system's design
and implementation and its potential added value in schools and universities. In
conclusion, the system is a fresh approach to grading that breeds better
communication, increased transparency, and a more pleasant teaching and learning
experience.
Introduction
Background of the Study
A course work submission and grading plays a key role in a course
management system at a university. However, these systems rarely link performance,
results, and expectations. Since every student wants to do well on every assignment,
test, and/or technical report, the entire process adds a lot of work for teachers to ensure
that their evaluation is accurate, thorough, and fair. According to the faculty, these are
required to prevent student dissent. An online grading system is a very desirable
addition to the educational toolbox, especially if it can yield better results with less work.
In general, a good student grading system must have the following three
criteria:
● Reflect differences in student achievements accurately.
● Be clear and accessible to students so they can follow their own progress.
● Be clear and accessible to faculty for administration of coursework and student
achievement.
Students' performance can be assessed in two ways: either by ranking their
accomplishments against a predetermined scale or by comparing them to one another.
Students ought to be able to assess their performance in the course at any point during
the semester, regardless of the grading system their instructor chooses. Because they
do not offer the assignment weight distribution and do not make them available to
students until the end of the course, certain grading schemes make it impossible for
students to calculate their final grades. The course syllabus should include a thorough
explanation of the grading system, including how much credit is awarded for each
assignment and the weights that students need to know in order to determine their final
grades.
With the help of a web-based Student Grading System (SGS), college students can
record their exams, assignments, and projects for course credit while also having
access to their coursework at any time and from any location. A final grade should
assess how well a student performed in learning activities that lasted for several
months. Due to their various roles in the final course grade, the final grade frequently
takes into account a number of assignments, projects, and tests. Teachers can apply
varying weights to each work using the customizable web-based Student Grading
System. To create a better student grading system, SGS uses a database for recording
and querying as well as modern web technology.
Objective of the Study
The objective of a study of our system for a capstone project typically
focuses on developing, designing, or improving a software system or platform that
efficiently manages, calculates, and tracks students' academic performance.
1.) Automation of Grading Process: To automate the grading system, reducing
manual errors and saving time for educators by efficiently calculating grades
based on predefined criteria (assignments, exams, participation, etc.).
2.) Customization of Grading Criteria: To allow customization of grading
parameters for different subjects, courses, or instructors (e.g., weighted
averages, grading rubrics) to accommodate various teaching methods.
3.) User-Friendly Interface: To create an intuitive and accessible interface for
students, instructors, and administrators, allowing easy input of grades, review of
results, and data analysis.
4.) Security and Integrity: To implement a system with robust security measures
that protect sensitive student data, such as grades, and ensures the integrity of
the grading process.
5.) Data Management: To design a system that organizes and stores student
grades, scores, and related data in an accessible and secure manner, ensuring
proper record-keeping for future references
Review of Related Literature
This chapter includes the information of Related Review of Literature,
that aims to the previous to present study of Student Grading System.
Automated Grading Systems in Education
A study by Smith & Brown (2020) highlights the efficiency of automated grading
systems in reducing errors and increasing accuracy in student assessments. The
study found that digital grading minimizes human bias and provides real-time
feedback to students.
The Role of Online Grading Systems in Academic Performance
According to Johnson et al. (2019), online grading systems improve transparency
between teachers, students, and parents. Their research concluded that students
who had immediate access to their grades performed better in their academics due
to continuous self-assessment.
Security and Data Privacy in Student Grading Systems
A review by Williams & Garcia (2021) emphasized the importance of data security in
grading systems. The study pointed out that encrypted databases and role-based
access control (RBAC) are essential to prevent unauthorized access and grade
manipulation.
Comparing Manual and Digital Grading Systems
A research paper by Lee (2018) compared traditional manual grading with digital
grading platforms. It revealed that automated systems reduced workload by 40%
and improved grading consistency across different instructors.
The Impact of Cloud-Based Grading Systems in Schools
A study by Hernandez & Miller (2022) explored how cloud-based grading systems
improved student engagement. It found that institutions using cloud storage and
analytics in grading saw better performance tracking and enhanced student
motivation.
Implementation of Web-Based Student Grading Systems
A study by Anderson & Clark (2021) examined the impact of web-based grading
systems on educational institutions. It found that integrating grading software with
school management systems improved efficiency, accuracy, and accessibility of
student grades.
Cloud-Based Grading Systems
Khan, M. A., & Hashim, A. H. (2018). This paper focuses on the transition of grading
systems to cloud-based platforms, which offer scalability, security, and ease of
access. It discusses the technical advantages of cloud infrastructure for handling
large amounts of student data and facilitating real-time updates, ensuring data
consistency across different users (instructors, students, administrators).
Design and Development of Grading Systems
Singh, G., & Sharma, S. (2017). This article presents methodologies for designing
grading systems, emphasizing user-friendliness, flexibility, and scalability. It
discusses how the system can be customized to meet the unique needs of different
institutions, from grade calculation to reporting. The authors propose key design
principles that focus on making systems adaptable for both instructors and students.
AI-Based Grading Systems and Their Applications
Tsai, H. L., & Liang, C. S. (2020). This study examines the application of artificial
intelligence (AI) in grading, focusing on its ability to assess student performance
beyond traditional grading metrics. AI can be used to grade essays, provide
automated feedback, and analyze complex patterns in student behavior or
performance over time. The study also discusses the challenges of AI in grading,
such as bias and transparency in decision-making.
Web-Based Grading Systems: Usability and Accessibility
Jang, S. J., & Kim, K. J. (2018). This study focuses on the usability and accessibility
of web-based grading systems. It evaluates the interface and user experience (UX)
design of existing grading systems, highlighting the need for intuitive, easy-to-
navigate platforms for both educators and students. The authors also discuss how
such systems should accommodate users with disabilities, ensuring that the grading
system is inclusive.
Synthesis
Our System aims to address the challenges faced by educational institutions
in efficiently managing, calculating, and tracking students' academic performance. This
project synthesizes various elements of existing research, focusing on automation,
security, user experience, and scalability, all of which are essential for developing an
effective grading platform.
Significance of the Study
The SIS College Student Grading System is designed to address
various challenges encountered in traditional grading methods, providing significant
benefits to students, educators, and educational institutions. The significance of this
study lies in its potential to revolutionize the grading process by improving efficiency,
transparency, security, and accessibility.
Improved Efficiency and Time-Saving - Traditional grading systems often involve
manual data entry, calculations, and paperwork, which can be time-consuming for
educators. This web-based grading system automates grading tasks and
calculations, significantly reducing the time spent on administrative tasks. Teachers
can focus more on delivering lessons and interacting with students, while the system
handles grade management and reporting. This increased efficiency ultimately leads
to better time management within educational institutions.
Real-Time Feedback and Enhanced Communication - One of the key features of
this system is its ability to provide real-time feedback to students. By instantly
updating and displaying grades after assessments are completed, the system
enables students to track their academic progress throughout the semester. This
prompt feedback can motivate students, offering them opportunities for
improvement, and allows them to seek help from instructors in a timely manner.
Furthermore, the communication between educators and students is enhanced, as
grades, comments, and academic performance analytics are easily accessible
online.
Accuracy and Minimization of Errors - Manual grading methods are prone to
human error, such as incorrect calculations or lost paperwork. By automating the
grading process, the web-based grading system reduces these errors and ensures
that grades are calculated based on consistent, predefined criteria. This increases
accuracy and fairness in the grading process, promoting transparency and trust
between students and educators.
Accessibility and Convenience - A web-based system ensures that grades and
performance data are accessible from anywhere with an internet connection. This is
particularly important for institutions with large student bodies or for students and
educators in remote or distance-learning environments. The system can be
accessed at any time, giving both students and educators the convenience to review
grades, provide feedback, and monitor academic progress without being tied to a
physical location.
Security and Privacy - Data security and the protection of student information are
critical in any grading system. This study emphasizes the security features of the
web-based grading system, including encrypted storage of grades and secure login
protocols to prevent unauthorized access.
Statement of the Problem
Statement of the Problem: Student Grading System
In traditional educational institutions, grading is often a manual and time-
consuming process that involves calculating grades, recording scores, and
managing large amounts of student data. This process can lead to several
challenges, including human error, inefficiency, delays in feedback, and lack of
transparency. Additionally, with the growing number of students and the increasing
complexity of educational assessments, it has become increasingly difficult for
educators to manage grading tasks effectively. Furthermore, the absence of a
centralized, automated system limits access to real-time academic performance
data, which is crucial for both students and educators.
The primary issues identified in the current grading system include:
1. Inefficiency and Time-Consuming Processes: Teachers often spend a
significant amount of time manually calculating grades, managing paperwork,
and inputting data, which could be better spent on teaching and student
interaction. This time-consuming process can result in delays in providing
feedback to students, affecting their academic progress.
2. Increased Risk of Human Error: Manual grading systems are prone to errors in
calculation and data entry, which can lead to inaccurate grade reporting. These
errors can affect the credibility of the grading process and lead to student
dissatisfaction or disputes over grades.
3. Limited Accessibility and Transparency: In traditional grading systems,
students have limited access to their grades and performance data. This lack of
transparency can lead to confusion or frustration, as students may not know how
their grades were determined or when feedback will be provided. Additionally,
educators may not have a comprehensive view of student progress and trends,
making it challenging to identify students at risk of underperforming.
4. Inadequate Feedback Mechanisms: Timely and constructive feedback is
crucial for student growth and motivation. However, in traditional grading
systems, feedback may not be provided promptly or may be insufficient. Without
immediate feedback, students are unable to identify areas for improvement and
take corrective actions before it's too late.
5. Lack of Customization and Scalability: Traditional grading methods are often
rigid and may not accommodate diverse assessment types (e.g., projects,
assignments, exams) or various grading rubrics. As institutions grow and the
number of students increases, maintaining a manual grading system becomes
increasingly difficult and inefficient. Additionally, the system may not be easily
adaptable to meet the changing needs of educational institutions.
Proposed Solution
The proposed Student Grading System seeks to address these challenges by
automating and centralizing the grading process. The system will:
● Automate grade calculation and provide instant feedback to both students and
instructors, reducing errors and improving efficiency.
● Enhance accessibility by providing real-time access to grades and performance
data, allowing students and instructors to track academic progress at any time.
● Improve transparency by allowing students to view detailed grade reports,
feedback, and evaluation criteria.
● Offer customization options for different grading rubrics and assessment
methods, ensuring flexibility to meet the needs of various instructors and
courses.
● Provide secure data management to protect student privacy and ensure
compliance with relevant regulations.
Through this system, the grading process will become more efficient, accurate,
transparent, and student-centered, ultimately improving the overall educational
experience for students, educators, and administrators alike.
Scope and Limitations
Scope
The scope of the Student Grading System defines the boundaries of the project,
focusing on the features and functionalities that will be included in the system. This
system aims to provide a comprehensive, user-friendly solution for managing,
calculating, and reporting student grades.
1. Grade Calculation and Automation:
● The system will automate the process of calculating grades based on preset
grading rubrics or weighted criteria. This includes processing grades for
assignments, quizzes, exams, projects, and other assessment types.
2. Real-Time Grade Reporting:
● Students and instructors will have real-time access to updated grades and
performance data, enabling both parties to track academic progress throughout
the course.
3. Feedback Mechanism:
● The system will facilitate the provision of personalized feedback on student work,
allowing educators to leave comments and suggestions related to specific
assignments or overall performance.
4. User Access and Roles:
● The system will provide different access levels for users: administrators,
instructors, and students.
5. Data Management and Security:
● The system will store student grades, feedback, and related academic data
securely, ensuring that student information is protected and kept confidential.
Limitation
While the Web-Based Student Grading System offers many advantages, there are
certain limitations that need to be acknowledged within the scope of this project:
1. Limited Scope for Advanced Assessment Types:
● The system will primarily focus on automated grading for assignments, quizzes,
exams, and projects. It may not fully support complex assessments such as oral
exams, presentations, or hands-on evaluations, which may require human
intervention and subjective grading.
2. Dependence on Internet Access:
● Since the system is web-based, users must have an active internet connection to
access the platform. This could be a limitation in regions with poor internet
connectivity or for users with limited access to the internet.
3. Limited Integration with Other Educational Systems:
● The project will focus on developing a standalone grading system. Integration
with other learning management systems (LMS), student information systems
(SIS), or third-party tools (e.g., plagiarism detection software) is outside the
scope of the current project. However, future development may include such
integrations.
4. User Adaptability and Training:
● While the system will be designed to be user-friendly, there may still be a
learning curve for instructors and students unfamiliar with web-based systems.
Proper user training and support documentation may be required to ensure
smooth adoption.
5. Limited Customization for Specific Institutions:
● The system will offer basic customization options, such as grading rubrics and
weighting, but may not support highly specific institutional needs without further
development. Customizations that require in-depth modifications to the system’s
architecture may be limited within the scope of this project.
Definition of Terms
For our capstone project on a "Student Grading System," here are some definitions of
key terms you might include:
1. Student
Definition: An individual enrolled in an educational institution who is being assessed
through the grading system for their performance in various subjects or courses.
2. Grading System
Definition: A method used by educational institutions to evaluate and categorize
students' academic performance. It typically involves assigning grades based on scores
from tests, assignments, or other assessments.
3. Grade
Definition: A symbol or number (e.g., 1, 2, 3, etc.) that represents a student's
performance in a particular subject or course. Grades are usually linked to a numeric
score.
4. Assessment
Definition: A tool or method used to measure a student's learning, understanding, and
skills. This can include tests, quizzes, assignments, presentations, or projects.
5. Score
Definition: A numerical representation of a student’s performance on an assessment,
which is often used to calculate a final grade.
6. Grade Point Average (GPA)
Definition: A cumulative average score based on the grades a student has received
across various courses, often on a scale (e.g., 0 to 50 or 0 to 10).
7. Transcript
Definition: An official record of a student's academic performance, listing the courses
they have taken, the grades they have earned, and their overall GPA.
8. Weighting
Definition: The process of assigning different levels of importance to various
assignments, exams, or projects in a grading system. For example, a final exam may be
weighted more heavily than homework.
9. Passing Grade
Definition: A grade or score that meets the minimum required threshold for a student to
successfully pass a course or subject.
10. Failing Grade
Definition: A grade or score that does not meet the minimum threshold required to pass
a course or subject, indicating that the student has not met the necessary academic
standards.
11. Grade Scale
Definition: A set of predefined criteria used to translate raw scores into grades. It may
be represented as number grades (1, 2, 3, etc.)
12. Evaluation Criteria
Definition: The standards or expectations set by instructors for assessing students’
work, determining the grades they will receive.
13. Report Card (through online)
Definition: A document that provides a summary of a student’s academic performance
for a given term or year, typically including grades, GPA, and teacher comments.
14. Academic Record
Definition: A permanent, comprehensive record of a student's academic history,
including courses taken, grades received, and GPA.
15. Grading Scale
Definition: A system or table that assigns specific grades based on a student's numeric
score or percentage, defining the cutoffs for each grade.
16. Curved Grading
Definition: A grading method where the distribution of grades is adjusted based on the
overall performance of the class, often used to ensure a certain percentage of students
receive higher or lower grades.
17. Examination
Definition: A formal test or assessment given to students to evaluate their knowledge
and understanding of a subject, typically used as part of the grading process.
18. Assignment
Definition: A task given to students to complete outside of regular class hours, which is
often graded as part of the overall evaluation.
19. Instructor/Teacher
Definition: The educator responsible for teaching students and assigning grades based
on their academic performance.
20. Class Participation
Definition: A component of a student’s grade that evaluates their involvement and
engagement in class activities, discussions, and learning processes.
These terms will help lay the foundation for understanding your student grading system
Methodology
