11️⃣ Pre-Handover Documentation & Review
📌 Objective: Ensure all documents are complete and approved before final site
inspections.
A. Required Documents:
🔹 Design & As-Built Documents:
Approved as-built drawings for HVAC, Plumbing, and Fire Fighting.
Shop drawings with consultant approval.
Design calculations for HVAC airflow, pipe sizing, and pump capacities.
🔹 Testing & Commissioning Reports:
Testing, Adjusting & Balancing (TAB) Report (HVAC).
Hydrostatic & Pneumatic Test Reports (Plumbing & Fire Fighting).
Fire pump and sprinkler flow test results (NFPA compliance).
Equipment commissioning certificates (chillers, pumps, boilers, etc.).
🔹 Material & Equipment Approvals:
Manufacturer data sheets.
Warranty certificates.
Spare parts & maintenance schedules.
🔹 Authority Approvals:
Civil Defense certificate for fire systems.
Municipal approvals for plumbing and HVAC compliance.
Environmental and safety clearances (if required).
2️⃣ Final Inspection & Snag List (Punch List)
📌 Objective: Conduct joint site walkthroughs and record pending works before final
acceptance.
A. Site Walkthrough Checklist:
✔️ HVAC System:
Check ductwork insulation for damage or missing sections.
Ensure fire dampers are installed and tested.
Verify thermostats and BMS controls are functional.
Test airflow rates at diffusers and compare with design values.
✔️ Plumbing System:
Inspect pipe supports and insulation.
Ensure valves and PRVs are labeled and accessible.
Check water pressure and drainage slopes.
Verify hot water system efficiency and circulation pumps.
✔️ Fire Fighting System:
Confirm sprinkler head alignment with ceilings.
Test hydrant flow rates and hose reel pressures.
Ensure fire extinguishers and signage are installed per code.
Verify fire pump start-up and alarms.
B. Snag List & Rectifications:
Any defects, missing installations, or rework must be recorded.
Contractor must complete rectifications before the final handover.
Repeat inspection to verify corrections.
3️⃣ Testing & Commissioning Validation
📌 Objective: Ensure all systems are operational and meet design requirements before
official handover.
A. HVAC System Testing:
✅ Air Balancing: Measure and adjust airflow at supply and return diffusers.
✅ Chiller & VRF System Testing: Verify cooling capacity, pressure readings, and
power consumption.
✅ BMS (Building Management System) Validation: Check remote monitoring and
automatic control functions.
B. Plumbing System Testing:
✅ Hydrostatic Pressure Test: Ensure water supply pipes hold pressure without leaks.
✅ Sewage & Drainage Test: Conduct a flow test to ensure proper drainage without
blockages.
✅ Pump Operation Test: Confirm booster and sump pumps operate within design
parameters.
C. Fire Fighting System Testing:
✅ Fire Pump Start-Up Test: Check automatic start upon pressure drop.
✅ Sprinkler Discharge Test: Confirm water flow and pressure at remote sprinklers.
✅ Alarm & Control System Test: Ensure fire alarms are triggered by sprinkler
activation.
✅ Emergency Lighting Test: Verify backup power and exit signage illumination.
4️⃣ Client Training & Operation Handover
📌 Objective: Ensure the facility management team is fully trained to operate and
maintain the systems.
A. Training Sessions:
🔹 HVAC Training:
How to adjust thermostats and BMS settings.
Air filter cleaning and chiller maintenance schedules.
🔹 Plumbing Training:
How to operate booster pumps, PRVs, and drainage systems.
Routine maintenance of water tanks and sewage pumps.
🔹 Fire Fighting Training:
Fire pump operation and manual override.
Sprinkler system maintenance and safety procedures.
Fire drill and emergency response planning.
B. Operation & Maintenance Manuals:
Provide detailed O&M manuals for all installed equipment.
Include troubleshooting guides and emergency procedures.
Submit a list of recommended spare parts.
5️⃣ Final Approvals & Official Handover
📌 Objective: Obtain final approval from all stakeholders and officially transfer
system ownership.
A. Consultant & Client Final Sign-Off:
✔️ Review snag list completion and test reports.
✔️ Conduct a final walkthrough with the client.
✔️ Obtain client acceptance letter confirming system readiness.
B. Authority & Regulatory Approval:
🏛 Civil Defense Inspection & Approval (Fire Fighting Systems).
🏛 Municipality Approval (Plumbing & HVAC compliance).
🏛 Energy Efficiency & Safety Certifications (if applicable).
C. Final Document Submission:
📂 As-built drawings in hard copy & digital formats.
📂 Warranty certificates for all major equipment.
📂 Testing & Commissioning reports approved by consultant.
📂 Signed handover certificate confirming project completion.
🚀 Key Takeaways for Successful Handover:
✔️ Verify all documentation is approved before inspection.
✔️ Ensure no pending snag list items before the final client walkthrough.
✔️ Complete testing and commissioning to prove system functionality.
✔️ Provide hands-on training for the facility management team.
✔️ Obtain consultant and authority approvals for a smooth handover.
